REQUEST FOR PROPOSAL BRIDGEPORT ISD. PROPOSAL TITLE: Mowing and Weed Eating Services Proposal

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1 REQUEST FOR PROPOSAL BRIDGEPORT ISD PROPOSAL TITLE: Mowing and Weed Eating Services Proposal SEALED PROPOSALS WILL BE RECEIVED UNTIL 10:00 A.M., THURSDAY, SEPTEMBER 8, RETURN PROPOSALS TO: Bridgeport ISD th Street Bridgeport, TX All proposals must be submitted in a sealed envelope on the enclosed bid form and received on or before the time specified above. The proposal envelope must be clearly marked Mowing and Weed Eating Services SEPTEMBER 8, SCOPE Bridgeport ISD is now accepting formal sealed proposal s for mowing and weed eating services. This contract will be effective from OCTOBER 1, 2016 through SEPTEMBER 30, SPECIFICATIONS The service will be for designated areas only and do not include all grounds in Bridgeport Independent School District or athletic fields. Vendor s will work with BISD for preparation of special events such as graduation and will honor district requests to schedule work around special days such as testing days. A calendar will be provided with known special dates. The hourly rate for the service will commence when the Contractor arrives at the specified location and will end when the Contractor leaves the same location. The successful vendor will supply all necessary personnel, tools, and equipment to accomplish the services. The vendor will propose an hourly rate along with the estimated number of hours it will take to perform the work at each location. Sidewalks, patio and/or porch areas must be swept/blown free of grass clippings and dirt. Paper/trash must be picked up prior to performing services so as not to shred and/or scatter trash around the premises. Any trash mowed/shredded by the weed eater must be picked up and removed. The successful vendor must submit a minimum of 6 local references.

2 INSURANCE Successful vendor shall provide BISD with a Certificate of Insurance evidencing general liability coverage of no less than $100, and Bridgeport ISD listed as additional insured. Inability to provide proof of either insurance will result in non-payment and termination of contract. CRIMINAL HISTORY Before entering into a contract with the District, the successful vendor must give notice to the District if an employee, owner or operator of the business has been convicted of a felony. The District may terminate the contract if the District determines that an employee or business failed to give such notice or misrepresented the conduct resulting in a conviction. The District will obtain criminal history record information that relates to the successful bidder and his employees. CONTRACT The vendor reserves the right to charge any price desired as long as it does not exceed the proposal price. All invoices will be paid on a net 30 day basis. No late fees are to be accessed against the District. INVOICES Invoices must show the address where the service was rendered. Invoices must be sent to: Bridgeport ISD th Street Bridgeport, TX The undersigned affirms they have familiarized themselves with the local conditions under which the work is to be performed and have satisfied themselves of matters that may be incidental to the work before submitting a bid. Vendors must submit their proposals on the attached forms and they must be originally signed. Faxed or ed bids will not be accepted. By submitting and signing the attached bid forms, each vendor is indicating that he has read and understood the instructions, terms, conditions, specifications, and invitation to bid and agrees to comply with and be bound by its precepts. Submission of a proposal

3 shall constitute an offer on such terms that shall remain open and irrevocable until such time as a bid submitted on same has been accepted by the BISD. Continuing non-performance of the vendor in terms of specifications shall be basis for termination of the contract by BISD. BISD shall not pay for work that is unsatisfactory. Vendors will be given a reasonable opportunity before termination to correct the deficiencies. However, this shall in no way be construed as negating the basis for nonperformance termination. The Conflict of Interest Questionnaire shall be filed as addressed in the questionnaire. Bridgeport ISD reserves the right to accept and/or reject any and all bids or proposals for any reason whatsoever. APPLICABLE DATES AND TIMES The proposals will be opened in the Bridgeport ISD Business Office, th Street, at 10:01 AM. Proposals will be considered for award at the regularly scheduled Board of Trustee Meeting on Monday September 19, 2016, beginning at 7:00 p.m. All vendors are encouraged to be present at the bid opening and the bid awarding to defend and answer questions about their bid. TITLE The proposal must be submitted in a sealed envelope with the following written on the outside lower left-hand corner of the envelope MOWING AND WEED EATING SERVICES SEPTEMBER 8, 2016 The proposal envelope must also have the vendor s complete return address in the upper left-hand corner of the outside of the envelope.

4 BRIDGEPORT ISD MOWING AND WEED EATING SERVICES BID DUE- 10:00 A.M., SEPTEMBER 8, 2016 Vendor s Name: Company Name: Address: Mailing Address: City/State/Zip: Phone Number: ( ) Fax Number: ( ) Contact Person: LOCATION ESTIMATED HRS HRLY RATE TOTAL COST Bridgeport Elementary Bridgeport Intermediate Bridgeport Middle School Bridgeport High School Alt. Learning Center W.C. Special Ed. Coop Administration Building Total Frequency of: (Based on October 1, 2016 through September 30, 2017) Weekly Ten (10) Day Intervals Two (2) Week Intervals Signature: Date Printed Name and Title:

5 Felony Conviction Notice State of Texas Legislative Senate Bill No. 1, Section , Notification of Criminal History, Subsection (a), states "a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Subsection (b) states "a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge. VENDOR'S NAME: AUTHORIZED COMPANY OFFICIAL'S NAME (PRINTED): A. My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable. B. My firm is neither owned nor operated by anyone who has been convicted of a felony: C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s): Detail of Conviction(s):