Notice. BOARD OF DIRECTORS MEETING The Nihilani at Princeville Resort Saturday, December 02 nd, :00 AM HST. Executive Session at Nihilani #02-C;

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4 Notice BOARD OF DIRECTORS MEETING The Nihilani at Princeville Resort Saturday, December 02 nd, :00 AM HST Executive Session at Nihilani #02-C and 9:00 AM General Session at Pool Area and Teleconference To: The Officers and Directors of the Association of The Nihilani at Princeville Resort. NOTICE IS HEREBY GIVEN of the Board of Directors Meeting to be held: DATE: Saturday, December 2nd, 2017 TIME: PLACE: 8:00 AM HST; General Session at 9:00 AM Executive Session at Nihilani #02-C; General Session at Pool Area and Teleconference MEETING CALL-IN INSTRUCTIONS: ** Note New Call in Number *** You may participate either on the internet or by phone. Go to: Or Dial: (808) Pass code: No pin needed! PURPOSE: To conduct the regular business of the Association. MEETING CONDUCT AND GUIDELINES: In the interest of conducting the meeting in a timely and orderly fashion, each Board Member is limited to a maximum of three minutes per topic. The following guidelines will apply to Homeowner participation: Homeowners may not interrupt the process of the Board Meeting; please turn off all cell phones. Following the Board Meeting, an opened forum will be held in which homeowners may participate. An owner may speak during the opened forum for a maximum of three minutes. The opened forum will end for any owner who fails to abide by the rules or the direction of the chair. o Owners who have items for consideration or special requests should submit their written comments to the Managing Agent for distribution to the Board. Please note that Owners concerns may be submitted at any time and need not wait for a Board Meeting to be addressed. o Issues regarding legal matters, personnel, or matters referred to Counsel may not be discussed in opened forum, whether it is the Board meeting or the Owners forum. Participants are not permitted to record the meeting. Date of Notice: October 11th, 2017 By call of: President Bernie Connors The Nihilani at Princeville Resort AOAO

5 Agenda BOARD OF DIRECTORS MEETING NIHILANI AT PRINCEVILLE RESORT ASSOCIATION Saturday, December 2, :00 AM HST, Executive Session at Nihilani Unit 02-C 9:00 AM HST, General Session at Pool Area and Teleconference I. Roll Call: Bernie Connors, Paul Hames, John Taylor, and Ande Anderson A. By Invitation: Managing Agent, KW Kauai, Keller Williams Realty, Richie Richardson II. Call to Order: President Bernie Connors called the meeting to order at a.m. HST. The location of the meeting is Unit #02-C. A. Recess: Chair Connors recessed the regular session of the meeting at a.m. HST to conduct an executive session to discuss certain legal matters. B. Change of venue: At a.m. HST, Chair Connors moved the location to the Nihilani Pool Area. C. Reconvene: At a.m. HST, Chair Connors reconvened the meeting and returned to Regular Session. D. Additions/Deletions to the Agenda. (From Board Members) (Suggestions from Owners... the Chair s discretion to table or add.) III. Approval of Minutes: Motion: To approve the Minutes of the Board of Directors Meeting dated June 17, 2017, (as submitted/amended). Motion: To approve the Minutes of the Board of Directors Meeting dated September 16, 2017, (as submitted/amended).

6 Nihilani Board Meeting Agenda December 2, Motion: To approve the Minutes of the Board of Directors Meeting dated November 18, 2017, (as submitted/amended). IV. Committee Reports A. President s Message B. Rules and Governance (John Taylor) 1. Report 2. House Rules Documents Motion: To approve the House Rules and Short List dated December 02, After the vote, Owners should be told that hard copies will be mailed to them. 3. Website. Our Managing Agent continues to work on the construction of our official website. Until publication, please utilize the following website created by fellow owner Alan Edberg: C. Design Review (Ed Getz) 1. Report. As a remainder, please submit any design changes prior to beginning work (e.g. replacement of air conditioner, screen doors, etc.). It is important to have your project approved before having the work performed. D. Landscape (Ande Luna) 1. Report 2. Tree Trimming Page 2

7 Nihilani Board Meeting Agenda December 2, Motion: To approve a contract for tree trimming to Kaleo s Tree Services Inc. in the firm lump sum amount of $3, E. Maintenance (Bernie Connors) 1. Report a. Pool Refinishing. The Maintenance Committee sent surveys to all Owners to ask for their comments regarding the 2018 pool refinishing. As of this meeting, 47 Owners prefer tile and 2 Owners prefer Hydrazzo Plaster. I would like to thank all the Owners who took the time to complete the Survey and submit it to the Committee. It was helpful in the Board of Directors decision to move forward, organize, and send out an RFP to tile the pool. The tentative dates for the pool closure are Monday, September 10, 2018, through Saturday, October 20, 2018, weather permitting. I suggest vacation rental Owners inform their guests the pool could be closed for a longer period if bad weather is encountered. b. Completed Projects. 1) Power washing Phase I buildings 2) Installation of the Spa Heater 3) Gutter and downspout cleaning 4) Installation of the Hawaiian Gardens tree lights c. Waterfall Pump Motor Purchase Motion: To approve the purchase of a motor for the waterfall pump in the lump sum amount of $1, (includes shipping from North Carolina). It does not include the installation cost. d Reserve Study. All Owners will be sent a hard copy. Point of interest is the increase in Association Dues will include the estimated amount for the pool refinishing. Painting Phases I, II, and III will be delayed one year. Puhi Paint was on site to assess Phase I. A painting contractor was also asked to submit an estimate to paint Phase I. Page 3

8 Nihilani Board Meeting Agenda December 2, Motion: To approve the 2018 Reserve Study. The effective date of the 2018 Reserve Study will be January 1, F. Financial (Paul Hames) 1. October Financial Statement. As of October 31, 2017, after removing the Capital Reserves and the Capital and Reserve Expenditures, the yearly Operating Expenses were $5,945 over the Operating Budget. The balance in the Capital Reserve account is $398,671 and the balance in the General Operating Cash is $117,904 (including Checking & Money Market Accounts). Motion: To approve the 2018 Budget dated December 2, The budget includes a 1.5% increase in the Association Dues. The first payment will be due on February 01, G. Site Manager s October, 2017 Report (report submitted by ) 1. Copy attached 2. Comments or action H. Managing Agent s Report 1. Delinquencies 2. Other V. New Business A. Any? VI. Next Meeting A. Annual Homeowners Meeting. This is scheduled for Saturday, February 3, Check in begins at 8:30 a.m. Owners Forum: An Owners Forum will be held following the conclusion of the Board Meeting. Page 4

9 October, 2017 Site Manager Monthly Activity Report: Aloha Board Members, Homeowners, and Richie October was a month with no major projects going on and vacationers at a minimal. This gave me the opportunity to get the small projects completed. All and all, October went by fast and the holiday season is fast approaching. It has been rainy lately and thankfully the winds have been light. No damages or flooding have been reported. I turned on the heater for the pool. It will be heated at 80 degrees from November 1 st through March 31 st Completed Projects: I power washed the entire pool deck. I replaced some landscape light fixtures in the coconut trees at the Pool and Hawaiian Garden. At the pool area, I replaced the bad light bulbs in the landscape lights on pathways and made sure they are all working. I repaired and repainted the shutter at Unit 25A. I replaced the floater at the autofill valve at the spa. I replaced all the burners on one grill at the barbecue area and I m waiting for the other burner tubes to be delivered. I cleaned the trash area at Phase I. I power washed the driveways and sidewalk at Buildings 22 and 23. I replaced all the cracked fire extinguisher covers with new ones. A total of 6 had to be replaced.

10 I repainted the white stripes on the speed bumps throughout the complex. We met with a painting contractor to inspect the paint on the buildings at Phase I. I did some touch up painting at Phase I. We had Zeek Inc. fix some dry rot on bottom lanai railings of a couple of units. I worked with a computer technician to install the new computer and improve the internet connection at the office. I installed a temporary fence at Building 13 where people were reported cutting through the landscape. Upcoming Projects: I will be working on the updating the Emergency Contact List. Once the new waterfall pump motor arrives, I will be installing the new motor. I will be cleaning clogged drains at the auto courts. I will be power washing driveways and sidewalks as needed. There were no Incident Reports or House Rule Violations for this month. Thank you very much, Travis Bonnell (Site Manager- Nihilani)