County of Haliburton Planning Committee Agenda

Transcription

1 County of Haliburton Planning Committee Agenda Page Wednesday December 18, :00 o'clock a.m. County Council Chambers 1. APPOINTMENT OF CHAIR AND VICE CHAIR Appointment of Committee Chair Appointment of Committee Vice Chair 2. APPROVAL OF AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF MINUTES FROM PREVIOUS MEETING November 8, 2013 meeting 5. ITEMS OF BUSINESS Growth Management Study Planning 2014 Draft Budget 6. CLOSED SESSION 7. REPORT FROM CLOSED SESSION 8. ADJOURNMENT Page 1 of 34

2 County of Haliburton Planning Committee Minutes Friday November 8, 2013 Haliburton County Planning Committee convened a meeting on Friday, November 8, 2013 at 9:30 a.m. in the County Council Chambers with the following in attendance: Council: Councillor Barbara Reid, Chair Councillor Liz Danielsen, Vice Chair Warden Carol Moffatt Councillor Murray Fearrey Councillor Dave Burton Councillor Suzanne Partridge Councillor Cheryl Murdoch Staff: Jim Wilson Jane Tousaw Reeve Deputy Reeve Reeve Reeve Reeve Deputy Reeve Deputy Reeve Minden Hills Algonquin Highlands Algonquin Highlands Dysart et al Highlands East Highlands East Minden Hills CAO/County Clerk Director of Planning Regrets: Councillor Bill Davis Deputy Reeve Dysart et al APPROVAL OF AGENDA The Chair opened the meeting at 9:30 a.m. Motion No. PL Moved by: Councillor Murray Fearrey Seconded by: Councillor Dave Burton Be it resolved that the November 8, 2013 Haliburton County Council Planning Committee Agenda be approved. CARRIED DISCLOSURE OF PECUNIARY INTEREST The Committee members did not disclose any pecuniary interest. ADOPTION OF MINUTES FROM PREVIOUS MEETING September 4, 2013 Meeting The draft minutes from the September 4, 2013 meeting of the Haliburton County Council Planning Committee were circulated to the members for approval. Motion No. PL Moved by: Councillor Liz Danielsen Seconded by: Councillor Murray Fearrey Be it resolved that the minutes of the September 4, 2013 meeting of the Haliburton County Council Planning Committee be adopted as circulated. CARRIED ITEMS OF BUSINESS CLOSED SESSION The Committee entered into Closed Session to interview consultants to undertake a Growth Management Strategy for the County of Haliburton. Page 2 of 34

3 Motion No. PL Moved by: Warden Carol Moffatt Seconded by: Councillor Murray Fearrey Be it resolved that Haliburton County Council Planning Committee enter into Closed Session pursuant to Section 239 of the Municipal Act S.O c.25 for the purpose of a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act. 2001, c. 25, s. 239 (2). CARRIED REPORT FROM CLOSED SESSION The Committee resumed in open session. Motion No. PL Moved by: Councillor Murray Fearrey Seconded by: Councillor Cheryl Murdoch Be it resolved that the Haliburton County Council Planning Committee recommends to Haliburton County Council that MHBC Planning be engaged by the County of Haliburton to undertake a Growth Management Study for the County of Haliburton. CARRIED ADJOURNMENT The meeting adjourned at 11:25 a.m. Motion No. PL Moved by: Councillor Dave Burton Seconded by: Councillor Suzanne Partridge Be it resolved that the November 8, 2013 meeting of the Haliburton County Council Planning Committee now adjourn. CARRIED Certified Correct Councillor Barb Reid, Chair Jim Wilson, CAO/County Clerk Page 3 of 34

4 MEM KITCHENER WOODBRIDGE LONDON KINGSTON BARRIE To: From: Jane Tousaw Jamie Robinson Date: December 13, 2013 File: Subject: Growth Management Strategy Project Initiation Meeting Agenda Agenda Items 1. Introduction Consulting Team and Committee Members 2. Project Goals 3. Review of the Background Information and Current Trends - Settlement Area lot creation and lot supply - Rural Area lot creation lot supply - Shoreline Area lot creation lot supply - Non-residential lot supply 4. Discussion of County and Municipality Specific Issues Input Required from Committee Members 5. Review of Project Timeline 6. Identification of Milestone Dates 7. Identification of Commenting Timelines 113 COLLIER STREET / BARRIE / ON TARIO / L4M 1H2 / T / F / Page 4 of 34

5 Haliburton County Growth Management Study Project Initiation Meeting Page 5 of 34 December 18, 2013

6 Page 6 of 34 one two three four five six seven eight nine ten Introduction Project Goals Population Growth Population Projections Housing Data Population Growth: Housing Need Vacant Lot Supply Discussion Project Timeline Project Milestone Dates

7 OUTLINE INTRODUCTION PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY DISCUSSION INTRODUCTION Has been providing Planning, Resource Management, Urban Design and Landscape Architecture services to public sector and private sector clients since Has prepared over 50 Official Plans and major Secondary Plans for municipalities throughout Ontario. Specialists in policy development, Growth Management and Official Plans for lake-based municipalities. Page 7 of 34 PROJECT TIMELINE OF MILESTONE DATES MHBC Planning Jim Dyment, BES, MCIP, RPP Jamie Robinson, BES, MCIP, RPP Melinda Bessey, MSc, MCIP, RPP Alex Lusty, BES, MA Lisa Herrington, CPT OF COMMENTING TIMELINES 3

8 Page 8 of 34 OUTLINE INTRODUCTION PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY DISCUSSION PROJECT TIMELINE OF MILESTONE DATES PROJECT GOALS Provide the growth management basis for the Official Plan Review (PPS). Allocate growth targets for lower-tier municipalities: Population Housing Jobs Establish target housing mix for Settlement Areas (affordable housing strategy) Consideration of lot creation levels: Rural Area Settlement Areas Shoreline Area Resort Areas Consider the impact of growth patterns on service delivery OF COMMENTING TIMELINES 4

9 OUTLINE POPULATION GROWTH INTRODUCTION Page 9 of 34 PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY DISCUSSION PROJECT TIMELINE OF MILESTONE DATES Community Pop Pop Pop % Change Haliburton 15,085 16,147 17, % Algonquin Highlands 1,827 1,976 2, % Dysart et al. 4,924 5,526 5, % Highlands East 3,022 3,089 3, % Minden Hills 5,312 5,556 5, % OF COMMENTING TIMELINES 5

10 OUTLINE POPULATION PROJECTION INTRODUCTION PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY DISCUSSION The Ministry of Finance population of Haliburton County to be 21,420 by the year This is an increase of 4,394 or 25.8% from the 2011 census population. *Comparison note: The Population of Highlands East was 3,249 in 2011 Page 10 of 34 PROJECT TIMELINE OF MILESTONE DATES OF COMMENTING TIMELINES 6

11 OUTLINE INTRODUCTION PROJECT GOALS BACKGROUND INFORMATION Community Total # of Dwellings 2001 HOUSING DATA Total # of Dwellings 2006 Total # of Dwellings Occupied by Usual Residents 2006 Total # of Dwellings 2011 Total # of Dwellings Occupied by Usual Residents 2011 Haliburton 19,932 21,257 6,980 21,365 7, Avg. # of persons per household LOT CREATION AND SUPPLY Algonquin Highlands 805 3, , DISCUSSION Dysart et al. 6,177 6,861 2,345 7,093 2, Page 11 of 34 PROJECT TIMELINE Highlands East 3,917 4,552 1,370 4,374 1, OF MILESTONE DATES OF COMMENTING Minden Hills 5,666 6,220 2,397 6,020 2, Source: Statistics Canada. Community Profiles, 2001, 2006 and 2011 Census SHS Consulting(2013) County of Haliburton Housing Study, Phase 1 Housing Demand and Supply Analysis Final Report TIMELINES 7

12 OUTLINE INTRODUCTION PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY DISCUSSION POPULATION GROWTH : HOUSING NEED Based on a population increase of 4,394 and an average household size of 2.3, the County will require an additional 1,910 permanent residential units by 2036 We will review the conclusions made in the Housing Study Report regarding the future lot requirements that result from the project population increase Page 12 of 34 PROJECT TIMELINE OF MILESTONE DATES OF COMMENTING TIMELINES 8

13 OUTLINE ALGONQUIN HIGHLANDS VACANT LOT SUPPLY INTRODUCTION PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY # OF VACANT PARCELS Settlement Areas Shoreline Areas Rural Areas TOTAL 1, # OF VACANT PARCELS WITH 30m OF A MUNICIPALLY MAINTAINED ROAD DISCUSSION Page 13 of 34 PROJECT TIMELINE OF MILESTONE DATES OF COMMENTING TIMELINES 9

14 OUTLINE DYSART ET AL. VACANT LOT SUPPLY INTRODUCTION PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY DISCUSSION # OF VACANT PARCELS # OF VACANT PARCELS WITHIN 30M OF MUNICIPALLY MAINTAINED ROAD Settlement Areas Shoreline Area 1, Rural Area 1, Sir Sam s Total 3,251 1,892 Page 14 of 34 PROJECT TIMELINE OF MILESTONE DATES OF COMMENTING TIMELINES 10

15 OUTLINE HIGHLANDS EAST VACANT LOT SUPPLY INTRODUCTION PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY # OF VACANT PARCELS # OF VACANT PARCELS WITHIN 30M OF MUNICIPALLY MAINTAINED ROAD Settlement Areas Shoreline Area Rural Area 1, TOTAL 2,118 1,267 DISCUSSION Page 15 of 34 PROJECT TIMELINE OF MILESTONE DATES OF COMMENTING TIMELINES 11

16 OUTLINE MINDEN HILLS VACANT LOT SUPPLY INTRODUCTION PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY # OF VACANT PARCELS # OF VACANT PARCELS WITHIN 30M OF MUNICIPALLY MAINTAINED ROAD Settlement Areas Shoreline Rural 1,389 1,040 TOTAL 2,557 1,649 DISCUSSION Page 16 of 34 PROJECT TIMELINE OF MILESTONE DATES OF COMMENTING TIMELINES 12

17 OUTLINE COUNTY OF HALIBURTON VACANT LOT SUPPLY INTRODUCTION PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY DISCUSSION # OF VACANT PARCELS # OF VACANT PARCELS WITHIN 30M OF MUNICIPALLY MAINTAINED ROAD Settlement Areas 1, Shoreline Areas 3,005 1,218 Rural Areas 4,826 3,289 Sir Sam s TOTAL 9,097 5,449 Page 17 of 34 PROJECT TIMELINE OF MILESTONE DATES OF COMMENTING TIMELINES 13

18 OUTLINE INTRODUCTION COUNTY OF HALIBURTON VACANT LOT SUPPLY PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY DISCUSSION Page 18 of 34 PROJECT TIMELINE OF MILESTONE DATES OF COMMENTING TIMELINES 14

19 OUTLINE DISCUSSION INTRODUCTION PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY DISCUSSION Page 19 of 34 PROJECT TIMELINE OF MILESTONE DATES OF COMMENTING TIMELINES 15

20 OUTLINE PROJECT TIMELINE INTRODUCTION PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY November 2013 to May 2014 Background & Analysis Growth Strategy Policy Development 3 months 2 months 2 months DISCUSSION Page 20 of 34 PROJECT TIMELINE OF MILESTONE DATES OF COMMENTING TIMELINES 16

21 OUTLINE PROJECT MILESTONE DATES Page 21 of 34 INTRODUCTION PROJECT GOALS BACKGROUND INFORMATION LOT CREATION AND SUPPLY DISCUSSION PROJECT TIMELINE OF MILESTONE DATES February 4 th Delivery of Draft Planning Issues Technical Report February 19 Workshop with Planning Committee to Review Growth Forecasts March 12 th Workshop with Planning Committee to Review 1 st Draft of GMS April 9 th Workshop with Planning Committee to Review 2 nd Draft of GMS May 28 th Present GMS to County Council OF COMMENTING TIMELINES 17

22 County of Haliburton P.O. Box Newcastle Street Minden, Ontario K0M 2K phone fax Warden Jane Tousaw, CMO Director of Planning To: From: Re: Chair and Members of Haliburton County Planning Committee Jane Tousaw, Director of Planning 2014 Draft Planning Budget Date: December 18, 2013 The Planning Department is comprised of three primary functions Planning, Land Division, and GIS. The role of the department is to provide services to the public and local municipalities. Additionally, the County s planning obligations must be administered in a manner that meets legislative requirements and manages risk. Fees are based on the current Tariff of Fees By-law with proposed increases for Wages and benefits currently reflect a staff component of three staff positions Planning Director, Planning Technologist and GIS Technologist. Wages and benefits are apportioned between the three functions, in order to reflect the distribution of employee duties in each area. The following pie chart reflects the proposed 2014 net budget portion allocated to each function of the Planning Department. A detailed explanation of each function follows. 52% 36% Planning Land Division GIS 12% Page 22 of 34

23 LAND DIVISION The Land Division component includes activities related to processing Applications for Consent and Applications for Validation of Title. To the end of November 2013, 66 applications have been received. The following chart displays the history of annual activity for the Land Division function since No. of Severances As evidenced in the chart above, activity levels fluctuate from year to year. Fluctuations in the number of applications received are influenced by a number of factors. The downturn in the economy over the last several years appears to finally be reflected in the lower number of applications received. However, this reduction in numbers has not reduced the staff time required to administer the function due to several factors beyond the control of the County. Over the years, land use planning, and in particular development approvals have become complex and onerous involving many environmental, economic and social considerations. The creation of several provincial planning initiatives, including the Source Water Protection program and the Brownfields legislation, has complicated the planning process. A further complication for the County of Haliburton is the conversion of the land registry system from the Registry Act to Land Titles. In addition, legal requirements for preconsultation increases staff time required to process an application. Therefore, while it is impossible to accurately predict the number of future applications, for budget purposes, and taking into consideration application history in the last two years, the revenues and expenditures reflect 70 applications. Revenues Fees have increased incrementally over the last few years in order to avoid a substantial increase in one year. The projected fees for 2014 have taken into consideration the actual cost to process an application and the proposed 35% increase in postage fees. Therefore, the fee to process an Application for Consent would be $1,000 per application, which represents a $50 increase. Additionally the fee for reviewing and certifying/stamping the deed would increase by $25 to $150. The County requires a deposit to offset the cost of the peer review of supporting technical studies provided by applicants. This revenue is offset by an expenditure item. Since 2008, Council has carried a reserve of $20,000 forward annually to offset the costs associated with an Ontario Municipal Board hearing. Usually the costs for defending an appeal are borne by the applicant. The only exception is when the applicant appeals a decision of the Land Division Committee. In 2009, the County budgeted $30,000 for professional fees to defend a decision of the Land Division Committee to deny four applications to create new lots on an at capacity cold water lake. At the end of 2009, $20,000 was placed in a reserve to cover costs related to the defence of the decision. The Ontario Municipal Board has still not heard the appeal, despite the County s requests to have the file scheduled for a hearing or refused without a hearing. Over the intervening four years the County has covered professional costs related to the appeal from the annual budget, leaving this reserve intact. To date Page 23 of 34

24 expenses of approximately $20,000 have been absorbed. If and when the appeal goes to a hearing, professional costs may exceed the amount set aside in the reserve. Therefore, staff recommends that the reserve be maintained and brought into the 2014 budget to cover the anticipated hearing costs. Expenses As the land division process is heavily legislated and regulated, most costs are not discretionary. The majority of the expenditures are related to conducting hearings and advertising Applications for Consent, as required under the Planning Act. From January to April, the Land Division Committee tends to limit hearings, unless there are six files for which decisions can be given. As a result, there is usually at least one month where a meeting is not held. Therefore, the costs associated with conducting hearings reflect per diems and mileage for 11 meetings. The budget takes into account the advertising costs and the proposed 35% increase in postage costs, effective March 31, The Ontario Regulations mandate that a notice must be advertised in the local newspaper or given by first class mail and posted on the property. PLANNING The Planning component includes administration of the County Official Plan, project management of the Growth Management Study, the processing of applications related to County Council s role as approval authority for plans of subdivision/condominium and local Official Plan amendments, administration of the Shoreline Tree Preservation By-law and support for other County departments and member municipalities on planning matters. Revenues Existing revenues are based on: one subdivision/condominium application and one Official Plan amendment; the balance of the grant from HCDC towards the work required to complete the Growth Management Study; Source Protection Municipal Implementation Fund Grant - The portion of the grant, to be received in early 2014, has been included. The balance ($11,500) will not be received until the final report is submitted after December 7, 2015; therefore, it will be included in the 2015 budget. The County requires a deposit to offset the cost of the peer review of supporting technical studies provided by applicants. This revenue is offset by an expenditure item. No revenue is anticipated for 2014 from the South Georgian Bay Lake Simcoe Source Protection process as this phase of plan development is nearing completion. Expenses Two major projects have been included in the 2014 budget: i) The Growth Management Strategy; and ii) The initiation of the 5 Year Review of the County Official Plan. i) Growth Management Strategy The Growth Management Strategy is scheduled for completion in mid-may The 2013 budget included an expenditure of $50,000 for the completion of the Housing Study and the commencement of the Growth Management Strategy. The Housing Study was completed on schedule in May A delay in receiving comments from the Ministry of Municipal Affairs and Housing, on the Request for Proposal (RFP) for the Growth Management Strategy, resulted in the RFP not being released Page 24 of 34

25 until the Fall of It was anticipated that the Growth Management Strategy component would bridge two budget years. By the March 31, 2014 deadline for the HCDC Grant, fifteen of the nineteen tasks reflected in the MHBC Planning Ltd. proposal are scheduled to have been completed. Of the budgeted $40,000 expenditure, $36,000 is attributable to the contract cost and the balance is to cover incidentals such as additional meetings required by the Steering Committee. The cost is offset by the balance of the HCDC grant of $16,000. Therefore, the net impact on the budget will be $24,000. ii) Official Plan Update As a result of requirements of the Planning Act, the 2014 budget line items, currently entitled Growth Management Strategy and Official Plan, reflect what will be an ongoing requirement for planning updates over the next few years. The Housing Study took place over the budget years, and the Growth Management Strategy component will be completed over the calendar years. The policies resulting from these studies and the County s obligations under the Source protection plans to include policies to address mapping and threats to municipal water supplies will be incorporated during the next five year review of the County Official Plan under Section 26 of the Planning Act. This review and update is due in In order to be completed on time, and taking into consideration the municipal election in the fall of 2014, the County should strive to have a consultant selected by late August of The cost to update the Official Plan to include the source protection planning policies will be offset by a grant of $30,000 payable over the budget years. GIS The GIS function was not developed as a profit making enterprise. The County GIS function: Administers and enhances the digital geographic data for the County ArcGIS service; Provides GIS services to the member municipalities; Distributes geographic data to emergency services personnel (OPP, EMS, Dispatch Centre, Ministry of Health and Fire Services); Maintains the Web-based Community GIS; Supports County functions such as Planning, 9-1-1, Roads, Tourism; and Develops maps for community groups (cottagers associations, snowmobile associations, etc.). Revenues Revenues reflect funds that are generated, depending on the sale of maps. The acquisition of orthophotography provides an opportunity for an additional revenue source through the sale of orthophotography tiles. The County s agreement with the Ministry of Natural Resources requires that the County charge a minimum of $50/tile for any orthophotography provided prior to October 18, This fee will need to be included in the 2014 Tariff of Fees By-law. There are limited exemptions to this requirement but all are related directly to projects being undertaken by the County or local municipalities. In addition, with the completion of the GPS data collection and the acquisition of the orthophotography, the County will be in a position to confirm the location of public and private roads. By late summer/early fall of 2014, validation and updating to the road data should be completed. At that time, the County will be in a position to offer the digital image data for sale. This fee has already been included in the Tariff of Fees By-law. Page 25 of 34

26 Expenditures In 2013, $28,000 was budgeted for contracted services to configure the ArcGIS Server 10.1, SDE 10.1, upgrade the WebGIS applications to FlexViewer 3.1, develop a tourism mapping application and complete programming and technical components required to migrate the current server to an upgraded server. The configuration of the ArcGIS Server 10.1, SDE 10.1, upgrading of the WebGIS applications to FlexViewer 3.1 and migration of the current server to an upgraded server were completed by December 11, The programming was handled by a consultant but the intensive testing, monitoring of the process and development of help manuals and online tutorials were all completed in-house. The tourism application required the configuration of the ArcGIS Server 10.1 to be completed before it could be developed. In addition, the Tourism Committee requested additional information in order to ensure that the application could be displayed on a mobile device. Therefore, this project will be commenced in 2014 and has been included in the 2014 budget. Now that the ArcGIS 10.1 platform is operational, the proposed 2014 budget includes the following programming requirements which have been listed in order of priority: i) ArcGIS Map Cache Processing Server The Community WebGIS is used by the OPP and local emergency service providers for locating addresses when responding to emergencies. The quarterly updates require that the server is offline while the updates take place. In the past, updates took significant time and required the server to be offline for a period of time, sometimes in excess of three days, and this has been identified as a problem. While upgrades to ArcGIS 10.1 may reduce that downtime, the server will still be offline for a period of time during updates. Through the Virtual Network, the County now has the capacity to use a second server to ensure that this downtime is significantly reduced, and probably eliminated. The cost to achieve this is $400 for programming and $900 for a server license. These costs have been included in the appropriate areas in the GIS budget and this task can be completed quickly in the first quarter of ii) Base Map Switch Tool When the orthophotography is provided by the Ministry of Natural Resources to the County, it will be tested and, once ready, will be displayed on the Municipal WebGIS. This tool would allow the users to switch between the Topographic and Aerial base maps in a user friendly way. The programming cost is $500 and the task can be completed quickly in the first quarter of iii) Atlas Application - Develop an Atlas map application, for the purpose of exporting maps for the online Atlas and for use in creating hardcopy Atlas pages. The Atlas pages are used in emergency service vehicles as backup and, since the current Atlas maps are significantly outdated, the County emergency service is anxious to have updated pages. The current process to create replacement Atlas pages is very time consuming and labour intensive. Each map has to be produced and manipulated in ArcGIS and then transferred to Illustrator for final editing. As the need for these Atlas pages has become more urgent in nature, staff is proposing that a program be developed to complete the work required in ArcGIS; thereby reducing the time required to produce replacement Atlas pages. The programming estimate is $5,000 and can be completed in the second quarter of iv) Tourism Application A quote of $9,800 was accepted by Council in 2013 and the contractor has indicated that this quote is still valid. This project can commence shortly and be completed in the second quarter, provided the Tourism Committee has confirmed the data source and the data required is available. Page 26 of 34

27 v) Contingency for other programming needs In addition to the large projects, the GIS Technologist has an extensive list of pending projects in various phases of completion. A list of these projects is attached for reference. Programming would reduce the time in which some of these pending projects can be completed and/or facilitate the development of more user friendly tools for the WebGIS. A list of identified programming needs is also attached for the Committee s consideration. In addition, each year departments have identified a project that is not possible without programming, or would be more easily completed with a program or tool. While the GIS Technologist is capable of completing minor programming, more complex programs need specialized training. Therefore a contingency of $3,000 has been included to either complete other listed items or to develop a GIS program to facilitate a GIS dependent project not yet identified. The other significant expenditure is the annual licencing fees payable to ESRI, TERANET, ArcPad and CAN-NET. In addition, a one-time fee of $900 has been included for the ArcGIS Map Cache Server License. SUMMARY The draft 2014 Planning Budget, as presented, proposes a decrease of approximately $1,100 from the 2013 budget. The draft budget does not take into account the resolution, relating to reserves, which was considered at the Council meeting. If necessary, the planning budget will be revised to reflect Council s decision once the 2013 actual expenditures are known for those projects. The reduction, in the draft budget, is a result of increased revenues, specifically: Increased applications fees; The Source Protection Municipal Implementation Fund Grant can be used to offset internal payroll and benefits costs and consulting costs related to implementation of the County s obligations under the Source Protection Plans. These obligations include education and outreach literature/activities and amendment of the County Official Plan to incorporate requisite planning policies; Potential revenue from the sale of orthophotography tiles. These increases in revenue sources offset the increased benefit and payroll costs resulting from the current contract; the provincial requirement for supporting studies and updating of planning documents; as well as ongoing GIS programming needs. Page 27 of 34

28 Current Action Items * = Completed Tasks To do Purpose * Create Help File for WebGIS * Create Video Tutorials for WebGIS Nordic Ski Association Map Provide hard copy maps to Fire Dispatch Update Nordic Ski Map Sign up for Microsoft Account - for Pan American games Update WebGIS - MPAC Download data from GPS - private roads Assist with installing ArcGIS 10.1 and Reviewing of Flexviewer Components Export all maps from scales 40k, 20k and 10k. Official Plan Schedules Update Road Signs from Point data received Settlement Polygon areas in Municipal GIS Fire Zone/Ambulance Layers Update Minden Hills Cultural data Gather data for Muskoka Watershed project To ensure all maps are exported as mapbook which is outdated in ArcGIS v10.1 Add to GIS Add Dispatch Cultural Planning For Muskoka Watershed Project Lutterworth Water Distribution and Sewage Collection Water Access Road Maps (approx 150 maps) Laminated Canoe Route Map Lake Trout Lakes Highlight for Jane (her own copy) Check updates provided by MPAC Check Parcel in Fabric and Update Private Road Segments Minden Water Distribution and Sewage Collection Cardiff Sewer and Water TAS - Road updates Highlands East - Settlement Map Highlands East - Tourism Base Map Altas 1:40,000 scale Altas 1:20,000 scale Altas 1:10,000 scale Review datasharing agreements Schedule A - Official Plan - Township of Algonquin Highlands Official Plan - Municipality of Highlands East Official Plan - Township of Minden Hills Township of Minden Hills Zoning layers- EcoVue Consulting Minden Hills - Aecom Canada Village master plan Confirm TERANET Parcel Layer Create County Tourism Map in Arc Fire Emergency Purposes Error in Property linking For County for ULINKS Civic Addressing Highlands East Bulletin Board Parcel Fabric accuracy Tourism 1 of 2 Page 28 of 34

29 To do Data to MHBC - Growth Management SCOOP - Verify Orthophotography SCOOP - Develop layer SCOOP - Report Anomolies Site Evaluation Report Environmental layer Archaeological sites NHIC data Current Action Items Purpose Highest Priority In Progress Pending 2 of 2 Page 29 of 34

30 Ongoing Action Items To do Required By Purpose Action Required OPP - Road updates Derek Henderson - Shapefile Provide Road updates in Shape file Mike Landry - Hard Copy County Civic Addressing and hard copy map format MOH - Road updates Sean Brooks - Shapefile County Civic Addressing Provide Road updates in Shape file format MNR - Road updates Carol Anne Albertson County Civic Addressing Provide Road updates in Shape file format Peerless - Road updates County Civic Addressing Provide Road updates in PDF format TAS Pager - Road updates County Civic Addressing Is agreement setup with TAS Pager for the Municipality of Highlands East MPAC update GIS Every Quarter Altas 1:40,000 scale Update 911 once year Altas 1:20,000 scale Update 911 once year Altas 1:10,000 scale Update 911 once year Confirm TERANET Parcel Layer GIS Parcel Fabric accuracy Hike Haliburton Map County Tourism County Tourism Map County Tourism Adventure Haliburton Map County Tourism Doors Open Map County Tourism 3 of 4 Page 30 of 34

31 Programming Needs Requires programming Description Priority ArcGIS Map Cache Processing Server Implement second server for map cache processing as a fail safe 1 Atlas Application Develop Atlas map application to export maps for the web and hard copy Atlas 3 Base Map Switch Tool Develop Base Map Orthophotography switch tool on Municipal WebGIS. Tool allows for toggling between Original Base Map and Ortho Map 2 Tourism application Develop Tourism application for WebGIS 4 Parcel Fabric Update using MPAC and Teranet Develop an application that will seemlessly update MPAC information into a layer for import into ArcGIS Accident Database Application Develop Accident Database Application to query a specific search criteria, that will also link to the ArcGIS software and display the results of the query WebGIS - ARN and Property Owner, and identify Widgets Implement links to documents (image, doc, pdf, etc) in the attribute data. Will need to discuss housing certain data in a specific location, for example not in a roads directory that only certain people have access too. Depends on who needs access. If everyone, then this is a security risk WebGIS - Legend Implement Zoom to Visible Extent and Layer Extent of map layers for the Legend Widget WebGIS - Identify Widget Turn map layer on automatically in the legend when map layer is chosen in the Identify widget WebGIS - Advanced Filter (Legend) Work same as Simcoe site Water Access Road Maps (approx 150 maps) Develop Water Access Road Map application to export maps for hard copy booklet WEBGIS - Search Widget Implement tabs or drop down menus to include owner, sales, soil and structure details in the attribute data Page 31 of 34 4 of 4

32 PLANNING COUNTY OF HALIBURTON 2014 BUDGET Account Description ACTUAL BUDGET ACTUAL BUDGET COMMENTS LAND DIVISION LDIV FEES PERMITS & FINES (76,975.00) (79,600.00) (72,810.60) (80,000.00) 950; 1,000; LDIV REIMBURSE - PEER REVIEW (19,261.32) (3,000.00) (13,491.90) (3,000.00) LDIV CONTRIBUTION FROM RESERVE (20,000.00) (20,000.00) TOTAL REVENUE ($96,236.32) ($102,600.00) ($86,302.50) ($103,000.00) LDIV WAGES 62, , , , LDIV BENEFITS 21, , , , LDIV PER DIEMS 2, , , , Based on 11 meetings LDIV FILE STORAGE 9, , , , /ea LDIV OFFICE SUPPLIES & EQUIPMENT 2, , , , toner - colour printer LDIV ADVERTISING 3, , , , $ LDIV LEGAL 16, , , , OMB defence LDIV CONTRACTED SERVICES 3, , , , Peer Review LDIV POSTAGE 1, , , , LDIV COURIER & FRIEGHT LDIV MEMBERSHIPS $100 OACA $400 AMCT LDIV VAN MILEAGE CHARGE LDIV MILEAGE 1, , , , mtgs & OACA Conference LDIV TRAINING-REGISTRATION , , Law - Unit 2 & Unit 3 & OACA LDIV TRAINING- EXPENSES OACA Conference LDIV OTHER TOTAL EXPENSES $125, $137, $118, $138, NET LAND DIVISION EXPENDITURES $29, $34, $32, $35, Page 32 of PLANNING BUDGET- actual as of Dec

33 PLANNING COUNTY OF HALIBURTON 2014 BUDGET Account Description ACTUAL BUDGET ACTUAL BUDGET COMMENTS PLANNING (INCL COMMITTEE AND OP/SUBDIVISIONS) PLA HCDC (10,000.00) (25,000.00) (9,000.00) (16,000.00) Balance of Growth Study PLA PLAN OF SUBDIVISION/OPA (11,425.00) (4,200.00) (8,000.00) (4,200.00) 1 subdivision; 1 OPA PLA REIMBURSE - PEER REVIEW (11,610.75) (5,000.00) (13,296.40) (5,000.00) PLA REVENUE - OTHER MUNICIPALITIES (2,852.82) PLA GRANT - SPMIF SPMIF Grant - Note: Balance of $11500 (18,500.00) in 2015 ($35,888.57) ($34,200.00) ($30,296.40) ($43,700.00) PLA WAGES 62, , , , PLA BENEFITS 17, , , , PLASPR WAGES SOURCE PROTECTION 2, , PLASPR BENEFITS - SOURCE PROTECTION PLASPR VAN MILEAGE CHARGE PLASPR MILEAGE PLASPR TRAINING - OTHER PLA OFFICE SUPPLIES & EQUIPMENT PLA ADVERTISING Subdivision OP Amendments PLA PROFESS.SERV.-CONTRACTED 11, , , , Peer Review - Subdivisions PLA GROWTH MANAGEMENT STRATEGY 56, , , $36,000 - MHBC; $4,000 contingency for 40, additional meetings PLA000- OFFICIAL PLAN 10, RFP and start up of 5 year review; PLA TELEPHONE PLA POSTAGE PLA COURIER AND FREIGHT PLA MEMBERSHIPS AMCTO PLA VAN MILEAGE CHARGE OEMC/County Planners PLA MILEAGE OEMC/County Planners PLA TRAINING REG , , , OEMC/County Planners PLA TRAINING - OTHER , , OEMC/County Planners PLA WETLANDS MAPPING PLA OTHER TOTAL EXPENDITURES $156, $146, $109, $151, PLANNING COSTS $120, $112, $78, $107, Page 33 of PLANNING BUDGET- actual as of Dec

34 PLANNING COUNTY OF HALIBURTON 2014 BUDGET Account Description ACTUAL BUDGET ACTUAL BUDGET COMMENTS GIS MAP SALE OF MAPS (448.27) (10.00) SYS FEES PERMITS AND FINES (334.00) (500.00) (3,777.00) (500.00) SYS000- SALE OF ORTHO TILES ( ) REVENUE ($782.27) ($500.00) ($3,787.00) ($2,500.00) SYS WAGES 65, , , , SYS BENEFITS 19, , , , SYS MATERIALS AND SUPPLIES 1, , , , SYS CONTRACTED SERVICES 28, $400 - ArcGIS Map Cache Processing Server; $500 -Base Map Switch Tool;$9,800 - Tourism application; $5,000 Atlas; $3,000 contingency for listed 20, projects SYS COURIER & FREIGHT SYS VAN MILEAGE CHARGE SYS MILEAGE SYS TRAINING - REGISTRATION SYS TRAINING - OTHER SYS MEMBERSHIP AND FEES 33, , , $3,100 Teranet; $29,000 ESRI, $500 ARCPAD, $700 CAN-NET; $900 ArcGIS 34, Map Cache Server License; SYS000- SCOOP 11, $10,756 + hst EXPENSES $119, $154, $118, $159, NET GIS $119, $153, $114, $156, TOTAL PLANNING EXPENDITURES $268, $300, $226, $299, Page 34 of PLANNING BUDGET- actual as of Dec