Ballantrae Golf & Country Club Community. Y.R.V.L.C.C. No (York Region Vacant Land Condominium Corporation No. 1066) OWNER S MANUAL

Transcription

1 Ballantrae Golf & Country Club Community Y.R.V.L.C.C. No (York Region Vacant Land Condominium Corporation No. 1066) OWNER S MANUAL INTRODUCTION: On behalf of the Board of Directors we would like to present you with a copy of the Owner s Manual. This manual has been compiled to act as a useful guide to assist our residents with day to day living in our community. Inside you will find a listing of emergency and non-emergency telephone numbers, guidelines for condominium living, a directory of Board members, Recreation Centre guidelines, forms and a copy of the Rules. We hope that you find this manual to be a source of valuable information; it will be updated as necessary. Regardless of any interpretations we might give in this manual, the final authorities remain the Declaration, the By-Laws and the Rules. Issued June 2010

2 YRVLCC No.1066 Owner s Manual

3 OWNER S MANUAL Y.R.V.L.C.C. No Introduction: Table of Contents - Alphabetical Index The Table of Contents is arranged alphabetically for your convenience in finding information quickly. Section A: Section B: Section C: Section D: Section E: Contact Information and Emergency Telephone Numbers The Structure of our Community, and Guidelines for Owners. Architectural Standards and Restrictions in the Declaration. Rules Appendices Revised March 2015

4 Y.R.V.L.C.C. No SECTION A: CONTACT INFORMATION and EMERGENCY PHONE NUMBERS CONTENTS: Y.R.V.L.C.C. No Board of Directors Ballantrae Community Community Activities Guidelines for the use of the Community s Recreation Centre Revised March 2015 A 1

5 Board of Directors Y.R.V.L.C.C. No Name Phone # Position Term Ends Wayne Burgess President Spring Sir George Stouffville, Ontario L4A 1P6 waynefb@rogers.com Colin Rosenfeldt Vice President Spring Lamb s Run Treasurer Stouffville, Ontario L4A 1P7 colin1066@rogers.com Bruce Cliff Director Spring Long Stan Representative Stouffville, Ontario Standards Committee L4A 1P6 brucecliff@rogers.com Jodi Dewar Director Spring Sir George Stouffville, Ontario L4A 1P6 jodid@rogers.com Trevor Kimpton Director Spring Lamb s Run Representative Stouffville, Ontario on 1202 L4A 1P7 trevor.kimpton@rogers.com A 2

6 Property Management BALLANTRAE COMMUNITY Property Management: Property Manager: FirstService Residential (FSR) 2645 Skymark Avenue Mississauga, Ontario L4W 4H2 Barry Filter Phone: Head Office during day and after hours: Customer Care Center Phone Number: Head Office Fax Number: Emergency Phone Number After Hours: Recreation Centre Ballantrae Golf & Country Club Ballantrae GCC Website For additional contact information, please refer to: CONTACT INFORMATION CHART FOR BALLANTRAE HOMEOWNERS Revised March 2015 A 3

7 COMMUNITY ACTIVITIES The Recreation Center is the hub of activities for our Community. In addition to the pool, there is an exercise room with treadmills, stationary bicycles, weight machines, and free weights. There are supervised exercise programs which you can register for and pay a fee. You can also arrange for a personal trainer if you wish. We have a wonderful library in the Recreation Center which is available for every one to use. Residents donate books and volunteers monitor it daily to keep it in order. Books can be signed out on a regular basis. Also in the library there are 4 computers for use by the residents to access the internet any time that the Center is open. A wide range of activities is offered; some organized by community volunteers, others by the Community Center Staff. A current list of community organized activities follows on the next page. You should consult the Recreation Guide published by the Recreation Center for a full current listing of activities in the next quarter. The Home on the Green is published four times a year by volunteers of our community who do an excellent job in publishing this magazine. Articles are written and pictures are taken by members of our community. The magazine informs us of past and future activities. The cost of the magazine is totally funded by local advertising. A Social Committee made up of volunteers for the different condo groups organizes activities such as group outings to live theatre, Woodbine Race Track, casinos, Stratford, bus trips and dances. Every November we have a Christmas dinner and dance. Every Labour Day we hold a function called Cocktails on the Green at the Recreation Centre where everyone in the community is invited to bring an appetizer for four people, drinks and a chair. Entrance to the Recreation Centre requires the use of an electronic key or fob which is issued to owners at the Recreation Centre Office. Revised March 2015 A 4

8 ACTIVITIES There are a host of activities available to Owners of the Ballantrae Golf and Country Community. For up-to-date information, please consult the: Seasonal Lifestyle Guide Created and distributed by the staff of the rec centre. The Ballantrae Golf and Country Website The Recreation Centre During office hours: Monday to Friday 9:00 a.m. 4:00 p.m. Excluding most Statutory Holidays Revised March 2015 A 5

9 GUIDELINES FOR THE USE OF THE BALLANTRAE GOLF AND COUNTRY CLUB RECREATION CENTRE This Recreation Centre is a facility to be used for events and activities for the residents of the Condominium Corporations at the Ballantrae Golf and Country Club (hereafter called BGCC). It is not a facility for holding commercial or profitmaking events and such events and activities are prohibited. EVENTS AND ACTIVITIES The following are the events and activities that are currently allowed: 1. Activities run by the Recreation Centre staff for a fee. Participation is restricted to residents and, on a space available basis, to non-residents provided they are accompanied by a resident. See current Recreation Centre recreation guide for these activities. 2. Activities run for residents by BGCC volunteers for a nominal fee or at no fee. Participation is restricted to residents. See attached list of the currently approved activities. 3. Activities run by the BGCC Social Committees or various Ballantrae Condominium Community athletic or social sections where tickets are sold to cover costs. Attendance is restricted to residents. 4. Social events hosted by residents of the BGCC at their expense such as birthday celebrations, anniversary celebrations, or other affairs of a social nature. Attendance is restricted to guests invited by the resident hosting the event. A Fee may be charged for such approved events. 5. General meetings, Board meetings and Committee meetings held by the individual Ballantrae Condominium Corporations. Attendance is restricted to residents and others attending in an official capacity. 6. Such other events or activities whether organized or sponsored by residents or outside organizations, which, in the sole discretion and with approval of the Recreation Centre management, reflect positively on the Revised March 2015 A 6

10 reputation of the and do not pose any legal exposure or risk of negative publicity for the Community. Revised March 2015 A 6

11 ADVERTISING AND PROMOTION With respect to events which are restricted to residents or invited guests of residents, no advertising or promotion is permitted beyond the confines of the BGCC. With respect to events and activities which the Recreation Advisory Council approves pursuant to clause 6 above, and which necessitate some promotion beyond the confines of the BGCC, all such promotion, including advertising, shall be in good taste and shall not state or imply that the event or activity is in any way sponsored or endorsed by the BGCC. APPROVALS All requests to hold or sponsor an event or activity must be submitted to the Recreation Centre office for approval and scheduling. In the event such request involves an activity or program that will occur over a period of time, the Recreation Centre manager may, at its discretion, grant approval for the expected duration of such event or program. Upon receipt of approval for an event or activity, the resident or organization requesting approval must promptly sign a contract confirming the terms and conditions of the booking. This contract will be provided by the Recreation Centre office staff. If there is some question as to whether the request for approval is acceptable, the Recreation Centre office will forward the request to the Recreation Centre management for review and resolution. The decision of the Recreation Centre management shall be final. USE OF FACILITY The resident or organization requesting the use of the facility is responsible for maintaining proper decorum during the event or activity and is responsible for the cost of repairing any damage. At the discretion of the Recreation Centre management, the resident or organization requesting permission to hold or sponsor an event or activity may be required to pay a security deposit to cover the cost of repairing any damage or other unanticipated expenses. The amount of Revised March 2015 A 7

12 this security deposit shall be determined by the Recreation Centre office and, when appropriate, after consultation with the. Recreation Centre management At the conclusion of any event or activity, the premises shall be left in a clean and tidy condition. Revised March 2015 A 7

13 RENTAL FEES AND OTHER CHARGES With respect to residents private social events or other events or activities approved by the Recreation Centre management under clause 6 above, the Recreation Centre manager reserves the right to charge a rental fee, the amount of which is available from the Recreation Centre office. If the resident or organization requesting approval to hold an event or activity wants special arrangements with respect to the Recreation Centre s staff; e.g. overtime or additional staff, or requests special physical arrangements, the Recreation Centre manager reserves the right to levy charges to cover the additional cost of these arrangements. Revised March 2015 A 8

14 TABLE OF CONTENTS Alphabetical Index Section/Page A Activities A 5 Applying for change - General B 12 - Process B 13 - Form E F 1 Awnings - see Patio Awnings D 21 B Ballantrae Community Numbers A 3 Ballantrae GCC Website A 3 BBQ Gas Hookup - Rule 9 D 10 BBQ Pad - RULE 33 D 19,19a-b Board of Directors - List A 2 - Duties B 6 Board Process in Dealing with Rule Violations B 14 C Central Air Conditioner C 2 Colour Package S 1 Community Activities A 4 Common Elements - RULE 4 D 5 Condo BGCC B 4 - Map B 5 Condo YRVLCC Contact Info A 3 - Directors A 2 - General B 2 - Map POTL s B 3, 5 - Ownership B 4 - Rules - General B 7 - Details D Services B 8 Construction Elements C 2, 3 D Declaration Restrictions C 1 Decorative Items RULE 10 D 10 Door Screens - RULE 11 D 10 Driveways C 4 - Restrictions B 10 - RULE 23 D 15 E Entrance Gates B 9 Exterior Changes - General B 12 - Form E F 1 - Process B 13 Exterior Colour Packages E S 1 Exterior Colour Restrictions C 2 Exterior Doors and Window Alterations RULE 20 D 13 Exterior Generator RULE 12 D 11 Exterior Elements, Other C 6-7 Exterior Light Fixtures RULE 22 D 14 Alphabetical Index Section/Page Exterior Lights - Restrictions C 2 Exterior Power Generator D 11 Exterior Wall Construction C 3 F Fences - Restrictions C 4 - RULE 13 D 11 Festive Decorations - RULE 14 D 11 Flags - RULE 15 D 12 Floral Plants, Annual - RULE 16 D 12 Floral Plants, Perennial - RULE 17 D 12 Foundation Plantings - RULE 18 D 13 Foundation Walls C 3 G Garage Doors E S 2 Garages C 3 Garbage Collection B 10 Garbage - RULE 19 D 13 Garden Care Guidelines, General S 11 Garden Standards Restrictions C 4 Gardens, Replacement/New Plantings S 10, 10a Generator, Exterior Power D 11 Glass Inserts - RULE 20 D 13 GENERAL RULES D 2 Grade of Property C 4 Guidelines for use of the Rec. Centre A 6, 7, 8 H Hand Railings D 26 Hedge Restrictions C 4 Hose Hangers - RULE 21 D 14 House Numbers Restrictions C 3 - RULE 34 D 20 I Infractions/Violations B 14 Installation Request F 5 Insurance B 11 Irrigation System C 5 L Landscape Design Restrictions C 5 Landscaping Elements C 4, 5 Light fixtures, exterior RULE 22 D 14 S 6 Lease or Renewal Form E F 4 M Motion Lights - RULE 38 D 24 Motion Lights - Supplemental Info E S 6

15 Motor Vehicles/Parking - Rule 7 D 8 Alphabetical Index Section/Page O Outbuildings as Structures - Restrictions C 7 - RULE 24 D 15 Owner Responsibilities B 8 Ownership/Information Form B 4 E F 2 P Patio Fans D 26 Patio Awnings RULE 35 D 21 Patio Awnings Supplemental Info E S 3 Patios - RULE 23 D 15 D 22 Parking - General B 10 Parking - RULE 7 D 8 Patio and Front Porch - RULE 23 D 15 Patio and Front Porch - RULE 36 D 22 - Supplemental Info E S 4 Persons Special Assistance Info Form F 3 Pets - RULE 6 D 7 Plants - Master List by House Type E S 7 Plants - Recommended Replacemts. E S7,7a,8 Porches RULE 23 D 15 Porches RULE 36 D 22 - Supplemental Info E S 4 Property Management B 6 - Contact # s A 3 Q Quality Assurance and Design Code C 2-3 Quiet Enjoyment - RULE 1 D 4 Alphabetical Index Section/Page Spotlights C 5 Sprinkler Heads - RULE 27 D 16 Stairs RULE 23 D 15 Status Certificate B 12 Storage Patio - RULE 28 D 17 T Tenancy - RULE 8 D 9 Tenancy Form E F 4 Trees E S 9 U Units - RULE 5 D 6 V Vehicle Restrictions C 6 Vents - Exterior - RULE 29 D 17 Verandas RULE 23 D 15 - Repairs D 22 - Supplemental Info E S 4 W Wall Mounted Pots - RULE 30 D 18 Windbreak/Privacy Planting S 8a, 10a Windbreak/Privacy Planting Locations S 12a, 12b Window Coverings - RULE 31 D 18 Window Well Covers D 23 Supplemental Info E S 5 Z Zoning C 3 R Reasonable Variations - RULE 32 D 18 Recreation Centre A 3 Recreational Equipment - Rule 25 D 16 Remote Controls Entry B 9 Replacement of Diseased or Dead Plants Restrictions C 5 Replacements, Plants E S7,7a, 8, 8a, 9, 10, 10a Roofs C 3 - RULE 42 D 27 Roof Vents Restrictions C 2 Rules D 1-27 S Safety - RULE 3 D 5 Satelite Dish - RULE 26 D 16 Security - RULE 2 D 4 Signs Restrictions C 6 Snow Removal B 8 Solar Tube/Sun Tunnel - RULE 39 D 25 F 3 Specific RULES 9-38 D 2