BURLEIGH COUNTY WATER RESOURCE DISTRICT AGENDA Tuesday, June 3 rd, 2014 HDR Engineering 4503 Coleman Street, Bismarck 8 a.m.
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1 BURLEIGH COUNTY WATER RESOURCE DISTRICT AGENDA Tuesday, June 3 rd, 2014 HDR Engineering 4503 Coleman Street, Bismarck 8 a.m. - Call to Order 1. Roll Call (Fleck, Backstrand, Weixel, Jones, Reep) 2. Approval of Minutes of ( ) Approval of Special Meeting Minutes ( ) MRCC Marcus s letter (tabled from May meeting) 30 Minutes for public comments (if necessary) 5. Financial Reports End of May Financial Data Proposed Budget for Proposed Budget for McDowell Audit Report (Kathleen) Insurance (Dave) Approval of Bills Totaling $39, County Engineer Items Country Creek Third Addition o Affidavit of Mailing o Letter to Residents dated o Ballot & Notice of Order and Hearing on Special Assessments o Resolution o Resolution o Assessment list o Letter to Kevin Glatt re: Assessment list o Notice in newspaper of Public Hearing June 17 th at Bismarck Library 5:30 7: o Preliminary Engineering Report Posted on website o Remaining Final Plat Approval Issues (Marcus) County Planning Meeting Coordination with Marcus Hall (Awaiting Marcus Response) Development of Draft Memorandum of Understanding (MOU) with County and City GIS Stormwater Easement Mapping and Lot Certificate Requirement (preliminary discussions) Formalize SWMP Review Policy via MOU 8. McDowell Dam Recreation Area Updates McDowell Dam Expenses Motion to have all revenues from McDowell Dam made in a payment form once a quarter Review of other Dam s and funding opportunities (Gordon) o Garrison Diversion Conservancy Information Meeting June 11 th at 3:30 p.m. at Parks & Rec office to discuss McDowell Dam agreement Insurance on new building (Dave B) Paddle boat purchase - arrived Greg/Forrest Aero Club new lease (Dave) Inventory Gordon (June) Capital Improvement Plan (June) Forrest/Greg Review of Original Lease for McDowell Dam and arrangements with McDowell family (Dave Bliss) Water Permit Applications Approved (Cary/Mike) 1 Page 1 of 3 BCWRD Agenda June 3, 2014
2 9. Drainage Complaints/Issues Eldin Spier/UTTC No Update (Cary) River of Hope (On the agenda until the City completes the project per the letter dated ) Tom DeKrey/Carl Kvanig Brentwood Estates Update (Craig/Cary) Compliance date for Mr. Kvanig was June 1 st - extension consideration Pfliger/ Dahl Lynette Keller Projects Hogue Island (FM 39) o Cleanup and Demolition Completion May 30 th Photos o Certificate of Liability Insurance for Bohlman Trenching o Final payments on homes and split with SWC (submit in June following final payments) o Bank Stabilization Change Order #3 (Completed) o Public Informational Meeting Results 0 Tuesday, May 20 th 5 p.m. to 9 p.m o Secondary Access Question Burnt Creek Flood Control Project (FM #7) o Letter to Randy Bina dated on easements update (Michael) o SWC Cost Share Agreement for Burnt Creek Flood Damage Restoration Project (follow up) o Scope and Budget Pending for Design Bid Spring 2014 o Need estimated costs Apple Creek Water Supply McDowell Dam o Point of Diversion Map to SWC o Easements 2014 following water permits being issued. Missouri River Snagging & Clearing o Hydraulic Analysis On Hold Pending USGS Report est. October, Storm Water Management Ash/Ward Coulee Missouri River Backwater memorandum SWC Policy Revisions SWC Discussions o Letter from Red River WRD o Letter from RRWRD re: project prioritization Comments and Discussion from Public 13. Break 14. Other Old Business Records Retention Policy update July presentation by Docustore Missouri River Coordinator (Lance/Ryan) HB1338 decision to weigh in on the June 3 rd Meeting (Terry) Fox Island Cost Share Request (submitted awaiting SWC payment) Purchasing Policy (Kathleen/Dennis) leave until Fall Reworking of two approved policies (Dave to check with other water boards.) o Fraud o Internal Controls Billing Procedures (Kathleen needs by January) Work Order 1 (Kathleen & HEI to meet and discuss) 15. New Business Fox Island Rip Rap Engineering findings Order one more ND Water Manual Apple Creek & Hay Creek Gages June County Commissioner s Bi-annual report Minutes change format Expense Policy need a policy for board members to get reimbursed for small amounts of time i.e. $45/hour or.75 cents/minute Page 2 of 3 BCWRD Agenda June 3, 2014
3 Website Updates add the following tabs: o McDowell Dam o Active Drainage Complaints o Remove projects once final report has been received and posted (need timeline) 16. Correspondence or Document Information SOV S-1905 Stacy Tschider SOV S1909 Tom Job City Preliminary & Revised Plats ed o Apple Meadows Third Subdivision o Heritage Ridge Addition City Minor Plat ed o Hay Creek Meadows First Replat o Kamrose Crossing Addition City Final Plat ed o Midwest Business Park o Inland Addition o South Meadows Addition City Resubmitted Plat o Ash Coulee 2 nd Addition City Recorded Final Plat o Kilber North 2 nd Addition First Replat Storm Water Management Plans- Preliminary, Revised & Final (copies are available at BCWRD meeting) o Apple Meadows Third Subdivision o JMAC Industrial Park Subdivision o KBK Warehouse 17. Detailed Bills Next Meeting: July 8 th 19. Adjourn Note: Bold Items Require Board Action 3 Page 3 of 3 BCWRD Agenda June 3, 2014
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