Authorize the City Manager and Clerk of the Council to execute a letter agreement with All City
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1 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: MAY 15, 2018 TITLE: APPROVE A LETTER OF AGREEMENT WITH ALL CITY MANAGEMENT SERVICES TO PAY OUTSTANDING INVOICES FOR ADULT CROSSING GUARD SERVICES { STRATEGIC PLAN NO. 1, 1} I APPROVED CONTINUED TO FILE NUMBER As Recommended As Amended Ordinance on tst Reading Ordinance on 2nd Reading Implementing Resolution Set Public Hearing For RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute a letter agreement with All City Management Services Inc. ( ACMS) to add additional funds to agreement # A , which will cover the cost of three remaining Invoices totaling $ 74, , subject to non -substantive changes approved by the City Manager and City Attorney. On March 1, 2015, the City entered into agreement # A with the All City Management Services Inc. for adult crossing guard services. The agreement amount was not to exceed 2,217, 175. The agreement expired on February 28, During the course of the agreement, the Police Department Traffic Division increased crossing guard services, at the direction of the former Chief of Police and City Manager, at three locations. These three crossing guards were added at the intersections of Edinger/Raiff, Edinger/Center and Kennedy Middle School. Additionally, mandatory minimum wage increases and State of California Wage Orders regarding Split Shift Wage Differential laws took effect. These costs depleted the agreement amount and contingency leaving no funds to pay three remaining invoices. The new agreement that Council approved on March 6, 2018 includes funds for the three new locations, minimum wage increase, and split shift wage differential. INVOICE # DATE AMOUNT Jan 14, 2018 to Jan , Feb 11, 2018 to Feb 24, , Feb 25, 2018 to Feb 28, 2018 Total 11, , D- 1
2 Letter of Agreement with All City Management Services May 15, 2018 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal # 1 - Community Safety, Objective # 1, Modernize the Community Policing Philosophy to improve customer service, crime prevention and traffic / pedestrian / bicycle safety. FISCAL IMPACT Funds in the amount of $ 74, are available in the FY Police Department, Traffic Division Other Contractual Services Account (account no ). APPROVED AS TO FUNDS AND ACCOUNTS: Ddvid-VaWnfim Francisco Gutierrez ( Chief of Police Executive Director Santa Ana Police Department Finance & Management Services Agency o Exhibit: Letter of Agreement 25D-2
3 MAYOR Miguel A. Pulido MAYOR PRO TEM Michele Martinez COUNCILMEMBERS P. David Benavides Vicente Sarmiento Jose Solodo Sal Tinalem Juan Villages CITY OF SANTA ANA OFFICE OF THE CITY ATTORNEY 20 Civic Center Plaza, M29. P. O. Box 1988 Santa Ana, Caliitomia Fax ana. om CITY MANAGER Raul Godinez II CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Maria D. Huizar April 17, 2018 All City Management Services, Inc. Attn: Baron Farwell, President & GM Pioneer Blvd., Ste. 5 Santa Fe Springs, CA RE: Agreement to provide payment for invoice #' s 52932, and To Mr. Fawell: Please find this letter agreement between All City Management Services, Inc. (" Consultant") and the City of Santa Ana (" City") in regards to the payment of the above referenced invoices. Consultant and City entered into Agreement # A (" Agreement') on March 1, 2015 for a term of three years that expired on February 28, Consultant provided the City with additional invoices ( attached hereto as Exhibit A) for services rendered under the Agreement and both parties to this Agreement agree that the attached invoices represent the final and total amounts due under the Agreement and there are no additional monies owed for Agreement #A The City agrees to pay Consultant an amount not to exceed $74, for services rendered. Very truly yours, ALL CITY MANAGEMENT SERVICES, INC. DAVID VALENTIN Chief of Police BARON FARWELL President & General Manager APPROVED AS TO FORM: SONIA R. CARV O City ByI V ttorney IM W L. TahYffH 13cy6sian Assistant City Attorney CITY OF SANTA ANA RAUL GODINEZ II City Manager ATTEST MARIA HUIZAR Clerk of the Council SANTA ANA CITY COUNCIL MgudA Pdido Mz1Nde Martinez Vicente samiento Jose Sdedo P. David Benawdes Juan Yllegas Sal Tmajero Mayor Mayor Pro Tem, Ward 2 Ward t Ward 3 Ward 4 Ward 5 Wan16 modidora unta-anaoro mimadinezldsanta-ana.om vsar dentorlsantaanaora isdomef. nt.. anaora dbenawdesaawla-ane om ivilemaa5santa- ana.om stinaieroklsantaana.ora
4 April 17, 2018 Page 2 Exh. A - Table of Costs for Invoices Invoice #' s 52932, and 53767) Invoice # Date Range Amount January 14, 2018 January 27, , February February February 25, 2018 February 28, Grand Total SANTA ANA CITY COUNCIL Aliguel A PNido made MaNaez Vicente Samiento Jose Solana P. David 9enaWsa Juan Ydlegas Sal Trials,. Mayor Mayor Pro Tem, Wad 2 Wad 1 Ward 3 Wad 4 Wand 5 Ward 6 moelidoftanta-ana ora onind"rinez(dsanta- ana ora vsarmiedoansanta- ana ora lsolorio(dsanla anaora daanavidasesada-anaor. WTi, gas0santa- ana ora stinayotesanta-anaor 25D-4
5 ALL CITY MANAGEMENT SERVICES Bill To Santa Ana Police Department Attn: Gabriela Laufer 60 Civic Center Plaza ( M- 18) Santa Ana, CA Date Invoice # 2/ 1/ Please Note Below - New Remittance Address P. O. Number Hours Description Rate Amount 2, School Crossing Guard Services , SCANNED OR ait y I fi Total_ Please Note - Remit Payment Only to New Address All City Management Services, Inc. P.O. Box 8359 Pasadena, CA D- 5
6 ALL CITY MANAGEMENT SERVICES Bill To Santa Ana Police Department Attn: Gabriela Laufer 60 Civic Center Plaza (M- 18) Santa Ana, CA Date Invoice # 3/ 1/ Please Note Below - New Remittance Address P. O. Number Hours Description Rate Amount 1, School Crossing Guard Services , SCANNED OAR 2U Q February-1:? a' ` rv`,.' 2i118 Please Note - Retail Payment Only to New Address T al ri, s All City Management Services, Inc. P.O. Box 8359 Pasadena, CA J 25D-6 ; _.
7 ALL CITY MANAGEMENT SERVICES Bill To Santa Ana Police Department Attn: Gabriela Laufer 60 Civic Center Plaza ( M- 18) Santa Ana, CA Date Invoice # 3/ 16/ Please Note Below - New Remittance Address P. O. Number Hours Description Rate Amount 2, School Crossing Guard Services , or.017 h X. dslt. hr =Oman" 6 N n Please Note - Remit Payment Only to New Address All City Management Services, Inc. P.O. Box 8359 Pasadena, CA Total A D-7
8 25D-8
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