COUNCIL COMMITTEE MEETING AGENDA FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY. September 14, :30 PM

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1 CITY OF SANTA ANA COUNCIL COMMITTEE MEETING AGENDA FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY September 14, :30 PM CALL TO ORDER City Hall, Ross Annex Room Civic Center Plaza, Santa Ana, California Committee Members: Recording Secretary: Michele Martinez, Chairperson Vincent Sarmiento, Vice-Chairperson Vacant Councilmember #3 Teresa Ramirez, Executive Secretary PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS 1. Approval of Minutes for July 22, 2015, Special Meeting 2. Fiscal Year Audit Schedule {Strategic Plan No. 4, 1c} (Francisco Gutierrez, FMSA) 3. Update on Downtown Wayfinding {Strategic Plan No. 5, 4a} (Kelly Reenders, CDA) 4. Update on Economic Development Strategic Plan {Strategic Plan No. 3, 1a} (Kelly Reenders, CDA) 5. Update on Affordable Housing RFP {Strategic Plan No. 5, 3} (Kelly Reenders, CDA) 6. Proposed Hotel Incentive Program {Strategic Plan No. 3, 3c} (Kelly Reenders, CDA) If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR ] Santa Ana City Council Miguel A. Pulido, Mayor MPulido@santa-ana.org Vincent F. Sarmiento, Mayor Pro Tem Ward 1 VSarmiento@santa-ana.org Michele Martinez, Ward 2 MMartinez@santa-ana.org Angelica Amezcua, Ward 3 AAmezcua@santa-ana.org P. David Benavides, Ward 4 DBenavides@santa-ana.org Roman Reyna, Ward 5 RReyna@santa-ana.org Sal Tinajero, Ward 6 STinajero@santa-ana.org City Hall, 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California Mayor & Council Telephone: Agenda Item Inquiries: Website:

2 FEDT Agenda 2 September 14, Update on the Community Engagement Strategy {Strategic Plan Nos. 5, 1a; 5, 1h; 3, 2a; 3, 2b } (Hassan Haghani, PBA) 8. Update on Procurement/Contracting {Strategic No. 5, 1b} (Francisco Gutierrez, FMSA) STAFF MEMBER COMMENTS: COMMITTEE MEMBER COMMENTS: ADJOURNMENT Next regularly scheduled meeting is Monday, November 9, 2015

3 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY SPECIAL MEETING MINUTES JULY 22, 2015 CALL TO ORDER: ATTENDANCE: MEMBERS ABSENT: City Hall 20 Civic Center Plaza, Room 1600 Santa Ana, CA 5:39 p.m. Council Committee members: Michele Martinez, Chairperson Vincent Sarmiento, Vice-Chairperson Vacant, Committee Member #3 None STAFF PRESENT: Francisco Gutierrez, FMSA Robert Cortez, CMO Sergio Vidal, FMSA Kelly Reenders, CDA Teresa Ramirez, FMSA Sylvia Vasquez, CDA Sandy Simon Deborah Sanchez, CDA Haney Mostofa, PSA Susan Gorospe, CDA Jorge Garcia, CMO Alma Flores, CMO GUESTS PRESENT: Peter Katz, Com-Link; Joseph Baclit, AMCAL; Jim Lentz, I.T. Contactor PUBLIC COMMENTS None AGENDA DISCUSSION ITEMS 1. Approval of Minutes from the Special Meeting of May 18, MOTION: Martinez SECOND: Sarmiento VOTE: AYES: Martínez, Sarmiento (2) NOES: None (0) ABSENT: None (0) July 22, 2015 (Special) Finance, Economic Development, & Technology Minutes 1

4 Chairperson Michele Martinez would like the following items to recur on committee agenda for timeline and updates: Downtown Wayfinding Economic Development Strategic Plan Audit / Audit Plan (Items taken out of order.) 7. CDBG Funding and Timeline {Strategic Plan No. 4, 3e} (CDA) Sylvia Vasquez, Community Development Analyst, provided presentation on Fiscal Year Public Service Funding, for Community Development Block Grant (CDBG). Presentation outlined program and purpose; estimated allocation for fiscal year ; and three funding ideas for FY : 1) Award FY CDBG funded nonprofits for a second year; 2)Conduct a new application process; 3)Participatory Budgeting. Next Steps would be City Council Work-study Session this fall. Committee Chair Michele Martinez would like a list of nonprofits identified for funding. Guidelines needed to evaluate process; if it s working, what s been done, is community engaged, and how many commissioners needed. Committee Vice-Chair Vince Sarmiento agrees and likes having options to review. Engage community so all included, not just special interest groups. Possible review at council retreat scheduled for August 18 th. 4. Update on potential Transportation or Infrastructure Bond Measure(s) {Strategic Plan No. 4} Committee Chair Michele Martinez would like to review options put together by Sonia Carvalho, City Attorney, on bond measure that included list of different options of tax measure and bond measure to prepare for upcoming election. Is this something we want to do? Need good public transportation to succeed in economic development. Finance could connect with Sonia, to provide different options to committee s next meeting to help make decision to fund a comprehensive bond measure. 10. RFP Process for Housing Funds {Strategic Plan No. 5, 3} (CDA) Kelly Reenders, Executive Director of Community Development Agency, provided update of RFP released June 1 st with an August 21 st deadline. CDA has received interest from several nonprofits agency developers. Funding consists of 24 project based vouchers, $500,000 CDBG funds, July 22, 2015 (Special) Finance, Economic Development, & Technology Minutes 2

5 $1.8M inclusionary housing funds, $830,000 home funds, and $1.4M home program funds. The outreach was conducted on the City bidding website and Housing Authority website. To date 28 bids registered for this proposal online with Planet Bids. The RFP was included in two Kennedy Commission newsletters; also s and letters were sent to developers, and a public notice in Orange County Register. Requirements for eligibility for tenants to be researched as to whether they are required to be legal residents or can be undocumented. CDA monitors files for income compliance of low income; will need to review checklist if legal status is reviewed. Report of process and timeline requested for full council review. Council members looking for balanced panel. 8. Procurement Process {Strategic Plan NO. 5, 1b} (FMSA) Francisco Gutierrez, Executive Director provided City Charter, Municipal Code, and Purchasing Policies & Procedures which were provided to City Attorney s office for review and awaiting direction. Committee Chair desires process and guidelines to be reviewed for transparency and compliance for ultimate authority and sole sourcing. Subsequent discussion of buying process versus internal controls was clarified as two different processes. Need to review competitive process, renewal options, and preferred preferences. Other cities policies could be reviewed for possible suggestions on better practice processes. 9. Reserve Policy for Deferred Maintenance for City Infrastructure (Newport Beach Model) {Strategic Plan No. 6, 2a} Committee Chair Michele Martinez would like to see policy in place regarding surplus funds and possible ongoing reserves, as current approach not working. Look into Newport Beach model. 2. IT Assessment Update {Strategic Plan NO. 6, 1i} - (CMO) Robert Cortez, Special Assistant to City Manager, introduced Roy Hernandez, President/CEO of Third Wave who provided presentation on Information Technology Assessment & Implementation Roadmap. Overview of opportunities and benefits of proposed changes were discussed and will be presented at August 18th, City Council retreat. July 22, 2015 (Special) Finance, Economic Development, & Technology Minutes 3

6 3. Overview of the Upcoming Implementation of the Workforce Innovation Opportunity Act (Strategic Plan No. 2, 4} (CDA) Deborah Sanchez, Economic Development Specialist reviewed presentation on Workforce Innovation and Opportunity Act WIOA. The four priority areas for implementation are: 1) Sector Partnerships, 2) Career Pathways, 3) Data and Credentials, and 4) One Stop Delivery System. Orange County has been identified as a workforce region and the local workforce board size has been reduced. Committee members would like listing of recommendations and names for board. 11. Grant Funding Update {Strategic Plan No. 4, 3e} (CMO) Jorge Garcia, Senior Management Assistant provided prints of FY Grant Summary for council committee members. ITEMS MOVED TO NEXT COMMITTEE MEETING - None COMMITTEE MEMBER COMMENTS: - None STAFF MEMBER COMMENTS: - None Adjournment 7:12 p.m. Teresa Ramirez, CAP-OM Recording Secretary, CDA July 22, 2015 (Special) Finance, Economic Development, & Technology Minutes 4

7 City of Santa Ana FY Audit Schedule June 15-26, 2015 June 30, 2015 July 1 August 31, 2015 July 1 Sept 10, 2015 August 18, 2015 October 5 - November 25, 2015 October 6 October 8, 2015 October 20, 2015 December 7, 2015 January 28, 2016 December 4, 2015 February 1, 2016 (Tentative) Interim Audit Fiscal year-end Accruals Revenue- Weekly Accruals Expenditures - Weekly City Manager presents to City Council Preliminary Surplus Auditors arrive at the City to conduct Fieldwork portion of Audit City Council and City Executive Staff Interviews (confirming time and dates) Council Surplus Meeting Auditors arrive at the City to conduct Fieldwork portion of Single Audit (Federal Grant Program) Comprehensive Annual Finance Report ( CAFR ) Opinion & SAS 114 Issuance Single Audit Report & HUD REAC Report - Data Collection Form and related report submitted to the Federal Government

8 Hotel Development Incentive Program New Hotel Development Purpose: Provide economic incentives to develop 4 to 5 star quality hotels in the City of Santa Ana. Mechanism for Funding: New Transient Occupancy Tax (TOT) generated by new hotel development project. Formula for Reimbursement: Reimburse back 50% of the total new TOT each year over a period of 10 to 15 years City of Santa Ana

9 Hotel Development Incentive Program Sample Calculation New Hotel generates $1 million in new TOT in Year 1 and $1,200,000 (per year) in Years Year 1: $1,000,000 x 50% = $500,000 back to Hotel Owner. Year 2-10: $1,200,000 x 9 years = $10.8 million $10,800,000 x 50% = $5,400,000 ($600,000 per year) Over the life of the 10 year deal: $5.9 million back to Hotel Owner $5.9 million additional revenue to City. City of Santa Ana

10 Hotel Development Incentive Program Program for Existing Hotel Renovations will be presented later in Fall City of Santa Ana