January 25, 2018 NOTICE OF INVITATION TO BID

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1 Huffman Independent School District Purchasing Department FM 2100 ~ P.O. Box 2390 Huffman, TX Phone (281) ~ Fax (281) January 25, 2018 NOTICE OF INVITATION TO BID Sealed proposals will be received until 9:00 a.m., Friday February 23, 2018, in the Huffman Independent School District Administration Office, FM 2100, Huffman, TX 77336, in accordance with the specifications attached. Proposals will be publicly opened at the stated deadline. The envelope containing your proposal should be plainly marked: Interactive Displays Proposal Number CSP-18-T02 Open 9:00 a.m., February 23, 2018 Any proposal received later than the specified time, whether delivered in person or mailed, shall be disqualified. Faxed proposals and phone proposals will not be accepted. Proposals shall be submitted only on these forms. Deviations to the General Terms and Conditions or the Main Proposal shall be noted in writing by the proposer and shall be included in the proposal. Proposals may be submitted on any or all items, unless stated otherwise. All prices are to be effective for one (1) year after award. The Board of Trustees reserves the right to reject any and/or all proposals and to accept any proposal deemed most advantageous to the Huffman Independent School District and to waive any informality. Questions concerning the RFCSP should be directed to David Carpenter, Technology Director (281) or dcarpenter@huffmanisd.net Interactive Displays 1

2 Introduction 1.1 Project Description Huffman ISD is constructing a new Elementary School for 850 of its students in grades K- 5. This new innovative structure includes a wide variety of learning spaces that teachers select based on whatever is most appropriate to the instruction. Because teachers are not assigned to any one particular classroom or space a premium is placed on flexibility and rather than permanently mounting projectors or displays the district is seeking proposals for interactive displays mounted on height adjustable carts that can be moved from learning space to learning space. 1.2 Current Environment Huffman ISD s current elementary schools have permanently mounted Smartboard 680s. Interactive displays currently in use in the district are 70 Clevertouch Plus Displays. 1.3 Projected Installation Date Exact Installation Dates shall depend on construction progress and timing and will be coordinated as the project progresses. Current projections call for installation between July 1, 2018 and July 19, Clarification and Requests for information All requests for clarification or information should be directed to David Carpenter, Director of Technology; dcarpenter@huffmanisd.net, All correspondence must reference the appropriate proposal number CSP-18-T02. Answers and addenda shall be posted to the district website It shall be the responsibility of the contractor to check the district website for any relevant addenda Interactive Displays 2

3 Products Item 1 Interactive Displays Qty Interactive Displays shall be a Clevertouch Plus 70 4K display (15470LUX) or equivalent 2. Minimum specifications for an equivalent product shall be: a. LED Display b. 70 inch 1080p 16:9 display c. 20 touch points d. Integrated 12W Speakers e. Touch Response time of <15ms f. 1 - VGA input; 2 - HDMI inputs; 1-3.5mm audio input; 1 - HDMI output g. LAN (RJ45) network Connection and WLAN (wireless) network connectivity h. VESA mounting holes i. Integrated Android Module i. 4 GB RAM ii. 12 GB Flash Storage iii. White boarding application iv. Web browser v. File viewer vi. Ability to load custom apk applications 3. Displays shall include a minimum 5 year warranty Item 2 Mobile Stands Qty Mobile stands must be capable of supporting a 125 lb., 70 interactive display or the item 1 proposed display, whichever is greater. 2. Stand shall be Underwriter laboratories Listed for UL1678 compliance 3. Stand shall be able to mount a display with an 600x400 VESA mounting pattern 4. Stand shall be able to fit through a standard 3 doorway without disassembly 5. Manufacturer shall offer an optional laptop stand attachment (not to be included in proposal) 6. Height can be adjusted either mechanically or electrically by a single individual using no special tools 7. Distance from the ground to the center of the mounting position at its lowest setting shall be no higher than 44 inches. 8. Distance from the ground to the center of the mounting position at its highest setting shall be no lower than 58 inches. 9. Stand shall have 4 swiveling casters with a diameter of at least 3 inches. At least 2 of the 4 casters shall be locking. 10. Stand solution shall include at least 4 power outlets, a power cord of at least 15, and a means of coiling or managing that cord Interactive Displays 3

4 Item 3 Installation 1. Proposers shall be responsible for assembly of the stands, the mounting of the display to the stand, the mounting of an owner provided wireless display device (Actiontec Screenbeam 960 typical) and any associated cabling. 2. Proposers shall be responsible for the initial setup of the interactive display including device naming and labeling, connection to the owner s wireless network, installing firmware or software updates and connection to the owner s MDM solution. 3. Proposer s solution shall include, 1-3 USB cable, 1 15 HDMI cable and 1-15 USB Cable Evaluation Criteria Purchase Price 45% Warranty, Support and Management Costs 5% Prior Experience with District 15% Quality and Features of Goods 35% Interactive Displays 4

5 GENERAL CONDITIONS Items listed below apply to and become part of the terms and conditions of this proposal unless superseded by any supplemental specifications or conditions enclosed or attached hereto; in which case the attached or enclosed conditions will prevail The proposal shall be placed in a separate envelope, sealed and properly identified with the RFCSP number and title and the proposal opening time and date. No oral, telegraphic, telephonic, or facsimile proposals will be accepted. Huffman Independent School District shall not be held liable for any proposal that is not clearly identified and consequently not considered Proposals shall be received in the Huffman ISD Administration Building, FM 2100, Huffman, Texas by the hour and date specified on the official 'Notice' form. The Huffman ISD shall not be held liable for late proposals. Late proposals will be returned to the Vendor unopened. DO NOT FAX OR YOUR PROPOSAL Proposals must be submitted on this form. Deviations to the General Conditions and/or Specifications shall be clearly noted in writing by the proposer and shall be included in the proposal Submit 1 (ONE) copy in a sealed, plainly marked envelope Pricing should be F.O.B. Destination, Inside Delivery, Freight Prepaid. *If proposing otherwise, vendor must show an exact or estimated cost of delivery on the proposal form Proposals must show the number of days required to deliver the article(s) to the specified location under normal conditions after receipt of an order (ARO). Delivery time may be considered in the evaluation process Submit unit price on quantity specified - extend and show total. *In case of errors in extension, unit prices shall govern Prices shall be firm for acceptance for one year (365 days) after award unless otherwise stated Proposals must show full name and address of the vendor. Failure to manually sign and date the proposal is grounds for disqualification. The person signing the proposal should show title and/or authority to legally bind their firm to a contract with the Huffman ISD Any catalog, brand name, and/or manufacturer s reference used is descriptive, not restrictive, and is intended only to indicate type and quality desired. Proposals on brands of like nature and quality will be considered unless otherwise specified. If offering an alternate product, proposal must show manufacturer, brand, model, etc. of item being offered. Complete descriptive information of each alternate product must be included with the proposal. If the vendor takes no exception to the specifications herein, Vendor shall be required to furnish brand names, models, etc. as specified by the Huffman ISD All items proposed shall be new, in first class condition, including containers suitable for shipment and storage, unless otherwise indicated Addenda are to be incorporated as part of the proposal and shall become part of the Contract Documents. The receipt of all Addenda shall be acknowledged on the Acknowledgement Form The Huffman Independent School District reserves the right to accept or reject all or any part of any proposal, waive minor formalities and award the proposal deemed to be most advantageous to Huffman ISD The Huffman ISD reserves the right to purchase additional articles as listed on the proposal subject to verification of the same or lower prices and conditions as originally proposed All items and services offered shall conform to all applicable local, state and federal laws, ordinances and regulations It is to be understood that the Vendor, if awarded an order or contract, agrees to protect, defend, and hold harmless to the Huffman Independent School District from any suits or demands for payment that may be brought against it for use of any patented material, process, article or device that may enter into the Interactive Displays 5

6 manufacturer and/or construction or form a part of the work covered by either order or contract; and further agrees to indemnify and hold harmless the Huffman Independent School District from suits and actions of every nature and description brought against it for, or on account of, any injuries or damages received or sustained by any party or parties by, or for any of the acts of the vendor, his servants or agents A Performance, Payment and/or Bid Bond will only be required for this proposal if so stated in the specifications and/or Special Conditions It is not the policy of the Huffman Independent School District to award contracts based solely on 'low price'. Huffman ISD will select the solution offering the overall 'best value' as determined by the evaluation criteria All vendors shall execute the Acknowledgement Form, Felony Conviction Notification Certificate of Residency and Deviation Form enclosed herewith for a proposal to be considered The Huffman Independent School District shall not be held liable for non-funding of a contract caused through no fault of its own Pursuant to Texas Government Code Sec proposers hereby verify that they do not boycott Israel; and will not boycott Israel during the term of the contract This agreement is subject to the appropriation of funds by the District in its budget adopted for any fiscal year for the specific purpose of making payments pursuant to this agreement. The obligations of the District in any fiscal year for which this agreement is in effect shall not constitute an indebtedness of the District beyond that fiscal year. In the event of non-appropriation of funds in any fiscal year to make payments pursuant to this agreement, this agreement may be terminated It is the policy of the Huffman Independent School District to not discriminate on the basis of sex, race, disability, color or national origin in its educational programs, activities and/or employment practices Huffman Independent School District is exempt from Federal Excise Tax, State and Local Tax. Do not include tax in your proposal totals. If it is determined that tax was included in the proposal, it will not be included in the tabulation or any awards. Tax exemption certificate will be furnished upon request Notwithstanding anything to the contrary contained in these terms and conditions, upon the District s acceptance of a proposal, the vendor and the District will have entered into a binding contract. The contract is enforceable from the time of acceptance without regard to the time of notification to the vendor of acceptance. Vendor will be notified by a Letter of Award issued by the District. This letter, together with the vendors signed proposal forms will be used as the contract documents All correspondence, including freight bills, packing slips, invoices and statements must reference the district purchase order assigned as a result of this proposal All invoices (in duplicate) will be sent to: Huffman Independent School District Accounts Payable Department P.O. Box 2390 Huffman, TX Cancellation of this contract will take place if: The vendor proceeds in a manner that does not comply with the contract The vendor does not carry out the provisions of this contract in its true intent and meaning implicated in the scope of work. Upon written notification the vendor will be served notice to provide satisfactory compliance to the contract without penalty. If the vendor neglects or refuses to follow such notice within thirty (30) days, Huffman ISD will cancel the contract and seller may be held liable for any loss or expense sustained by Huffman ISD as a result of vendor's failure to conform to this contract. In the event the contract is canceled; Huffman ISD reserves the right to award the contract to the next lowest vendor meeting specifications Interactive Displays 6

7 - END, GENERAL CONDITIONS Interactive Displays 7

8 Huffman Independent School District Purchasing Department FM 2100 ~ P.O. Box 2390 ~ Huffman, TX purchasing@huffmanisd.net Phone: (281) Fax: (281) Forms Checklist Notice of Invitation to Bid Nonresident Bidder s Certification Historically Underutilized Business (HUB) Certification of Compliance With Texas Family Code Provision Debarment & Suspension Non-Collusion Statement Antitrust Certification Statement Felony Conviction Disclosure Statement Senate Bill 9 Contractor Certification Texas Ethics Commission Form 1295 Conflict of Interest Questionnaire W-9 Dealership Listing Proposal Form Deviations/Compliance Signature Page Notice of No Submission Interactive Displays 8

9 NOTICE OF INVITATION TO BID Proposal Name: Interactive Displays CSP-18-T02 Opening Date and Time: February 23 rd, 2018 at 9:00 a.m. Location of Proposal Opening: FM 2100, Huffman, TX The undersigned authorized representative of the proposing company indicated below hereby acknowledges: 1. That he/she is authorized to enter into contractual relationships on behalf of the proposing company indicated below, and 2. That he/she has carefully examined this Proposal Notice, the accompanying Proposal Forms (whether in printed or electronic form), and the General Terms and Conditions and Item Specifications associated with this Proposal Invitation, and 3. That he/she proposes to supply any products or services submitted under this Proposal Invitation at the prices quoted and in strict compliance with the General Terms and Conditions, and Item Specifications associated with this Proposal Invitation, unless any exceptions are noted in writing with this proposal response, and 4. That if any part of this proposal is accepted, he/she will furnish all products or services awarded under this proposal at the prices quoted and in strict compliance with the General Terms and Conditions, and Item Specifications associated with this Proposal Invitation, unless any exceptions are noted in writing with this proposal response, and 5. That any and all exceptions to the General Terms or Conditions of this proposal have been noted in writing in this proposal response, and that no other exceptions to the General Terms or Conditions will be claimed. Name of Bidding Company Date Address Signature of Authorized Representative City, State, Zip Printed Name of Authorized Representative Telephone Number of Authorized Representative Position or Title of Authorized Representative Fax Number of Authorized Representative Addenda: Respondent acknowledges receipt of Addenda numbered through and has incorporated the provisions thereof into the bid Interactive Displays 9

10 PROPOSER/VENDOR CERTIFICATION FORMS (Please check ALL appropriate boxes below) Nonresident Bidder s Certification The State of Texas has a law concerning non-resident vendors. This law can be found in Texas Education Code under Chapter 2252, Subchapter A. This law makes it necessary for HISD to determine the residency of its Vendors. In part, this law reads as follows: Section: : "Non-resident bidder refers to a person who is not a resident. Resident bidder refers to a person whose principal place of business is in this state, including a vendor whose ultimate parent company or majority owner has its principal place of business in this state. Section: : "A governmental entity may not award a governmental contract to a non-resident bidder unless the nonresident underbids the lowest bid submitted by a resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident s principal place of business is located. Company submitting bid is a resident bidder: Yes No City and state of vendor's principal place of business: Historically Underutilized Business (HUB) and Minority/Women Business Enterprise (MWBE) Bidding companies that have been certified by the State of Texas as Historically Underutilized Business (HUB) or Minority/Women Business Enterprise (MWBE) entities are encouraged to indicate their HUB and MWBE status when responding to this Bid Invitation. Vendor certifies that this firm is a MWBE (Required by some participating agencies) Yes No Vendor certifies that this firm is a HUB (Required by some participating agencies) Yes No Please include a copy of MWBE and/or HUB certification letter and the percentage of your business with MWBE and/or HUB suppliers, if applicable, in your proposal response. I, the authorized representative for the company named below, certify that the information concerning residency certification, and MWBE and HUB certifications have been reviewed by me and the information furnished is true to the best of my knowledge. Contractor s Name/Company Name: Address, City, State, and Zip Code: Phone Number: Fax Number: Printed Name and Title of Authorized Representative: Address: Signature of Authorized Representative: Date: Interactive Displays 10

11 Certification of Compliance with Texas Family Code Provision As per Section , Texas Family Code, as amended by Section 82 of H.B. 433, 74th Legislature, R.S. (Acts 1995, 74th Leg., R.S., ch. 751), all bidders must complete and submit with the bid the following affidavit: I, the undersigned vendor, do hereby acknowledge that a child support obligor who is more than 30 days delinquent in paying child support and a business entity in which such a person is the sole proprietor, partner, shareholder, or owner with an ownership interest of at least 25% is not eligible to receive payments from state funds under a contract to provide property, materials, or services. I further acknowledge that a child support obligor or business entity ineligible to receive payments described above shall continue to be ineligible until: (1) all arrearage have been paid; (2) the obligor is in compliance with a written repayment agreement or court order as to any existing delinquency; or (3) the court of continuing jurisdiction over the child support order has granted the obligor an exemption. In accordance with , the names and social security numbers of the individual identified in the contract, bid or application or the sole proprietor and each partner, shareholder, or owner with a minimum 25% ownership interest in the business entity identified therein are provided below: Name Name Name Social Security Number Social Security Number Social Security Number Pursuant to Section , the vendor hereby certifies that the individual or business entity named in this contract, bid, or application, is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate. Initials of Authorized Representative of Vendor Interactive Displays 11

12 (A) Debarment and Suspension (Executive Orders and 12689) A contract award (see 2 CFR ) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders (3 CFR part 1986 Comp., p. 189) and (3 CFR part 1989 Comp., p. 235), Debarment and Suspension. SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order Pursuant to Federal Rule (H) above, when federal funds are expended by Huffman ISD, the vendor certifies that during the term of an award for all contracts by Huffman ISD resulting from this procurement process, the vendor certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. Does vendor agree? YES Initials of Authorized Representative of vendor Interactive Displays 12

13 Non-Collusion Statement Vendor certifies under penalty of perjury that its response to this procurement solicitation is in all respects bona fide, fair, and made without collusion or fraud with any person, joint venture, partnership, corporation or other business or legal entity. Does vendor agree? YES Initials of Authorized Representative of vendor Vendor agrees to comply with all federal, state, and local laws, rules, regulations and ordinances, as applicable. It is further acknowledged that vendor certifies compliance with all provisions, laws, acts, regulations, etc. as specifically noted above. Vendor s Name/Company Name: Address, City, State, and Zip Code: Phone Number: Fax Number: Printed Name and Title of Authorized Representative: Address: Signature of Authorized Representative: Date: Federal Tax ID # Interactive Displays 13

14 Antitrust Certification Statement (Tex. Government Code ) I affirm under penalty of perjury of the laws of the State of Texas that: 1. I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below; 2. In connection with this bid, neither I nor any representatives of the Company have violated any provision of the Texas Antitrust laws codified in Tex. Bus. & Comm. Code Chapter 15; 3. In connection with this bid, neither I nor any representative of the Company have violated any federal antitrust law; and 4. Neither I nor any representatives of the Company have directly or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Company. Contractor s Name/Company Name: Address, City, State, and Zip Code: Bidder Signature: Printed Name: Title: Date Signed: Signature of Company Official Authorizing RFP: Printed Name of Company Official: Official Position: Date Signed: Interactive Displays 14

15 Felony Conviction Disclosure Statement FELONY CONVICTION NOTIFICATION State of Texas Legislative Senate Bill No. 1 Section , Notification of Criminal History, Subsection (a), states a person or business entity that enters into an agreement with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. Subsection (b) states a school district may terminate the agreement with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a), or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract. Subsection (c) states this section does not apply to a publicly held corporation. I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the information furnished is true to the best of my knowledge. Contractor s Name/Company Name: Official s Name (Printed or Typed): Authorized You must select one and sign below: Firm is a publicly held corporation; therefore the above reporting requirement does not apply per Section , Texas Education Code, Subsection (c). Contractor/Firm is not owned nor operated by anyone who has been convicted of a felony. Contractor/Firm is operated or owned by the following individual(s) who has/have been convicted of a felony: Name of Individual(s): Detail of Conviction(s): (Attach additional pages if necessary.) Signature of Company Official: Date: Interactive Displays 15

16 SB 9 Contractor Certification: Contractor Employees (As applicable) Background: Texas Education Code Chapter 22 requires entities that contract with school districts to obtain criminal history records on covered employees. Covered employees with disqualifying criminal histories are prohibited from serving at a school district. Contractors must certify to HISD that they have complied and must obtain similar certifications from their subcontractors. See SB 9 Contractor Certification: Subcontractor attachment. The law requires each contractor to obtain the criminal histories of its covered employees. For more information or to set up an account, a contractor should contact the Texas Department of Public Safety s Crime Records Service at Definitions: Covered employees: Employees of a contractor who have or will have continuing duties related to the service to be performed at a school district and have or will have direct contact with students. HISD will be the final arbiter of what constitutes continuing duties and direct contact with students. Disqualifying criminal history: (1) a conviction or other criminal history information designated by HISD; (2) a felony or misdemeanor offense that would prevent a person from being employed under Texas Education Code (a), that is: if at the time of the offense, the victim was under 18 or was enrolled in a public school: (a) a felony offense under Title 5, Texas Penal Code; (b) an offense on conviction for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; or (c) an offense under federal law or the laws of another state that is equivalent to (a) or (b). On behalf of ( Contractor ), I, the undersigned authorized signatory for Contractor, certify to Huffman Independent School District ( HISD ) that [check one]: [ ] None of Contractor s employees are covered employees, as defined above. If this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure that its employees will not become covered employees. Contractor will maintain these precautions or conditions throughout the time the contracted services are provided. Or [ ] Some or all of Contractor s employees are covered employees. If this box is checked, I further certify that: (1) Contractor has obtained all required criminal history record information regarding its covered employees. None of the covered employees has a disqualifying criminal history. (2) If Contractor receives information that a covered employee subsequently has a reported criminal history, Contractor will immediately remove the covered employee from contract duties and notify HISD in writing within 3 business days. (3) Upon request, Contractor will provide HISD with the name and any other requested information of covered employees so that HISD may obtain criminal history record information on the covered employees. If HISD objects to the assignment of a covered employee on the basis of the covered employee s criminal history record information, Contractor agrees to discontinue using that covered employee to provide services at HISD. I also certify to HISD on behalf of Contractor that Contractor has obtained certifications from its subcontractors of compliance with Texas Education Code, Chapter 22. Noncompliance or misrepresentation regarding this certification may be grounds for contract termination. Signature Title Date Interactive Displays 16

17 SB 9 Contractor Certification: Subcontractor Employees (As applicable) Background: Texas Education Code Chapter 22 requires entities that contract with school district contractors to obtain criminal history records regarding covered employees. Covered employees with disqualifying criminal histories are prohibited from serving at a school district. Subcontractors must certify to HISD and to the contractor that they have complied. The law requires each subcontractor to obtain the criminal histories of its covered employees. For more information or to set up an account, a contractor should contact the Texas Department of Public Safety s Crime Records Service at Definitions: Covered employees: Employees of a subcontractor who have or will have continuing duties related to the service to be performed at a school district and have or will have direct contact with students. HISD will be the final arbiter of what constitutes continuing duties and direct contact with students. Disqualifying criminal history: (1) a conviction or other criminal history information designated by HISD; (2) a felony or misdemeanor offense that would prevent a person from being employed under Texas Education Code (a), that is: if at the time of the offense, the victim was under 18 or was enrolled in a public school: (a) a felony offense under Title 5, Texas Penal Code; (b) an offense on conviction for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; or (c) an offense under federal law or the laws of another state that is equivalent to (a) or (b). Subcontractor has entered into a contract with ( Contractor ), to provide services in connection with the contract between Huffman Independent School District ( HISD ) and Contractor. I, the authorized signatory for Subcontractor, certify to HISD and Contractor that [check one]: [ ] None of Subcontractor s employees are covered employees, as defined above. If this box is checked, I further certify that Subcontractor has taken precautions or imposed conditions to ensure that its employees will not become covered employees. Subcontractor will maintain these precautions or conditions throughout the time the contracted services are provided. Or [ ] Some or all of Subcontractor s employees are covered employees. If this box is checked, I further certify that: (1) Subcontractor has obtained all required criminal history record information regarding its covered employees. None of the covered employees has a disqualifying criminal history. (2) If Subcontractor receives information that a covered employee subsequently has a reported criminal history, Subcontractor will immediately remove the covered employee from contract duties and notify HISD in writing within 3 business days. (3) Upon request, Subcontractor will provide HISD with the name and any other requested information of covered employees so that HISD may obtain criminal history record information on the covered employees. If HISD objects to the assignment of a covered employee on the basis of the covered employee s criminal history record information, Subcontractor agrees to discontinue using that covered employee to provide services at HISD. I also certify to HISD and Contractor on behalf of Subcontractor that Subcontractor has obtained certifications from its subcontractors of compliance with Texas Education Code, Chapter 22. Noncompliance or misrepresentation regarding this certification may be grounds for contract termination. Signature Title Date Interactive Displays 17

18 Form 1295 Instructions -Form 1295 Effective January 1, 2016, a governmental entity may not enter into a contract requiring board approval, unless the business entity submits a Disclosure of Interested Parties (Form 1295) at the time the business entity submits the signed contract. The following definitions apply: 1. Interested Party means a person: a. Who has a controlling interest in a business entity with whom a governmental entity contracts: or b. Who actively participates in facilitating the contract or negotiating the terms of the contract, including a broker, intermediary, adviser, or attorney for the business entity. 2. Intermediary means a person who actively participates in the facilitation of the contract or negotiating the contract, including a broker, adviser, attorney, or representative of or agent for the business entity who: a. Receives compensation from the business entity for the person s participation; b. Communicates directly with the governmental entity or state agency on behalf of the business entity regarding the contract; and c. Is not an employee of the business entity 3. Business Entity means any entity recognized by law through which business is conducted, including a sole proprietorship, partnership, or corporation. Business entity includes a for-profit or nonprofit entity. He term does not include a governmental entity or state agency. 4. Contract includes an amended, extended, or renewed contract. 5. Controlling Interest means: a. An ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or otherwise that exceeds 10 percent; b. Membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than 10 members; or c. Service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most highly compensated by a business entity that has more than four officers. A business entity must file Form 1295 electronically with the Texas Ethics Commission using the Commission s online filing application, which can be found at: The business entity must print a copy of the completed form, which will include a certification of filing containing a unique certification number. The Form 1295 must be signed by an authorized agent of the business entity, and the form must be notarized. The business entity must then submit the completed, signed, notarized Form 1295 to the contracting school district. (Source: Sarah W. Langlois, Partner Rogers, Morris, & Grover, LLP) Interactive Displays 18

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20 Conflict of Interest Form Interactive Displays 20

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22 Dealership Listings If your company has more than one location that will be servicing this contract, please list each location below. If additional sheets are required, please duplicate this form as necessary. (Please Print) Company Name Address City State Zip Phone Number Fax Number Contact Person Company Name Address City State Zip Phone Number Fax Number Contact Person Interactive Displays 22

23 Proposal Form Payment: All purchases must be made with an approved District Purchase Order, District check or Commercial Credit Card. HISD will not be responsible for orders without one of the approved methods of payment listed. Vendor will accept Purchase Orders; Yes No Vendor will accept district check for the amount; Yes No Vendor will accept commercial credit card; Yes No Discount off shelf price if any (e.g. 0% or 2% or 10% varies, etc ) Please state and define your return policy: Does the Proposer have any deviations to any conditions and/or specifications listed in this document? Yes No If yes, noted in writing herein. (Attach additional Pages if necessary) Signature Printed Name/Title Company Name Telephone/Fax Number Interactive Displays 23

24 Huffman Independent School District Proposal Form CSP-18-T02 Quantity Unit Cost Total Cost Interactive Displays 47 Mobile Stands 47 Installation *Please attach an itemized quote of pricing listed above. Name of Bidding Company Date Address Signature of Authorized Representative City, State, Zip Printed Name of Authorized Representative Interactive Displays 24

25 Deviation/Compliance Signature Form Company Name Address City State Zip Phone Number Fax Number If the undersigned bidder intends to deviate from the General Terms and Conditions or Item Specifications listed in this bid invitations, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached. Huffman ISD will consider any deviations in its bid award decisions, Huffman ISD reserves the right to accept or reject any bid based upon any deviations indicated below or in any attachments or inclusions. No deviations Yes deviations List any deviations your company is submitting below: Signature of Authorized Representative Date Printed Name and Title Interactive Displays 25

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