2018 Business Plan & Budget

Transcription

1 2018 Business Plan & Budget Transportation Services Prior Year Accomplishments Economic Innovation & Prosperity 10 Year Capital Program for Roads/Bridges 10 Year Equipment Replacement Strategy 10 Year Housing Strategy Sustainable Infrastructure & Services Administration: In the area of general administration, the following accomplishments were achieved: Issued the following permits within Northumberland County (as of November 15, 2017) 31 Entrance Permits 27 Setback Permits 56 Open Cut Permits 12 Permission to Enter Permits 31 Permission to Bore Permits 126 Wide Load Annual Permits 104 Wide Load Single Permits 14 Special Event Permits Continued review and assessment of new department operating structure Implementation of Geographic Information System (GIS) Cooperative strategic plan initiatives: On going expansion of our base municipal GIS model Completion of Version 3 and on going maintenance of the Northumberland Digital Elevation Model (NDEM) at 1m resolution, which incorporates SCOOP data Continued development and maintenance of three (3) GIS web applications one internal and two external (My Municipal Services and Social Services Resources) Continue to provide year round GIS services to public and municipalities through permanent GIS Coordinator position Produced over 250 maps for County projects and staff, and responded to over 25 external map and data requests in

2 Phase 2 of Cadastral Parcel Fabric Project underway including the creation of over 1400 parcels in Hamilton Township, 1000 parcels in Alnwick / Haldimand Township, and 300 in Cramahe Township. Municipality of Brighton has also joined the project and is contributing survey information to be included in project Implementation and maintenance of Fire Dispatch data for all fire services in Northumberland County Initiated development of framework for Maintenance Procedures Document Supported the local high school co operative education program Successfully managed delivery of the 2017 Capital Program km of pavement rehabilitation and 6 km of pavement preservation Successfully delivered surface treatment program including 13.3 km of County Roads and km for member municipalities for a total of km of surface treatment Applied for Funding from the Ontario Community Infrastructure Fund (OCIF) for County Road 30 and Old Wooler Road. Application was approved and County received $725,000 in funding Applied for Clean Water and Wastewater Funding for a Master Drainage Plan for County Road 2 in the Town of Cobourg/Township of Hamilton. Application was approved and County received $75,000 in funding Provided technical support for the implementation of Cityworks, the County s Asset Management software Prepared various joint tenders, RFP s/rfq s under shared services initiatives including: Annual culvert supply Roadside safety devices OSIM Inspections Crack Sealing Microsurfacing Road Operations and Maintenance Winter Maintenance: In the area of winter maintenance, the following accomplishments were achieved: Sanding and salting, snow plowing, snow removal, culvert thawing and road patrol meeting or exceeding compliance with the Minimum Maintenance Standards Seasonal staff engaged to support our night shift resulting in 24 hour service to major roads Snow removal in all towns and villages enhancing safety and sight lines. Removal done a minimum of once and up to three times in the following villages and towns: Castleton, Harwood, Cold Springs, Warkworth, Dartford, Centreton, Plainville, Camborne, Grafton, Roseneath, Gores Landing, and Campbellford 2

3 Annual calibration of all combination units Two new snowplows purchased and in service for the winter season Approximately 9,969 tonnes of salt and 31,015 tonnes of winter sand used Cobourg, Morganston, Plainville and Seymour domes required refilling during the winter season Continued work on joint tenders through shared services initiatives. Roadside Maintenance: In the area of roadside maintenance, the following accomplishments were achieved: Removal, brushing, ditching, mowing, litter pickup Ditching and trimming of ditch slopes All drainage survey and construction layout completed by in house staff Annual roadside mowing and weed removal at intersections, around safety devices and signs completed by in house and contracted staff Annual roadside litter pickup on all county roads by staff and local groups Hardtop Maintenance: In the area of hardtop maintenance, the following accomplishments were achieved: Shoulder grading, catch basin cleaning, cold mix patching, sweeping Approximately 587 catch basins and two oil grit separators flushed and cleaned Completed minor road repairs using asphalt and cold mix asphalt Staff spent most of April & May sweeping, flushing and picking up winter sand in all towns and villages 25 new driveway entrances installed Surface Treatment Program: In the area of surface treatment, the following accomplishments were achieved: Surface treated km of Municipal and County roads, including: km for area municipalities 1,540,801 litres of emulsion for area municipalities 13.3 km of County Roads 206,340 litres of emulsion for County roads Total emulsion used is 1,747,141 litres 3

4 Traffic Safety Measures: In the area of Traffic Safety Measures, the following accomplishments were achieved: Repair of damaged post and cable, and steel beam guide rail Inspected approximately 4,835 road signs on all County Roads to ensure they meet the Provincial Standard for retro reflectivity Replacement of approximately 17 damaged and non reflective signs Continued maintenance of traffic signals Reviewed & continue monitoring portable radar speed sign data and locations Installed portable radar speed signs at five (5) locations in 2017 based on speeding concerns from the public and/or Police Services Completed 2017 pavement markings including: 264 Turn Arrows 299 Stop Blocks 16 Slow Aheads 19 School Aheads 10 Stop Aheads 3,139 m Cross Walks 85 Bicycle Path Symbols 5 Crosswalks (school, pedestrian) 10 Railway Crossings 16 Railway Stops 20 Hatching Areas kms of yellow line kms of white line Completed a performance review of the line painting contractor to confirm adherence to specifications Culvert and Bridge Maintenance: In the area of culvert and bridge maintenance, the following accomplishments were achieved: Completed washing and flushing of bridges and structures Capital Housing and Equipment In the area of capital housing, the following accomplishments were achieved: Completed preliminary drawings for Cobourg Depot washroom and facility renovation. 4

5 Completed preliminary drawings for Morganston Depot washroom and facility renovation. In the area of capital equipment acquisitions, the following purchases were completed to maintain and upgrade our road maintenance equipment: Two (2) Tandem Combination Snow Plows One (1) 1 Ton Truck Capital Works Construction Program The capital works program is divided into four main areas: Pavement Rehabilitation and Maintenance, Traffic Safety Measures, Bridge Rehabilitation and Maintenance, and Service Expansion. Pavement Rehabilitation and Maintenance: The following capital projects were completed as part of our requirements to maintain and improve the road network: 2017 Paving Tender County Road 2 from County Road 23 to Vernonville Rd 5.1km County Road 2 Union Road to Brighton Urban Boundary 2.7km County Road 9 County Road 15 to Beagle Club Rd 4.7km County Road 30 Cold Creek Bridge to Old Wooler Rd (road reconstruction, extension of additional southbound through lane) 1.65km Various padding locations throughout the County 2017 Microsurfacing Tender County Road to County Road 74 County Road to Cap Wilson Road County Road 25/County Road 27 intersection Completed approximately 37,000 meters of crack sealing on County Roads Traffic Safety Measures: Traffic Signals Installation of new traffic signal cabinet with UPS battery back up at the County Road 2 (Elgin Street) and Burnham Street intersection in Cobourg Completed design and installation of approximately 4600 meters of steel beam guiderail on County Roads (3 Cable Guide rail will no longer be installed on County Roads as a result of changes to OPS and MTO standards, with the exception of minor repairs to existing post and cable) 5

6 Completed design and construction of Hamlet Entry Treatments in Cold Springs and Welcome as a pilot project based on recommendations in the County s TMP. Work included modifications to the ROW through signage, pavement markings, radar speed signs, and OPP enforcement. Monitoring was completed pre and post implementation to assess effectiveness and modifications for future projects. Completed Summer and Fall traffic counts at select locations on all County Roads (Spring to be completed in 2018 and subsequent Annual Average Daily Traffic (AADT) to be calculated) Completed preliminary design for improvements to pedestrian access over the Jocelyn Street bridge in partnership with the Municipality of Port Hope Bridge Rehabilitation and Maintenance: Completed major rehabilitation of Shelter Valley Creek Bridge (County Road 2 in Alnwick/Haldimand Township), which included: Rehabilitation of the bridge deck Installation of erosion control measures on embankments Approach improvements including installation of steel beam guide rail Completed the design for replacement of a cross culvert on County Road 35. Construction to be completed in conjunction with the capital paving in 2018 Initiated Schedule B Municipal Class Environmental Assessment for bridge rehabilitation of Loomis Bridge Initiated design work for maintenance/repair of a number of large culverts as per recommendations in the 2015/2016 OSIMs Completed biennial bridge inspections (OSIM s) 41 Major structures, 13 Minor Structures, and 5 retaining walls in 2017 (59 total) Service Expansion County Road 2 ESR Completed design and construction of the first section of County Road 2 (Elgin Street, Cobourg) from Strathy Rd to Rogers Rd. Work included an on road bicycle lane on north side, accessible pedestrian signals at Strathy Road and a small section of storm sewer replacement) 0.7km. A multi use trail on the south boulevard is included in the contract and is to be completed in Transportation Master Plan (TMP) Final report completed and endorsed by County Council in March 2017 The following recommendations within the TMP were initiated in 2017: o Initiated conversations with MTO regarding relocation of Emergency Detour Route (EDR) in eastern portion of the County 6

7 o Completed pilot project for Hamlet Entry Treatments in Cold Springs and Welcome o Provided comments on the Draft 2041 Regional Transportation Plan prepared by Metrolinx and followed up on the County s intention to work with Metrolinx to extend GO services to Northumberland County Cycling Master Plan (CMP) Implementation Installation of two outstanding sections of route signage on the Rice Lake Ramble Route. All route signage is complete All short term and majority of the intermediate term recommendations implemented Trent River Crossing ESR (Campbellford Bridge) Final EA submitted to the MOECC; twelve (12) bump up requests (part II orders) were received and responded to. ESR subsequently approved by the MOECC in June Implementation Plan completed by IBI in November 2017 An RFP for detailed design is to be prepared and anticipated to be issued in 2018 Brighton Grade Separation Safety Review 90% complete and submitted for review and approval in 2015; the responses are still being reviewed by CP and CN Rail Assisted with the on going implementation of Cityworks, the County s Asset Management software Continuation of work by the Northumberland GIS Cooperative Committee with the mandate to coordinate data standards with area municipalities Thriving & Inclusive Communities Completed public consultation on a number of projects in 2017 including but not limited to road construction projects, Hamlet Entry Treatment pilot project, TMP, various EA s outlined above (for example, further consultation of the Elgin Street construction project was completed during detailed design which led to the inclusion of an on road bicycle lane and accessible pedestrian signals at Strathy Road) Received and responded to numerous public inquiries and complaints related to transportation 7

8 Continued to maintain and develop working relationships with member municipalities, neighbouring municipalities and other organizations such as MTO, MOECC, Conservation Authorities, OPP, Cobourg and Port Hope Police Services, etc. Representation on various committees and working groups such as Inter Municipal Public Works Committee, Agricultural Advisory Committee, Waterfront Trail Committee, Safe Communities, etc. Organizational Excellence Completed staff training in the following areas for one or more staff members: Basic Emergency Management Emergency Planning Note Taking Course Emergency Control Group Training GIS Webinars on SCOOP 2018 air photos and MPAC training Annual ROW Management Conference Advanced Signal Timing Course, Ontario Traffic Council Technical Traffic Operations Course, Ontario Traffic Council OGRA conference OGRA Guelph Road School, TJ Mahoney Course Various paving and concrete webinars/lunch & learns Pavement Design Course, SNC Lavalin Hot Mix Asphalt Technology Course, SNC Lavalin Defensive Driving Road Safety and Risk Management for Bicycle Facilities Workshop, Ontario Traffic Council Compliance training of staff involved in winter maintenance operations Health and Safety Training Filled previously vacant full time Engineering Technician position Filled GIS Coordinator position on 1 year contract to cover a maternity leave Continued with departmental succession planning 2018 Service Objectives & Initiatives Economic Innovation & Prosperity 10 Year Capital Program for Roads/Bridges 10 Year Equipment Replacement Strategy 10 Year Housing Strategy 8

9 Sustainable Infrastructure & Services Transportation Services Division Objective: To provide a safe and sustainable transportation network which meets or exceeds the needs of the travelling public and to support the movement of goods and services within the County of Northumberland. Administration: Continue to review and assess the new department operating structure Continue management of County issued permits Continue implementation of GIS Cooperative strategic plan initiatives Northumberland Digital Elevation Model (NDEM) Version 4 development On going data collection, updates and maintenance to County geodatabase On going development and maintenance of internal and external GIS Web applications Continue development and maintenance of Cadastral Parcel Fabric project On going maintenance of Fire Dispatch data for all fire services in Northumberland County Implementation and maintenance of data contained in Asset Management Software Provide year round GIS services to the public and area municipalities through the permanent GIS Coordinator Continue and finalize framework for Maintenance Procedures Document Development of Data Portal for GIS Cooperative members In house designs for drainage improvements on various County Roads Delivery of 2018 Capital Construction Program Delivery of 2018 Surface Treatment Program Continue to provide technical support for implementation and roll out of Cityworks asset management software Continue to seek and apply for any applicable funding for County projects Continue to call joint tenders, RFP s/rfq s for the benefit of County and member municipalities including but not limited to: Annual Culvert Supply Roadside Safety Devices Biennial Bridge Inspections (OSIMs) Microsurfacing Crack Sealing 9

10 Pavement Markings Engineering, Environmental and Architectural Roster Development of a Drainage Master Plan in conjunction with Ganaraska Region Conservation Authority, Town of Cobourg and Township of Hamilton for County Road 2 Road Operations and Maintenance To ensure the consistent delivery of the Winter Control and Roadside Maintenance Program in accordance with the County Winter Control Policy and Province of Ontario Minimum Maintenance Standards O. Reg. 239/02. Winter Maintenance: In consideration of the extreme weather conditions that may be experienced during the winter season, the Transportation, Waste and Facilities Department will strive to achieve the objectives of the winter control program as approved by County Council to deliver an efficient and effective winter maintenance program Meet or exceed all winter maintenance requirements specified in the Provincial Minimum Maintenance Standards Provide a timely response to winter storms and hazardous road condition situations by proactive road patrols augmented with web based weather reports and radar Stockpile necessary winter sand and salt Utilize County fleet with units to provide center bare pavement on a timely and efficient basis Maintain drainage system during spring thaw with the timely removal of ice and snow Annual updating of the Salt Management Plan to maintain environmental awareness and compliance 10

11 Roadside and Hardtop Maintenance: Meet or exceed all road patrol requirements specified in the Minimum Maintenance Standards Monitor and make necessary removal of trees and brush Sweep all intersections, bridges, towns and villages, patch all roads and grade all shoulders Mow grass at all intersections, road sides, and safety devices Annual catch basin and OGS cleaning and litter pick up Continue our ditching and drainage issues and upgrades Installation of new driveways for approved entrance permits Surface Treatment Program: To provide a cost efficient and cost effective surface treatment program for the benefit of the local municipal and county road networks. Anticipated surface treatment of over 120 km of Municipal and County roads Traffic Safety Measures: Meet or exceed all road patrol requirements specified in the Minimum Maintenance Standards Maintain center line, edge line, stop blocks, turn arrows, school ahead, bicycle path symbols and slow ahead pavement markings Meet or exceed all regulatory sign reflectivity requirements specified in the Minimum Maintenance Standards Service all signal systems and upgrade and replace defective signs Work with the Inter Municipal Public Works Committee on sign standards Culvert and Bridge Maintenance: Washing and flushing of bridges and structures Capital Housing and Equipment The total replacement value of the roads equipment is over $5 million. A ten year capital equipment replacement and housing plan has been developed. This ten year program identifies the following capital purchases in 2018: One (1) Tandem Combination Snow Plow 11

12 One (1) ¾ ton truck One (1) ½ ton truck Two (2) tractors and brooms or one (1) mechanical sweeper This ten year program also identifies the following roads capital housing needs in 2018: Campbellford Works Depot The County would like to partner with the Municipality of Trent Hills to ensure we have adequate heated space for two snowplow vehicles to be housed during future winter seasons. It is anticipated that the County s total portion to provide this space will be up to $550,000. In 2018, staff recommends placing $250,000 into a dedicated housing Capital program towards this project. Sand Dome Roof Re shingling The re shingling will occur in 2018 at an approximate cost of $70,000. The County portion (50% funding) is $35,000 Cobourg and Morganston Washroom and Facility updates and Cobourg Depot Perimeter fencing also to be completed through 2017 carry over Capital Works Construction Program The annual updating of the ten year construction program for the County road system has been prepared. This plan is compiled on the basis of bi annual pavement condition index (PCI) inspections, OSIM inspections, traffic volumes, identified safety concerns, previous studies and Master Plans, input from County construction and maintenance staff, as well as our constituent municipalities. The plan covers four main areas in Transportation: Pavement Rehabilitation and Maintenance, Traffic Safety Measures, Bridge Rehabilitation and Maintenance and Service Expansion. In 2018, the Transportation division will continue to look for efficiencies and strive for competitiveness and transparency in the procurement of contracted services for the major construction contracts for Roads and Bridges. 12

13 Pavement Rehabilitation and Maintenance: 2018 Proposed Paving Tender Proposed Location Length (km) Estimated 1 County Road 35 from Brights Lane to Woodview Road (including cross culvert replacement 2.6 $1,250,000 2 County Road 10 from FF#6469 to 200m north of Dodds Road 2.9 $1,400,000 3 County Road 24 from Lewis Road to Glenron Road 2.3 $ 900,000 4 County Road 30 from north of County Road 29 to 5 th Line West 7.5 $3,800,000 TOTAL (non provisional) 15.3 $7.35M Cost Miscellaneous padding locations 2018 Microsurfacing Tender (pavement preservation) for approximately 12 km of County Roads Tender for Completion of approximately 40,000 metres of crack sealing Traffic Safety Measures: Design and tender for installation of up to 4,000 metres of steel beam guiderail Traffic Signal improvements including installation of UPS battery backup Continue to review and implement safety improvements identified in the TMP (i.e., Hamlet Entry Treatments, high collision intersections, etc.) Intersection Improvements: County Road 45/Van Luven Road construction (in partnership with developer) including north and south bound left hand turning lanes Jocelyn Street Bridge safety improvements in conjunction with the Municipality of Port Hope Review and continue monitoring radar speed sign data and locations Bridge Rehabilitation and Maintenance: Tender to complete rehabilitation of Loomis Bridge Bridge Design and Tender preparation for the rehabilitation of Thompson Bridge 13

14 Completion of design and Bridge Repairs to various bridges/culverts identified through 2015/2016 OSIMs Tender to complete 2018 OSIMs (minor structures) Service Expansion: County Road 2 EA County Road 2 continue with detail design work for phase II implementation between Rogers Rd and New Amherst Boulevard. Anticipate construction of the storm sewer and some road works in 2018 pending approvals and coordination with developer Cycling Master Plan (CMP) Continue with long term implementation goals Review recommendations in the TMP with respect to new standards and update the CMP, if necessary Trent River Crossing (Campbellford Bridge) Develop and issue an RFP to complete detailed design for the new crossing as per the approved EA TMP Review and development of an implementation plan as per final approved TMP Commence policy review and development of policies identified in recommendations Thriving & Inclusive Communities Continue to consult public on various transportation related projects in 2018 Receive and respond to public inquiries and complaints related to transportation Continue to maintain and develop working relationships with member municipalities, neighbouring municipalities and other organizations such as MTO, MOECC, Conservation Authorities, OPP, Cobourg and Port Hope Police Services, etc. Representation on various committees and working groups such as Inter Municipal Public Works Committee, Agricultural Advisory Committee, Waterfront Trail Committee, Safe Communities, etc. Organizational Excellence Complete staff training in various areas for staff members Continue with departmental succession planning 14

15 Long Term Plan & Strategic Objectives Economic Innovation & Prosperity 10 Year Capital Program for Roads/Bridges 10 Year Equipment Replacement Strategy 10 Year Housing Strategy Sustainable Infrastructure & Services Overall Budget Development of Master Drainage Plan for County Road 2 using $75,000 funding received from Clean Water and Wastewater Funding Program Anticipate funding for the 2018 construction program through the ODSP savings and gas tax funding Develop our 2018 budget with a 2.0% increase over 2017 Budget Investigate and apply for any other funding opportunities that arise in 2018 and beyond Continue to request levy increase of $500,000 for the overall base capital construction program as the rate of deterioration of infrastructure will increase without stable base funding With the recent and anticipated retirement of several senior level Transportation Services Division staff, there is a crucial need to continue with the implementation of succession planning and to maintain a consistent level of dedicated and professional staff 10 Year Construction Plan In 2016, County of Northumberland Staff completed the biennial update of the pavement condition index (PCI) survey of the County road system using the evaluation system developed by the Ontario Good Roads Association. The system provides a series of standardized factors used to develop a snapshot of the physical condition of the entire road network. The PCI survey is the foundation for the development of the 10 year road construction program, along with traffic count updates and collision data. According to the MTO procedures and documentation, the PCI should be used to determine the need and timing for a road to be rehabilitated. The results of the 2016 PCI evaluation are summarized in the table below, which includes data from prior years for comparison purposes. The County enjoyed the significant benefit of receiving Building Canada Funds for the Alternate 401 Detour Route, which included 15 km of road rehabilitation and this is reflected in the 15

16 percentage of system adequacy at 62%. Several County and Regional governments have an objective to maintain 65 70% of their road system as adequate. The desirable target for system adequacy is 70% and is presently at 62% as a result of the increasing investment made by Northumberland County in the road infrastructure. It is important to note that in 2003, only 24% of the County road system was deemed as adequate. See the summary Chart 1 of 2016 PCI Road Needs System Adequacy, and Chart 2 for 2016 PCI Road Needs Distribution by Municipality. 16

17 Chart PCI Roads Needs System Adequacy PCI Rating 2003 KM % 2006 KM % 2008 KM % 2010 KM % 2012 KM % 2014 KM % 2016 KM % Adequate > % % % % % % % 6 to 10 Years 76 to % % % % % % % 1 to 5 Years 56 to % % % % % % % NOW Rehabilitate 1 to % % % % % % % 17

18 Chart PCI Road Needs Distribution by Municipality 100% 2016 PCI Roads Needs Distribution by Municipality % of County Road Inventory 80% 60% 40% 20% 0% Cobourg 6.39km Brighton 53.68km Trent Hills km Port Hope 78.52km Hamilton 79.61km Alnwick Haldimand km Cramahe 46.04km ADEQUATE 52.43% 47.84% 51.77% 48.50% 77.24% 83.45% 55.73% 6-10 YEAR 34.90% 6.97% 19.50% 32.04% 12.59% 4.65% 27.63% 1-5 YEAR 0.00% 14.49% 6.06% 4.01% 2.88% 0.60% 16.64% NOW 12.67% 30.70% 22.66% 15.45% 7.30% 11.30% 0.00% The County of Northumberland has an inventory of 112 bridges on 503 kilometers of arterial roadways; 48 major structures and 64 culverts of span greater than 3.0 meters. Generally, the expected lifespan of a structure can range from 50 to 75 years. The age of the County s bridges range from 4 to 92 years old (built between 1922 and 2010). Eighty percent 18

19 (80%) of these bridges range from 35 to 64 years old (built between 1950 and 1979). The age of major bridges and the cost to replace them are displayed in the chart on the following page Major Structures Year of Construction/Cost to Replace 46 $74.5M 40 No. of Structures $28.8M $10.5M $2.5M $1.1M $750k $2.4M $1.5M $660k Decade There is and will continue to be a significant need in the near future to ensure that the continuity and integrity of these structures remain sound due to the continued aging of the infrastructure. 19

20 Thriving & Inclusive Communities Continue to develop and provide public consultation and communication on projects and initiatives Receive and respond to public inquiries and complaints related to transportation in an effective and efficient manner Continue to maintain and develop working relationships with member municipalities, neighbouring municipalities and other organizations such as MTO, MOECC, Conservation Authorities, OPP, Cobourg and Port Hope Police Services, etc. Representation on various committees and working groups such as Inter Municipal Public Works Committee, Agricultural Advisory Committee, Waterfront Trail Committee, Safe Communities, etc. Organizational Excellence Complete staff training in various areas for staff members Continue with departmental succession planning 20

21 Type of Project Location 2018 Capital Plan Municipality Length Estimated (km) Cost 1. Pavement Rehabilitation County Road 30 Boundary to 90 m south of Industrial Drive (Pulverize mm) Trent Hills 7.5 $3,800,000 and Maintenance County Road 10 FF#6469 to Dodd's Road (Pulverize +100mm) Port Hope 2.90 $1,400,000 County Road 35 Bright's Lane to Woodview Road (pulverize + 100mm, replace culvert east of Godolphin Road) Trent Hills 2.60 $1,250,000 County Rd 24 Lewis Road to Glenron Rd (pulverize + 60 mm) Aln/Haldimand 2.30 $900, County Road 64 Brighton Town Limits to Murray Canal (pulverize + 60mm) provisional Brighton 5.17 Miscellaneous Padding $150,000 Crack Sealing $100,000 Design/Geotech/Material Testing/Professional Services $60,000 Pavement Preservation County Road 45 County Road 33 to Concession Road 12 $500,000 $8,160, Traffic Safety Measures Traffic Control Signals misc. repairs $50,000 Guiderail Replacement/Safety Improvements $300,000 Intersection Street Lighting Program $5,000 Intersection Improvement Program $20,000 County Road 70/Victoria Street North Traffic Signal Installation (Cost sharing with Municipality of Port Hope) $0 County Road 70/Cavan Street bridge and pedestrian safety $120,000 *Chart continues on the following page $495,000 21

22 Type of Project Location 2018 Capital Plan Municipality Length Estimated (km) Cost 3. Bridge Rehabilitation Bridge Rehabilitation Tender and Maintenance 1. Thompson Bridge (99004) design and tender $50, Loomis Bridge (99003) (replacement) $450, Campbellford Trent River Bridge Crossing (Detailed Design) $515, $1,015, $1,015,000 Bridge Reserve (future new bridges or major rehabilitation) $100,000 Bridge Inspection (bi annual inspection of large structures/load limit postings) $40,000 Bridge Maintenance $100,000 Bridge Time & Material Repairs $20,000 $1,275, Service Expansion GIS $40,000 Cycling Master Plan Implementation $40,000 Transportation Service Improvement needs identified by Transportation Master Plan or other EA Processes $50,000 Trent River Bridge Crossing (Campbellford) detailed design, additional studies, property acquisition, etc. $145,000 On1Call $10,000 County Road 2 EA additional studies (Waterfront Trail EA, detailed design, etc.) $50,000 Elgin and Brook Road widening (pending future developments) $0 County Road 45/Van Luven Road (Cost share with developer) $50,000 County Road 2 (Elgin Street) (cost sharing with developer for storm sewer and widening) $15,000 $400,000 *Chart continues on the following page TOTAL ESTIMATE FOR 2018 $10,330,000 22

23 Type of Project Location 2018 Capital Plan Length Estimated (km) Cost Notes: Base $6,910, Class 3 estimates; subject to final tender results Gas Tax $2,364,412 Transfer From Winter Operations $100, Based on 2015 COLA 3. Subject to Council budget approval OCIF $465,095 Long Term Capital Plan Increase $500,000 TOTAL FUNDS SAVED for Trent River Bridge Crossing in 2018 $660, AVAILABLE FUNDING Total $10,339,602 23

24 2018 Issue Paper Equipment Replacement Strategy Purpose The County s Transportation Services Division has developed a sustainable equipment replacement strategy which allows for timely replacement of the equipment necessary to complete winter and summer maintenance on County roads. The proposed expenditures for 2018 are $605,000 for capital equipment. Background The County of Northumberland has a fleet of 71 vehicles for road maintenance and construction, including snow plows, graders, loaders, backhoes, one tons, ¾ tons and ½ tons. The Roads Operations Division operates out of two maintenance yards equipped with sand domes, salt sheds, garages, equipment and material storage. The total roads fleet of vehicles has a replacement value of over $8 million. The County currently has a fleet of twenty two (22) combination snow plow units, two (2) antiicing units, one (1) emulsion distributor and spreader, for surface treating operations, as well as fifteen (15) light trucks, two (2) graders, loaders, tractors and other miscellaneous equipment. The County s Fleet Maintenance and Operations Manual states that the County will strive to maintain a ten year replacement schedule for heavy trucks and a five year replacement for light trucks. An aging fleet is prone to high maintenance costs and more frequent breakdowns, thereby affecting winter snow removal response times, motorist safety and the safety of County snow plow operators. In 2002, half of the County s fleet of heavy vehicles was older than ten years. County Council adopted a plan to ensure timely replacement of our equipment in order to have a reasonable fleet life. The plan that was adopted allowed for a base budget each year for capital equipment. This base budget allows us to ensure timely replacement of our fleet, without causing fluctuations in the annual budget. Currently, 36% of our heavy vehicles are still older than 10 years. 24

25 Consultation/Options The draft 2018 Roads Budget has identified the replacement of five (5) pieces of equipment. One (1) 2005 Sterling Tandem Combination Snow Plow; One (1) 2009 GMC 3/4 Ton Crew Cab One (1) 2010 Dodge 1500 Crew Cab Two (2) 1999 Case Tractors with Brooms or One (1) mechanical sweeper Justification for one (1) 2005 Sterling Tandem Combination Snow Plow The 2005 plow is a truck that is older than ten years. It has over 330,000 km, respectively on all equipment including the plow and wing, and combination sander dump box with the winter 2017/2018 yet to be fulfilled. In replacing this unit we would then trade / or sell one older model. For this unit to remain operational, it would require major expenditures to the combination sander/dump box due to severe deterioration. Retrofitting a new combination sander dump box on the unit would cost approximately $40,000 to remain reliable and in good working order, and installing a new combination sander dump box does not increase the reliability of the truck cab and chassis. The replacement of the one (1) 2005 Sterling Tandem Combination Snow Plow is keeping with the County Fleet replacement policy that we shall attempt to maintain a ten year replacement schedule for heavy trucks. Justification for one (1) 2009 GMC ¾ Ton Crew Cab The 2009 GMC 3/4 ton crew cab is a high mileage vehicle with 280,000 km on it. All driveline components with this amount of kilometers are at a high risk of failure. This truck has been experiencing engine troubles the past year and the repair is not covered under any warranty program. We have also had problems with its engine fuel system, and the cab and box are showing signs of deterioration. We know that this truck will require repairs to the 4 wheel drive transfer case and transmission overhaul. The estimated repairs are over $12,000 to keep this vehicle safely on the road. The replacement of the 2009 GMC 3/4 ton truck crew cab is keeping with the County Fleet replacement policy that we shall attempt to maintain a five year replacement schedule for light trucks. This truck is being transferred to Waste Operations to replace an older vehicle which will be sold or scrapped. 25

26 Justification for one (1) 2010 Dodge 1/2 Ton Crew Cab The 2010 Dodge ½ ton is a high mileage vehicle with 295,000 km on it. This truck is used for our engineering inspections program during the summer months and roads operations in the winter. All driveline components with this amount of kilometers are at a high risk of failure. Repair of this component could cost thousands of dollars. The replacement of the 2010 Dodge ½ ton truck crew cab is keeping with the County Fleet replacement policy that we shall attempt to maintain a five year replacement schedule for light trucks. This vehicle will be kept and used by summer students, replacing the older vehicle currently being used for this purpose. Justification for two (2) 1999 Case Tractor and Brooms or One (1) Mechanical Sweeper The 1999 tractors and brooms were originally identified within the 10 year plan to be replaced in 2018; however, they are in good condition and have many hours of life remaining to continue performing the necessary sweeping operations for the coming years. The County is also exploring other options for the sweeping operation that would potentially be more efficient through reduced labour hours and fuel costs. It would also assist in maintenance of bicycle lanes and addressing complaints as it could be dispatched and operated with only one employee rather than an entire crew. The County will be renting a mechanical sweeper in the spring of 2018 to further assess the operation and determine its effectiveness. Based on this assessment, it is recommended to purchase the mechanical sweeper in the summer/fall of 2018 to have it in place for the 2019 season. The estimated cost for the mechanical sweeper is approximately the same as the cost to replace both tractors and brooms. The existing tractors and brooms will remain as part of the existing fleet as they will still be needed for small areas where the mechanical sweeper cannot access, and the tractors can also be used for other tasks. 26

27 Financial Impact Equipment Replacement (net trade in) Heavy Trucks Tandem 2000 Volvo (V018) Staff 2002 International (V025) Staff 2003 International (V028) Staff 2004 Sterling (V031) Staff 2004 Sterling (V032) Staff 2005 Sterling (V034) Staff $ Sterling (V035) P. Kerr 2006 Sterling (V042) G. Childs 2007 Sterling (V047) R. Torrance $ Sterling & Distributor (V046) $ Sterling (V053) B. Clapperton $ Sterling (V062) T. Taylor $ Sterling (V068) B. Lackey $ International (V072) T. McLean $ Freightliner (VO80) J. Sheppard 2012 International (VO86) D. Tinney $ International (VO89) S. Greenley $ International (VO92) T. McBride $ International (VO99) K. Wood $ International (VO98) S. Dingman $ Freightliner (VO03) B. Fry $ Freightliner (VO04) T. Lewis *Chart continues on the following page 27

28 Miscellaneous Vehicles Morganston Depot 2011 Dodge 3/4 ton Crew Cab (V081) $ Dodge 3/4 ton Crew Cab (V082) $ Ford 1 ton Crew Cab (V059) 2011 Ford 1 ton Crew Cab (V073) $55 Cobourg Depot 2006 Chev 1 ton (V043) $ GMC 3/4 Ton (VO02) Staff $ Ford F550 Service Mechanics (VO83) $ Dodge x4 (VO90) Mechanics $ GMC 3/4 ton Crew Cab (V069) $40 Steve McConnell 2015 Chev.1/2 ton 4x4 Crew Cab (V097) Robert Fugaccia 2010 Dodge x4 (VO75) $40 Les Holzmann 2014 Dodge 1/2 ton Crew. Cab (V093) John Cane 2014 Dodge 1/2 ton Crew Cab (V094) Dan McBride 2012 Dodge 1/2 ton Crew Cab (V087) Administration Survey 2010 Dodge 3/4 ton Quad. Cab (V074) $40 $40 $40 $40 $45 Totals $355 $290 $450 $290 $330 $545 $625 $580 $390 $410 *Chart continues on the following page 28

29 Graders 2000 Champion 720 (G015) (MD) $ John Deere 770G (GO16) (Cob) Loaders and Tractors 1999 Case 480 Tract. + broom (T014) $ Case 570 Tract. + broom (T015) $ J.D. 624H Loader (L005) (Cob.) $ J.D. Backhoe (B006) (MD) $ J.D. Loader (L006) (MD) $ Volvo Excav. CW. Brush. (EX 01) 2007 Etnyre Distributor (DS02) $ Etnyre Spreader (CS02) $ J.D. Tractor CW. Mower (T016) 2009 J.D. Loader 3 yard (LO07) (MD) $ Case Tractor backhoe (BOO7) (MD) 2011 JCB Tractor Backhoe (B008) (Cob.) 2012 John Deere 3 yard (LO08) (Cob.) 2012 Case Tractor (TO17) (Cob.) 2016 Telescopic Boom Excavator *Chart continues on the following page 29

30 Miscellaneous Equipment 2010 Thompson Steamer (ST04 10) 2010 Thompson Steamer (ST05 10) 2011 Thompson Steamer (ST06 11) ton trailer (TR09) (Cob.) $ ton trailer (TR10) (MD) $ ton trailer (TR11) (MD) $ ton trailer (TR12) (Cob.) Hydraulic Post Hole Auger X 2 Asphalt Hot Box Large Truck Hoist (Cob.) Bandit Wood Chipper (Cob.) Bandit Wood Chipper (MD) New Sign Trailer for Morganston (MD) Total $250 $350 $190 $305 $300 $35 $0 $0 $190 $200 Grand Total $605 $640 $640 $595 $630 $580 $625 $580 $580 $610 30

31 Risk Considerations We risk the high cost of repairs of these pieces of equipment without any guarantee of a longer life expectancy and may impact our ability to meet our Minimum Maintenance Standards, as per province legislation. Impacts to Member Municipalities/Partners Not applicable. Included in 2017 Long Term Plan: YES/NO Yes. 31

32 2018 Issue Paper Seasonal Roads Operator Purpose To request one additional seasonal operator position for the purpose of enhanced winter road maintenance operations. This additional operator would provide night roads operations within the North West section of the County. Background In 2017, County Council adopted a Transportation Master Plan (TMP), which is intended as a guiding document for the County to implement all matters related to transportation infrastructure and policy. Within the TMP it has been recognized that County Road 9 is a primary connector to Highway 35/115 and ultimately Highway 407, once it is operational. County Road 9 is a multi municipal regional roadway split between Northumberland County and the Region of Durham. Currently, the County does not have a dedicated night operator available within this section. In contrast, the region of Durham provides 24 hour winter road maintenance to their section of the roadway. These two different service levels have been recognized by commuters. Over the past few seasons we have had an increase in residents requesting 24 hour winter maintenance on County Road 9. Motorists are travelling early mornings/late nights and have commented that they experience a lower level of winter maintenance when travelling Northumberland s section of County Road 9. Northumberland County is responsible to maintain a safe and effective road network in order to meet our obligations and to provide quality services to our residents and traveling public. This additional night Operator will allow the County to better adhere to the Provincial Regulation 239/02 the Minimum Standards for Municipal Highways. 32

33 Consultation/Options It is proposed that the one additional seasonal roads operator be approved in 2018 to assist with winter maintenance within patrol area 1. Financial Impact The cost would be $26,000 for 5 months plus any overtime. The impact on the 2018 budget would be 2 months or $10,400 plus overtime. Risk Considerations Not applicable. Impacts to Member Municipalities/Partners Not applicable. Included in 2017 Long Term Plan: YES/NO No. 33

34 2018 Issue Paper Emerald Ash Borer Action Plan Purpose To provide additional funds within the Transportation, Waste and Facilities Department to implement an ash tree removal and tree cover compensation program that manages liability and losses from dead and dying ash trees as a result of Emerald Ash Borer. Background The Emerald Ash Borer (EAB), a species of beetle that is native to Asia, has been killing ash trees throughout Ontario since it was first discovered in Windsor in It has spread throughout southern and Central Ontario and into Quebec and throughout the eastern United States. It is expected that EAB will kill billions of ash trees in North America and there has not been any resistance demonstrated by ash tree species such as White Ash, Black Ash and Green Ash that are found in Northumberland County. Removal of ash, either dead or living trees is the only real option for managing the hazard and reducing risk and liability. In 2016, Northumberland County Forest Services staff carried out a basic inventory of ash trees on County owned properties where ash trees could be hazardous and pose a risk to people or infrastructure, excluding County Forest trails. In total, 6373 ash were counted along County Road Right of Ways and 162 were counted at facilities (100 were counted at Plainville Sand Dome. The use of a systemic insecticide injected into a tree is an option for saving ash trees and TreeAzin has been used to protect approximately 40 ash trees in the Northumberland County Forest. The insecticide is injected every two years, although in a location of peak infestation, a short period of annual injections is suggested. The trees must meet certain parameters of health for injections to be successful and there must be a balance between long term cost of injections and the benefits of the tree such as shade, aesthetics or other benefits. A total of 26 trees have been identified as being healthy enough and providing enough value to be treated (Table 1). While the cost is generally assumed to be $4 8 per cm diameter of the tree, current staff are licensed and trained in its use and own the injection system. As a result, the cost for the material is negligible on a small scale and would greatly outweigh the cost of replacing and maintaining a young tree in addition to the values of a mature tree. 34

35 Table 1: Location and count of suitable trees for protection using a systemic insecticide treatment. Location Ash to be Treated Golden Plough, Cobourg 2 Holland Court, Port Hope 5 Sunset Court, Campbellford 13 Windemere, Cobourg 6 Meade St, Brighton 1 Total 26 Ash trees infested by EAB become hazards within 3 5 years of infestation as the larvae eat the tissues of the tree that transport nutrients which kills the tree. The infestation begins in the tree s upper branches, but spreads to the trunk of the tree. Rather than decline slowly and fall apart from the top down, trees killed by emerald ash borer often fail at their trunks and have limited stability which makes removals, especially near infrastructure, more difficult over time. Consultation/Options Options There are 3 options for managing the hazard of dying ash trees on County property (Table 2). Staff recommend implementing the 3 rd option (proactive) to use a systemic approach where the 1 st year is a trial year to assess the functionality and cost of the program and the subsequent 6 years implement the program on a larger scale. This approach allows for consistent and planned budgeting and immediately begins managing risk through a financially reasonable and planned approach. 35

36 Table 2: Options for managing hazardous ash trees on Northumberland County property. Options Pros Cons 1. Reactive Do nothing until problematic. Most of the cost would be deferred for a few years. Costs would continue to climb and response would be inefficient. Risk and liability would continue to increase over time. Does not demonstrate any due diligence. Reactive costs would become very high and the proportion of infested trees requiring removal would continue to increase. Costs not easily or consistently budgeted over time. Waste mass would increase significantly over time and become difficult to manage. Potential for a lack of contractor capacity once the majority of 2. Delayed Proactive and Reactive hybrid Collect more data on infestation and condition assessments, then respond in a more targeted manner. 3. Proactive Implement a strategic approach to managing liability and replacing tree cover throughout the County. Would result in a more targeted approach to removals. Begins reducing risk and liability almost immediately. Demonstrates due diligence by having a well thought out plan. Manages the cost and the residual biomass in a consistent manner over time. Identifies a timed approach for the approach. trees begin dying. Increased immediate cost for sampling and surveillance. Potential loss of efficiency and cost savings through economy of scale and concentrated removals. Increased liability from delay. Little gain by using infestation/health conditions because of the predicted short duration of the program. Immediate cost. 36

37 The scheduled, systematic approach is shown in Table 3 and was devised based on anecdotal infestation evidence and apparent state of ash decline. As a result, Port Hope and lakeshore areas will be targeted in the first 3 years to deal with current known infestations and decline and the subsequent schedule is generally based on prioritizing highest to lowest ash densities, recognizing that there are infestations throughout the County. The schedule and breakdown of the number of trees being removed on an annual basis was designed to allow for a trial year in the first year to develop the program and obtain more refined cost estimates before ramping up to consistent budgets over future years. Cost estimates are shown in the Financial Impact section. It is possible that the areas could be altered in the schedule based on any potential savings for cooperative procurement with lower tier municipalities. Table 3: Recommended plan for systematic approach to removals. Year General Area Trees 1 Port Hope Port Hope, Hamilton, 671 Cobourg, Alnwick/Haldimand, Cramahe, Brighton 3 Brighton, Trent Hills Trent Hills, Brighton, Cramahe Trent Hills, Brighton, Cramahe Alnwick/Haldimand, Cramahe 671 Trent Hills 7 Alnwick/Haldimand, Cramahe Alnwick/Haldimand, Cramahe Alnwick/Haldimand, Cramahe 671 Trent Hills 10 Alnwick/Haldimand, Cramahe Trent Hills 672 Although there is no existing single staff capacity to fully take on this project, staff and equipment resources will be pooled within different members of the County s Transportation, Waste and Facilities Department and Forest Services to: Carry out procurement of contractors and oversee the work. This is particularly important as contractors will be working in areas of high traffic volume, overhead wires and other structures. It will be imperative to ensure that proper traffic control, training and safety equipment is being used by contractors. 37

38 Develop communications about the program. There will be a significant amount of work occurring in concentrated areas throughout the project s term and there will be a visible reduction in roadside trees which will have negative aesthetic and environmental effects. It is important the public understand why the project is being done and how negative impacts are being mitigated. Coordinate and assess the success of a replacement tree program. Review and assess procurement and financial estimates. Perform treatment of trees identified for protection using insecticide. Management of waste/residue storage and disposal programs. An additional cost to the project is the implementation of a tree replacement program. Replacing trees in the highway right of ways is not prudent as they will likely cause future infrastructure issues, be removed for infrastructure works, it is a harsh environment, and replacement and maintenance costs would be high. The recommended solution is to implement a subsidized tree planting program that is administered by partner organizations with programs similar to the Ganaraska Region Conservation Authority s Trees for Rural Roads program or the Forests Ontario s 50 Million Tree program. This would result in the planting of saplings on private land, outside of right of ways and being cared for by private landowners. As the County will be removing more than 6000 mature trees, the environmental loss is significant and replacement by saplings is not fully compensatory. As a result we have estimated that through partner programs 12,000 trees could be planted annually over 5 years for a total of 60,000 trees (10:1, replacement to removals) at a total project cost of $150,000 or $30,000 annually (approximately $2.50 per tree). This program would provide a reasonable amount of compensation for losses such as water filtration and retention, air purification and carbon sequestration among other ecosystem services. Consultation The County has not undertaken any specific public consultation on this issue paper. Public presentations have been performed by Forest Service staff to Hamilton Township and Alnwick/Haldimand Councils. The development of an Emerald Ash Borer management strategy was council approved in the Forest Services Strategic Plan and staff has been updating council on this issue for a number of years. Forest Services worked in consultation with the Transportation, Waste and Facilities Department on the development of this initiative. 38

39 Financial Impact The financial impact of this project has been spread out over 10 years with the first year costs being lower to allow for a trial of the program and review of subsequent years based on actual costs. Ramping up until year 2 and then mostly stabilized in the remaining years (Table 4). Further details are: Table 4: Financial impact of program. Cost estimates for removals in Years 2 to 10 would be refined using information gained in Year 1 of the program. Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Removals 99, , , , , , , , , ,333 ($) Planting ($) 30,000 30,000 30,000 30,000 30,000 Total ($) 129, , , , , , , , , ,333 Estimates used for the project budget include: Removals Based on an estimated average cost of $300/tree. This amount would need to be refined based on tender bids and any improvements that we can make to the procurement process. Future year estimates may need to be refined based on bids received and waste/residue disposal solutions. Planting Estimates were based on material and administration of similar programs offered by the Ganaraska Region Conservation Authority and the 50 Million Trees Program. The program would have saplings subsidized and provided to County landowners for planting on their property. This also results in no future maintenance costs of those trees. Risk Considerations The intent of this project is to manage a widespread and known risk. Ash tree failure as a result of EAB generally occurs in the trunk causing the tree to fall over in its full length, therefore we are aware of the hazard that ash trees are to motorists, public infrastructure (ex. road surfaces, and utilities) and neighbouring private values. The threat of EAB has been known for over a decade and all ash trees are at risk of infestation with none showing any resistance to the pest. We have an inventory of all ash trees that are within our Right of Ways and are at risk of striking County Roads. If the County does not manage these hazards in some way there is risk to people and infrastructure. 39

40 Impacts to Member Municipalities/Partners Forest Services staff have attended the Inter Municipal Public Works and Parks and Recreation Shared Services Committees and discussed this project with the attendees. Staff explained the project as well as sought interest for any cooperative procurement or assistance with planning and implementing a similar approach. Although there was indication of interest by some municipalities, there was no commitment by lower tiers. Staff will continue to consult with the lower tier municipalities as the project develops to determine if there is any desire for help through expertise or collaborative procurement. Included in 2017 Long Term Plan: YES/NO Development of an Emerald Ash Borer strategy was identified in the Council approved Forest Services Strategic Plan ( ). To adequately complete this project, more data were needed and collected during preparation of the 2017 budget and analyzed after the 2017 budget was prepared. Throughout the winter of 2016/2017 discussions on strategies for managing the removals were had between the Transportation, Waste and Facilities Department and Forest Services. 40

41 2018 Issue Paper 10 Year Roads Capital Housing Needs Purpose The purpose of this issue paper is to provide Council with the 10 year forecast of building, housing and storage needs for the County s Transportation services division. The County needs to maintain a sustainable maintenance and replacement strategy for all roads operations buildings and structures. This ensures we have a safe and efficient work environment for all staff and assists in meeting our legislative requirements to complete our road maintenance/construction programs. In 2018, the County proposes funds to be allocated towards a future Trent Hills works depot and 50% cost share to re shingle a Trent Hills Sand Dome. Background Northumberland County owns and operates four Roads depots located in Cobourg, Morganston, Roseneath and Plainville. The roads and facilities division are responsible for the ongoing maintenance of these properties. A 10 year capital plan has been developed and maintained for each depot. Campbellford Works Depot The County has been renting a heated space in the winter months to house a snowplow in the Campbellford patrol area. The building has been sold and the space is no longer available. The Municipality of Trent Hills is currently studying the concept of building a new works depot in the Campbellford area. The County would like to partner with the Municipality of Trent Hills to ensure we have adequate heated space for two snowplow vehicles to be housed during future winter seasons. It is anticipated that the County s total portion to provide this space will be up to $550,000. In 2018, staff recommends placing $250,000 into a dedicated housing Capital program towards this project. Sand Dome Roof Re shingling The County utilizes the Municipality of Trent Hills Sand Dome located within Campbellford which is owned by Trent Hills. Trent Hills staff has requested financial assistance for the re 41

42 shingling of this dome. The re shingling will occur in 2018 at an approximate cost of $70,000. It is recommend that the County support this project by contributing 50% funding or $35,000. Consultation/Options It is recommended that $250,000 be allotted in the 2018 Capital Transportation Services budget for the future space for the Municipality of Trent Hills new works depot and $35,000 be allotted in the 2018 Capital Transportation Services Budget for the Municipality of Trent Hills Dome reshingling project. Financial Impact Trent Hills Work Depot Construction County cost 2018: $250,000 Trent Hills Sand Dome: County cost to re shingle the roof: $35,000 Risk Considerations Campbellford Works Depot: Total: $285,000 Northumberland County is responsible to maintain a safe and effective road network in order to meet our obligations and to provide quality services to our residents and traveling public. This adequate heated space for snowplows will allow the County to better adhere to the Provincial Regulation 239/02 the Minimum Standards for Municipal Highways and improve fleet operations. Sand Dome Roof Re shingling: Legislation requires domes to be inspected every 5 years by an engineer. Once inspections are completed all deficiencies must be completed as recommended. Impacts to Member Municipalities/Partners Campbellford Works Depot: Ensure adequate project funding towards project and continued shared services initiatives with member municipalities. Sand Dome Roof Re shingling: Trent Hills Dome is used by the County, without this project the County may not be able to use this building. 42

43 Included in 2017 Long Term Plan: YES/NO Campbellford Works Depot: No Sand Dome Roof Re shingling: No 43

44 10 Year Roads Capital Housing Needs Capital Housing Cobourg Depot Door Replacement Cobourg Depot New Offices $200 Cobourg Heating & HVAC Upgrades $70 Cobourg Lean To $125 Cobourg New Salt Shed $180 Cobourg Quonset Shed Roof Repairs Paving Cobourg Depot Reshingle Cobourg Sand Dome Cobourg Yard Development/Improvements $350 $350 Morganston Door Replacement Morganston Heating & HVAC Upgrades $70 Morganston Lean To $125 Morganston Office Upgrades $200 Paving Morganton Depot $130 Reshingle Morganston Sand Dome Paving Plainville Depot $100 Plainville 3 Bay Storage $300 Plainville New Salt Shed Reshingle Plainville Sand Dome Reshingle Roseneath Sand Dome Roseneath Lean To $125 Roseneath New Salt Shed $140 Cobourg / Morganston Facilities Improvements Perimeter Fence Cobourg Depot Trent Hills Works Depot Project $250 $300 Re shingle Trent Hills Sand Dome (50% cost sharing) $35 Total $ 285 $ 300 $ 400 $ 270 $ 305 $ 325 $ 265 $ 200 $ 350 $

45 2018 Issue Paper Transportation Funding Strategy Purpose The County of Northumberland needs to establish and maintain a sustainable levy supported capital and operating budget to maintain the existing, and to further develop, the County roads system infrastructure. In 2002, County Council approved a ten year plan to incrementally increase the roads budget to its proper level. In 2015, the overall roads strategy was reviewed in further detail, taking into consideration the current state of infrastructure and new infrastructure that has been identified through Environmental Assessments or other processes over the past 10 years. Based on the recent assessment, the desired budget level to sustain the transportation infrastructure is $12.2 million (annually), and the current proposed roads budget for 2018 is $1.9 million below the desired budget level. As such, it is imperative that the County continue with the strategy to increase the levy each and every year until the desired budget is reached. This issue paper represents a $500,000 increase to the levy in 2018 for road infrastructure (pavement rehabilitation and maintenance, traffic safety measures, bridge rehabilitation and maintenance and service expansion). Previously, two separate issue papers had been prepared for roads and bridges, for $400,000 and $100,000, respectively; however, one is being requested for transportation as a whole to provide flexibility and ensure suitable funding for the various types of infrastructure each year. Background In 2001, the base budget for roads construction was only $358,000. This would allow the County to resurface each section of the County road system every 250 years (2001 costs). The 2018 base budget for roads construction at $8.1 million would allow for each section of road to be resurfaced every 29 years (2018 costs). County roads carry higher traffic volumes and a greater percentage of truck traffic than local roads and on average need to be resurfaced every years. Further, the limited base budget does not address the other roads related needs, such as traffic safety measures, bridges, or service expansion. 45

46 During the 2002 budget process, a multi year strategy was adopted in order to gradually ramp up the County tax levy funding over a 10 plus year period to a level which will maintain the existing County road system at an acceptable level. A program was adopted by County Council to increase the capital roads levy by $400,000 each year. Since 2006, the capital roads budget also utilized other available funding sources to supplement the capital roads program, such as the highway reserve, the federal gas tax rebate, the onetime Move Ontario funding, the one time Build Canada Fund, the Municipal Infrastructure Initiative (MII), and most recently the Ontario Community Infrastructure Fund (OCIF). The funding breakdown is shown in Table 1, below and as illustrated, the most significant funding sources were the one time Move Ontario Funding in 2006 and the Build Canada Funding in 2009, resulting in over $10 million for the capital roads program in these years, which was needed to help address the continued deterioration of the County road system. Table 1: Chart of Past, Present and Future Funding Distribution $12,000,000 $10,000,000 Roads Capital Budget Funding Distribution Funding Sources Transfer from Reserve/Carryover CWWF $8,000,000 Build Canada ROII/MIII/OCIF (Prov) $6,000,000 $4,000,000 Ontario Supplement Federal Gas Tax Highway Reserve ODSP transfer $2,000,000 Annual Levy Increase $0 Base Levy 46

47 The County of Northumberland has an inventory of 112 bridges on 503 kilometers of arterial roadways; there are 48 major structures and 64 culverts of span greater than 3.0 meters. Generally, the expected lifespan of a structure can range from 50 to 75 years. The age of the County s bridges range from 5 to 93 years old (built between 1922 and 2010), with 80% of the bridges ranging from 35 to 64 years old (built between 1950 and 1979). There is a significant need to ensure the integrity of these structures due to the continued aging of the infrastructure and the growing number of structures that require repairs. Every two years the 48 major structures and 64 culverts are inspected by a team of engineering consultants and County staff in accordance with the Ontario Standard Inspection Manual (OSIM). In 2015, the inspections were performed on the major structures by the Greer Galloway Group; and in 2014, the inspections were performed on the culverts by HP Engineering. OSIM inspections are most effective at providing a visual inspection and identifying immediate or near future maintenance needs, code compliant required upgrades, and rehabilitation. These inspections generally do not yield the high level of detail necessary to accurately estimate the actual costs of improvements. Since 2002, the roads capital program has generally grown through an annual levy increase of $400,000. Beginning in 2008, the bridge maintenance levy was further increased by $100,000 annually. Consultation/Options Proposed Strategy The roads construction project budget addresses ongoing management of four main components of the County Roads System: Pavement Rehabilitation and Maintenance Traffic Safety Measures (traffic signals, street lights, guiderails, intersection improvements) Bridge Rehabilitation and Maintenance System Expansions (road widening, turning lanes, bike paths, new structures) Based on standard asset management principles, the annual budget required to keep these components of the road infrastructure in good repair are outlined as follows. Pavement Rehabilitation and Maintenance Research and statistical evidence into the most timely and cost effective cycle of pavement resurfacing for a County level road indicates that most hot mix asphalt pavements placed on a 47

48 sound road base will perform well for years. If the road receives a major resurfacing at that time, the new pavement can be counted on to perform well for a further years. If an asphalt pavement is down more than years, the road structure will start to deteriorate more rapidly and there is a real risk of losing the road base entirely. This happens when the native sub base material (i.e. the natural ground underneath the gravel) starts to pump up into the granular base. Once this happens, the road can no longer be resurfaced and must be reconstructed at a cost of roughly 7 times the cost of resurfacing. The corresponding lifespan for a surface treated road is 5 7 years. With this information in mind, we can determine a base resurfacing budget that will allow us to reduce the need for doing costly road reconstruction. As shown in Table 2, in order for the County to complete resurfacing in the recommended time frame, we should be completing the following amount of resurfacing each year: 21.4 km of surface treated roads; km of paved rural roads; and, 1.4 km of paved urban roads. The cost to complete the recommended resurfacing programs would be $8.5 million. Table 2 Recommended Resurfacing Base Budget Type of Road Total Kms Rec. Resurfacing Frequency Kms/year Cost/km Annual Cost Surface treated Paved (rural) Paved (urban) years 21.4 $15,000 $321, years $400,000 $7,380, years 1.4 $600,000 $840,000 Recommended Base Budget for Resurfacing $8,541,000 In addition to resurfacing, a portion of the Pavement Rehabilitation and Maintenance budget is dedicated to pavement preservation. Strategies for preservation include crack sealing, microsurfacing, overlays, etc., and these are typically applied to the roads within 5 to 10 years after the road has been reconstructed or rehabilitated. These methods are proven to extend the life of the road beyond the 18 to 20 years in a cost effective manner. Since 2002, the adequacy of the County Road network has increased substantially from 24% to 62%, which is still short of the targeted 70% adequacy. While it is imperative that the focus on 48

49 resurfacing the roads in poor condition, it is also an appropriate time to increase the amount of preservation to maintain and prolong the life of the majority of County Roads that are in fair to good condition. It is recommended to shift some of the funding from the resurfacing program to the pavement preservation program. Depending on the strategy applied, pavement preservation ranges from approximately $1 per meter for crack sealing to $50,000 per kilometer for microsurfacing, therefore, approximately 8 km of road can be preserved at the same cost to resurface 1 km of road and preservation will typically extend the life of the road by an additional 5 to 10 years. This is illustrated in the following diagram. The proposed 2018 budget includes the following lengths of resurfacing: Approximately 23 km of surface treated roads; 17.4 km of paved rural roads; and Approximately 12 km of pavement preservation. The cost to complete the recommended 2018 roads resurfacing programs is estimated at $8.2 million. Traffic Safety Measures Traffic safety measures include upgrades and maintenance on our roadside safety devices, traffic controllers, signals, and signage. There is also an increasing requirement to integrate 49

50 safety upgrades into pavement rehabilitation projects. Most recently, traffic safety reviews and intersection upgrades have been completed. Based on an updated review of the guiderail inventory completed in 2015, it was determined there was $1.4 million in deficiencies which included existing locations that need to be replaced and new locations where guiderail is required, assuming replacement based on the Roadside Safety Manual (mostly post and cable and some steel beam guiderail where a hazard exists within 3 metres from the back of guiderail). Using the current budget of $180,000 per year, these deficiencies would be complete within 10 years. In 2016, OPS and MTO withdrew OPSD 1503 and specified that 3 cable guiderail will no longer be used on Ontario roadways. The rationale for eliminating the standard is based on the fact that post and cable deflects vehicles; is sensitive to height and tension; is not recommended for use on horizontal curves or adjacent to slopes steeper than 2:1, or on high speed roads and must have at least 3 m of deflection behind that is free of hazards. As a result, post and cable requires continuous monitoring and more repairs. The average lifecycle of post and cable is 15 years. On the other hand, steel beam guiderail restrains and redirects vehicles and has a lower deflection, therefore, it can be placed closer to hazards; is more durable; and requires less monitoring and maintenance. The average lifecycle of steel beam guiderail is 30 years. Upfront costs for steel beam are generally higher (approximately 50 to 60%), however, given the longer lifecycle and reduced time and costs associated with maintenance, as well as increased safety, steel beam is recommended. Going forward, to comply with the new standards, all post and cable will be replaced with steel beam guiderail. The change was implemented as part of the 2017 program and the bids received in the 2017 safety device tender for steel beam were much lower than typical estimated costs, which may be a reflection in the change of the standards. The costs will be monitored moving forward to better determine an overall deficiency cost based on more accurate unit rates. Guiderail replacement will continue to be prioritized and coordinated with paving projects; however, moving forward a higher portion of the traffic safety budget may be allotted to guiderails to accommodate this change in standards in the 10 year plan. In addition to this amount, there is an ongoing requirement for upgrades and maintenance on our traffic controllers, signals, signage, and other traffic safety measures. In particular, there is an increasing requirement to integrate safety upgrades into pavement rehabilitation projects. Most recently, traffic safety reviews and intersection upgrades have been completed. In 2014, upgrades were completed at the intersection of County Road 45 and County Road 33 (Merrill Road), and a safety assessment was completed at the intersection of County Road 45/Lonsberry Road/Roseneath Landing Road and County Road 30/29. Operational and maintenance 50

51 improvements were completed at 45/Lonsberry Road/Roseneath Landing Road in 2015 and upgrades to County Road 29/30 were completed in In 2016, a safety assessment was undertaken at the intersection of County Road 30 and Old Wooler Road, and the County received and reviewed requests for Accessible Pedestrian Signals (APS) at four signalized intersections. Safety related upgrades at County Road 30/Old Wooler Road and APS installation on County Road 2 (Elgin Street) at Strathy Road in Cobourg, were completed in 2017 in conjunction with pavement rehabilitation projects. The County was also successful in receiving $725,000 in Ontario Community Infrastructure Fund (OCIF) Top up funding to cover a portion of the intersection improvement costs at County Road 30/Old Wooler Road. Savings from the budget, allowed for the additional safety improvements to be completed on County Road 2 (Elgin Street), as well as other Transportation projects. Depending on the required improvements, the cost of implementing safety upgrades can vary widely from very minimal for brushing, pavement markings, signage, lighting, etc., to hundreds of thousands of dollars for geometric changes such as adding turning lanes, modifying grades, expanding radii, paving, APS, etc. Where possible, these larger design and construction improvements can be incorporated into the current year s paving tender. Based on the improvements outlined above, a realistic annual base budget to address traffic safety measures is $500,000, however, this may be modified in the future based on revisions to the guiderail deficiency cost based on current rates and based on future safety improvements identified through the TMP. Bridge Rehabilitation/Replacement and Maintenance The County has 112 bridges and major culverts that require ongoing repairs, maintenance, and occasional replacement. Prior to 2003, there was not a base budget to address bridge rehabilitation and maintenance. As part of the 2004 budget process, County Council established a base budget of $450,000 per year for bridgework. In actual fact, based on the urgent, 1 5 year, and 6 10 year bridge needs that have been identified in the Ontario Structures Inspection Manual (OSIMs) inspections for the County s structures in 2014 and 2015, the total estimated work is $19.3 million, and a more reasonable annual base budget for bridge rehabilitation is $1,930,000. The 10 year capital plan for required structure improvements is prepared based on the OSIMs and other available information. Each year, the needs for required improvements are compounded. The main factor that is compounding the infrastructure deficit is the fact that each year the County s budget is insufficient in covering the costs of immediate needs which creates a backlog of structures in need of improvements. This means the needs of some structures are carried over to the next year, and at the same time, a new set of immediate needs are identified for a new group of structures. 51

52 Figure 1 shows the required budget to implement all the OSIM recommendations, including all maintenance, required code compliant upgrades, major rehabilitations and bridge replacements within the next 10 years. The funding that would be necessary to implement these works is estimated at $19,300,000. This estimate includes structures for which works are planned within the 10 year budget and those structures for which works are not planned but would have reached the end of their useful life within this 10 year timeframe. Included in these estimates are costs for detailed engineering design, contract administration and construction. It is important to note that cost estimates at this stage are considered rough order of magnitude (ROM) estimates. This type of estimate represents an informed idea of the magnitude of the work required without having professional structural engineers prepare the detailed design and cost estimates. The variance attributed to ROM estimates can be +/ 50%. Cost estimates will be refined further during the detailed design and tender stages. Figure 1 52

53 Table 3 shows the actual required budget for all types of repairs broken down by timeline. As can be seen in this table, the estimate for required repairs that should occur within the next year is $2,100,000. One of the main reasons this estimate is so high is due to the compounding effect mentioned earlier. Table 3 Actual Required Budget for Bridge Replacement, Major Rehabilitation and Maintenance (M=$1,000,000) Timeline As of 2016 < 1 year $2.1M 1 5 years $5.6M 6 10 years $11.6M Total $19.3M Figure 2 shows the number of structures that fall within each category of required repair. As can be seen from this figure, the majority is in need of maintenance and required code compliant upgrades. Maintenance is fundamental to the preservation of the integrity of the structures, to lengthen the structures useful life, and to ensure that the number of structures that require major rehabilitation remains low. It follows that maintenance is imperative to ensuring that costs for major works remain feasible. Figure 2 53