Facilities Management Association

Transcription

1 By: Public School Facilities Authority (PSFA) Maintaining Public Infrastructure with Reduced Funding Presenter: Bob Gorrell, PSFA Director March 16, 2016 presentation to: Facilities Management Association of New Mexico 1

2 Current Status NM K-12 schools facilities condition index (FCI) dropped from 71% in 2001 to around 35% by The lower the FCI percentage, the better the condition of the facility. New Mexico s 61 million square feet of K-12 school facilities is a $19.5 billion asset and sustaining it is precarious. On average, school districts, capped constitutionally at 6% APV, can only afford about 59% of what they own. Most school districts do not have Plant Managers and therefore do not know the real and total cost of ownership, or how to effectively own and operate their facilities. 2

3 Facility Condition Index: FCI The following equation determines FCI: For example, assume you own a $100,000 house that needs a new $15,000 roof ( Building System ): 3

4 Cost of Ownership? PSFA estimate that school facilities will last, with good maintenance, about 45 years before replacement or renewal. School districts do not have facilities sinking fund. General Category Specific Facility Expenditure Category Best Practice Annual Minimum Estimated Investment Funded with the general operating budget M&O Cust l, Grnds, Utilities Facility Operations 1% of CRV M&O Routine & Emergent Maintenance Funded with the capital budget Acquisition Renewal Major Modernization Depends, building condition Acquisition New or Renewal Obsolete Building Replacement Depends, building condition Acquisition New New Construction for Growth Depends, enrollment 4

5 New Mexico Average Facilities Condition Index (FCI)* for School Buildings FCI = Brick and Mortar Facility Condition Only 5

6 Where Do We Need To Go? Our FCI began to slowly rise (worsen) this year. The three variables affecting school conditions are: funding (spending), gross square footage, and maintenance (building system s life expectancies). PSFA is focused on reducing square footage, reducing replacement costs, and increasing the expected lives of building systems through targeted spending. Credible measurements and accountability are the key to driving change; PSFA utilizes FAD and FMAR 6

7 Facility Assessment Database (FAD) PSFA s FAD is dynamic. It is continually updated three and sometimes four different ways: By PSFA staff conducting on-site assessments; By district Facilities Master Plan vendors; As part of the plan review process in conjunction with the state Construction Industries Division (CID); and By school districts providing updated information 7

8 Facility Maintenance Assessment Report (FMAR) A tool for comparable measurement of maintenance effectiveness Includes review of preventive maintenance plan, specific maintenance deficiencies, and the operation of work order management Utilizes 22 weighted measurable categories that support function and building system s expected lives. Definition of Facilities Maintenance: The work required to keep a facility (plant, building, structure, ground facility, utility system or other real property) in such condition that it may be fully functional and continuously utilized for its expected life, for its intended purpose and its maximum energy efficiency. This includes both routine and capital maintenance. 8

9 District Avg FMARScore April 2015 to Present % 41.52% 41.90% 43.29% 51.88% 53.35% 54.08% 54.53% 55.83% 55.89% 56.30% 56.46% 56.61% 57.51% 58.42% 58.86% 59.39% 60.52% 60.71% 61.06% 61.15% 61.48% 61.67% 61.70% 61.96% 63.21% 63.85% 64.12% 64.18% 64.31% 65.08% 65.45% 65.61% 65.86% 65.95% 66.06% 66.63% 67.11% 67.56% 67.71% 68.60% 69.28% 69.63% 70.49% 70.57% 70.81% 71.27% 71.38% 71.50% 72.22% 73.02% 73.15% 75.92% 76.16% 76.94% 77.24% 77.45% 78.53% 80.79% 86.55% 90.00% 80.00% 70.00% 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% 0.00% Outstanding- 0 Good- 2 Satisfactory- 15 Marginal- 26 Poor- 16 Statewide Average FMAR Rating: 60.61% (POOR) 9

10 FMAR Five Year Data Analysis Summary: FMAR Positives: 33% of school districts have proactively improved their FMAR scores from the 5 year baseline by utilizing state provided tools and resources. 25% of school districts have maintained (held constant) their FMAR scores from the 5 year baseline. Projected capital outlay savings if maintenance activities improve to a satisfactory (70%) level: $26 million would be avoided capital spending annually. Approximately 10 years life added to facilities. 10

11 Community Meetings are Important School facilities long range planning is an opportunity to build community and educate the public on the cost of ownership. A Steering Committee leads the community and is comprised of specific community members Business leaders, teachers, administrators, etc. Once planning consensus on the following questions has been achieved, the Steering Committee recommends a plan to the Board Where do we want to be? Where are we now? Where are we going? How do we get there? 11

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13 FMAR, FAD & FMP How do these systems integrate? PSFA staff use FMAR data to educate local governances on their maintenance effectiveness, and to update FAD data. FAD data assists in prioritizing facility needs. FMP must include capital maintenance facility needs identified by FAD that need to be addressed, such as roof replacement. These FMP updates are now a requirement of the PSFA FMP agreements. Good planning that can right-size schools and ensure effective and efficient capital spending will ease the burden on maintenance and extend the lives of the facilities. 13

14 Evolution Deficiencies Correction Program (DCP) Standards Based Awards Total Campus repairs and replacement Roofing Program (expired June 2015) Broadband Deficiencies Correction Program Building Systems Program Strategic projects to extend facilities lives and lower costs Stronger Cost Controls Design, Systems, Etc. Future - Incentivize Good Facility Management 14

15 Questions or Comments? For more information, visit: Or phone: THANK YOU! 15