CITY OF OKEECHOBEE AUGUST 21, 2018, REGULAR CITY COUNCIL MEETING 55 SE 3 RD AVENUE COUNCIL CHAMBERS OKEECHOBEE, FL SUMMARY OF COUNCIL ACTION

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1 CITY OF OKEECHOBEE AUGUST 21, 2018, REGULAR CITY COUNCIL MEETING 55 SE 3 RD AVENUE COUNCIL CHAMBERS OKEECHOBEE, FL SUMMARY OF COUNCIL ACTION PAGE 1 OF 12 I. CALL TO ORDER - Mayor August 21, 2018, City Council Regular Meeting, 5:00 P.M. Mayor Watford called the August 21, 2018, Regular City Council Meeting to order at 5:00 P.M. II. OPENING CEREMONIES: Invocation given by Pastor Don Hanna, First United Methodist Church; Pledge of Allegiance to be led by Mayor Watford. The invocation was offered by Pastor Hanna of the First United Methodist Church; the Pledge of Allegiance was led by Mayor Watford. III. OATH OF OFFICE: Oath of Office given by Judge Jerald Bryant to newly appointed Council Member John Wesley Abney, Jr. The Honorable Jerald Bryant, Okeechobee County Judge, administered the Oath of Office to Mr. Abney, who recited the Oath of Office as follows: I, John Wesley Abney, Jr., do solemnly swear that I will support, protect, and defend, the Constitution and Government of the United States and of the State of Florida, that I am duly qualified to hold office under the Constitution of the State, and that I will well and faithfully perform the duties of City Council Member on which I am now about to enter, so help me God. At the August 7, 2018, meeting, Mr. Abney was appointed to serve the remainder of former Council Member O Connor s term, ending January 4, Council Member Abney was presented with a framed Certificate of Appointment. IV. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk Mayor Dowling R. Watford, Jr. Council Member Wes Abney Council Member Noel A. Chandler Council Member Monica M. Clark Council Member Gary Ritter City Attorney John R. Cook City Administrator Marcos Montes De Oca City Clerk Lane Gamiotea Deputy City Clerk Bobbie Jenkins Fire Chief Herb Smith Police Chief Bob Peterson Public Works Director David Allen Finance Director India Riedel City Clerk Gamiotea called the roll:

2 V. AGENDA AND PUBLIC COMMENTS - Mayor A. Requests for the addition, deferral or withdrawal of items on today s agenda. B. Public participation for any issues not on the agenda - Agenda Item Form or Comment Card is required. Citizen comments are limited to 3 minutes per speaker unless otherwise approved by the Mayor. AUGUST 21, REGULAR MEETING - PAGE 2 OF 12 Mayor Watford asked whether there were any additions, deferrals, or withdrawals on today s agenda. New Business Item E, Exhibit 6, was added. Mayor Watford opened the floor for public comment on matters not on the agenda. There was none. VI. VII. MINUTES - City Clerk A. Motion to approve the Summary of Council Action for the August 7, 2018, Regular Meeting. WARRANT REGISTER - City Administrator A. Motion to approve the July, 2018 Warrant Register: General Fund... $432, Public Facilities Improvement Fund... $ 13, Capital Improvement Projects Fund... $ 5, Appropriations Grant Fund... $ Council Member Clark moved to dispense with the reading and approve the Summary of Council Action for the Regular Meeting of August 7, 2018, with corrections as noted by the Clerk s Office; seconded by Council Member Ritter. There was no discussion on this item. Council Member Ritter moved to approve the July, 2018 Warrant Register in the amounts: General Fund, four hundred thirty-two thousand, seven hundred thirty-one dollars and sixty cents ($432,731.60); Public Facilities Improvement Fund, thirteen thousand, eight hundred ten dollars and eighty-eight cents ($13,810.88); Capital Improvement Projects Fund, five thousand, five hundred seventy-five dollars and six cents ($5,575.06); and Appropriations Grant Fund, nine hundred forty dollars and sixty-six cents ($940.66); seconded by Council Member Clark. There was no discussion on this item. VIII. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE FOR A LAND DEVELOPMENT REGULATION TEXT AMENDMENT - Mayor A.1.a) Motion to read proposed Ordinance No by title only and set September 4, 2018 as a Final Public Hearing date regarding Land Development Regulation (LDR) Text Amendment Petition No TA to approve certain amendments in Chapters 78, 86, and 90 of the Code of Ordinances - City Attorney (Exhibit 1). MAYOR WATFORD OPENED THE LAND DEVELOPMENT REGULATION PUBLIC HEARING AT 5:11 P.M. It was explained that City Planning Consultant, Mr. Bill Brisson, Senior Planner with LaRue Planning and Management, requested the first reading of proposed Ordinance No be postponed as he was unable to attend due to scheduling conflicts. Council Member Ritter moved to postpone the first reading and public hearing of Ordinance No to September 18, 2018; seconded by Council Member Clark.

3 VIII. PUBLIC HEARING FOR FIRST READING OF ORDINANCE CONTINUED A.1.b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No by title only. 2.a) Motion to approve the first reading of proposed Ordinance No b) Public discussion and comments. c) Vote on motion. CLOSE PUBLIC HEARING - Mayor AUGUST 21, REGULAR MEETING - PAGE 3 OF 12 Item deferred to September 18, Item deferred to September 18, Item deferred to September 18, 2018 Item deferred to September 18, MAYOR WATFORD CLOSED THE PUBLIC HEARING AT 5:13 P.M. IX. NEW BUSINESS A. ation and review of Property and Casualty Insurance with Public Risk Management - Katrina Bouthot, Assistant Executive Director, Public Risk Management of Florida and Andy Cooper, Vice President, World Risk Management. Ms. Bonnie Mims, Executive Director of Public Risk Management (PRM) introduced herself to the Council and provided a brief background on PRM. She was accompanied by Mr. Andy Cooper, Vice-President of World Risk Management, who presented the 2018 Stewardship Report (via powerpoint; a copy is on file with the permanent minute file) for the City. Mr. Cooper explained PRM was established in 1987 with only eight members; currently there are over 60 members. The major objectives are to lower costs, provides a selective/strategic membership portfolio and enhanced coverage. Additionally, PRM provides outstanding claim and loss control services, stability, professional and timely service and is self-governed by the Members, with each member having a vote. The City has been a member of PRM since 1999 and has received participation credits exceeding $ over the last nine years. The current property coverages are as follows: Total Building Values $4,347,504.00; Total Content Values $991,175.00; Declared/Property in Open $731,348.00, EDP Equipment (Hardware) $156,723.00; Business Interruption/Extra Expense $2,000,000.00; Equipment Values $1,234,284.00; Automobile Values-ACV $1,814,765.00; Total Insurable Values $11,275, Auto Liability $5,000, per occurrence; General Liability $5,000, per occurrence; Public Officials Error & Omissions $5,000, per claim/$9,000, annual aggregate; Workers Compensation; Employer s Liability $3,000, Benefits offered to PRM Members are as follows: broadest insurance coverage available; superior claims handling and loss control services; state of the art online training program; voting rights one member, one vote; use of surplus to lower costs; employment practices hotline; law enforcement hotline; immediate service response from broker and staff; and long tenured PRM staff and World Risk Management broker team.

4 IX. AGENDA NEW BUSINESS A. ation and review of Property and Casualty Insurance with Public Risk Management continued. AUGUST 21, REGULAR MEETING - PAGE 4 OF 12 Mr. Cooper continued, providing an exposure history comparison of and Total Insurable Values increased 37.7 percent from $8,187, to $11,275,799.00; total vehicle count increased 4.4 percent from 45 to 47; the total number of employees was steadfast at 62; and total payroll increased 29.8 percent from $2,413, to $3,133, The ten year historical summary was also provided from to The premium has increased 13.8 percent from $252, to $286,830.00; the total insurable property values increased 37.7 percent from $8,187, to $11,275,799.00; total vehicle count increased 4.4 percent from 45 to 47; the total number of employees was steadfast at 62; and total payroll increased 29.8 percent from $2,413, to $3,133, In , a two-year policy was issued which included a rate guarantee for all casualty lines, excluding property. Mayor Watford thanked Mr. Cooper and Ms. Mims for their informative presentation. No official action was required for this item. B. Motion to approve GASB No. 75 OPEB Letter of Engagement for Services with Gabriel, Roeder & Smith to perform the Alternative Measurement Method calculations for the City to comply with GASB Statement No Finance Director (Exhibit 2). Council Member Clark moved to approve a Letter of Engagement for Services with Gabriel, Roeder & Smith to perform the Alternative Measurement Method calculations for the City to comply with Governmental Auditing Standards Board (GASB) Statement No. 75 Other Post-Employment Benefits (OPEB); seconded by Council Member Ritter. Finance Director Riedel explained GASB Statement No. 75 revised GASB Statement No. 45 to amend the reporting requirements for the the liability exposure City Retirees pose when opting to maintain health insurance coverage with the City s policy. Currently, the liability exposure is calculated by Finance, but the amendment now requires an Actuary Firm be contracted to calculate this liability. She added Gabriel, Roeder & Smith is also the City s Pension Funds Actuary firm, and is why staff is offering this recommendation. The base fees for the services are $2, for the Fiscal Year (FY) ending September 30, FY ending September 30, 2019 is $ and is considered an off-year of this engagement and presumes a roll-forward, whereby the previous year s calculations would be adjusted so as to apply to the projected year. GASB Statement No. 75 permits calculations every other year unless significant changes occur, in which case new calculations must be performed.

5 IX. AGENDA NEW BUSINESS CONTINUED C. Motion to approve Supplemental Service Agreement, Appendix B, with Carr, Riggs & Ingram, LLC, based on the new GASB Statement No. 75 (OPEB-Other Pensionable Employee Benefits) - Finance Director (Exhibit 3). D. Motion to approve extending the existing Carr, Riggs & Ingram, LLC Audit Services, including the additional GASB Statement No. 75 and a modest cost of living increase - Finance Director (Exhibit 4). ITEM ADDED TO AGENDA: E. Motion to approve Southern Coatings, Inc. Change of Scope No. 1 in the amount of $17, and a contract extension time of five days of additional repairs to the Police Department Roof Project No. PW Public Works Director (Exhibit 6). AUGUST 21, REGULAR MEETING - PAGE 5 OF 12 Motion and second by Council Members Ritter and Clark to approve Appendix B, Supplemental Service Agreement [to the Contract ending September 30, 2018] with Carr, Riggs & Ingram, LLC, to comply with GASB Statement No. 75. As previously explained in the above item, this Supplemental Service Agreement is providing services to audit the Statement No. 75 Report to be provided by Gabriel, Roeder & Smith. The fee for services is $1, for the FY ending September 30, Council Member Clark moved to approve extending the existing Carr, Riggs & Ingram, LLC Audit Services [Contract that expires September 30, 2018], including the additional GASB Statement No. 75 and a modest cost of living increase [to $31, per year]; seconded by Council Member Ritter. Finance Director Riedel is requesting the Council approve the extension of the existing Contract for audit services with Carr, Riggs & Ingram, LLC for an additional three years in lieu of the formal bidding process. The previous Contract fee was $29, per year. Attorney Cook added the current Contract does have renewal provisions. Ms. Debbie Goode, CPA, with Carr, Riggs & Ingram, LLC, was in attendance and available for questions. Council Member Ritter moved to approve Change of Scope No. 1 for Project No. PW in the amount of $17, and a contract extension time of five days for additional repairs to the Police Department Roof; seconded by Council Member Clark. Administrator MontesDeOca explained this second Change of Scope is for the labor to remove approximately 5,500 square feet of decaying light-weight concrete found during the demolition process. This concrete is preventing the metal rods from attaching to the original metal beam of this portion of the roof. Public Works Director Allen explained once the concrete is removed, the roof will be leveled with foam panels and then a pitch will be built in the center with pre-formed foam panels to prevent water from pooling on the roof s surface in the future.

6 X. RECESS REGULAR MEETING AND OPEN BUDGET WORKSHOP - MAYOR A. Discuss the proposed 2018/2019 Fiscal Year (FY) Budget - City Administrator and Finance Director (Exhibit 5). AUGUST 21, REGULAR MEETING - PAGE 6 OF 12 MAYOR WATFORD CALLED FOR A RECESS OF THE REGULAR MEETING AT 5:56 P.M. MAYOR WATFORD RECONVENED THE SESSION, OPENING THE BUDGET WORKSHOP AT 6:05 P.M. The purpose of the workshop is to review the proposed FY Budget as presented by Administrator MontesDeOca. To assist with the budget presentation, the Administrator deferred to Finance Director Riedel who provided a Budget Highlights Memorandum notating the ad valorem assessed values, including new construction of $952,906.00, is up by 5.5 percent. State estimates for sale tax revenues are substantially higher than last year. Fuel tax revenues are up less than one-percent. The General Fund proposed budget has an estimated 5.7 percent increase in revenues. The operation expenditures increased approximately 4.1 percent. This includes the new Health Insurance benefit costs, amendments to Capital Improvements Project and Public Facilities Improvement Fund s, Grant Funds for the continued storm water cleanup (Centennial Park), Appropriation Funds from Florida Department of Environmental Protection (FDEP) and Florida Department of Transportation (FDOT) Small County Outreach Program (SCOP) Funds for street improvement projects. The main portion of the proposed budget was contained on pages numbered 1 to 27. Page one provided a recapitulation of the General Fund revenue and expenses, presented using a millage rate of The Beginning Fund Balance Total is $4,315, Estimated Revenues of $6,795, ($2,181, Ad Valorem, $3,444, Other Fees, Intergovernmental, Charges for Services, Fines/Forfeitures/Penalties, Uses of Money and Property, and Other Revenues; $350, Transferred-In from Public Facilities Improvement Fund; $820,215.00, Transferred-In from Capital Improvement Projects Fund). Total Projected Expenditures of $6,795,914.00; leaving a Fund Balance of $4,315, Pages 2 and 3 provided the detail line item breakdown of the General Fund revenues including transfers-in and transfers-out from other Funds. The Council then discussed each department s projected expenditures within the General Fund. Each are presented with a proposed 2 percent Salary Cost of Living Allowance (COLA) and the appropriate step increase within the Salary Step Pay Plan, increases to the Life and Health Insurance (Line items 2300) premiums, increases in the Workers Compensation (Line items 2400) and Property/Casualty (Line items 4500) Insurance premiums. Proposed Budget for General Fund/ Total Personnel Cost: $ 109, Legislative/City Council Total Supplies and Other Services: $ 69, (pages 4-5) FY 2018/2019 Proposed Total: $ 178, FY 2017/2018 Amended Budgeted Total: $ 192, Difference: $ (14,205.00) Items noted and discussion (for 511 Legislative/City Council): Within this budget is a decrease for Line item 3400-Other Contract Services by $16,000.00, which covers Legislative/lobby services and an Annexation Study. The Council discussed the request of a $50, contribution towards the new Okeechobee Economic Development Council (OEDC) for Line item 8202-Local Community Request. The consensus of the Council was to earmark $25, for the OEDC. The adjusted budget numbers for this Department will be presented at the September 4, 2018, meeting.

7 AUGUST 21, REGULAR MEETING - PAGE 7 OF 12 X. FY BUDGET WORKSHOP CONTINUED A. Discuss the proposed FY Budget continued. Proposed Budget for General Fund/ Total Personnel Cost: $ 186, Executive/Administration Total Supplies and Other Services: $ 35, (pages 6-7) FY 2018/2019 Proposed Total: $ 222, FY 2017/2018 Amended Budgeted Total: $ 204, Difference: $ 17, Items noted and discussion: The budget proposes increases to Line items 4000-Travel and Per Diem by $4, to allow for additional attendance in Tallahassee, 4901-Education by $1,100.00, 5200-Operating Supply by $1,000.00, and 5201-Fuel and Oil by $ allowing for an increase in gallons used and cost per gallon. Proposed Budget for General Fund/ Total Personnel Cost: $ 162, Executive/City Clerk Total Supplies and Other Services: $ 77, (pages 8-9) FY 2018/2019 Proposed Total $ 239, FY 2017/2018 Amended Budgeted Total: $ 208, Difference: $ 30, Items noted and discussion: The proposed budget provides $ for a 30-year longevity service bonus; an increase to Line items 3400-Other Contractual Services by $10, for record scanning back log and records destruction, 4000-Travel and Per Diem by $1, for additional training, 4609-R&M Equipment by $2, for the purchase of a social media archiving program, 4900-Advertising/Other Charges by $1, for the purchase of a larger bulletin board for posting requirements, 4901-Education by $750.00, 4909-Miscellaneous by $3, for the costs of the 2018 election, and 5100-Office supplies by $1, allowing for the purchase of a new laptop for the chamber and monitor for the Laserfiche system. Proposed Budget for General Fund/ FY 2018/2019 Proposed Total $ 116, Legal Services FY 2017/2018 Amended Budgeted Total: $ 115, (page 10) Difference: $ Items noted and discussion: The proposed budget provides for an overall increase of $ Proposed Budget for General Fund/ Total Personnel Cost: $ 137, Finance Total Supplies and Other Services: $ 130, (pages 11-12) FY 2018/2019 Proposed Total $ 267, FY 2017/2018 Amended Budgeted Total: $ 226, Difference: $ 41,754.00

8 AUGUST 21, REGULAR MEETING - PAGE 8 OF 12 X. FY BUDGET WORKSHOP CONTINUED A. Discuss the proposed FY Budget continued. Items noted and discussion: The budget proposes increases in Line items 3200-Accounting and Audit by $3,700.00, 3400-Other Contractual Services by $27, for website maintenance and network software/computer services contract, 4909-Miscellaneous by $2, for research of accounting software replacement, and 5400-Book, Publications, etc. by $ for additional education publications. Proposed Budget for General Fund/ Total Personnel Cost: $ 109, General Services Total Supplies and Other Services: $ 275, (pages 13-14) FY 2018/2019 Proposed Total $ 384, FY 2017/2018 Amended Budgeted Total: $ 396, Difference: ($ 12,036.00) Items noted and discussion: The budget proposes decreases in Line items 4100-Communication and Freight $1,922.00, and 4609-R&M Building and Equipment by $23, The increase in Line item 3400-Other Contractual Service by $8, is to cover the increase to animal control services. Proposed Budget for General Fund/ Total Personnel Cost: $ 2,044, Police Department Total Supplies and Other Services: $ 377, (pages 15-16) FY 2018/2019 Proposed Total $ 2,422, FY 2017/2018 Budgeted Total: $ 2,273, Difference: $ 149, Items noted and discussion: Line item 1200-Regular Salaries increased by $86, to include State mandated School Resource Officers. Increases to Line items 3100-Professional Services by $11, due to an increase for crime lab services; 4609-Repair and Maintenance Equipment by $4, for replacement of office and electronics equipment, and 5201-Fuel and Oil by $9, allowing for an increase in gallons used and cost per gallon. Several line items within the personnel costs were increased and decreased based on changes in positions implemented in the current FY. Proposed Budget for General Fund/ Total Personnel Cost: $ 1,427, Fire Department Total Supplies and Other Services: $ 234, (pages 17-18) FY 2018/2019 Proposed Total $ 1,662, FY 2017/2018 Budgeted Total: $ 1,668, Difference: ($ 6,318.00)

9 AUGUST 21, REGULAR MEETING - PAGE 9 OF 12 X. FY BUDGET WORKSHOP CONTINUED A. Discuss the proposed FY Budget continued. Items noted and discussion: This budget proposes decreases to Line items 4100-Communication and Freight includes $3,030.00, and 4600-Repair and Maintenance Vehicles by $39, The increase to Line items 3400-Other Contractual Services by $5, for the estimated contract costs of a Special Magistrate, 4609-Repair and Maintenance Building and Equipment by $4, for LED lighting, removal of a counter and addition of a desk, and balcony repairs, 5201-Fuel and Oil by $4, allowing for an increase in gallons used and cost per gallon, and 5202-Operating Supplies (Tires) by $1, Proposed Budget for General Fund/ Total Personnel Cost: $ 742, Public Works Total Supplies and Other Services: $ 560, (pages 19-20) FY 2018/2019 Proposed Total $ 1,302, FY 2017/2018 Budgeted Total: $ 1,244, Difference: $ 58, Items noted and discussion: The budget proposes several modifications within personnel lines items to address changes in positions with the retirement and removal of the Operations Supervisor and the transfer of the Administrative Secretary from part-time to full-time, with the overall balance increasing by $42, Line items that increased were 3401-Garbage Collection Fee by $6,672.00, 5200-Operating Supply by $1,000.00, and 5201-Fuel and Oil by $5, allowing for an increase in gallons used and cost per gallon. The next proposed Budget to review is the Public Facility Improvement (Transportation 301) Fund (pages 21-22) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. Florida Statutes provide what specific expenditures are authorized to expend these revenues. It was presented with a Beginning Fund Balance of $1,002, ($183, more than current FY); Total Revenue Estimates of $904, ($60, more than current FY); Total Expenditures Projected of $681, ($96, more than current FY), plus $350, to be Transferred-Out to General Fund; leaving a Fund Balance of $876, ($340, more than current FY). The specific expenditures, noted items and discussion are listed as follows: Line Item Previous FY Proposed Difference 3100-Professional Services/Engineering $25, $25, Contractual Services/Grounds $51, $66, $15, The line item provides for the addition of Centennial Park Utilities $30, $48, $18, Repairs and Maintenance $18, $50, $31, Includes the maintenance of existing sidewalks.

10 AUGUST 21, REGULAR MEETING - PAGE 10 OF 12 X. FY BUDGET WORKSHOP CONTINUED A. Discuss the proposed FY Budget continued. Public Facility Improvement (Transportation 301) Fund (pages 21-22) continued: Line Item Previous FY Proposed Difference 4909-Miscellaneous/Park/Holiday Lights $10, $12, $2, This line item provides for a replacement tree Road and Materials $65, $67, $2, Improvements $205, $135, ($70,000.00) Covers the annual asphalt (paving) program SCOP Improvements $177, $177, $0.00 This is a FDOT grant to make improvements to Southeast 3 rd Avenue, Park Street to Southeast 4 th Avenue and Southeast 6 th Street, Parrott avenue to Southeast 6 th Avenue Beautification $7, $10, $2, Covers the addition of 20 trash cans in parks and South Park Street Machinery and Equipment $188, $89, ($98,500.00) Allows for the replacement of a three-quarter ton pickup truck and zero turn mower, as well as the purchase of a street sweeper. The third proposed Budget to review is the Capital Improvements Projects (304) Fund (pages 23-24) and was prepared by Administrator MontesDeOca, in coordination with each Department Head for their departments and in coordination with the 5-Year Capital Improvement element of the Comprehensive Plan. Total Beginning Fund Balance is $4,344, ($643, less than current FY); Total Revenues Estimates of $226, ($1, less than current FY); Total Projected Expenditures are $659, ($190, less than current FY), plus $820, transferred-out to General Fund; leaving a Fund Balance $3,091, ($686, less than current FY). The specific expenditures, noted items and discussion are listed as follows: Line Item Current FY Proposed Difference Professional Service $25, $25, Repair and Maintenance $25, $25, Professional Services $9, $9, Administration Capital $4, $12, $7, Improvements proposed are: replace the office furniture in the Administrator s office and add a video recording system to the Council Chambers Finance Capital $3, $1, ($1,700.00) Covers the replacement of the Administrative Secretary s computer.

11 AUGUST 21, REGULAR MEETING - PAGE 11 OF 12 X. FY BUDGET WORKSHOP CONTINUED A. Discuss the proposed FY Budget continued. Capital Improvements Projects (304) Fund (pages 23-24) continued: Line Item Current FY Proposed Difference General Services Capital $35, $28, ($7,000.00) Improvements proposed are: replacement of interior doors and new roofs over the back porches of City Hall, and the addition of a security lock system for City Hall doors Law Enforcement Capital $420, $349, ($71,059.00) Improvements proposed cover the annual vehicle replacement program (12 vehicles including one for Administrator); purchase of one radar gun and taser; replacement of computers and related equipment; the security lock system; and the addition of an evidence processing program Fire Protection Capital $100, $67, ($33,600.00) Improvements proposed are: purchase of Opti-Com Equipment for the vehicles, annual replacement program for the self-contained breathing apparatus bottles and harness, upstairs air conditioning replacement, washer replacement, purchase of chairs for the training room, replacement AED Unit, six sets of bunker gear, and replacement of the ice machine Public Works Capital $19, $41, $22, Improvements proposed are: purchase of a backup generator, and a GPS data collection unit Parks Capital Improvements $78, $68, ($10,000.00) Improvements proposed are: purchase of 12 solar area lights, 4 chckee huts, 5 picnic tables, playground equipment, landscaping, and concrete pads for Centennial Park Median/Right-of-Way Replacement $30, $10, ($20,000.00) Specific improvements and locations were not provided Tree Program $0.00 $15, $15, This line items provides for the newly formed tree program City Clerk Capital $18, $8, $10, This line items allows for the purchase of a commercial flatbed scanner for the Laserfiche system. The fourth proposed Budget to review is the Other Grant (302) Funds (page 25) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. The City has applied for several grants and has been awarded two to address the storm water drainage for the Centennial Park located along Taylor Creek. Beginning Fund Balance is $37,490.00; Storm water Drainage (SFWMD # ) Grant Revenue $183,630.00; Transfer-In from Capital Assigned Funds, $300,000.00; and $42, from Capital Fund Reserves; Total Projected Expenditures of $50,000.00; leaving a Fund Balance of $171,

12 X. FY BUDGET WORKSHOP CONTINUED A. Discuss the proposed FY Budget continued. AUGUST 21, REGULAR MEETING - PAGE 12 OF 12 The fifth proposed Budget to review is the Appropriations Grant (307) Funds (page 26) which was prepared in coordination by Administrator MontesDeOca and Public Works Director Allen. The City has applied for and has been awarded a Grant for improvements to the Southeast 8 th Avenue Project. This budget addresses the use of those funds. Beginning Fund Balance is $1,000.00; Appropriation Funds Revenue $209,000.00; Total Projected Expenditures of $210,000.00; leaving a Fund Balance of $0.00. The sixth and final proposed Budget for review is the Law Enforcement Special (601) Fund (page 27), presented in coordination with Chief Peterson. Beginning Fund Balance of $3,220.00; Total Estimated Revenues of $500.00; Total Projected Expenditures as $3,500.00; leaving a Fund Balance of $ XI. ADJOURN BUDGET WORKSHOP AND RECONVENE REGULAR MEETING - Mayor A. Address unfinished items or issues discussed during the Budget Workshop - Mayor. There was a clear consensus to keep the millage rate the same as what was presented, which is the current year rate of All materials noted above were distributed at the meeting and made available for the public. The proposed budget will be posted to the City website prior to the September 4, 2018, first hearing. The Council commended City Staff, especially Finance Director Riedel, for their hard work in making the budget preparations and review as smooth as possible. AT 7:57 P.M. MAYOR WATFORD ADJOURNED THE BUDGET WORKSHOP AND RECONVENED IN REGULAR SESSION. There were no unfinished items remaining from the regular session, nor were there any issues discussed during the Budget Workshop requiring action. XII. ADJOURNMENT - Mayor Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. There being no further discussion, nor items on the agenda, Mayor Watford adjourned the meeting at 7:57 P.M. ATTEST: Lane Gamiotea, CMC, City Clerk Dowling R. Watford, Jr., Mayor