Facility Condition Assessments (FCA)

Transcription

1 Facility Condition Assessments (FCA) Is it time for a third party review of your facility? Greg Ruberto, P.E. November 11, 2015

2 PSFEI Overview Penn State Facilities Engineering Institute was founded in 1947 at the request of the Commonwealth of PA. Energy Procurement Education Condition Assessments Customized Software Applications Technical Advisory Services

3 PSFEI Overview

4 Presentation Overview Building the case for the Facility Condition Assessment (FCA) Facility condition assessment (FCA) process Objectives of an FCA Elements evaluated Aligning the report to the customer s need Report delivery method and tools Interpreting the results

5 Facility Manager Role Trades Supervisor Facility Manager Executive

6 Facility Manager Role To Do List: Facility Manager Identify safety issues at my facility Check my facility for regulatory compliance Estimate the remaining life of my rooftop AHUs Prioritize my list of maintenance & capital projects Determine budget estimates for my projects Read more about that Facility Condition Index thing!

7 Current Building Codes PA Uniform Construction Code Status of 2012 I-Codes Adoption: The UCC Review and Advisory Council (RAC) is charged with the review of new and amended provisions contained in triennial revisions of the ICC codes, except for the accessibility provisions, and must inform the Department of any code provisions that should be excluded from the UCC. On April, 19, 2012, the UCC RAC informed the Department that no ICC 2012 triennial code revisions shall be adopted. Therefore, the 2009 edition of the ICC codes will remain in effect. Effective December 31, 2012, Chapter 11 and Appendix E of the 2012 International Building Code is adopted as required by Act 1 of 2011.

8 Current Building Codes

9 Current References The 2009 Building Code includes over 50 references to other publications!!

10 Additionally! Is your facility compliant with these regulations?

11 Where do I find these answers? So what is the condition of my facility? How can you justify $22 million budget?

12 Facility Condition Assessment

13 The COMPLETE FCA Process

14 The COMPLETE FCA Process

15 The Engineer s Role Facility Manager Get inside his head and understand what effects his business How much money is it going to cost to resolve each deficiency you found? Budget planning is critical Does this deficiency require a repair or replacement of an asset? Capital Improvement or Maintenance Do I need to repair this now or can it wait a few years? Priority system to schedule the work What if I ignore these deficiencies? Capital spending analysis

16 FCA Collaboration To the design professional this means To the facility owner this means You better be a good listener! The engineer you hired is not a mind reader!

17 FCA Objectives Determine a method to calculate the facility s current replacement value (CRV) ** key ingredient for FCI value ** Develop an accurate snapshot of the current facility conditions and categorize deficiencies into building, policy, and programming types Assign costs and priority to deficiencies (conditions) discovered Evaluate asset lifecycle and recommend repair vs. replace Determine corrective maintenance effectiveness and capital investment plans

18 Establish Priority System Priority 1 Deficiency is urgent in nature and should be completed in the next 12 months Priority 2 Deficiency is critical in nature and should be completed in the next 12 to 24 months Priority 3 Deficiency is necessary but not yet critical to complete in the next 24 to 60 months Priority 4 Deficiency is recommended to be completed in the next 60 to 120 months Priority 5 Deficiency is considered an enhancement or upgrade intended to comply with current building codes and/or regulations

19 Deficiency Types Building Deficiencies Broken window ADA compliance Deteriorating wall and floor finishes Policy Deficiencies (Owner Defined) Security card access at doors Full service generator Programming Deficiencies (Owner Defined) Need more office space Need larger parking lot

20 Building Deficiencies

21 Building Deficiencies Safety-Related Items

22 Policy Deficiencies Policy Deficiencies?... Ask your client

23 Programming Deficiencies Programming Deficiency?

24 Align report to audience Trades Supervisor Facility Manager Executive

25 Align report to audience Your Report

26 Tradesman & FM

27 FM & Executive 70, District 1 - Deficiency Dollar Value Comparison Deficiency dollar value breakdown by category and facility Deficiency Dollars ($) 60, , , , , , Site 1 Site 2 Site 3 Site 4 Site 5 Site 6 Programming Policy Building Is my facility doing a poor job with maintenance or implementing policies? Why is my building not meeting the programming or mission needs of my business?

28 Facility Condition Index (FCI) Facility Condition Index = FCI Cost to Correct Deficiencies Current Replacement Value

29 Business Tools Low Priority > High Priority Priority Levels 3, 4, and 5 Priority Levels 1 and 2 Low Cost > High Cost < $25,000 > $25, Low Priority, High Cost 3 Low Priority, Low Cost 7 High Priority, High Cost 4 High Priority, Low Cost 6

30 Business Tools - WebiFM

31 Manage FCI Level No action

32 Manage FCI Level Constant Score

33 Manage FCI Level Reduce Score

34 Element Life Cycle Monitoring Element Life Cycle Monitoring Install Date Life Exp. ULR % Roof Membrane Mar years 53.30% RTU #1 Jun yrs 37.50% RTU #2 Oct yrs 14.30% Boiler #1 Apr years 72.00% Building Nov years 41.70%

35 Time for an FCA at your facility?

36 Thank You! Greg Ruberto, P.E. (814)