Virginia Beach Police Department. Tom Mitchell Support Division Manager

Transcription

1 Virginia Beach Police Department Tom Mitchell Support Division Manager

2 Virginia Beach Police Department Budget Process

3 Overview of the Operating Budget Process or How are Decisions Made? The City s fiscal year runs from July 1 to June 30. Late September Formal process begins when police department bureau and division commanders solicit input from their staff on budget needs.

4 Early October Management Services provides each department with a target budget figure based on projected revenues, known obligations and other factors as determined by city leaders.

5 Early October (Continued) Each department begins preparation of a budget that does not exceed the target figure and expanded budgets to address any needs which cannot be met at the target figure.

6 November The Chief meets with his command staff to discuss budget needs and approach. Decisions are made regarding reductions to meet target (if necessary) and requests for new expanded programs. Police department bureau and division commanders submit their proposed budgets to the Chief of Police.

7 Early December Operating budgets are due to Management Services along with Program Proposals for new or expanded programs. January Department Directors meet with the City Manager and Deputy City Managers to discuss their budgets.

8 February March Management Services staff work with departments to rectify outstanding issues.

9 Late March Final budget decisions for proposed budget are made by the Management Leadership Team. Proposed budget is provided to City Council. April City Council meets with individual department directors. Public hearings begin.

10 May Public hearings and individual department director meetings continue. City Council makes final budget decisions, votes, and adopts. July 1 New budget begins.

11 Comparison of Total City and Police Budgets Fiscal Year 2011/2012 *Total City budget includes personnel, operations, capital, debt service, education, and reserves.

12 Distribution of Sworn Personnel by Division Fiscal Year 2012/2013 INVESTIGATIVE DIVISION 19.5% OTHER 5.9% OPERATIONS DIVISION 74.6%

13 Virginia Beach Police Department Authorized Full-time Positions Fiscal Year 2012/2013 Position Number of Positions Sworn Police: Chief 1 Deputy Chief 3 Captain 11 Lieutenant 26 Sergeant 89 Master Police Officer 403 Police Officer 232 Police Recruit 41 Subtotal 806 Animal Control: 44 Civilian Personnel: 133 FY Year 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11 11/12 12/13 Number of Police Officers Grand Total % Reduction Since FY 03/04

14 Revenue Dedicated to Police Department FY 2012/2013 GENERAL FUND $88,101, % DEPARTMENT REVENUE $3,974, %

15 Department Revenue includes (Examples): Red Light Camera Fees: $2,279,630 False Alarm Fees: $369,750 State Prisoner Transportation: $371,950 Sale of Police Reports: $204,500 Dog and Cat Licenses: $198,000 Overweight Vehicle Fees: $124,000 Spay and Neutering Fees: $77,025 Board and Impound Fees: $76,000 Animal Adoption Fees: $36,500 DUI Response: $31,000

16 Police Department Budget Expense Category FY 2012/2013

17 Operations Includes: Risk Management $3,839,792 Garage Charges $1,916,216 Fuel $1,728,650 Contractual $2,399,537 includes Police Range ($604,560) and PhotoSafe Contract ($1,178,400) Subtotal: $9,884,195 or 70% of Total Operating Accounts

18 Animal Control Budget FY 2012/2013 Personnel $2,594, % Operations/Capital $1,099, % Total Budget: $3,693,094

19 Personnel Includes: Veterinarian 1 Shelter Manager 1 Police Lieutenant 1 Vet Tech 1 Animal Behavior Consultant 1 Shelter Operations Supervisor 2 Animal Control Supervisor 2 Animal Control Officer II 12 Animal Control Officer I 9 Animal Caretaker 10 Administrative Assistant 1 Clerk III 4 Total: positions added in FY 2011/2012 to accommodate new shelter facility.

20 Operations Includes (Major Categories): Medical Supplies $200,300 Other Contractual $175,020 Fuel $105,816 Food and Food Service $91,883 Custodial/Cleaning Supplies $91,629 Risk Management $73,946 Professional Health Services $49,061 General Maintenance/Repair $27,180 Spay and Neutering $25,000

21 Other Budget Facts Fiscal Year 2012/2013 1, full-time equivalent positions (806 sworn officers) Total Department budgeted is 3.9% more than in FY 11/12 due to significant increases in VRS Retirement, life insurance rates and to employer health insurance. FY 2013 includes the first full year of funding of 10 full time positions and operating accounts for the Animal Control and Adoption Center

22 Expenditure Controls/Monitoring Divisions and bureau commanders are responsible to: Balance their budgets. Balance their controlled accounts. (fulltime salaries/benefits, part-time salaries, capital outlay, land structures and improvements) Notify the Chief if deficits are projected in controlled accounts, operating accounts as a whole, and/or overall budget unit and state the reason. Assure no new or expanded program creates a financial liability beyond the funds approved for that program.

23 Tools Available for Monitoring InSite Provides: The initial appropriation for each account. Balances at the beginning of a specified period. Expenditures during a specified period. Encumbrances during a specified period. Unencumbered and unexpended balances following a specified period. Percent spent column provides a method to determine if budget unit or account will balance.

24 Tools Available for Monitoring InSite also provides reports for: Overtime Expenses and Reasons Part-Time Salaries and Hours Paid Contact Support Division staff for assistance in projecting expenditures.

25

26 Minimum cost of $50,000 and involves construction Acquisition of land Replacement or renovation of existing structures Major system upgrades and improvements

27 Late Summer Departments submit requests for projects. September November A city-wide committee reviews requests. December A proposed capital improvement program is provided to the City Manager.

28 January - March Changes in priorities and funding may be made by the City Manager. Late March Proposed CIP submitted to City Council. May City Council votes and adopts CIP.

29 Police-Related Capital Projects Fiscal Year 2012/2013 $7.8 million for a multi-use facility for Special Operations/ Forensics/ Long Term Property and Evidence Storage. A replacement for the Fourth Precinct Facility to be completed in June $1.3 million to implement a data storage and records management system to address evidentiary audio, video and photographic files.

30 Police-Related Capital Projects Fiscal Year 2012/2013 $10,592,000 programmed through FY 2014 for an Integrated Public Safety Records Management System replace or enhance computer aiding dispatching; Police/Fire/EMS Records Management Systems, Mobile Field Reporting, and Electronic Ticketing.

31