Notice to Responders Cover Sheet. Request for Proposal #1476 Medical Supplies & Related Items

Transcription

1 RICHARDSON INDEPENDENT SCHOOL DISTRICT PURCHASING DEPARTMENT 970 Security Row Richardson, TX Notice to Responders Cover Sheet Request for Proposal #1476 Medical Supplies & Related Items Richardson Independent School District (RISD) must receive all sealed proposals no later than 1:30 PM CDT, September 28, Responses must be submitted in sufficient time to be received and time-stamped at the above location on or before the published proposal due date and time shown on this RFSP. RISD will not be responsible for delayed mail delivery from the post office. Responses received after the published time and date will be considered untimely and will not be considered. Responses will be publicly opened at 2:30 PM the same day. Responses must be sealed and clearly marked on the outside with the company s name and addressed to: Richardson Independent School District Attention: Christie Simpson 970 Security Row Richardson, TX Medical Supplies & Related Items RFP#1476 You are representing to Richardson ISD that you are authorized to submit this proposal by signing below. Include this page as a cover to your response. Company Name: Address: City: State: Zip: Authorized Official Name (print): Signature of Authorized Official: Title: Date: Medical Supplies & Related Items RFP# 1476

2 RICHARDSON INDEPENDENT SCHOOL DISTRICT 400 S. GREENVILLE AVENUE RICHARDSON, TEXAS REQUEST FOR PROPOSAL MEDICAL SUPPLIES & RELATED ITEMS RFP# 1476 The Richardson Independent School District (RISD) is soliciting sealed proposals for Medical Supplies & Related Items as per specifications stated in this solicitation document. Sealed proposals shall be submitted in an envelope marked on the outside with the proposer s name, address and proposal number RFP# 1476 to: Richardson Independent School District Purchasing Department 1123 S. Greenville Ave. Richardson, Texas Proposals will be received at the above address until 1:30 P.M.CST, THURSDAY, SEPTEMBER 28, Proposals will be publicly opened at 2:30 P.M. CST, the same day. Proposals must be submitted in sufficient time to be received and time-stamped at the above location on or before the published due date and time shown on the RFP. Richardson Independent School District will not be responsible for delivering mail from the post office. Proposals received after the published time and date may not be considered. FAXED proposals will not be accepted. The proposal name and number must be identified on the outside envelope being delivered (i.e. Federal Express, UPS, US Postal Service, and Hand Delivery.) The proposer shall quote prices F.O.B. delivered, prepaid and allowed to the Richardson I.S.D. location to be determined by project. Proposers must submit sealed proposals in the form of the executed Proposal Form together with any material required by any addendum to this RFP by the time and date specified. This is a compliance agreement to establish vendors and cost which will allow for the legal acquisition of MEDICAL SUPPLIES & RELATED ITEMS. Proposed prices must remain firm for one-year from date of award for response to be considered for award. The contract term will be a three (3) year term upon approval by the Board on November 6, RISD s contact for this proposal is Christie Simpson. Contact between solicited vendors and user departments during the request for sealed proposal process or evaluation process is prohibited. Any attempt by a solicited vendor to contact the departments will result in disqualification. All questions must be submitted in writing no later than 10:00 A.M., CST, Thursday September 21, 2017 to Christie Simpson via christine.simpson@risd.org. Medical Supplies & Related Items RFP# 1476

3 MEDICAL SUPPLIES & RELATED ITEMS RFP # 1476 RESPONSE CHECKLIST To be considered a responsive proposal, all pages requiring signature must be COMPLETED AND SIGNED with all requested information and returned. Please verify that the documents listed below are included in your response prior to the submittal deadline. Failure to return these documents may cause your proposal to be rejected. COVER SHEET FORM A COMPANY INFORMATION FORM B CERTIFICATE OF RESIDENCY FORM C CRIMINAL HISTORY CERTIFICATION FORM D MINIMUM INSURANCE REQUIREMENT FORME E DEVIATIONS FORM F FEDERAL VENDOR CERTIFICATION (EDGAR) FORM G ITEM PRICING SHEET GENERAL TERMS & CONDITIONS: SIGNATURE SHEET GENERAL TERMS & CONDITIONS: INTERLOCAL AGREEMENT CLAUSE GENERAL TERMS & CONDITIONS: CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS FORM CONFLICT OF INTEREST HB 1295 CERTIFICATION Medical Supplies & Related Items RFP# 1476

4 MEDICAL SUPPLIES & RELATED ITEMS RFP # SCOPE AND SPECIFICATIONS 1.1. Richardson Independent School District (RISD) is seeking sealed proposals for the purchase of Medical Supplies & Related Items. This is a solicitation to establish compliant vendors and costs for RISD procurement All forms must be completed and returned to comply with State of Texas procurement laws. Proposals must be submitted using the following forms in the format provided and using the specified pricing references. Proposals not submitted in RISD s format or not using the following form may be disqualified. 2. EVALUATION OF PROPOSALS 2.1. This proposal will be awarded in the best interest of the District. Final evaluation of this proposal will be based on the Texas Education Code (b). Pricing evaluation will be based on discount value responding proposers submit on the enclosed Proposal Response Form The Richardson Independent School District reserves the right to accept or reject any and all responses, to waive technicalities and informalities, and to be the sole judge of quality and equality. Awards will be based upon what, in our opinion, is most advantageous to Richardson ISD, and what constitutes as being a Medical Supplies & Related Items. Point Evaluation Criteria Value Purchase Price/Discount Reputation of the vendor and vendor s goods or services Quality of the vendor s goods or services Extent to which the goods or services meet the district s needs Vendor s past relationship with the district (see General Information Response Form) Impact of district s compliance with laws and rules relating to Historically Underutilized Businesses Total long-term cost to the district Vendor or Vendor s ultimate parent company or majority owner has its principal place of business in this state Vendor or Vendor s ultimate parent company or majority owner employs at least 500 persons in this state Other relevant factors specifically listed in this RFP Returning all necessary forms All paperwork is completed and returned by responder. 20 Total Points 100 Medical Supplies & Related Items RFP# 1476

5 MEDICAL SUPPLIES & RELATED ITEMS RFP # COMMUNICATION 3.1. All questions received and the corresponding answers will be posted on the RISD webpage. No verbal responses will be provided to questions. The deadline to submit for questions about this sealed proposal will be 10:00 AM CST, September 21, The District may not respond to questions that are submitted after this time and date. Although every effort has been made to provide accurate, up-to-date information, responders should inquiries to, christine.simpson@risd.org, Christie Simpson for answers to any and all questions regarding this proposal. Questions, and responses to those questions, will be posted in the form of an addendum to this RFP on the RISD Purchasing website at sp by 12:00 PM, CST September 22, DEVIATIONS 4.1. Any deviation to the General Stipulations of this proposal request must be clearly stated in writing on the Deviation Compliance Signature Form, and attached as part of your firm s response. Failure to do so will render your response as no deviations taken. 5. SOLE SOURCE 5.1. According to Texas Education Code (j) a sole source is precluded from competition because of the existence of a patent, copyright, secret process, monopoly; a film, manuscript or book; a utility service or a captive replacement part or component for equipment. The fact that a particular item is covered by a patent or copyright is only one factor in determining if the good and service falls under the sole source exemption. To be a bona fide exemption to the Texas purchasing law requirements, there must be no other like items available for purchase that would serve the same purpose or function, and only one price for the product because of exclusive distribution or marketing rights It is RISD s recommendation that sole source vendors complete and submit a response to this sealed proposal request so that the District may legitimately purchase your firm s related goods and or services as specified in the minimum requirements for this sealed proposal. Medical Supplies & Related Items RFP# 1476

6 6. GENERAL REQUIREMENTS MEDICAL SUPPLIES & RELATED ITEMS RFP # Terms of this agreement will be effective beginning November 7, 2017 after formal approval by RISD Board of Trustees (meeting scheduled for Monday, November 6, 2017) for three (3) years, through November 2, In the event this agreement expires before another agreement is awarded, the successful vendor(s) shall extend the contract on a month-to-month basis by mutual agreement. Either party may cancel by providing a written 30-day notice of cancellation RISD reserves the right to award this agreement to multiple vendors. The award notification shall be sent to the successful vendor(s) by confirmation letter, , and/or postcard notification Selected vendor(s) must include product catalogs and will be expected to show posted price discount amount and net on invoices and sales tickets (note: prices are subject to audit throughout the term of the final agreement) The percentage discount offered must remain the same for the life of the agreement and will be based on the current published catalog and pricing will remain firm until a new catalog is published and delivered Awarded vendor(s) must provide current catalogs for all RISD ordering locations at no charge, upon request All purchases against this contract will be authorized through the use of a RISD purchase order. Orders must not be fulfilled without a Richardson ISD authorized purchase order. 7. OTHER TERMS 7.1. A legal entity company name is the name that appears on the respondents W A legal entity must complete a Company Information form for each designated doing business as company responding to this proposal A legal entity company response will suffice for all locations unless otherwise designated by the legal entity It is strongly recommended that vendors who claim to be Sole Sources for their particular goods and or services respond to this RFP enabling RISD to take advantage of all products and/or services provided by the respondent. Medical Supplies & Related Items RFP# 1476

7 MEDICAL SUPPLIES & RELATED ITEMS RFP # GUARANTEE The responder shall unconditionally guarantee the materials and workmanship for all merchandise furnished under this agreement for a period of one (1) year or longer from date of acceptance of the items delivered and installed unless a different time period is required under the Proposal specifications. If within the guarantee period, any defects or signs of deterioration are noted, which, in the opinion of the District is due to faulty design and installation, workmanship or materials, upon notification, the contractor, at its expense, shall repair or adjust the equipment or parts to correct the condition, or replace the part or entire unit to the complete satisfaction of the District. These repairs, replacement or adjustments shall be made only at such times as will be designated by the District to cause the least disruption. 9. PURCHASE ORDERS 9.1. All purchases against this contract will be authorized through the use of an Richardson ISD purchase order. Orders must not be fulfilled (shipped and/or delivered) without a Richardson ISD authorized purchase order All invoices and packing slips from successful vendor(s) must include the RISD purchase order number, manufacturer s identification number and discounted price of items and/or services as stated in this agreement. 10. PRODUCT REQUIREMENTS All items shall be new, in first class conditions. If requested, samples of all items must be furnished in appropriate colors and at no cost to RISD. It will be the responsibility of all respondents to pick up their samples when RISD has finished review. 11. CANCELLATION RISD reserves the right to cancel this contract should any of the following occur: the successful vendor(s) proceeds in a manner that does not comply with the contract should services or quality of the goods become unacceptable as determined solely by RISD the successful vendor(s) does not carry out the provisions of this contract in its true intent and meaning as indicated in the scope of work Prior to contract cancellation, the successful vendor(s) will be served with written notice to provide satisfactory compliance with the contract without penalty. If the successful vendor neglects or refuses to follow such notice within thirty (30) days RISD may cancel the contract. Medical Supplies & Related Items RFP# 1476

8 MEDICAL SUPPLIES & RELATED ITEMS RFP # FREIGHT TERMS All deliveries shall be to the site(s) specified on the purchase order, F.O.B. Destination freight prepaid and allowed (Vendor prepays the freight charges and includes all shipping, handling, freight, and/or delivery charges in contract pricing). With the exception of shipments to the central warehouse (1123 S. Greenville Avenue); RISD has no facilities to accommodate offloading deliveries. Unless specifically stated otherwise, all shipments MUST include inside delivery. Tail gate deliveries and/or deliveries requiring RISD unloading, except to 1123 S. Greenville Ave. or if specifically stated on the purchase order(s), will be refused. 13. DELIVERY Delivery will be to the RISD school and/or office location or to RISD Receiving located at RISD Warehouse, 123 S. Greenville Avenue, Richardson, TX, If installation is required, the overall costs must include inside delivery, assembly if required, placement and trash removal. The RISD Warehouse delivery hours are 7:00 A.M. to 3:00 P.M. CST., Monday-Friday. DELIVERIES WILL NOT BE ACCEPTED AFTER 3:00 P.M. UNLESS SPECIFICALLY ARRANGED IN ADVANCE. Contact James McFadden at to schedule deliveries Shipments designated on the purchase order to deliver directly to any RISD schools or office locations must be scheduled before delivery Damaged shipments will be the responsibility of the supplying vendor to resolve with the freight carrier and replace any damaged materials at no cost to RISD. Should non-conformed item(s), (e.g., defective, non-authorized and/or unauthorized purchases) ship and deliver to the RISD, the supplying vendor will be responsible for the return and arrangements of the items and the corrective action to replace said items. Medical Supplies & Related Items RFP# 1476

9 Form A RICHARDSON INDEPENDENT SCHOOL DISTRICT COMPANY INFORMATION FORM Legal Entity Name: Doing Business as Name (if different than above): Address: City: State: Zip Code: Bid Contact Name: Title: Bid Contact Address: Bid Contact Phone Number: Company Website: If Awarded: Sales Representative Contact Name: Sales Representative Phone Number: Fax Number to send PO s to: Address to send PO s to: Other contact info that RISD might need: Questions: Does your company accept Purchase Orders? Yes No Do you understand RISD s payment terms are Net 30? Yes No Has your company done business with RISD in the past? Yes No If yes, dates? Is your company a Historically Under Utilized Business? Yes No Must be completed and returned with Proposal forms. Medical Supplies & Related Items RFP# 1476

10 Form B RICHARDSON INDEPENDENT SCHOOL DISTRICT CERTIFICATE OF RESIDENCY The State of Texas has passed a law concerning non-resident contractors. This law can be found in Texas Government Code under Chapter 2252, Subchapter A. This law makes it necessary for the Richardson ISD to determine the residency of its offerors. In part, this law reads as follows: Section (3) Non-resident bidder refers to a person who is not a resident (4) Resident bidder refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state. Section A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident s principal place of business is located. Name of Company: is, under Section: (3) and (4), a: Resident Bidder OR Non-resident Bidder (check one) My principal place of business under Tex. Gov t Code, Section (3) and (4), is in the city of in the state of if NOT a resident company of the State of Texas, does your company employee 500 or more people within the State of Texas. Yes No (check one) Name of Company Official (Please print) Title (Please print) Signature of Company Official Date Must be completed and returned with Proposal forms. Medical Supplies & Related Items RFP# 1476

11 Form C RICHARDSON INDEPENDENT SCHOOL DISTRICT CRIMINAL HISTORY CONTRACTOR CERTIFICATION - CONTRACTOR EMPLOYEES Texas Education Code Chapter 22 requires entities that contract with school districts to provide services to obtain criminal history record information regarding covered employees. Contractors and Subcontractors must certify to the district that they have complied. Covered employees with disqualifying criminal histories are prohibited from serving at a school district. DEFINITIONS Covered employees - Employees of a contractor or subcontractor who have or will have continuing duties related to the service to be performed at the District and have or will have direct contact with students. The District will be the final arbiter of what constitut es direct contact with students. Disqualifying criminal history - Any conviction or other criminal history information designated by the District, or one of the following offenses, if at the time of the offense, the victim was under 18 or enrolled in a public school: (a) a felony offense under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; or (c) an equivalent offense under federal law or the laws of another state. On behalf of C o n t r a c t o r / S u b c o n t r a c t o r I certify that (check one): Or None of the employees of Contractor and any subcontractors are covered employees, as defined above. If this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure that the employees of Contractor and any subcontractor will not become covered employees. Contractor will maintain these precautions or conditions throughout the time the contracted services are provided. Some or all of the employees of Contractor and any subcontractor are covered employees. If this box is checked, I further certify that: (1) Contractor has obtained all required criminal history record information regarding its covered employees. None of the covered employees has a disqualifying criminal history. (2) If Contractor receives information that a covered employee subsequently has a reported criminal history, Contractor will immediately remove the covered employee from contract duties and notify the District in writing within 3 business days. (3) Upon request, Contractor will provide the District with the name and any other requested information of covered employees so that the District may obtain criminal history record information on the covered employees. (4) If the District objects to the assignment of a covered employee on the basis of the covered employee s criminal history record information, Contractor agrees to discontinue using that covered employee to provide services at the District. We request RISD ID badges for the attached list of employees. Noncompliance or misrepresentation regarding this certification may be grounds for contract termination. Name of Company Official (Please print) Title (Please print) Signature of Company Official Medical Supplies & Related Items RFP# 1476 Date Must be completed and returned with Proposal forms.

12 Form C RICHARDSON INDEPENDENT SCHOOL DISTRICT CRIMINAL HISTORY CONTRACTOR CERTIFICATION - CONTRACTOR EMPLOYEES Texas Education Code Chapter 22 requires entities that contract with school districts to provide services to obtain criminal history record information regarding covered employees. Contractors and Subcontractors must certify to the district that they have complied. Covered employees with disqualifying criminal histories are prohibited from serving at a school district. DEFINITIONS Covered employees - Employees of a contractor or subcontractor who have or will have continuing duties related to the service to be performed at the District and have or will have direct contact with students. The District will be the final arbiter of what constitut es direct contact with students. Disqualifying criminal history - Any conviction or other criminal history information designated by the District, or one of the following offenses, if at the time of the offense, the victim was under 18 or enrolled in a public school: (a) a felony offense under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; or (c) an equivalent offense under federal law or the laws of another state. On behalf of C o n t r a c t o r / S u b c o n t r a c t o r I certify that (check one): Or None of the employees of Contractor and any subcontractors are covered employees, as defined above. If this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure that the employees of Contractor and any subcontractor will not become covered employees. Contractor will maintain these precautions or conditions throughout the time the contracted services are provided. Some or all of the employees of Contractor and any subcontractor are covered employees. If this box is checked, I further certify that: (1) Contractor has obtained all required criminal history record information regarding its covered employees. None of the covered employees has a disqualifying criminal history. (2) If Contractor receives information that a covered employee subsequently has a reported criminal history, Contractor will immediately remove the covered employee from contract duties and notify the District in writing within 3 business days. (3) Upon request, Contractor will provide the District with the name and any other requested information of covered employees so that the District may obtain criminal history record information on the covered employees. (4) If the District objects to the assignment of a covered employee on the basis of the covered employee s criminal history record information, Contractor agrees to discontinue using that covered employee to provide services at the District. We request RISD ID badges for the attached list of employees. Noncompliance or misrepresentation regarding this certification may be grounds for contract termination. Name of Company Official (Please print) Title (Please print) Signature of Company Official Medical Supplies & Related Items RFP# 1476 Date Must be completed and returned with Proposal forms.

13 Form D RICHARDSON INDEPENDENT SCHOOL DISTRICT MINIMUM INSURANCE COVERAGE REQUIRMENTS The vendor will be responsible to carry and keep in force the following minimum insurance coverage for the duration of the contract/project. A. Comprehensive General Liability Insurance 1. Each Occurrence Limit $1,000, Medical Expense Limit (any one person) $5, Personal and Advertising Injury Limit $1,000, General Aggregate Limit $1,000, Products/Completed Operations Aggregate Limit $1,000, Fire Damage Limit (each occurrence) $50,000 B. Automobile Liability Insurance 1. Combine Single Limit (each accident) $1,000,000 C. Workers Compensation Insurance Statutory Limits Liability Insurance shall cover premises operations and vendor s liability, as stated above, with the following endorsements: 1. The school district as an additional insured under all coverage except workers compensation. 2. Thirty (30) day notice of Cancellation or material change. A copy of a certificate of insurance, a certificate of authority of self-insure issued by the commission, or a coverage agreement (DWC081, DWC082, DWC083, DWC084 or DWC085) showing statutory worker s compensation insurance coverage for the person s or entity s employees providing services on a project is required for the duration of the project/contract. The vendor shall either: 1. Require each of its sub-contractors to procure and to maintain during the life of the sub-contract, Comprehensive General Liability Insurance, Automobile Liability Insurance and Sub-contractors Workers Compensation Insurance (DWC081, DWC082, DWC083, DWC084 or DWC085) of the type and same amounts as specified above, or 2. Insure the activity of its sub-contractors in its own policy/policies. If the coverage period shown on the Vendor s current certificate of insurance ends during the duration of the project, the Vendor must, prior to the end of the coverage period, file a new certificate of coverage with RISD showing that coverage has been extended. The Vendor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Medical Supplies & Related Items RFP# 1476

14 code agreements, Texas Labor Code (44) for all employees of the vendor providing services on the project for its duration. The Vendor shall post on each project site a notice, in the text form and manner prescribed by the Texas Worker s Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. Signature affirms that bidder complies with above and will supply required certificate of insurance within 10 days of request. Name of Company Official (Please print) Signature of Company Official Title (Please print) Date Must be completed and returned with Proposal forms. Medical Supplies & Related Items RFP# 1476

15 Form E RICHARDSON INDEPENDENT SCHOOL DISTRICT DEVIATIONS/COMPLIANCE SIGNATURE FORM If the undersigned responder intends to deviate from the General Terms and Conditions or Item Specifications listed in this solicitation invitation, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached. The District will consider any deviations in its bid award decision, and the District reserves the right to accept or reject any response based upon any deviations indicated below or in any attachments or inclusions. In the absence of any deviation entry on this form, the responder assures the District of their full compliance with the General Terms and Conditions, Item Specifications, and all other information contained in this Bid/Proposal Invitation. NO Deviations YES Deviations If yes is checked, please list below. Company Name Name of Company Official (Please print) Signature of Company Official Title (Please print) Date Medical Supplies & Related Items RFP# 1476 Must be completed and returned with Proposal forms.

16 Form F RICHARDSON INDEPENDENT SCHOOL DISTRICT PROPOSER/VENDOR CERTIFICATION FORMS REQUIRED CONTRACT PROVISIONS FOR NON FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS APPENDIX II TO 2 CFR PART 200 The following provisions are required and apply when federal funds are expended by Richardson ISD for any contract resulting from this procurement process. The Richardson ISD is the Subgrantee or Subrecipient by definition. In addition to other provisions required by the Federal agency or non Federal entity, all contracts made by the non Federal entity under the Federal award must contain provisions covering the following, as applicable. (A) Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Pursuant to Federal Rule (A) above, when federal funds are expended by Richardson ISD, Richardson ISD reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party. Does vendor agree? YES Initials of Authorized Representative of Vendor (B) Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000) Pursuant to Federal Rule (B) above, when federal funds are expended by Richardson ISD, Richardson ISD reserves the right to immediately terminate any agreement in excess of $10,000 resulting from this procurement process in the event of a breach or default of the agreement by Vendor, in the event vendor fails to: (1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation, contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the contract and/or the procurement solicitation. Richardson ISD also reserves the right to terminate the contract immediately, with written notice to vendor, for convenience, if Richardson ISD believes, in its sole discretion that it is in the best interest of Richardson ISD to do so. The vendor will be compensated for work performed and accepted and goods accepted by Richardson ISD as of the termination date if the contract is terminated for convenience of Richardson ISD. Any award under this procurement process is not exclusive and Richardson ISD reserves the right to purchase goods and services from other vendors when it is in the best interest of Richardson ISD. Does vendor agree to abide by the above? YES Initials of Authorized Representative of Vendor Medical Supplies & Related Items RFP# 1476

17 Form F (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of federally assisted construction contract in 41 CFR Part must include the equal opportunity clause provided under 41 CFR (b), in accordance with Executive Order 11246, Equal Employment Opportunity (30 FR 12319, 12935, 3 CFR Part, Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order Relating to Equal Employment Opportunity, and implementing regulations at 41 CFR part 60, Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor. Pursuant to Federal Rule (C) above, when federal funds are expended by Richardson ISD on any federally assisted construction contract, the equal opportunity clause is incorporated by reference herein. Does vendor agree to abide by the above? YES Initials of Authorized Representative of Vendor (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of funding agreement under 37 CFR (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that funding agreement, the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements, and any implementing regulations issued by the awarding agency. Pursuant to Federal Rule (F) above, when federal funds are expended by Richardson ISD, the vendor certifies that during the term of an award for all contracts by Richardson ISD resulting from this procurement process, the vendor agrees to comply with all applicable requirements as referenced in Federal Rule (F) above. Does vendor agree? YES Initials of Authorized Representative of Vendor (G) Clean Air Act (42 U.S.C q.) and the Federal Water Pollution Control Act (33 U.S.C ), as amended Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C q) and the Federal Water Pollution Control Act as amended (33 U.S.C ). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Pursuant to Federal Rule (G) above, when federal funds are expended by Richardson ISD, the vendor certifies that during the term of an award for all contracts by Richardson ISD resulting from this procurement process, the vendor agrees to comply with all applicable requirements as referenced in Federal Rule (G) above. Does vendor agree? YES Initials of Authorized Representative of Vendor Medical Supplies & Related Items RFP# 1476

18 Form F (H) Debarment and Suspension (Executive Orders and 12689) A contract award (see 2 CFR ) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders (3 CFR part 1986 Comp., p. 189) and (3 CFR part 1989 Comp., p. 235), Debarment and Suspension. SAM Exclusions contain the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order Pursuant to Federal Rule (H) above, when federal funds are expended by Richardson ISD, the vendor certifies that during the term of an award for all contracts by Richardson ISD resulting from this procurement process, the vendor certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. Does vendor agree? YES Initials of Authorized Representative of Vendor (I) Byrd Anti Lobbying Amendment (31 U.S.C. 1352) Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C Each tier must also disclose any lobbying with non Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non Federal award. Pursuant to Federal Rule (I) above, when federal funds are expended by Richardson ISD, the vendor certifies that during the term and after the awarded term of an award for all contracts by Richardson ISD resulting from this procurement process, the vendor certifies that it is in compliance with all applicable provisions of the Byrd Anti Lobbying Amendment (31 U.S.C. 1352). The undersigned further certifies that: (1) No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all covered sub awards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly. Does vendor agree? YES Initials of Authorized Representative of Vendor Medical Supplies & Related Items RFP# 1476

19 Form F RECORD RETENTION REQUIREMENTS FOR CONTRACTS PAID FOR WITH FEDERAL FUNDS 2 CFR When federal funds are expended by Richardson ISD for any contract resulting from this procurement process, the vendor certifies that it will comply with the record retention requirements detailed in 2 CFR The vendor further certifies that vendor will retain all records as required by 2 CFR for a period of three years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. Does vendor agree? YES Initials of Authorized Representative of Vendor CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT When federal funds are expended by Richardson ISD for any contract resulting from this procurement process, the vendor certifies that the vendor will be in compliance with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6321, et seq.; 49 C.F.R. Part 18; Pub. L , 89 Stat. 871). Does vendor agree? YES Initials of Authorized Representative of Vendor CERTIFICATION OF COMPLIANCE WITH BUY AMERICA PROVISIONS Vendor certifies that vendor is in compliance with all applicable provisions of the Buy America Act. Purchases made in accordance with the Buy America Act must still follow the applicable procurement rules calling for free and open competition. Does vendor agree? YES Initials of Authorized Representative of Vendor CERTIFICATION OF NON COLLUSION STATEMENT Vendor certifies under penalty of perjury that its response to this procurement solicitation is in all respects bona fide, fair, and made without collusion or fraud with any person, joint venture, partnership, corporation or other business or legal entity. Does vendor agree? YES Initials of Authorized Representative of Vendor Vendor agrees to comply with all federal, state, and local laws, rules, regulations and ordinances, as applicable. It is further acknowledged that vendor certifies compliance with all provisions, laws, acts, regulations, etc. as specifically noted above. Vendor s Name/Company Name: DUNS # Company registered on SAM.gov? Yes No Address, City, State, and Zip Code: Phone Number: Fax Number: Printed Name and Title of Authorized Representative: Medical Supplies & Related Items RFP# 1476

20 Form F Address: Signature of Authorized Representative: Date: Must be completed and returned with Proposal forms. Medical Supplies & Related Items RFP# 1476

21 RICHARDSON INDEPENDENT SCHOOL DISTRICT Richardson, Texas GENERAL STIPULATIONS AND CONDITIONS RFCSP # XXXX Title of Bid NON-CONSTRUCTION THESE GENERAL STIPULATIONS AND CONDITIONS SHALL REFER TO EDUCATION CODE SUBCHAPTER B. PURCHASES; CONTRACTS IF THERE ARE CONTRADICTIONS BETWEEN THE GENERAL STIPULATIONS AND CONDITIONS OF BID/ PROPOSAL AND THE SPECIFICATIONS, WRITTEN OR VERBAL, THE GENERAL STIPULATIONS AND CONDITIONS OF BID/ PROPOSAL SHALL CONTROL. I. INVITATION TO BID: Richardson Independent School District invites all interested and qualified Bidders to bid on all proposals in accordance with directions available in the Purchasing Department, 1123 S. Greenville Ave., Richardson, Texas A. For the purpose and clarity of this document only, the word District will herein mean the Richardson Independent School District and/or the Board of Trustees of Richardson, Dallas County, Texas. As used herein, the word Bidder means any reliable person, entity, broker, vendor, contractor, and/or manufacturer who wants to bid this contract or submit a proposal in response to a request for catalog offer or request for proposal. The term Bid refers to all bids, responses, proposals submitted hereunder. B. Cash discount will be taken into consideration in determining a contract award. All Bid responses must be quoted with net pricing. C. The District will receive sealed proposals and or sealed bids until date and time indicated on the Bid cover. Bids must be delivered to the RISD Purchasing office. Whenever the specifications indicate a product of a particular manufacturer, model or brand in the absence of any statement to the contrary by the Bidder, the Bid will be interpreted as being for the exact brand, model, or manufacturer specified, together with all accessories, qualities, etc., enumerated in the detailed specifications. D. Where a lump sum Bid is provided for, unit prices for each item shall be included for accounting purposes. If quantities are increased or decreased as provided for in the Annulments and Reservations section, the unit prices inserted in a lump sum Bid should be consistent with the total amount quoted for the lumps sum Bid, since the lump sum Bid total will be increased or decreased by the product of the quantity of the increases or decreases multiplied by the unit prices for the item affected. E. All materials, supplies, copyrighted materials, furniture, and equipment for the District shall be delivered F.O.B. Destination freight prepaid and allowed.

22 F. RISD will give preference to materials, supplies, and provisions produced, manufactured, or grown locally, provided such items are equal to articles offered by competitors outside of the local area. II. ANNULMENTS AND RESERVATIONS: A. The District reserves the right to reject Bids for any and all of the items, and/or to waive technical defects, if in its judgment, the interest of the District shall so require. B. The Director of Purchasing reserves the right to increase or decrease the given quantity plus or minus fifteen percent (15%). In the event quantities are increased or decreased, the amount added or deducted shall be based upon unit prices quoted. C. The District also reserves the right to annul any contract, if it determines at its sole discretion that the Bidder has failed at any time, to perform faithfully any contract requirements or, in the case of any willful attempt to impose upon the District, materials, products, and/or work inferior to that required by District, and any action taken in pursuance of this latter stipulation shall not affect or impair any rights or claims of the District to the damages for the breach of any covenant of the contract by the Bidder. III. BID PREPARATION, SPECIFICATIONS SHEET, AND BID OPENING: A. An authorized representative of the Bidder must sign all Bids. It is the intent of this bid offer that should a given bid/bids be accepted, it will automatically become a part of a binding contract. Bidders shall list their bids on the appropriate attached sheets, which show the schedule of items to be purchased. Each Bidder may attach a letter of explanation to their bid to explain any information pertaining to the Bid/Bids. B. PROPRIETARY INFORMATION Any information in your bid or proposal that is of a proprietary nature should be clearly and specifically identified. Such identification shall not limit the District s right to use such information if it is obtained from another source, or if it comes into the public domain. C. At the time of the Bid opening (as specified on the front cover, RISD Purchasing Department webpage and or newspaper ad), the responsible Buyer, or his/her delegated support staff member, shall open and record all Bids received per requirements noted in Texas Education code Sufficient time will be allotted to analyze all Bids received and the final recommendations shall be prepared for District review and approval. Upon District approval, the Bidders shall be notified either by mail, telephone, or purchase order of any award/awards. D. Wherever the District indicates the unit of measure required for bidding purposes, the District may not recalculate the vendor s price if it is based on a different unit of measure than that indicated in any contract.

23 IV. BILLING AND PAYMENT/DISCOUNTING: A. All invoices are to be submitted in duplicate and mailed in accordance with instructions as shown on purchase order (unless otherwise noted). All invoices shall be forwarded to: RICHARDSON INDEPENDENT SCHOOL DISTRICT ATTENTION ACCOUNTS PAYABLE DEPARTMENT 400 S. GREENVILLE AVE. RICHARDSON, TEXAS B. Invoices will be returned for correction unless they contain the following information: Item numbers; Description of Item; Quantity; Unit Price Extensions and Total. Each invoice shall carry the Purchase Order Number of the District. The original and one copy shall be forwarded to the office listed above. C. Payment in full will only be made upon final acceptance of items as shown on Purchase Order. The District does not pay partial payments. If we are invoiced for items that are not physically received, we must receive either a corrected invoice with the items removed or a credit memo to offset the charges for the non-received goods. D. The Bidders that request prompt payment of bills shall send signed delivery tickets with the invoice to facilitate expedited payment. E. Delivery shall be FOB Destination Freight Prepaid and allowed to each individual location as noted on the Purchase Order. The District will not pay freight bills sent collect. F. The District s standard terms for payment are Net 30 days. All discounts, including prompt payment, shall be included in bid price. V. BONDING: Certain formal bids and or proposals will require bonding and shall be indicated in the scope of work and or minimum specifications. VI. COLLUSION: All Bidders shall sign the appropriate certification as provided on the signature sheet. The District may reject any Bid that does not include the required certification. VII. COMPLIANCE WITH SPECIFICATIONS AND PURCHASER S RIGHT OF SELECTION: A. The Bidder shall abide and comply with the true intent of the specifications and not take advantage of any unintentional error or omission.

24 B. The District reserves the right to reject any or all Bids that comply with these specifications, or to accept a higher bid that complies, when, in the judgment of the District, such Bid offers additional value or function, which justifies the difference in price. VIII. DEVIATIONS FROM SPECIFICATIONS: All deviations from the specifications must be specified in writing by the Bidder, at the time the formal bid is submitted. The absence of a written list of requested deviations or exceptions when the Bid is submitted will hold the Bidder strictly accountable to the District to the specification or requirement as written. Any deviation from the specifications as written not previously submitted, as required by the above, will be grounds for rejection of the material and/or equipment when delivered. The District reserves the right to reject or modify any requested exception or deviation. Excessive exceptions may result in disqualification of a bid. IX. ERRORS IN BIDS: RELIEF OF BIDS: Bidders or their authorized representatives shall fully inform themselves as to the conditions, requirements, and specifications before submitting Bids. Failure to do so will be at the Bidder s own risk. If a Bidder makes errors in extension of prices in a Bid, the unit price shall govern at the discretion of the Director of Purchasing. X. GUARANTEE: The Bidder shall unconditionally guarantee the materials and workmanship of all merchandise furnished under Bid for a period of one year or longer from date of acceptance of the items delivered and installed unless a different time period is required under the Bid specifications. If, within the guarantee period, any defects or signs of deterioration are noted, which, in the opinion of the District is due to the faulty design and installation, workmanship or materials, upon notification, the contractor, at its expense, shall repair or adjust the equipment or parts to correct the condition, or replace the part or entire unit to the complete satisfaction of the District. These repairs, replacements or adjustments shall be made only at such times as will be designated by the District to cause the least disruption. XI. INTENT AND LIMIT OF CONTRACT A. These specifications are intended to cover the various types of purchases of said materials, supplies, or services as hereinafter shown to any or to each of the various public schools, administrative facilities, or to any designated warehouse or warehouses in Richardson Independent School District, whichever if specified, in quantities to be determined subsequent to the bid opening. There are 55 campuses in the District, most in the city of Richardson with portions in the cities of Dallas and Garland. Including administration and support, RISD maintains 70 facilities covering more than 6 million square feet with 35 million square feet of grounds. B. It is understood that under the terms and conditions of this bid offer, the District reserves the right to purchase any of the listed materials, supplies or services at bid prices submitted