Updated Long Range Capital Outlay Operation/Maintenance Plan Report EXECUTIVE SUMMARY

Transcription

1 Updated Long Range Capital Outlay Operation/Maintenance Plan Report EXECUTIVE SUMMARY Purpose of Report: To inform the School Board of the updated Long Range Capital Outlay Operation/Maintenance Plan based on life cycle costs for all District facilities. Building and maintaining schools and other required facilities in which students can achieve their highest potential is a constant process in our growing, changing city. The Sioux Falls School District maintains nearly 3,930,000 square feet of facilities at 39 locations ranging in age from less than one to 95 years old. Over the last 15 years, the District has significantly invested in keeping the conditions of the facilities excellent with three Capital Improvement Plans (CIP I, CIP II and CIP III). The District is now in the first year of a new seven year capital improvement plan which addresses growth, facility standards, security considerations and maintenance needs. The District will continue to evaluate equipment and facility needs while planning ahead for repairs, updates, and growth in population. The updated plan s base year projection cost incorporates two new facilities and is still approximately $400,000 below the initial 2007 plan. Administrative Recommendation to School Board: Acknowledge the updated Long Range Capital Outlay Operation/Maintenance Plan. Report Prepared by: Operational Services February 28, 2011

2 Updated Long Range Capital Outlay Operation/Maintenance Plan Report Purpose of Report: To inform the School Board of the updated Long Range Capital Outlay Operation/Maintenance Plan based on life cycle costs for all District facilities. District Priority Area: Facilities Goal/Strategy: F2.1 Update Long Range Capital Outlay Operation/Maintenance Plan to include new facilities. Explanation: The Sioux Falls School District operates and maintains facilities on 39 sites, consisting of acres of property and 3,927,186 square feet of floor space. The estimated replacement cost of existing District facilities would be in excess of $439,000,000, based on actual bids received on the RF Pettigrew Elementary and Career and Technical Education Academy projects. The District is committed to keeping its facilities in good condition. Over the past 15 years the District has significantly invested in this commitment with three Capital Improvement Plans (CIP I, CIP II and CIP III). The District is currently in its first year of a new seven (7) year capital improvement plan ( plan) that addresses growth, facility standards, security and maintenance needs. The following is a brief summary of each of the previous plans. CIP I planning began in 1995 with a committee consisting of over 40 community and school participants. The committee reviewed all facilities, established facility standards, and then applied the standards to all existing facilities. They looked at operational efficiencies and building consolidation options. The committee then developed an overall plan. A 30 million dollar bond issue was passed to partially fund the plan; capital outlay dollars were used to fund the remainder. Construction began in 1997 and was completed in CIP II planning began in 2001 as the CIP I program was ending. CIP II consisted of 3 parts: the Enrollment Growth Committee looked at the need and location of new construction to accommodate future enrollment growth; the Standards Review Committee reviewed and revised the District s facility standards to meet changing educational needs; and the Preventive Maintenance Committee reviewed and developed standards for facility components and equipment outlining life cycle information. The committees developed an overall plan addressing growth, standards and maintenance. The plan began in 2002 and was completed in Report Prepared by: Operational Services 1 February 28, 2011

3 CIP III planning began when increased growth concerns became apparent for the east and west sides of Sioux Falls. During the process, the School Board expressed concerns relating to elementary building size and additions in the CIP II plan. The final CIP III plan recommended two new elementary schools in lieu of several additions. The plan also addressed several standards and maintenance concerns at Lincoln High School and Howard Wood Field. The CIP II was then reviewed and modified to reduce the plan cost by approximately 5 million dollars. The two plans were scheduled and ran concurrently with completion in The current plan addresses future enrollment growth, facility standards, security related modifications, and also identifies major maintenance related projects throughout the District that will need to be funded in the Capital Outlay budget. The plan also includes the delayed Howard Wood Field grandstand and press box reconstruction project that was delayed in CIP III due to multiple Community Event Center studies. Building components installed during CIP I and II are aging and will increase the need for maintenance dollars in the future. Major buildings such as Roosevelt and Washington high schools while considered new during the CIP I planning are now 20 and 18 years old respectively. Similarly, Memorial and Anne Sullivan are now 15 years old. These buildings required very little maintenance expenditures during the CIP I implementation period. (See attached spreadsheet listing all District facilities showing initial construction date and dates of all related additions). The District is now updating the initial Long Range Capital Outlay Operation/ Maintenance Plan developed in 2007 to provide adequate funding for the operation/maintenance portion of the Capital Outlay budget. The following items were reviewed, compiled and incorporated into this updated Plan: Incorporate life cycle information standards for facility components and equipment developed and installed in CIP construction. Update building listing to include new and expanded facility, building/site components and equipment quantities with dates of installation. Evaluate condition of building/site components and equipment. Establish current repair and/or replacement estimates. Provide projected repair or replacement dates. Develop life cycle average yearly expenditures for the District based on life cycle information. Provide yearly installation matrix of major components. Develop a yearly life cycle average cost summary plan, projecting out 10 years with inflation, not taking into account CIP I, II and III improvements. Develop a yearly life cycle average cost summary plan, projecting out 10 years with inflation, integrating the improvements installed during CIP I, II and III. The plan would gradually increase the capital expenditures over the next 10 years, eventually catching up to the plan developed without CIP I, II and III in year 11. Report Prepared by: Operational Services 2 February 28, 2011

4 This plan shows the District will save over $6,800,000 over the next 10 years as a result of CIP I, II and III improvements. The updated Plan s base year projection incorporates two new facilities and is still approximately $400,000 below the initial 2007 Plan. The reduction is due to the slow down in inflation over this three year period. Summary: As building/site components and equipment continue to age, the District must plan for the future maintenance of these facilities. With almost 3,563,000 square feet of facilities ranging in age from 1916 to 2010, the District will always have maintenance needs. By evaluating all major building components and projecting the life cycle needs of these components, the District is able to continually evaluate and plan for future maintenance needs. The District will always strive to provide facilities and an environment in which students can reach their highest level of achievement. Administrative Recommendation to School Board: Acknowledge the updated Long Range Capital Outlay Operation/Maintenance Plan. Report Prepared by: Operational Services 3 February 28, 2011

5 Updated Long Range Capital Outlay Operation/Maintenance Plan Report ATTACHMENT