11th Annual Homeowners Meeting. September 17, 2016 Southwind Rec Center 10:00 a.m. 1

Transcription

1 11th Annual Homeowners Meeting September 17, 2016 Southwind Rec Center 10:00 a.m. 1

2 Call to Order Establishment of Quorum 2

3 Seven Springs Update Chris Plummer- Seven Springs 3

4 AGENDA Call to Order /Establishment of Quorum Board Member Introductions / Homeowners Acri Property Management Introductions Maintenance Team introduction Approval of Minutes ~ September 19, 2015 President s Report Treasurer Report - Financials Manager s Report and Maintenance Report Committee Reports ACC Cost Savings/Transition Landscaping Recreation Center/Pool Social Nominating committee Election Results *Seven Springs Chris Plummer - Executive Director of Development 2016/2017 Board Meeting Schedule Adjournment 4

5 Board Member Introductions Joe Palko, President John Chamberlain, Vice President Jane Clark, Treasurer Ann Miller, Secretary Jim Best 5

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8 Homeowner RoundAbout 8

9 Acri Property Management Introductions Rinaldo Acri, Association Manager Carol Sosko, Assistant Manager Maggie Hinzy, Office Assistant 9

10 Maintenance Team NJ Newman 10

11 Approval of Minutes of the 10 th Annual Meeting September 19,

12 President s Report Joe Palko, President Board of Directors 12

13 Past year summary No increase in dues Continued frequent meetings Oct, Dec, Feb, May, Aug Sealed Driveways - Phase 3&4 Sealed Roads - Phase IV,Pool Parking and Rec. Center Tree Shrub replacement plan Landscaping Bowlby Re-strapping of Pool Chairs/Lounges vs new Replacement for Deck tables River Rock at entrance will be recovered, grass planting Pool cover warranty - $6200 savings Delayed Phase 1 scheduled for full maintenance 2017/2018 Individual quotes Gate, Fountain, Street lights, flag pole and entry lighting New Rec Center entry fob system Rec Center Camera/Security system 13

14 Past year summary Rec Center Electronic air purifier New Pumps for Spa and Pool New Jets for the Spa Special Snow Removal carryover fund Insurance review and change of policy $12,000 savings Rec Center Construction repair issues completed Lakeside trail re-pave Phase 4 gate Engineers bridge and road certification Dam Emergency action plan Routine Testing entry gate Yelp gate SOS system Snow Storm Planning/Contingencies/Notification methods 14

15 Ski Lift Hours 11:00a.m. to 7:00p.m. on Monday thru Thursday (excluding holiday Mondays and Christmas week) 11:00a.m. to resort closing time on Friday (excluding Christmas week) 10:00a.m. to resort closing time on weekends, holiday Mondays, and Christmas week Non-holiday Sunday Evenings 7pm closing 15

16 Turn main water Valve OFF to prevent unexpected damage Replace plastic ice maker line with copper or braided stainless steel. GE Refrigerator no recalls but beware of failures of ice maker lines. Gas fireplaces coming on by themselves Replace Washing Machine every 5 years. Replace hoses with braided stainless steel hoses Outside Touch up paint colors available at: 16

17 Towing enforcement in effect 17

18 Financials Fiscal Year 2016 Jane Clark, Treasurer 18

19 TREASURER S REPORT by Jane Clark Year Ending 6/30/ Due to a combination of a mild winter 2015/2016 and cost savings opportunities implemented by the Board, our fiscal year ending 6/30/2016 produced an excess of revenues over expenses of approximately $83, The required Reserves per our Reserve Study have been fully funded, and with additional funding from our year end excess, have created a cushion to help absorb future increases in the required Reserve funding. 3. A separate Snow Reserve, outside of our regular Reserves, was established last year. $35,000 of our year end excess from 6/30/2016 will be added to this reserve bringing the Snow Reserve balance to $70,000. The Snow Reserve will be available for a winter when extreme conditions cause us to exceed our annual budget for snow related activities. Being prepared before such a winter occurs should help prevent the need for special assessments to cover excessive snow related costs in a severe winter. Conclusion: A combination of prudent cost savings procedures and a few mild winters has allowed us to operate comfortably within our budget while building our Reserves in preparation for future expenditures. We are well positioned at this time to continue to maintain our community to a high standard without increases in our regular 19 assessment and without any special assessment into 2017 and hopefully beyond.

20 Southwind at Lake Tahoe Homeowners Association Actual vs Budget Actual Budget Budget FY2016 FY2016 FY2017 Revenue Maintenance Fees 482, , ,200 Late Fees 8,798 1,000 1,000 Interest Operating Miscellaneous 91 1,000 1,000 Maintenance Billbacks Sidewalk Snow Removal 0 1,700 0 Spec. Ltd. Assmt. Paint Party Room Rental Maint. Billbacks Total Revenue 491, , ,000 20

21 Expenses Gatehouse Actual Budget Budget FY2016 FY2016 FY2017 Electric 1,440 1,100 1,600 Telephone 1,011 1,300 1,000 Building Repair/Maint. 3,878 5,000 5,000 Gates 515 2, Gatehouse Total 6,844 9,400 8,500 Ski Lift Ski Lift Operations 16,895 25,100 25,100 Ski Lift Maintenance 3,125 14,400 14,600 Electric 4,882 5,100 5,100 Snow Making/Grooming 14,317 21,600 21,900 Total Ski Lift 39,219 66,200 66,700 Recreational Amenities Water/Sewer Electric 5,716 4,800 5,200 Natural Gas 4,867 8,500 4,600 Cable/Phone 1,889 2,200 1,900 Pool/Hot Tub Maintenance 17,605 8,600 10,300 Security Monitoring Supplies General 5,941 4,500 5,200 Total Recreational Amenities 37,097 30,000 28,400 21

22 Actual Budget Budget FY2016 FY2016 FY2017 Grounds & Maintenance Water 737 1, Electric 1,653 1,700 1,700 Landscaping Common Ground 4, Maintenance Manager Spring Clean-up 11,130 11,300 11,300 Mulch 13,880 14,100 14,000 Mowing 33,743 28,500 30,000 Lawn Treatment 14,967 13,600 13,000 Fall Clean-up 3,180 5,000 3,300 Exterior Light Maintenance Ski Trail Landscaping Tree/Shrubs ,000 5,000 Other Landscaping 0 0 4,600 Painting - Limited 6, Road Maintenances Plow/Ash 36,971 60,000 60,000 Sidewalk Snow Removal 21,401 24,900 24,900 Snow/Ice Removal Roofs 0 4, Road Repair 9,870 15,000 16,000 Storm Drain Repair/Maint. 3,275 5,000 4,000 Maintenance Supplies 0 2,000 0 Contract Labor 18,231 10,000 22,000 Storage 2,173 5,500 4,000 Building Maint. Exterior (388) 1,000 1,000 Total Grounds & Maintenance 182, , ,300 22

23 Actual Budget Budget FY2016 FY2016 FY2017 General & Administrative Socials 132 1,400 1,000 General Supplies/Expenses 12,076 15,000 15,000 Rec. Center Cleaning 4,871 6,700 5,000 Real Estate Taxes Accounting 0 6,500 6,700 Legal 8,576 21,200 15,000 Security 10,280 10,300 10,300 Garbage 12,182 11,500 13,000 Shuttle 33,814 33,000 35,000 Management Fee 36,225 36,500 39,100 Insurance 24,247 16,700 17,000 Insurance Deductible 0 1,000 1,000 Total General & Administrative 142, , ,100 Depreciation 0 7,000 7,000 Total Expense 408, , ,000 Net Income (Loss) 83,

24 Southwind at Lake Tahoe Homeowners Association YTD Actual Budget Budget FY 2016 FY2016 FY2017 Total Income 646, , ,000 Expenses Gatehouse 6,844 9,400 8,500 Ski Lift/Ski slope 39,219 66,200 66,700 Recreational Amenities 37,094 30,000 28,400 Ground Maintenance Expenses 182, , ,300 General & Administrative Expenses 142, , ,100 Depreciation 0 7,000 7,000 Reserve Contribution 155, , ,000 Total Expenses 563, , ,000 Excess of Income Over Expenses 83,

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26 Southwind at Lake Tahoe Homeowners Association Reserve Funding By Fiscal Year Reserve Study Actual/Budget Yearly Year End Yearly Year End Contribution Balance Contribution Balance FY2014 ** 140, , , ,670 FY , , , ,194 FY , , , ,174 FY , ,259 FY , ,440 FY , ,096 FY , ,261 FY , ,937 FY , ,311 FY , ,266 FY , ,490 FY , ,161 ** Contribution increases includes the initiation fee collected from new homeowners 26 at closing

27 SOUTHWIND AT LAKE TAHOE BALANCE SHEET Operating Reserve Fund Fund Total Total Assets Cash & Cash Equivalents 127, , , ,058 Amount Due From Members -26, ,098-6,219 Prepaid Expenses 18, ,143 28,514 Fixed Assets, Net of Accumulated Depreciation of $30,938 & $24,022 9, ,140 0 Due To (From) Operating -2,255 2, ,950 Total Assets 126, , , ,303 LIABILITIES AND FUND BALANCES Liabilities Accounts Payable 7, ,631 15,319 Deferred Membership Assessments Accrued Expenses ,790 Total Liabilities 7, ,631 52,109 Fund Balances 118, , , ,194 Total Liabilities and Fund Balances 126, , , ,303 27

28 Delinquent Homeowners Southwind At Lake Tahoe Aged Owner Balances: As of September 12, 2016 Name Current Over 30 Over 60 Over 90 Total Steinour Southwind Drive , Pisciottano Southwind Drive , , , , Totals , , , ,

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31 Manager s Report Rinaldo Acri, Association Manager Carol Sosko, Assistant Manager 31

32 Committee Reports ACC Cost Savings Transition Landscaping Recreation Center / Pool Social Nominating 32

33 Architectural Control Committee John Koury, Chair If any homeowner is considering any change to the exterior of their unit, the homeowner must submit an Architectural Control Committee (ACC) application in advance of any work being performed. This would include changes such as privacy walls, radon mitigation systems, satellite dishes, storm doors, roofing changes, deck modifications, etc. For your benefit and the benefit of all other homeowners, please be sure to complete an ACC application if you are considering any change. If any change is completed without prior ACC/HOA approval, the HOA has the right to remove the modification and restore to the original condition at the homeowner's expense. For the more complex requests, the ACC will typically perform an on-site inspection that may require an interaction with the homeowner to ensure all potential HOA concerns are identified and addressed. 33

34 Architectural Control Committee John Koury, Chair Blanket Storm Door Specification Recent Approvals: 517 Air Conditioner Relocate 553 Redirect Furnace Flue Under Deck Enclosed rear gutter system Recent Requests: 413 Enlarge Rear Deck Front Gable Extension 492 Trek Board on Deck Railings Recently Denied: Outdoor light fixture replacement 34

35 Cost Savings Committee - John Chamberlain Snow Removal plan Snowmaking and Grooming & Lift Labor Update Ski Lift Poles: Touch up painting vs Full Painting Lift Maintenance Insurance review and change of policy $12,000 savings Pool Cover warranty $6200 savings Driveway engineering specification for replacement 35

36 Cost Savings Committee John Chamberlain Outdoor steps replaced to code. Upper deck railing raised to meet code for a commercial building. The pool mechanicals/boilers to code by resort. The siding and chimneys flashed capped and repaired. Roof repairs The porch posts repaired and flashed. The HVAC dehumidification addressed Drainage problem in the lower end parking lot Faulty parking areas repaved at no cost. Bridge company and engineers certification Lakeside Dr paving Storm drains Emergency Action plan for Tahoe Dam 36

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39 No driveway or sidewalk snow removal will occur until a snow event has ended and there is an accumulation of at least 3 inches. Driveways/sidewalks will only be cleared once after each event. All snow removal will be done in the order determined to be most efficient. Therefore some roads and driveways will be cleared first and others later. Snow removal priority is as follows: 1 - Main Roads 2 - Driveways 3 - Sidewalks Driveways or areas with parked vehicles making access impossible for the snow removal equipment and will not be cleared until the next snow event. 39

40 Landscaping Committee Vacant- Chair Landscaping community walk-throughs conducted two times per year Grass cutting/shrub trimming contract with NJ Newnam through 2017 Trimming and pruning of shrubs and bushes River Rock at entrance will be recovered, grass planting Phase 1 planting refresh Dead trees/shrubs removed Bowlby Landscaping trimmed trees in all Phases and have insect program for trees

41 Recreation Center/Pool Committee Steve Glaser - Chair Key Fob Entry system New Camera system No Glass on pool deck, No pets 2-Coffee Urns-$25.00 deposit to use. Regular coffee pot for kitchen. Water Crock-$25.00 deposit to use.. Please inform Maggie/or call Security directly Re-strapping of Pool Chairs/Lounges vs new Replacement for Deck tables

42 Social Committee Vacant - Chair Saturday, May 27, 2017 Pool opening BBQ Saturday September 16, 2017 Annual Meeting Lunch Winter social February 4, 2017? (Holidays are Jan 16 Feb 20) Volunteer? Ideas or something different? 42

43 Nominating Committee Election results John Koury for Betty Best, Chair / Jane Clark 43

44 2016 / 2017 Board Meeting Schedule Next Board Meetings: Oct 1, Dec 3, 2016 Rec center 8am Homeowners welcome Check website for upcoming meetings and changes 12 th Annual Homeowners meeting: September 16,

45 Remember New Centerville Fire Company Adjournment 45

46 Thank You 46