8 Prof. Fayaz Ahmad Mir, Registrar NIT, Srinagar. Member-Secretary

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1 1 M i n u t e s of Building & Works Committee (BWC) of the National Institute of Technology Srnagar (J&K), held on of September 01, 2016 at p.m. in the NIT Transit Hose, A-1/267, Safderjung Enclave, New Delhi. The following were present: 1 Prof. Rajat Gupta, Director, National Institute of Technology Srinagar, Hazratbal, Kashmir (J&K) 2 Mr. A. K. Singh, Under Secretary reprsented on behalf of Director (NITs), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi. Chairman 3 Prof. Javed Ahmad Bhat, Dean, Planning & Development, NIT Srinagar 4 Mr. N. K. Bansal, Superintendent Engineer (Civil), CPWD, Jammu Central Circle, Landoi Bridge, Satwari Jammu. 5 Mr. Prabhakar Kumar Verma, Chief Architect, NRI, Sector-9A, Kendriya Sadan, CPWD, Chandigarh 6 Dr. B. A. Mir, Associate Dean, Planning & Development, NIT Srinagar. 7 Shri Pushpinder Singh, Executive Engineer, CPWD, Special Division NIT Srinagar 8 Prof. Fayaz Ahmad Mir, Registrar NIT, Srinagar. -Secretary The following could not attend the meeting: 1 Director, Integrated Finance Division (IFD), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi. 2 Syed Shuja Hussain, Former Chief Engineer (Civil) PWD J&K Government, R/O:Al-Manzir, Rajbagh, Srinagar 3 Mr. Rajesh Jain, SE (Electrical), Central Electrical Circle-II, Central Public Works Department (CPWD), Satwari Jammu. 4 Er. Mohammad Ayoub Khawaja, Executive Engineer, Electric Division 4th, J&K Government, PDD Srinagar After welcoming the members, the deliberations of the meeting were initiated by the Director. The agenda was taken up for discussion and the following decisions were taken: Item No. BWC/ /01 01/BWC To confirm the minutes of the BWC meeting held on Confirmed.

2 2 Item No. BWC/ /02 02/BWC Item No. BWC/ /03 03/BWC Item No. BWC/ /04 04/BWC Item No. BWC/ /05 05/BWC Item No. BWC/ /06 06/BWC Item No. BWC/ /07 07/BWC Item No. BWC/ /08 08/BWC Item No. BWC/ /09 To record report on the action (taken) on the decisions of the BWC meeting dated Report recorded. To record report on action taken by the Director for grant of administrative approval for various works Report recorded. To record report on fixation of rate contract by the Director for the work of Electrical stage Report recorded. To consider accord of approval for Rate Contract of Conversion of two No. of Class Rooms into Hi-Tech Class Rooms. (Electrical part). Approved rate contract in favour of M/s Bhat Electricals Prop. Showkat Ahmad Bhat S/o Gh. Mohammad Bhat R/o Housing Colony Bemina Srinagar. To consider Accord of Administrative approval for providing and installation of additional CCTV based security system for corridor of some hostel & left out boundary wall at NIT. Approved administratively for execution by CPWD at the estimated cost of Rs. 35,91,672/-. To consider Accord of Administrative approval for SITC of Tri-vector meter and LT Cables for new 2 X 1500 KVA substation of NIT Campus Srinagar. Approved administratively for execution by CPWD at the estimated cost of Rs. 25,27,865/-. To consider Accord of Administrative approval for SITC of 8 No s passenger capacity lift at library. Approved administratively for execution by CPWD at the estimated cost of Rs.24,01,181/-. To consider accord of Administrative approval for expenditure section of furniture for pre-fab class rooms and pre-fab hostels.

3 3 09/BWC Item No. BWC/ /10 10/BWC Item No. BWC/ /11 11/BWC Item No. BWC/ /12 12/BWC Administrative Approval granted as under to be executed by CPWD: S. No. Name of the Work Estimated cost 01. Furniture for Pre-fabricated Rs. 1,68,82,832/- classrooms 02. Furniture for Pre-fabricated Hostel Rs. 2,23,11,100/- Report regarding construction of G+5 structures viz Mega Hostel, Auditorium & Guest House and Accord of Revised Administrative Approval for construction of Mega Hostel and Guest House. After a PPT presentation on revised G+4 storey height proposals by the Chief Architect, some changes were suggested by the BWC. CPWD was requested to incorporate the same and submit the revised proposals for accord of approval. To Consider Accord of Administrative Approval for construction of Indoor Sport Facility Centre and Swimming Pool. Proposal was presented through PPT by the Chief Architect, however, some changes were suggested by the BWC. CPWD was requested to incorporate the same and submit the revised proposals for accord of approval. To Consider Accord of Administrative Approval for construction of Footpaths along the road falling in Academic Area. Administrative Approval granted for execution by the Institute Construction Wing at an estimated cost of Rs lacs. The meeting ended with a Vote of thanks to the Chair. (Prof. Fayaz Ahmad Mir) Secretary (Prof. Javed Ahmad Bhat) Dean P&D Approved (Prof. Rajat Gupta) Chairman

4 1 M i n u t e s of Building & Works Committee (BWC) of the Institute, held on of April 22, 2016 at p.m. in the Committee Room of the National Institute of Technology Srinagar. The following were present: 1 Prof. Rajat Gupta, Director, National Institute of Technology Srinagar, Hazratbal, Kashmir (J&K) 2 Syed Shuja Hussain, Former Chief Engineer (Civil) PWD J&K Government, R/O:Al-Manzir, Rajbagh, Srinagar. 3 Prof. Javed Ahmad Bhat, Dean, Planning & Development, NIT Srinagar 4 Mr. N. K. Bansal, Superintendent Engineer (Civil), CPWD, Jammu Central Circle, Landoi Bridge, Satwari Jammu. 5 Dr. B. A. Mir, Associate Dean, Planning & Development, NIT Srinagar. Chairman 6 Shri Pushpinder Singh, Executive Engineer, CPWD, Srinagar 7 Er. Mohammad Ayoub Khawaja, Executive Engineer, Electric Division 4th, Srinagar 8 Prof. Fayaz Ahmad Mir, Registrar NIT, Srinagar. -Secretary The following could not attend the meeting: 1 Mr. Sanjeev Kumar Sharma, Director (NITs), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi 2 Mr. Rajesh Singh, Director, Integrated Finance Division (IFD), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi 3 Mr. Prabhakar Kumar Verma, Chief Architect, NRI, Sector-9A, Kendriya Sadan, CPWD, Chandigarh 4 SE (Electrical), Chandigarh Central Electrical Circle-II, Central Public Works Department (CPWD), Sector 7(B), Chandigarh

5 2 However comments were received from Shri Satpal Sharma, Under Secretary (Finance), Ministry of Human Resource Development vide F.No.3-2/2014-IFD dated These were circulated among the members of the Building & Works Committee before the deliberations of the agenda. These comments were taken into account while taking the decisions. After welcoming the members, the deliberations of the meeting were initiated by the Director. The agenda was taken up for discussion and the following decisions were taken: 2016/01 01/BWC To confirm the minutes of the BWC meeting held on Confirmed. 2016/02 02/BWC 2016/03 03/BWC 2016/04 04/BWC 2016/05 05/BWC To record report on the action (taken) on the decisions of the BWC meeting dated Report recorded. However, in case of item no. BWC/06, Serial no. 03 regarding Renovation / Upgradation of EI & Fans at L-Type Quarter, the BWC desired that work be completed within 04 months. To record report on fixation of rate contract by the Director for the work of Fabrication of Aluminum Cabins including tables for research scholars in all departments. Report recorded. To consider accord of Approval for the rate contract for Conversion of two No. of class rooms into Hi-Tech class rooms. (Civil part). Approved subject to the condition that the work will be taken up only after finalization of electric part and the two works shall be executed simultaneously for efficient coordination and completion. To accord approval for fixation of rate contract for the works of construction of new road by way of soling, metalling & also construction of retaining wall. Approved at the cost of Rs. 45,21,591/- in favour of the lowest tenderer M/S Dar Construction, Brain Nishat.

6 3 2016/06 06/BWC 2016/07 07/BWC 2016/08 08/BWC 2016/09 09/BWC 2016/10 10/BWC 2016/11 11/BWC Report Regarding Permission for Construction of Various Structures Viz. Pre- Fab Hostels & Classrooms, Auditorium, Mega Hostel and Guest House. The matter was discussed alongwith the letter of CPWD dated regarding clarification with respect to number of storeys of two works S. No. (1) and (2). It was noted that LAWDA has given permission for these works as G+2 whereas the proposal so far is of G+5 type. It was also noted that the Town Planning Department of J&K has already proposed permission for G+5 type structures in Srinagar as part of the revised Master Plan of Srinagar. However official orders are yet to be issued. In view of this it was decided that we may wait in case of these works. For other works, CPWD was requested to increase the pace of work so that works are completed well in time. To accord administrative approval for construction of new buildings. Till the matter of permission is settled from Town Planning / LAWDA for G+5 proposals, the present proposal shall be kept on hold. To consider revision of delegation of powers in favour of BWC, Director, Dean P&D, HOD Civil/Electrical & Executive Engineer in respect of grant of technical sanction, rate contract, administrative approval & execution of agreements. In view of the justifications provided by P&D wing (enclosed), the proposed delegation related to works is recommended for approval of FC / BOG. To consider accord of administrative approval for Expenditure Sanction of Various renovations works in favor of CPWD. Recommended for administrative approval of the FC / BOG. To consider Accord of Administrative Approval for Repair of Roof of Work Shop. Approved administratively. To consider Accord of Administrative Approval for Renovation of Earthquake Lab and Soil lab- II. Approved administratively.

7 4 2016/12 12/BWC 2016/13 13/BWC 2016/14 14/BWC 2016/15 15/BWC 2016/16 16/BWC 2016/17 17/BWC To consider Accord of Administrative Approval for Repair of Boundary Wall including Barbed Wire Fencing. Approved administratively. To consider Accord of Administrative Approval for Construction of Rain Shelter. Approved administratively. To consider Accord of Administrative Approval for Construction of Garden Benches. Approved administratively. Release of Payment in f/o of the contractor for construction of Badminton Courts for report. BWC approved release of payment in favour of the contract. To consider accord of rate contract in favour of first lowest for Civil Stage Approved in faour of M/s Farooq Ahmad Budoo, Sheesh Bagh, Srinagar (T3/3). The lowest rate of 14% below the DSR To consider accord of administrative approval for expenditure sanction for Face lifting and renovation of Institute Cafeteria in favour of CPWD. Recommended for administrative approval of the FC / BOG The meeting ended with a Vote of thanks to the Chair. (Prof. Fayaz Ahmad Mir) Secretary Approved (Prof. Rajat Gupta) Chairman

8 1 M i n u t e s of Building & Works Committee (BWC) of the Institute, held on of September 28, 2015 at a.m. in the NIT Transit House, Safderjung Enclave, New Delhi. The following were present: 1 Prof. Rajat Gupta, Director, National Institute of Technology Srinagar, Hazratbal, Kashmir (J&K) 2 Mr. Rajesh Singh, Director, Integrated Finance Division (IFD), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi 3 Mr. Arun Kumar, Under Secretary (NITs), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi. 4 Prof. Javed Ahmad Bhat, Dean, Planning & Development, NIT Srinagar 5 Mr N. K. Bansal, SE (Civil), CPWD, Jammu Central Circle, Landoi Bridge, Satwari Jammu. 6 Mr. Prabhaker Kumar Verma, Chief Architect, NRI, Sector-9A, Kendriya Sadan, CPWD, Chandigarh 7 Mr. Rajiv Sao, SE (Electrical), Chandigarh Central Electrical Circle- II, Central Public Works Department (CPWD), Sector 7(B), Chandigarh. 8 Prof. B. A. Mir, Associate Dean, Planning & Development, NIT Srinagar. Chairman 9 Shri Pushpinder Singh, Executive Engineer, CPWD, Srinagar 10 Prof. Fayaz Ahmad Mir, Registrar NIT, Srinagar. -Secretary Syed Shuja Hussain, Former Chief Engineer (Civil) PWD J&K, Government, R/O:Al-Manzir, Rajbagh, Srinagar and Er.Mohammad Ayoub Khawaja, Executive Engineer, Electric Division 4th, Srinagar could not attend the meeting. After welcoming the members, the deliberations of the meeting were initiated by the Director. The agenda was taken up for discussion and the following decisions were taken:

9 2 Item No. BWC/ /01 01/BWC Item No. BWC/ /02 To confirm the minutes of the BWC meeting held on Since no comments received, hence confirmed. To record report on fixation of rate contract by the Director for various works 02/BWC Record reported. Item No. BWC/ /03 03/BWC Item No. BWC/ /04 04/BWC Item No. BWC/ /05 05/BWC Item No. BWC/ /6 06/BWC To record report on the action on the decisions of the BWC meeting dated Record reported. To consider accord of Approval to rate contract for Face Lifting of some Institute Buildings. Rates as recommended by the contract committee for awarding the said work to the lowest tenderer approved. To consider accord of Approval to rate contract for Construction of Pathways. Rates as recommended by the contract committee for awarding the said work to the lowest tenderer approved. To consider accord of administrative approval for Expenditure Sanction of Various renovations works in favour of CPWD. (Electrical Works) The BWC noted that the overall work of renovation (both civil and electrical) is already approved by the BOG for a PE cost of Rs lacs. The detailed estimates of the following works are thus recommended for consideration of ES by the FC for approval of BOG subject to the condition that the rates of non-schedule items are certified by an internal committee of the Institute to be nominated by the Director:- S. No Name of the Work 01. Renovation/Upgradation of El & Fans at Directors Residence, P-Type and A- Type quarters Estimated Cost Rs. 1,36,48,458/-

10 3 02. Renovation/Upgradation of El & Fans at L-Type quarters 03. Renovation/Upgradation of El & Fans at Mess & Dining Hall of Indus and Chenab Hostel. 04. Renovation/Upgradation of El & Exhaust Fans of Bath Room Blocks in Academic Area. Rs. 1,54,75,928/- Rs. 1,34,12,702/- Rs. 28,61,557/- Item No. BWC/ /07 07/BWC Accord of administrative approval for Fabrication of Aluminium Cabins including Tables for Research Scholars in all Departments 164 Research Scholars will be accommodated in the proposal with an estimated cost of Rs lacs excluding the electrifications. Administrative approval & estimate sanction granted. The electric works will be done through stage contract. Item No. BWC/ /08 08/BWC Item No. BWC/ /09 09/BWC Item No. BWC/ /10 10/BWC To ratify the action taken by the Director for grant of administrative approval of various minor works Report recorded. To consider accord of administrative approval for various works under Stage Item withdrawn. To be decided at the Institute level. To accord of administrative approval for construction of new buildings. It was observed that estimates for such type of major works should be first submitted to BOG for an in-principle approval with necessary justification and reasoning. Then the project estimates of the works allowed by the BOG can be considered by the BWC for appropriate recommendation. Item No. BWC/ /11 11/BWC To accord technical sanction for different works. Technical Sanction accorded.

11 4 Item No. BWC/ /12 12/BWC To consider accord of revised administrative approval for pre-fab hostels / class rooms. Recommended for approval of FC/BOG subject to the condition that the rates of non-schedule items are certified by an internal committee of the Institute to be nominated by the Director. Item No. BWC/ /13 13/BWC To consider payment for painting / distempering & minor repairs of Institute Library. Approved. The meeting ended with a Vote of thanks to the Chair. (Prof. F. A. Mir) - Secretary Approved (Prof. Rajat Gupta) Chairman

12 M i n u t e s of Building & Works Committee (BWC) of the Institute, held on of July 10, 2015 at p.m. in the Committee Room of the National Institute of Technology Srinagar. The following were present: 1 Prof. Rajat Gupta, Director, National Institute of Technology Srinagar, Hazratbal, Kashmir (J&K) 2 Mr. Rajesh Singh Solanki, Under Secretary (NITs), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi. 3 Mr. Satpal Sharma, Under Secretary, Integrated Finance Division (IFD), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi. 4 Syed Shuja Hussain, Former Chief Engineer (Civil) PWD J&K, Government, R/O:Al-Manzir, Rajbagh, Srinagar Chairman 5 Prof. M. A. Lone, Dean, Planning & Development, NIT Srinagar 6 Mr R. K. Gupta, SE, CPWD, Jammu Central Circle, Landoi Bridge, Satwari Jammu. 7 Mr. Prabhakar Kumar Verma, Chief Architect, NRI, Sector-9A, Kendriya Sadan, CPWD, Chandigarh 8 Prof. Javed Ahmad Bhat, Associate Dean, Planning & Development, NIT Srinagar. 9 Shri Pushpinder Singh, Executive Engineer, CPWD, Srinagar 10 Mr. Aijaz Ahmad Khan, Executive Engineer, Electric Division 4th, Srinagar 11 Prof. Fayaz Ahmad Mir, Registrar NIT, Srinagar. -Secretary Mr. Rajiv Sao, SE (Electrical), Chandigarh Central Electrical Circle-II, Central Public Works Department (CPWD), Sector 7(B), Chandigarh could not attend the meeting. After welcoming the members, the deliberations of the meeting were initiated by the Director. The agenda was taken up for discussion and the following decisions were taken:

13 No. BWC/01 To confirm the minutes of the BWC meeting held on /BWC BWC/02 02/BWC BWC/03 03/BWC BWC/04 04/BWC BWC/05 05/BWC Confirmed. To record report on the action taken on the decisions of the BWC meeting dated Report recorded. The representatives of CPWD and J&K PDD assured the committee that they are putting in full efforts to complete the works assigned to them at the earliest. In respect of work under item No. BWC/14 i.e installation of CCTVs, it was informed the work will be completed by November To accord technical sanction for different works. The recommendations of the Technical Committee approved. To consider accord of administrative approval for expenditure sanction of various renovation works in favor of CPWD.(Electrical Works). Administrative approval granted in respect of work listed at serial no. 07 i.e. Renovation of Electrical installation Guest House at NIT, Srinagar. Sub Head: Pdg. Path & Compound lighting (Phase-II) S/H: I (POLES, FITTINGS & BOLLARSD LIGHTS) S/H: II (FEEDER PILLAR, BYEPASS PANEL, 3X8 KVA SERVO VOLTAGE STABILIZER, SHED ETC. S/H: III (CABLE LAYING) at estimated cost of Rs, 15,40,039/-. In respect of other works estimates shall be resubmitted by the CPWD after review. To consider accord of Approval to rate contract for semi dense coat of roads of NIT premises. Rate contract in favour of the lowest tenderer approved for an amount of Rs. 52,13,970/-. BWC/06 06/BWC To consider accord of Administrative approval for earth filling of low lying areas. Administrative approval granted at an estimated cost of Rs lacs through the Institute P&D Wing.

14 BWC/07 07/BWC To consider accord of Administrative approval for development of road from Jhelum Hostel to Computer Centre Crossing Via Guest House and Director's Lodge. Administrative approval granted at estimated costs for execution through the Institute P&D Wing as under: Construction of new road by way of soling mettaling and also construction of retained wall. Providing and laying of 50 mm thick compacted bituminous macadam and 25 mm thick semidence lacs lacs BWC/08 To consider the Master plan prepared by CPWD for the Institute 08/BWC BWC/09 09/BWC BWC/10 10/BWC Recommended for approval of Board of Governors. To consider accord of administrative approval for various works under Stage Administrative approval granted in respect of 07 minor works recommended by the Minor Works Committee. To grant technical sanction for the work "Face lifting of some Institute buildings". The recommendation of the Technical Committee approved. However, it was felt that since the work of renovation is allotted to CPWD, the face lifting work of administrative and library blocks should be deleted as CPWD has already started renovation of these blocks. In other cases since the work comprises of exterior face lifting only i.e. painting etc. and the buildings are likely to be taken up for renovation after 2 to 3 years, the same may be carried out as these buildings are having a shabby look at present. However, it was emphasized that uniformity must be maintained in the exterior shades in different categories of buildings. To ensure one campus-one pattern. The meeting ended with a Vote of thanks to the Chair. (Prof. F. A. Mir) - Secretary Approved (Prof. Rajat Gupta) Chairman

15 1 M i n u t e s of Building & Works Committee (BWC) of the Institute, held on of February 16, 2015 at a.m. at NIT Transit House, A-1/267, Safderjung Enclave, New Delhi The following were present: 1 Prof. Rajat Gupta, Director, National Institute of Technology Srinagar, Hazratbal, Kashmir (J&K) 2 Mr. R. S. Solanki, Under Secretary (NITs), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi. 3 Mr. Satpal Sharma, Under Secretary, Integrated Finance Division (IFD), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi. Chairman 4 Prof. M. A. Lone, Civil Engineering Department, NIT Srinagar 5 Mr. Prabhakar Kumar Verma, Chief Architect, NRI, Sector-9A, Kendriya Sadan, CPWD, Chandigarh 6 Prof. Javed Ahmad Bhat, Associate Dean, Planning & Development, Civil Engg. Department, NIT Srinagar. 7 Mr. Rajiv Sao, SE (Electrical), Chandigarh Central Electrical Circle- II, Central Public Works Department (CPWD), Sector 7(B), Chandigarh. 8 Mr. S. P. Singh, Executive Engineer, CPWD, Srinagar 9 Mr. Aijaz Ahmad Khan, Executive Engineer, Electric Division 4th, Srinagar 10 Prof. Fayaz Ahmad Mir, Registrar I/C,NIT, Srinagar. -Secretary Syed Shuja Hussain, Former Chief Engineer (Civil) PWD J&K, Government, R/O:Al- Manzir, Rajbagh, Srinagar and Mr Dhiraj Kumar, SE, CPWD, Chandigarh could not attend the meeting. After welcoming the members, the agenda was taken up for discussion and the following decisions were taken: BWC/01 To confirm the minutes of the BWC meeting held on /BWC BWC/02 Confirmed. To record report of follow up action of decisions of the BWC meeting dated

16 2 02/BWC BWC/03 03/BWC BWC/04 04/BWC BWC/05 05/BWC BWC/06 06/BWC Record reported. To record report on the action taken on the decisions of the BWC meeting dated Record reported. Regarding item no. BWC/ /22, it was informed that estimates of all the mentioned works have been received. To consider Accord of approval for excess amount for the work of Improvement of Damaged parts of roads by way of GSB, Metalling & 50 mm thick macadam. The excess amount of Rs.3,25,499/- was approved for release and revised Administrative Approval for Rs lacs granted. To consider accord of administrative approval for various works under Stage Administrative approval granted. To consider accord of administrative approval for expenditure sanction of various renovations works in favor of CPWD. the following estimates submitted by CPWD for various renovations works under the total renovation of the Institute building assigned to it by Board of Governors were discussed : S.No. Name Of Work Est. Cost 1 Renovation of Hostel Mess of Indus at NIT Rs. 28,17,400/- Srinagar (J&K) 2 Renovation of Hostel Mess of Chenab at NIT Rs. 24,61,900/- Srinagar (J&K) 3 Renovation of Dining hall of Indus Hostel at NIT Rs. 22,90,800/- Srinagar (J&K) 4 Renovation of Dining hall of Chenab Hostel at Rs. 16,45,300/- NIT Srinagar (J&K) 5 Renovation of A-type residential quarters at NIT Rs. 1,86,21,500/- Srinagar (J&K) 6 Renovation of L-type residential quarters at NIT Rs. 2,65,16,300/- Srinagar (J&K) 7 Renovation of P-type residential quarters at NIT Srinagar (J&K) RS. 1,21,22,500/- Administrative approval granted for works listed at Sr. No. 1, 2, 3 and 4 being upto Rs lacs. Works at Sr. N o. 5, 6 and 7 are recommended for Administrative approval to Finance Committee / Board of Governors.

17 3 BWC/07 07/BWC BWC/08 08/BWC BWC/09 09/BWC BWC/10 10/BWC BWC/11 11/BWC BWC/12 12/BWC BWC/13 To consider accord of Administrative Approval for Construction of three No. of ladies toilet blocks. Administrative approval granted. To consider accord of approval to Rate Contract for different renovation works. The BWC decided that the request for escalation cannot be accepted as such the works should be retendered. To consider accord of Administrative Approval for Renovation of Fluid Mechanics Lab at NIT Srinagar. Administrative approval granted. To consider accord of Administrative Approval for Repair to Boundary wall at various places of NIT Srinagar. Administrative approval granted. To consider accord of Administrative Approval for Painting of Hostels, S-Quarters and academic buildings, etc. (Flood damaged). Administrative approval granted. However, in the case of work list at no. 03 i.e. renovation of S-Quarters, the BWC advised that the renovation other than painting should not be repeated by the CPWD when it takes up the renovation work of the Institute buildings assigned to CPWD. Accord of approval for excess amount for the work of P/F of Chain link fencing from Dal Hostel to Guest House due to Flood Damage. The excess of /- over the original allotted cost of 11,74,812/- lacs was approved on the following reasons: 1. The damage having being caused due to the recent devastating floods, 2. The work being of essential nature i.e. security. Accord of approval for construction of 33/11 kv, 1 x 3 MVA receiving station for dedicated power supply to NIT Srinagar. 13/BWC Recommended for approval of Finance Committee / Board of Governors at an estimated cost of Rs lacs.

18 4 BWC/14 14/BWC BWC/15 15/BWC BWC/16 16/BWC BWC/17 17/BWC Accord of approval for Installation of CCTVs. Recommended for approval of Finance Committee / Board of Governors at an estimated cost of Rs lacs. To consider accord of administrative approval for expenditure sanction in favour of CPWD for Renovation of Administrative Block and Library. Recommended for approval of Finance Committee / Board of Governors at an estimated cost of Rs lacs. To consider accord of administrative approval for expenditure sanction in favour of CPWD for Providing, Installation, Testing & Commissioning of Addressable Fire Alarm system and PA system. Recommended for approval of Finance Committee / Board of Governors at an estimated cost of Rs lacs. To consider accord of revised administrative approval for Construction of Mega Hostel, Guest House and Hi-Tech. Auditorium. The revised estimates submitted by the CPWD for the following works with details against each given below were discussed : S. No. Name of the Work Cost approved as per PE in 2012 (Rs. Crores) Revised estimate now (Rs. Crores) Construction of 1000 bedded Mega Hostel Rs Rs Construction of 50 bedded Guest House. Rs Rs Construction of 1000 Seat Hi-Tech Auditorium Rs Rs It was found that the revised estimates are very high as compared to the preliminary estimates submitted by the CPWD in 2012 especially in respect of work construction of 50 bedded Guest House. The reasons for large variations explained by the CPWD engineers are as under: 1. The preliminary estimates were submitted without finalisation of the drawing of these works. 2. The essential component like Lifts, provisions for disabled persons, fire safety etc. were not included in the preliminary estimates. 3. Higher specifications for some items like flooring and granite façade etc. has been included in the revised estimates. 4. Accoustic treatment, carpet flooring in case of Auditorium. 5. Escalation from 2012.

19 5 6. The details plans and drawings of these works have been approved by the BOG in its last 86th held on In the case of work no. 02, it was additionally also noted that CPWD had prepared the preliminary estimates taken into account only the plinth area of one floor whereas the building is 5-storied and as such the floor area mentioned in the preliminary estimate should have been five times making the preliminary estimate crores instead of 3.33 crores. In view of above the revised estimates of the mentioned works are recommended for approval of Finance Committee / Board of Governors. BWC/18 18/BWC To consider the draft Master Plan prepared by CPWD for the Institute. In pursuance to BWC BWC/ /19, the Chief Architect of the CPWD made a presentation of the conceptual Master Plan prepared by them for the Institute. After thorough deliberations, the BWC advised to have more discussions on the proposed Master Plan internally and take all inputs from the discussions including landscaping into consideration for finalizing the Master Plan. The finalized M.P. be submitted to BWC for its recommendations to the Finance Committee / Board of Governors. The meeting ended with a Vote of thanks to the Chair. (Prof. Fayaz Ahmad Mir) -Secretary Approved (Prof. Rajat Gupta) Chairman

20 1 M i n u t e s of Building & Works Committee (BWC) of the Institute, held on of September 06, 2014 at a.m. at NIT Transit House, A-1/267, Safderjung Enclave, New Delhi The following were present: 1 Prof. Rajat Gupta, Director, National Institute of Technology Srinagar, Hazratbal, Kashmir (J&K) 2 Mr. Sanjeev Kumar Sharma, Director (NITs), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi. 3 Mr. Satpal Sharma, Under Secretary, Integrated Finance Division (IFD), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi. Chairman 4 Prof. M. A. Lone, Civil Engineering Department, NIT Srinagar 5 Mr Dhiraj Kumar, SE, CPWD, Chandigarh. 6 Mr. Prabhakar Kumar Verma, Chief Architect, NRI, Sector-9A, Kendriya Sadan, CPWD, Chandigarh 7 Prof. Javed Ahmad Bhat, Associate Dean, Planning & Development, Civil Engg. Department, NIT Srinagar. 8 Mr. Rajiv Sao, SE (Electrical), Chandigarh Central Electrical Circle- II, Central Public Works Department (CPWD), Sector 7(B), Chandigarh. 9 Prof. Fayaz Ahmad Mir, Registrar I/C,NIT, Srinagar. Secretary Syed Shuja Hussain, Former Chief Engineer (Civil) PWD J&K, Government, R/O:Al-Manzir, Rajbagh, Srinagar, and Mr. Aijaz Ahmad Khan, Executive Engineer, Electric Division 4th, Srinagar could not attend the meeting. After welcoming the members, the deliberations of the meeting were initiated by the Director. The agenda was taken up for discussion and the following decisions were taken: BWC/01 To confirm the minutes of the BWC meeting held on /BWC Confirmed.

21 2 BWC/02 To record report on the action taken on the decisions of the BWC meeting dated /BWC Record reported. However, BWC decided following items: as under in case of the BWC/01/2014/12 (Installation of CCTVs) BWC/01/2014/13 (Renovation of Power Station by CPWD) BWC/01/2014/14 (Setting up of 50KVA Solar Power House) BWC/01/2014/19 (Preparation of comprehensive Master Plan) SE Electrical CPWD be included in the Expert Team to finalize a comprehensive proposal keeping provision for future upscaling and integration of possible add-ons. The revised proposal afterwards shall be submitted to BWC for grant of administrative approval for execution by CPWD. The execution shall be done in phases to be decided as per the requirements given by NIT Srinagar While awarding the contract for this work, CPWD shall also take into account the proposal of the Institute for setting up of 33/11 KV Receiving Station in the Institute for dedicated power supply by PDD (Government of J&K). The proposal for this is included as an item for consideration in this agenda. The CPWD informed that the work shall be completed within 04 months after the award of contract of the work. The work be allotted to CPWD which shall submit the comprehensive Master Plan within 03 months for consideration of BWC. BWC/03 03/BWC BWC/04 04/BWC To ratify the action taken by the Director for grant of administrative approval of various minor works. Ratified. However, the BWC desired that all the documents related to grant of approval by the Chairman, BWC i.e. Director NIT Srinagar including the minutes of the Minor Works Committee of the Institute, etc should be kept as enclosures while seeking ratification / approval of BWC. To ratify the accord of administrative approval for Renovation of Solar House. Ratified.

22 3 BWC/05 05/BWC BWC/06 06/BWC BWC/07 07/BWC BWC/08 08/BWC BWC/09 To consider the recommendations of Technical Committee in respect of Technical Sanction of various works. While discussing the matter, it was noted that the Technical Committee has recommended grant of technical sanction which implies that all the three parameters for grant of TS are fulfilled i.e. technicality, specifications and estimate of the proposal. The BWC concurs with this view and approves the recommendation of the Technical Committee. However, in future the Technical Committee shall clearly mention all the three parameters in their recommendation. To consider accord of approval to Rate Contract for the work Semidense Coat to all Roads of N.I.T Premises. BWC observed that reasonability of rates offered by L-1 has not been specified by the Contract Committee. As such the Contract Committee should consider the recommendations again for certifying the reasonability of rates offered by 1 st lowest with the help of an analysis as per CPWD procedure. If rates offered are within 5%, the Director i.e. Chairman, BWC is authorized to approve the recommendation for award of contract so that work is not delayed and it is carried out within permissible working season for bituminous works which generally does not extend beyond September in the valley of Kashmir. It was further resolved that the Contract Committee shall in future record the reasonability of the rates offered by 1 st lowest in its recommendations for approval of rates of 1 st lowest in all cases. Further, the BWC advised that the tender for all works above Rs lacs shall be advertised in at atleast one national newspaper in addition to local newspaper and Institute Website. To consider accord of administrative approval for face lifting of various Institute Buildings. Administrative approval granted. The expenditure on account of this work shall be debited to the funds for general renovation and face lifting head of account which work has been assigned to CPWD. To consider accord of administrative approval for renovation of Ceiling of Chemical Engineering Department. Administrative approval granted. To consider accord of administrative approval for Reflective Sign Boards and Name Plates.

23 4 09/BWC BWC/10 10/BWC BWC/11 11/BWC BWC/12 & BWC/13 12&13 /BWC BWC observed that the estimates for name plates is on higher side and the same should be revised keeping a simple and economic type of name plate provision in the proposal. The revised proposal shall be submitted for approval as per procedure. To consider accord of administrative approval for Providing and Installation of 50 L/H water purifiers in different Departments. Administrative approval granted. To consider accord of administrative approval for Renovation of Maintenance & Repair of DG shed. (Civil part). Administrative approval granted. To consider accord of Revised Administrative Approval for the work of Renovation of Committee Room and Director s Office at NIT, Srinagar. To consider accord of Approval of Excess amount for the work of White Washing & Painting of Girls Hostel. BWC observed that the work in item no. 12 has been approved administratively for an amount of Rs lacs and allotted at Rs lacs to the 1 st lowest, however, because of additional items executed which were not included in the original estimate, the work done cost is Rs lacs. In case of item no. 13, the work was administratively approved for Rs lacs and allotted to the 1 st lowest at Rs lacs. However, the work done cost in this case is Rs lacs due to execution of additional items not covered in the original estimate. The BWC observed that the percentage excess though justified is beyond the provisions in the tender notice of the works or any other standard practice. But since the works have been completed and payments to the contractor have become inevitable, the BWC recommends the revised estimates for approval by FC / BOG as an exceptional case. Further, the BWC found that there is a need to impart training to the staff of the Construction Wing of the Institute and as such advised that the concerned staff be got trained through the CPWD Training Institute either by deputing them to the Institute or arranging an in-house training for them. Moreover, in future the tender document shall be framed as per CPWD manual / practice to take care of such exigencies.

24 5 BWC/14 To consider accord of Administrative approval of Construction of Lifts, Ramps, Sign boards/signals and Tactile flooring for disabled students. 14/BWC BWC/15 15/BWC Administrative approval granted for execution by CPWD. To consider accord of administrative approval for various works under Stage Administrative approval granted. BWC/16 16/BWC To consider accord of administrative approval for minor renovation of some Labs/corridors etc. of various Institute Buildings. Administrative approval granted. BWC/17 To consider accord of Administrative Approval for the increase in maximum limits of Civil and Electrical Stage Contract. 17/BWC The BWC approved the following enhancements with effect from current financial year : 1. Civil Stage Limit from Rs lacs to Rs lacs 2. Individual Civil Work limit under stage from Rs lacs to Rs lacs 3. Electrical Stage limit from Rs lacs to Rs lacs 4. Individual Electric Work limit under stage from Rs to Rs lacs Further, the Institute may put up a revised proposal for any enhancement in future with full justification with regard to rising cost index, increasing student enrollment etc. BWC/18 To consider accord of Administrative Approval for Conversion of 02 Nos. of classrooms into Hi-Tech classrooms. 18/BWC Administrative approval granted. However, the tender for the work shall not be issued till grant of technical sanction by the Technical Committee duly approved by Director. Any modifications / additions / alterations as were pointed out by SE Electrical CPWD in the meeting shall be taken care of while discussing the technical sanction in the Technical Committee and addressing all the essential suggestions. The Technical Sanction shall be granted separately for civil and electrical work components.

25 6 BWC/19 19/BWC BWC/20 20/BWC BWC/21 21/BWC BWC/22 22/BWC BWC/23 23/BWC To consider accord of Administrative Approval for Construction of 33/11 KV, 2 4 MVA Receiving station for dedicated power supply to NIT Srinagar. After discussing all the aspects of the proposal, the BWC resolved that the proposal be reevaluated by the Technical Committee headed by SE Electric CPWD with regard to providing of 33/0.433 KV transformer instead of 33/11 KV transformer, cost benefit analysis and all other technical aspects including losses, space etc. The Associate Dean (P&D) shall act as Coordinator for this purpose and revised proposal shall be submitted to BWC for consideration and approval. To consider accord of Administrative Approval for Construction of Path ways. Administrative approval granted. To consider accord of Administrative Approval for P/F of Bollard lights on the either sides of path ways. Administrative approval granted, however, the work shall be executed by the CPWD to ensure uniformity and integration of this work with other works being carried out by CPWD electric side. To finalize the proposals regarding Architectural drawings/designs for construction of Auditorium, Guest House, Mega Hostel and Prefabricated hostels & classrooms. On the basis of presentation made by the Chief Architect, CPWD and his team and interaction held thereafter, the BWC recommends the architectural designs and drawings for approval by the FC / BOG for the following works: seat capacity Auditorium rooms capacity Guest House bed capacity Boy s Mega Hostel (option-2) 4. Prefabricated G + 1 Boy s Hostel Two Blocks 5. Single storeyed pre-fabricated class rooms. The Committee observed that CPWD has made necessary provision for all the mandatory amenities like fire fighting, energy efficiency, provisions for Persons with disabilities etc. Further, in case of prefab works, the option of using the type of technology shall be decided by the CPWD as per their own procedure. To consider accord of administrative approval for Signage / marking of roads. Administrative approval granted.

26 7 BWC/24 24/BWC To consider accord of administrative approval for expenditure sanction of various renovation works in favour of CPWD. The BWC was informed that the renovation / face lifting of all Institute building including academic buildings, laboratories, class rooms, hostels and residential quarters has been assigned to CPWD at an estimated cost of Rs lacs, on the basis of preliminary estimates given by CPWD. The job includes interior as well as external components. Further, the renovation work cannot be taken up in single phase and it has been decided with the CPWD to phase out the same block-wise in different segments so that the normal working of the Institute is not unreasonably affected. The renovation of this scale had become essential because of the fact that no full scale renovation has been carried out during last 23 years and the Institute presents a shabby and dilapidated appearance. The detailed estimates provided by the CPWD for the following works are therefore recommended for approval by FC / BOG., out of the already administratively approved work for general renovation and face lifting : 1 Renovation of Administrative block (civil part) Rs.66,48,600/- BWC/25 25/BWC 2 Renovation of toilet block Administrative Block & Rs. 1,17,96,500/- Academic block 3 Renovation of Library Rs.1,16,96,200/- To consider accord of administrative approval for renovation of Reception Center. Administrative approval granted. The meeting ended with a Vote of thanks to the Chair. (Prof. Fayaz Ahmad Mir) Secretary Approved (Prof. Rajat Gupta) Chairman

27 1 M i n u t e s of Building and Works Committee (BWC) of the Institute, held on of January 01, 2014 at a.m. in the Committee Room of the Institute. The following were present: 1 Prof. Rajat Gupta, Director, National Institute of Technology Chairman Srinagar, Hazratbal, Kashmir (J&K), 2 Shri Rajesh Singh, Director (NITs), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi Syed Shuja Hussain, Former Chief Engineer (Civil), PWD J&K Government, Al-Manzir, Rajbagh 4 Prof. M. A. Lone, Dean, Planning & Development, NIT Srinagar 5 Er. A. A. Khan, Executive Engineer, Electric Division 4th, Srinagar. 6 Prof. Javed Ahmad Bhat, Associate Dean, Planning & Development, NIT Srinagar 7 Prof. Fayaz Ahmad Mir, Registrar, NIT Srinagar. Secretary The following members could not attend the meeting: 1 Shri Naveen Soi, Director, Integrated Finance Division (IFD), MHRD, Department of Secondary & Higher Education, Government of India, New Delhi 2 Chief Engineer, North Zone, CPWD, Chandigarh 3 SE (Electrical), Chandigarh Central Electrical Circle-II, Central Public Works Department (CPWD), Sector 7(B), Chandigarh 4 Executive Engineer (Civil), Central Division, CPWD, Humhama, Srinagar The agenda was taken up for discussion and after thorough deliberations the following decision were taken: BWC/01 To confirm the minutes of the BWC meeting held on /BWC Confirmed.

28 2 BWC/02 02/BWC BWC/03 03/BWC BWC/04 To record report on the action taken on the decisions of the BWC meeting dated Record reported. In case of the work of providing and laying underground cable, the Executive Engineer PDD presented the estimate and proposal for the work of providing and laying underground cable from Receiving Station in University of Kashmir(UOK) to the Institute PS. It was reported by the Executive Engineer PDD that the UOK did not allow laying underground cable through its campus and as such the PDD proposed an O/H AB cable instead estimated to cost Rs lacs. It was assured by PDD that there will be no problem in this type of cable as it is well insulated and will ensure dedicated supply to NIT Srinagar. The proposal is recommended to FC / BOG for administrative approval and financial sanction. Ratification of action taken by the Director for grant of administrative approval of various minor works.. Ratified. Accord of Administrative approval for Providing and Fixing of Kota stone flooring to class rooms from L-1 to L-5. 04/BWC Administrative approval amount of Rs.5.91 lacs. and financial sanction granted for an BWC/05 Accord of Administrative approval for providing and Fixing of Chain link fencing around playing field at NIT Srinagar. 05/BWC Administrative approval amount of Rs lacs. and financial sanction granted for an BWC/06 Accord of Administrative approval for Semi-dense coat to all roads of NIT Premises. 06/BWC Administrative approval amount of Rs lacs. and financial sanction granted for an BWC/07 07/BWC Accord of Administrative approval for Fencing of different parks with 4-0 height chain link fencing. Administrative approval and financial sanction granted for an amount of Rs lacs.

29 3 BWC/08 08/BWC BWC/09 09/BWC Accord of Administrative approval for Construction of Pre-fab structure for Training and Placement (T&P) Department. Administrative approval and financial sanction granted for an amount of Rs lacs through CPWD who were assigned two similar works already. Accord of Administrative approval for construction of Additional Parking Space. Administrative approval and financial sanction granted for an amount of Rs lacs. BWC/10 Accord of Administrative approval for Reconstruction of Main Gate. 10/BWC Administrative approval amount of Rs lacs. and financial sanction granted for an BWC/11 11/BWC BWC/12 12/BWC BWC/13 13/BWC BWC/14 14/BWC Accord of Administrative approval for Replacement of old /rusted water distribution system of the Institute. Recommended to FC / BOG for an amount of Rs. 145 lacs through CPWD for administrative approval and financial sanction. Accord of Administrative approval for Installation of CCTVs. The proposal was discussed in detail and it was observed that a web based system would be desirable and also other security features should be ensured in the system. Therefore, the BWC resolved that the proposal be revised by an expert committee on security system and the Chairman BWC is authorized to accord administrative approval and financial sanction to the revised proposal. Accord of revised Administrative approval for the Renovation and Upgradation of Power Station and purchase of additional 500 KVA transformer. Recommended to FC / BOG for an amount of Rs lacs through CPWD for administrative approval and financial sanction. Accord of Administrative approval for Creation of 50 KVA Solar Power Station. Recommended to FC / BOG for an amount of Rs lacs through CPWD for administrative approval and financial sanction.

30 4 BWC/15 Accord of Administrative approval for Renovation of Activity Center. 15/BWC Administrative approval amount of lacs. and financial sanction granted for an BWC/16 Accord of administrative approval for renovation of Seminar Hall of Civil Engineering Department. 16/BWC Administrative approval amount of Rs lacs. and financial sanction granted for an BWC/17 17/BWC BWC/18 18/BWC BWC/19 19/BWC Accord of Administrative approval for increase in maximum limits of Electrical stage contract. Administrative approval to enhancement in limit of electric stage contract is approved as under: 1. Total value Electrical limit stage from Rs lacs to Rs lacs 2. Individual limit under stage from Rs.1.50 lacs to Rs lacs. Accord of Administrative approval for Civil stage contract. Administrative approval and financial sanction granted for civil stage as under: 1. Annual limit of Rs lacs 2. Individual Civil work limit of 3.00 lacs Accord of Administrative approval for preparation of Comprehensive Master Plan of the Institute. Recommended to BOG for approval. The meeting was ended with a vote of thanks to the Chair. (Prof. Fayaz Ahmad Mir) Secretary Approved (Prof. Rajat Gupta) Chairma