The Mississippi State Department of Health EOPs and HVAs Presented By: Lillie Bailey

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1 The Mississippi State Department of Health EOPs and HVAs Presented By: Lillie Bailey

2 Introductions Emergency Operations Plan (EOP) Hazard Vulnerability Assessment (HVA) Exercising and Implementation Do it ALL over again

3 What is an emergency? Any unforeseen situation that threatens or disrupts a company or facility and or causes physical or environmental damage. Can cause actual or potential hazard to life, environment, facility, production, and company s image. Emergencies can be natural or manmade.

4 Natural Disasters Drought Earthquake Fires Flood Pandemic Flu Heat wave Hurricane Ice Storm Landslide Thunderstorm Tornado Tsunami Volcano

5 Blackouts Chemical Spills Fires Terrorism Intruder/Active Shooter

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7 What is an Emergency Operations Plan (EOP)? EOPs are a detailed written document that explains what emergencies are likely at your facility and WHO will do WHAT during a particular situation. Establishes a chain of command for better organization during an emergency or disaster. A well developed EOP and proper training and planning before an emergency situation will result in fewer injuries and ultimately save lives. Preparedness-Response-Recovery-Mitigation

8 Things to consider when developing your EOP: Top 5 hazards from your Hazard Vulnerability Assessment Hazards at site and worse case scenarios Chain of command-who is doing what and when Knowledge of internal resources available Information on external resources available

9 TRAIN YOUR STAFF ON WHAT TO DO!!! Every employee needs to know the plan: Potential emergencies Evacuation procedures and routes Communication procedures Alarm Systems Suppression Systems Reporting procedures for personnel Shutdown procedures

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11 Last update to EOP template Risk Assessment and Emergency Planning Policies and Procedures Communications Plan Training and Testing What is coming next Essential Elements of Information Supply Chain Management

12 What is a Hazard Vulnerability Assessment? The HVA is a systematic approach to recognizing hazards that may affect a facility in its ability to provide services. The purpose is a prioritization process that will result in a risk assessment for all hazards. The risks associated with each hazard are analyzed to prioritize planning, mitigation, response and recovery activities.

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14 Your HVA should be: Specific to your facility Specific to your facility type disaster role Challenge the parameters of a disaster Challenge what risk is Think outside the box

15 There are categories considered in the process of assessing an HVA Probability that an event will occur Risk of disruption to the organization associated with the event Preparedness Level

16 The probability may be based on statistics and objective information but also may be intuitive and highly subjective. Historical data Known Risk Statistics Things to be considered:

17 The risk of an event is assessed based on the assumption that the risk occurs at the worst possible time and with a full patient load. Threat life and/or health Disruption of service Damage for failure possibilities Loss of trust Financial impact and legal issues

18 Preparedness of the facilities ability to manage risks. Includes items such as: Status of current EOP Training Back up systems Community resources Scope of response capability

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20 Training and Testing your Plan Training to all new and existing staff and volunteers in their expected role Document training and demonstrate outcomes Provide annual refresher training Annual full-scale community-wide exercise and an additional exercise of your choice (paperbased tabletop, functional exercise, etc.) After Action Report (AAR) and Improvement Plan (IP) Maintain documentation of all exercises and emergency events

21 The World Changes Do it ALL over again Update once a year Adjust based on events Consider mitigation improvements

22 North Public Health Region Burt Schmitz Kandace Smith Central Public Health Region Ben Barham Amy Billingsley South Public Health Region Christy Hoover Sandra Mapp

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24 Lillie Bailey