LEWISVILLE ISD Fund Raising Vendor for School Year Registration Form

Transcription

1 LEWISVILLE ISD Fund Raising Vendor for School Year Registration Form Company Name: Company Company Rep(s): Telephone Number: Fax Number: $ Registration Fee Enclosed: Vendor sign up and payment is only valid until May 31, Description of items to be sold: Fee Information: $ Annual Registration Fee. Send payment attached to the registration form. Make check payable to LISD Council of PTAs Send payment to: Cherie Pemberton P O Box 217 Lewisville, TX / Office Use Only: Reviewed by: Purchasing Check # PTA Date

2 GUIDELINES AND REQUIREMENTS FOR FUNDRAISER COMPANIES 1. Vendor must have appropriate fundraiser products and an organized program in order to be considered as a vendor for the Lewisville Independent School District. This will be demonstrated by the vendor providing a complete packet of brochures, descriptive procedures, and references to the Purchasing Department for review. Purchasing will review and check references. Only area school references will be considered. 2. The preferred percentage of profit for Lewisville ISD is 40%. If other than 40%, note here: %. 3. Salesperson must discuss project with the school Principal. Only the Principal shall assign the salesperson to a Sponsor. If the salesperson calls directly on staff, your company will be removed for one year from the list of approved vendors. 4. The salesperson shall obtain a signed copy of the Purchase Order before beginning the project. The Sponsor and Principal shall complete the Lewisville ISD Purchase Order on Region X that will be submitted to the Purchasing Department for approval. The confirming Approved Purchase Order will be mailed and/or faxed to the company. (A Purchase Order will not be issued while salesperson waits in the lobby). [NOTE: Estimated quantities can be used on the Purchase Order.] 5. The Vendor will review and reconcile all aspects of the Fund Raiser project with the Sponsor and Principal. This will include replacing broken items, picking up unsold items, etc. 6. The Vendor is responsible for mailing an invoice, referencing the project s Purchase Order Number, to the billing address, noted below. Payment will be issued net 30 days after receipt of the invoice and Purchase Order payment approval by the Principal on the Purchasing System. If necessary, after the project is complete, the salesperson shall issue credit for broken or unsold items returned to the Vendor. Vendor will mail credit memo to the billing address and reference the project s Purchase Order Number. 7. LISD s Billing address: Lewisville ISD Attn: Accounts Payable P O Box 217 Lewisville, TX If your company uses any other billing address, Lewisville ISD will not be responsible for late payments, service charges, etc. 8. Please allow at least 30 days for processing of this application. Results will be mailed to the salesperson. Only approved vendors will receive a Permit to Call Card. 9. Each year the administration staff will evaluate the current list of approved fundraisers. If any complaints are lodged with this office concerning operations, accounting, procedures, etc. about your company, you will be removed from the fundraiser list. 10. Vendor accepts full responsibility for adhering to Senate Bill 9 requirements. At no time shall vendor have unsupervised contact with students. 11. We, the undersigned, have read and fully understand all the above guidelines and requirements and can comply. 12. Vendor sign up and payment is only valid until May 31, Authorized Salesperson Company's Name Address Area Code\Telephone Number

3 FELONY CONVICTION NOTIFICATION Section , Texas Education Code, Notification of Criminal History, Subsection (a), states A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. Subsection (b) states A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract. This Notice is Not Required of a Publicly-Held Corporation CRIMINAL HISTORY REVIEW OF CONTRACTOR EMPLOYEES Bidder shall review , Texas Education Code and 19 Texas Administrative Code and regarding criminal history checks of school contractor employees. The rules define continuing duties related to contracted services, direct contact with students, covered contract employee and other relevant terms within the statute. Except as otherwise provided herein, Contractor will obtain and certify in writing, before work begins, and at least annually, that the Contractor has received all criminal history record information that relates to an employee, applicant, agent or Subcontractor of the Contractor or a Subcontractor, if the person has or will have continuing duties related to the contracted services, and the duties are or will be performed on LISD s property where students are regularly present or at another location where students are regularly present. Contractor shall assume all expenses associated with the background checks and shall immediately remove any employee or agent who was convicted of, received probation for, or received deferred adjudication for any felony as outlined below or any misdemeanor involving moral turpitude, from LISD s property or other location where students are regularly present. LISD shall determine what constitutes moral turpitude or a location where students are regularly present. Contractor or sub-contractors may not work on LISD property where students are present when they have been convicted, received probation or deferred adjudication for the following felony offenses: 1. Any offense against a person who was, at the time the offense occurred, under 18 years of age or enrolled at a public school; 2. Any sex offense; 3. Any crimes against persons involving: a. Controlled substances; or b. Property; or 4. Any other offense LISD believes might compromise the safety of students, employees or property. Please complete the information below: I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions and criminal history checks for the company employees, agents, or subcontractors that will be on LISD campuses have been reviewed by me, and shall be complied with, and the following information furnished is true to the best of my knowledge. Vendor s Name: Authorized Company Official s Name (please print or type): A. My firm is not owned nor operated by anyone who has been convicted of a felony. B. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s): Details of Conviction(s): C. My firm is a publicly held corporation, therefore, this reporting requirement is not applicable.

4 ADMINISTRATIVE GUIDELINES FUNDRAISING COMPANIES Fund raising companies shall be required to complete an application called "Vendor Registration Form" and submit it to the Purchasing Director in order to be considered as a fundraiser vendor for the Lewisville Independent School District. It is preferred that the Fundraiser Company representative reside in the North Texas, Dallas-Fort Worth Metroplex area, or make regular visits to this area. The preferred percentage of profit for Lewisville Independent School District is to be at least forty percent (40%) unless otherwise noted. Each year the principals and PTA groups shall evaluate the current vendors as to their performance on fundraiser projects. If any complaints are noted during the evaluation process, the fundraiser vendor will not be renewed for the following year. The company may then reapply the following year.

5 FUNDRAISER VENDOR REFERENCES (Only area school district references will be considered) Please provide us with no less than three (3) references: 1. Name: 2. Name: 3. Name: 4. Name: 5. Name: 6. Name: