BERKELEY UNIFIED SCHOOL DISTRICT Construction Bond Oversight Committee

Transcription

1 BERKELEY UNIFIED SCHOOL DISTRICT Construction Bond Oversight Committee AGENDA May 10, :00 7:30 PM 1720 Oregon Street Berkeley, CA (510) Call to Order 2. Approval of Meeting Minutes 3. Public Comments (limited to 10 minutes) 4. Staff Report a) Update on Berkeley High School Projects b) Update on West Campus c) Update on Other Projects 5. Presentation of REALM/CTE 6. Monthly Report from Audit/Project Tracking Committee 7. Future Meeting Dates: June 21 st BHS Stadium Tour July 19 th Project Delivery Options 8. Adjournment Enclosures: Minutes (Draft) April 19, 2012 Construction Committee Annual Report May 9, 2012 Facilities Plan Update May 9, 2012

2 Berkeley Unified School District FACILITIES PLANNING DEPARTMENT 1720 Oregon Street, Berkeley, CA (510) Fax: (510) Draft Minutes of the Meeting of April 19, 2012 Members Present: Stephanie Allan Susi Marzuola Carl Bridgers Nicolie Bolster-Ott Eric Weaver Allen Nudel David Goldin Staff Present: Lew Jones, Director of Facilities Chanita Stevenson, Administrative Coordinator Miguel Dwin Consultants Present: Tom Kelly, KyotoUSA Jane Kelly, MIG Members of the Public: Roy Meisner Richard Boyden Miguel Dwin 1. Call to Order: The Meeting was called to order at 6:02 PM. A motion was made by Secretary Weaver to to move the Staff Report behind the presentation. The motion was seconded by Co-Chair Marzuola. The motion was approved unanimously. 2. Approval of Meeting Minutes: Secretary Weaver moved to approve the minutes as amended and Co-Chair Marzuola seconded the motion. The minutes were approved unanimously. 3. Public Comments A member of the public had a general question about timelines regarding the move into the stadium building and the removal of equipment from the Old Gym. There was concern regarding the lack of notice for moving out of the old gym. Another issue raised was the location of the weight room in the new building. Another member of the public asked is there going to be new strength and training equipment? Also, are there going to be laundry facilities for the teams? 4. Presentation by Tom Kelly, KyotoUSA From , 3 districts came together to develop solar masterplans. It was initiated because of the work involved with the 2008 Washington Solar Project. The solar masterplan was developed with a technical assistance grant from the Department of Energy. The solar masterplan includes all aspect of a solar project including financing, tariffs and energy benchmarking. At Berkeley Unified, KyotoUSA assessed 12 out of 25 sites. Some sites have a low footprint or were not oriented in a way for solar. The sites that were not assessed are identified in the appendices of plan with explanations. Annual energy usage in the district was presented in the plan, but the masterplan focused on electricity use. A summary of the estimated capacity for solar was provided. Mr. Kelly noted the drop in estimated costs for the highest efficiency panels. The more efficient a panel, the fewer panels the school will need to produce the same amount of energy. The rebates have gone down from $1M to $720,000 for the buildings. The avoided electricity savings would be $408,000 a year if all the buildings were done and that will actually increase each year as the cost of the electricity the District is no longer buying increases. Member Goldin asked what are the PGE rates for BUSD? Mr Kelly responded that tariffs vary from 14 cents to 23 cents depending on the school. He discussed how energy costs have decreased at Washington Elementary school. Emerson was recently completed with a cool roof and an energy system that will produce most of its energy

3 needs. Berkeley Arts Magnet and the Annex at Malcolm X and Rosa Parks are scheduled to get solar panels over the summer. Mr. Kelly noted that the plan includes structural evaluations, benchmarking energy usage, aerial assessments and design build process. The District currently uses a design-bid-build process. He also noted that the district has done tariff audits to make sure that each school is paying the appropriate rate. He provided a summary of various schools in the district and discussed a comparison of electricity costs for the last two years. The Solar masterplan can be downloaded from the KyotoUSA website. Member Nudel, asked whether there are schools that are not worth adding solar panels due to fog? Mr. Kelly responded stated that as long as there is light, energy could be produced. Each building should be assessed for the amount of light it receives. Secretary Weaver asked about San Ramon Valley Unified School District and what happened? Mr. Kelly noted that SRVUSD utilized a QSCBS bond for financing of 4 projects in their parking lots. Secretary Weaver asked if the payback was 14 years on the panels. Mr. Kelly emphasized that districts save money with the amount of electricity generated and by receiving rebates. Staff added that Secretary Weaver is correct with his estimates and that capital funds are utilized to build the system and that it saves money from the general fund. Member Goldin questioned staff regarding the costs to the District to fund the study and the solar projects. The Solar Masterplan was funded by a Department of Energy grant. The District also applied for Energy Star Designations. The solar project at Washington was funded by Measure AA, PGE Rebate and OPSC. The solar project at Emerson was funded by, PG&E Rebate and hopefully through OPSC (funding application is in process). Malcolm X Annex and BAM will be funded through. The proposed project at Rosa Parks will be paid for primarily through a grant from PG&E. It is a new system that is currently awaiting approval from the Division of the State Architect. Member Bridgers asked how much does the District spend on energy each year. Mr. Kelly responded $1.2M. Co-Chair Allan requested a timetable of upcoming solar projects. Staff noted that solar projects will be tied to roofing replacements. 5. Staff Report BHS Site Committee Update: There was a site committee meeting held last Wednesday. BHS Stadium: The project is going well. PG&E is connected. The project has experienced a few issues with the switchgear related to the portables. The project will be close to being finished the first week of May, with the elevator following some weeks later. Another building walkthrough will be scheduled. The furniture order is a little behind. In terms of the move, the site prefers to move in before the end of the school year. No dates have been established. Staff plans to look at an area for planting and may end up putting in something temporary until Phase III. BHS Phase II and III: The project was awarded to Alten Construction. There was some significant savings from the bid. The project is our first PLA project and the first meeting was held between the contractor and the union. Staff is working to publicize information for Berkeley grads to fill apprenticeship positions. Co-Chair Allan expressed concern for Staff and his role in CTE planning. A regular pre-construction meeting will occur soon. The hazardous material removal will start in 2-3 weeks and will be done before school is out. Demolition will occur as soon as students are done. In Phase III, regarding equipment Staff will revisit the site regarding new equipment and smart boards that were not included in the original plan. Staff says that the $400,000 budget for furniture may need to be increased. Member Bolster-Ott requested a clarification of when items should be removed from the Old Gym. Staff responded that 2

4 everything is supposed to have been out and that BHS staff is well aware of the deadline. Staff allowed the site to store some testing materials. Staff reiterated that the site should have all items out of the Old Gym building and hope that people in attendance spread the word. Staff plans to discuss plans regarding laundry at the Stadium with BHS. The plan currently does not include a washer and dryer. Staff will study whether there is a possibility to add them to the scope. BHS G/C Bridge: The District received bids on the GC Bridge and they will be reviewed. BCT Follow-on Project: Staff is working to get the Architect hired. Member Bolster-Ott would like to see this project added to the Facilities Plan Update. Staff added that the follow on project must be completed per DSA before it can be signed off. It will be a separate bid. Member Nudel asked if they were bidding before DSA approval. Staff explained that DSA added conditions right before the final stamp out and during the project. This project has been difficult. Member Bridgers asked what is the process for this project to settle the accessibility lawsuit. Staff responded that all conditions required by DSA must be met and the DSA inspector must sign off on the project. The settlement will be based on final use. The plan is to complete this project by the end of summer. West Campus: The project is mostly done, but the District has concerns that the contractor will not complete the work. The District sent a 10 Day Notice of Intent to terminate. It is still in the District s interest for the contractor to finish the job. Receiving the new switchgear to replace the vandalized switchgear is driving the schedule. The contractor states that the switchgear will be received at the end of the first week of May. It will take 2 weeks to install. The PG&E transformer has been installed. It will take an additional few days to prepare for installation. If the contractor maintains his schedule he would be done in early July. Derby Field: Derby is currently out to bid. The design is not 100% complete but close. The District believes that it has satisfied all the City requirements. The City of Berkeley will review the land swap on May 1 st and May 15 th it will require two readings. Co-Chair Allan requested clarification regarding the streetslope issue with the City. Staff explained what the plan will entail creating a crown and noted that it will cost an additional $50, Committee Comments: Co-Chair Marzuola stated that on the Monthly Facilities Plan Update that the Lessons Learned section could be populated. 7. Motion to Approve the Annual Report: An Outline of the Annual Report was distributed at the meeting for review. The By-Laws state that there should be an annual report. The resolution will be attached to the outline to present to the Board. Member Goldin will go to the Board to present accompanied by Co-Chairs Allan and Marzuola. Member Bridgers moved to approve the Annual Report as amended. Member Nudel seconded the report. The motion was approved unanimously. 8. Motion to Approve the Presentation of the Annual Report: A motion was made by Secretary Weaver and seconded by Member Bridgers for Member Goldin and Co-Chairs Allan and Marzuola to make a report to the Board on May 9 th. The motion was approved unanimously. 9. Monthly Report from Audit/Project Tracking Committee Co-Chair Marzuola is interested in investing options for the Alternative Delivery Methods of Projects, such as Lease Lease Back and identify projects that could possibly utilize these methods. Member Nudel mentioned that solar projects may be an option. Member Goldin discussed SFUSD s experience with their first Design-Build project. The Committee requested that a presentation of Alternative Delivery Methods be given. 3

5 10. Schedule Next Meeting The next meetings are scheduled for the following dates: May 10 th June 21 st BHS Stadium Tour and REALM/CTE Presentation July 19 th - Design Build Presentation from Turner Construction August West Campus Tour and Presentation (Tentative) September Presentation from the Auditor (Tentative) 11. Adjournment. The meeting adjourned at 7:39 PM. 4

6 BERKELEY UNIFIED SCHOOL DISTRICT TO: William Huyett, Superintendent FROM: Lew Jones, Director of Facilities DATE: May 9, 2012 SUBJECT: Facilities Plan Update BACKGROUND INFORMATION This report is an update of the Facilities Construction Plan approved by the Board on March 10, 2010 and as last amended on January 11, Data in this report is current as of April 30, This report includes updates of all active construction projects. Maintenance projects are detailed in the Maintenance Quarterly Reports. ELEMENTARY SCHOOLS LeConte Replace transformer Date Approved by Board: September 22, 2011 None Camissa and Wipf Turner Current Project Budget: $469,000 Adjustment to Budget: $19,000. Inflation increase on April 27, 2011 ($14,000) and inflation increase on January 11, 2011 ($5,000) Winter 2010/11 Preliminary Design done and submitted to PG&E Summer 2011 PG&E Approved preliminary design Fall 2011 Approve project manager and designer Spring 2012 Finalize design, PG&E approval Spring 2012 Bid and award Summer 2012 Construction Bid PG&E process is unpredictable. Completion Date: September 2012 Changes since last report: The Construction Documents are complete. The project is out to bid and the job walk was held. To meet the schedule, we plan to pre-purchase the switchgear. Lessons learned: PG&E approval process makes it difficult to schedule a summer project.

7 Malcolm X Replace roof and install solar panels over the annex. Date Approved by Board: April 27, 2011 None HY Architects Turner Current Project Budget: $613,000 Adjustment to Budget: $6,000. Inflation increase on January 11, Fall 2011 Approve project manager and designer Winter 2011/12 Design finalize, PG&E approval Spring 2012 Bid and award Summer 2012 Construction Bid The budget may be inadequate. We plan to bid a portion of the project as an alternate. Completion Date: September 2012 Changes since last report: DSA approved the project. The job walk was held. Lessons learned: None. BAM Replace transformer Date Approved by Board: September 22, 2011 None Camissa and Wipf Turner Current Project Budget: $469,000 Adjustment to Budget: $19,000. Inflation increase on April 27, 2011 ($14,000) and inflation increase on January 11, 2011 ($5,000) Adjustment to Budget: $14,000. Inflation increase on April 27, 2011 Winter 2010/11 Preliminary Design done and submitted to PG&E Summer 2011 PG&E Approved preliminary design Fall 2011 Approve project manager and designer Spring 2012 Finalize design, PG&E approval Spring 2012 Bid and award Summer 2012 Construction

8 Bid PG&E process is unpredictable. Completion Date: September 2012 Changes since last report: The Construction Documents are complete. The project is out to bid and the job walk was held. To meet the schedule, we plan to pre-purchase the switchgear. Lessons learned: PG&E approval process makes it difficult to schedule a summer project. Replace roof and install solar panels. Date Approved by Board: April 27, 2011 None HY Architects Turner Current Project Budget: $1,121,000 Adjustment to Budget: $11,000. Inflation adjustment on January 11, Fall 2011 Approve project manager and designer Winter 2011/12 Design finalize, PG&E approval Spring 2012 Bid and award Summer 2012 Construction Bid DSA has been slow recently. Completion Date: September 2012 Changes since last report: DSA approved the project. The job walk was held. Lessons learned: None. Jefferson Expand Classes/Modernize. Date Approved by Board: April 27, 2011 Measure I Four Site Committee meetings and two Community Meetings were held. The site was involved in architect selection. WLC Architects Turner Current Project Budget: $7,707,000 Adjustment to Budget: $472,000. Increased allocation and inflation adjustment on January 11, 2012.

9 Completion Date: August 2014 Changes since last report: Summer 2011 Architect Hired Winter 2011/12 Board approval of schematic design Fall 2012 Project submitted to DSA Winter 2012/13 DSA approval, project bid Late Spring 2013 Construction begins Design Project started slowly due to competing pressures at the school. Design development has begun. The team met with the neighboring school to hear their concerns. A progress report was sent out electronically to those who had requested more information. Another Community Meeting is being scheduled. There has been some concern about outreach efforts. Regular updates may help alleviate this concern. Rosa Parks Solar Panels (project listed in Auxiliary budget). Date Approved by Board: September 22, 2011 None Design-Build (SunPower/Kyoto) BUSD Sun Power Current Project Budget: $157,000 Adjustment to Budget: $7,000. Inflation increase on April 27, 2011 ($5,000) and inflation adjustment on January 11, 2012 ($2,000). Winter 2010/11 Preliminary Design done and submitted to DSA Spring 2012 Finalize design, DSA approval Spring/Summer 2012 Construction This budget will supplement a grant from PG&E ($200,000). Project has moved very slowly through PG&E and DSA. The need for the supplemental budget will depend on how far the grant will take us. Completion Date: October 2012 Changes since last report: No change. The design team has worked with DSA to get approval of the system. DSA has stated that a new regulation is needed. That

10 Lessons learned: regulation may be approved in May. PG&E and DSA process have been very slow and unreliable. MIDDLE SCHOOLS KING Upgrade the Large Field Date Approved by Board: March 7, 2012 Site involved in architect selection. There will be several Site Committee Meetings and one or two public meetings. Baker Vilar Architects Turner None Current Project Budget: $936,000 Adjustment to Budget: None. Spring 2012 Architect hired Fall 2012 Design completed and submitted to DSA Spring 2013 Project bid Summer 2013 Construction begins Design No issues. Completion Date: September 2012 Changes since last report: Contracts were signed with the architect and project manager. A schedule was developed. The first Site Committee meeting is scheduled to occur just prior to this Board Meeting. None. KING AND WILLARD Replace the lockers in the girls gyms. Date Approved by Board: April 27, 2011 None HY Architects BUSD None Current Project Budget: $265,000 Adjustment to Budget: $(142,000). Inflation adjustment on January 11, 2012, proposed reduction on April 11, Spring 2011 Architect hired, project designed and bid Summer 2011 Construction begins

11 Bid No issues. Completion Date: September 2012 Changes since last report: The job walk was held. We are asking for a modest increase to the architect fees due to late changes by the sites. The sites have not thought about their locker room needs for a long time. There were late changes by both sites. HIGH SCHOOLS BERKELEY HIGH Stadium building. Date Approved by Board: September 5, 2007 and Measure I Five Site Committee Meetings, one Community Meeting and Board approval. Site Committee involved in architect selection. Earlier meetings were held in developing the master plan. Baker Vilar Architects Van Pelt (was Parsons) JLC Construction Current Project Budget: $9,318,000 Adjustment to Budget: ($282,000). Inflation adjustment of $708,000 on January 9, 2008, inflation adjustment of $826,000 on January 14, 2009, inflation adjustment of $806,000 on January 13, 2010, bid savings reduction of $2,782,000 on September 22, 2010, add for washer dryer is predicted to be $100,000. Late Fall 2007 Architect Hired Summer 2009 Project submitted to DSA Spring 2010 DSA approval, project bid Summer 2010 Construction begins Construction Contractor is very late. Completion Date: June 2012 Changes since last report: The portable building power was transferred to the new transformer. Site work, including pavers and fencing is underway. Most of the contractor supplied furnishings have been installed. The District completed the majority of the furniture orders. The District will begin to move some items into the building in a few weeks. The Superintendent has decided to add

12 a washer and dryer to the project. The work will be handled by an alternate contractor. Communication within the site for this project has been problematic. Alternate mechanisms may be needed in the future. New Building and Grounds Date Approved by Board: Construction Phase 2 September 5, 2007, Design Phase 3 January 9, 2008, Construction Phase 3 April 27, 2011 and Measure I Five Site Committee Meetings, one Community meeting and Board approval (shared with stadium project). Site Committee involved in architect selection. Earlier meetings were held in developing the master plan. Baker Vilar Architects Van Pelt Alten Construction Current Project Budget: $30,455,000 Adjustment to Budget: $28,089,000. Inflation adjustment of $280,000 on January 9, 2008, adding design of Phase 3 of $2,800,000 on January 9, 2008, inflation adjustment of $302,000 on January 14, 2009, inflation and slight scope adjustment of $918,000 on January 13, 2010, approval of Measure I construction phase and inflation adjustment of $28,438,000 on April 27, 2011, inflation adjustment of $351,000 on January 11, 2012, adjustment to decrease the budget by $5,000,000 on April 11, Late Fall 2007 Architect Hired for Phase 2 Late Spring 2008 Architect hired for Phase 3 Early Spring 2009 and Summer 2010 Project submitted to DSA Winter 2010/11 DSA approval, project bid Late Spring 2012 Construction begins Construction Coordination with Phase 1, combining the two phases into one project, portable removal and other logistical challenges. Completion Date: October 2014 Changes since last report: The Notice to Proceed was issued. The PLA preconstruction and the job preconstruction meetings have been held. The contractor has

13 mobilized on site. The site fencing will be placed during the week of April 30 th. The District has completed the removal and storage of material. Site communication on identifying and removing stored material has been problematic. Community Theater Accessibility Date Approved by Board: November 1, 2010 None WLC Architects BUSD Current Project Budget: $641,000 (includes completed project) Adjustment to Budget: ($9,000). Bid savings of $50,000 on August 31, Adjustment to recognize increased costs of change orders on January 11, 2012 ($40,000) Fall 2010 Settlement with schematic design approved Fall 2010 Architect Hired Early Spring Project submitted to DSA Summer 2011 Construction begins Summer 2012 Follow-on project Bid Project was a settlement of a lawsuit. There was confusion over implementation and there were a few design and contractor-caused issues. DSA was a significant challenge. Completion Date: September 2012 Changes since last report: The follow-on project was initiated. The Board approved the architect. The project is almost ready to bid. Earlier communication could mitigate some of the concerns. G/C Bridge Strengthening Date Approved by Board: April 27, 2011 None. WLC Architects Van Pelt Cumisky Construction Current Project Budget: $560,000 Adjustment to Budget: $45,000. Inflation adjustment of $5,000 on January 11, 2012, recommended adjustment of

14 $40,000 to account for the bid. Summer 2011 Architect Hired Fall 2011 Project to be submitted to DSA Summer 2012 Construction begins Bid Coordination with other projects and summer school. Completion Date: September 2012 Changes since last report: Bids were received. The Board is being ask to award to the low bidder at this Board Meeting.. Roof A Building Date Approved by Board: April 27, 2011 None WLC Architects Van Pelt Current Project Budget: $718,000 Adjustment to Budget: $7,000 Inflation increase on January 11, Fall 2011 Architect Hired Early Spring 2012 public bid Summer 2012 Construction begins Bid Coordination with other projects and summer school. Completion Date: September 2012 Changes since last report: The job walk was held. Bids are due May 1 st.. Roof G Building Date Approved by Board: September 22, 2010 None WLC Architects Van Pelt Current Project Budget: $370,000 Adjustment to Budget: $15,000. Inflation increase on April 27, 2011 ($11,000) and on January 11, 2012 ($4,000). Fall 2011 Architect Hired Early Spring 2012 public bid Summer 2012 Construction begins Bid

15 Coordination with other projects and summer school. Completion Date: September 2012 Changes since last report: The job walk was held. Bids are due May 1 st.. G Building Paint and Flooring Date Approved by Board: April 27, 2011 The Site Committee reviewed the colors. WLC Architects Van Pelt Current Project Budget: $1,019,000 Adjustment to Budget: $10,000. Inflation increase on January 11, Fall 2011 Architect Hired Spring 2012 public bid Summer 2012 Construction begins Bid Coordination with other projects and summer school. Completion Date: September 2012 Changes since last report: The job walk was held and bids are due in the next week.. Three Science Labs Date Approved by Board: April 27, 2011 Measure I There will be several Site Committee meetings. HMC Architects Van Pelt Current Project Budget: $936,000 Adjustment to Budget: $9,000. Inflation increase on January 11, Spring 2012 Architect and project manager hired Spring 2012 schematic design Fall 2012 Project submitted to DSA Spring 2013 DSA approval, project bid Summer 2013 Construction begins. Design

16 None. Completion Date: September 2013 Changes since last report: An initial meeting was held. BHS is deciding which three rooms will be converted. The next meeting will occur after that decision.. OTHER SITES HOPKINS PRE SCHOOL Modernization Date Approved by Board: April 27, 2011 There will be several Site Committee meetings. HKIT Architects Turner Current Project Budget: $1,246,000 Adjustment to Budget: $66,000. Inflation increase on January 11, 2012, increase to add fire alarm proposed April 11, Spring 2012 Architect and project manager hired Spring 2012 schematic design Fall 2012 Project submitted to DSA Spring 2013 DSA approval, project bid Summer 2013 Construction begun and substantially completed. Pre-Design Short construction season may be a challenge. The scope was adjusted to account for a fire alarm which needed to be replaced. Completion Date: September 2013 Changes since last report: Two more Site Committee Meetings were held. A meeting with maintenance was held. A Community meeting is scheduled for May 3 rd. The items needed to improve the site will stretch the budget, and an adjustment may be required.. WEST CAMPUS District Office Project Date Approved by Board: August 20, 2008

17 and Measure I Two Site Committee Meetings, one Community Meeting, approval by BUSD Board, approval by Design Review (City), approval by Zoning (City). Earlier Community Meetings were held on earlier project scopes. Baker Vilar Architects Parsons Angotti and Reilly Current Project Budget: $14,750,000 Adjustment to Budget: ($237,000). Inflation adjustment of $1,200,000 on January 14, 2009, inflation adjustment of $1,028,000 on January 13, 2010, adjustment after bid approval of ($2,715,000) on September 22, 2010, adjustment to account for change orders ($250,000). Fall 2008 Architect Hired Summer 2009 Project submitted to DSA Spring 2010 DSA approval, project bid Summer 2010 Construction begins Completion Date: July 2012 Changes since last report: Construction The project detailed does not include earlier design proposals. There were problems with the installation of temporary power. The contractor is very late with the project and is proving to be uncooperative. The main electrical switchgear components have been received by the sub-contractor. The hand rails have been installed, and the metal sheeting has been ordered. The parking lot work has begun. The sidewalks are almost complete. The signage and the wood doors have been installed on the 2 nd and 3 rd floors. The duct detectors are being installed. The project manager requiring monthly schedule updates may have highlighted problems earlier. Board Room Date Approved by Board: August 20, 2008 Two Site Committee Meetings, one Community Meeting, approval by BUSD Board, approval by Design Review (City), approval by Zoning (City). Earlier Community Meetings were held on earlier

18 project scopes. Baker Vilar Architects Turner. Current Project Budget: $1,991,000 Adjustment to Budget: $1,641,000. Significant scope adjustment, including adding City into project ($1,258,000) on September 22, 2010, inflation adjustment ($142,000) on April 27, 2011, recognition that the City will not partner and inflation adjustment on January 11, 2012 ($241,000). Early Spring 2010 Architect Hired Late Spring 2011 Project submitted to DSA Spring 2010 DSA approval, project bid Spring 2012 Construction begins Permit The project scope is being modified. New drawings are scheduled to be completed by the end of May. Completion Date: February 2013 Changes since last report: A revised contract amendment for design fees has been signed. New drawings are scheduled to be completed by the end of May. Earlier formal City approval to participate in the project would have saved time and some money. Charter School With CTE Possibilities Date Approved by Board: April 27, 2011 Three Site Committee Meetings and Two Community Meetings. Site Committee participated in architect selection. Beverly Prior/HMC Architects Turner Current Project Budget: $6,762,000 Adjustment to Budget: $1,762,000. Budget was increased by $1,000,000 on August 31, 2011 because an additional building was added when initial programming was completed and increased on January 11, 2012 to add seismically strengthening a wall and for inflation adjustment, library demolition added to the project (approved January 11, 2012).

19 Summer 2011 Architect Hired Summer 2012 Project submitted to DSA Fall 2012 DSA approval, project bid Winter 2012/13 Construction begins Design There has been some discussion of equivalent facilities. There is some concern that the current plan calls for continued use of the District s three classrooms in the administration building. Completion Date: Winter 2013/14 Changes since last report: Design development is complete. A Site Committee Meeting was held.. Roof and Exterior Painting of Three Buildings Date Approved by Board: January 11, 2012 None. Beverly Prior/HMC Architects Turner Current Project Budget: $700,000 Adjustment to Budget: None Spring 2012 Architect Hired Summer 2012 Project bid Fall 2012 Construction Design None. Completion Date: November 2012 Changes since last report: The Board is being asked to advertise the project at this Board Meeting.. DERBY FIELD Improved Field Date Approved by Board: April 27, 2011 Measure I Three Site Committee Meetings, two Community Meetings and Board approval. Site Committee participated in architect selection. WLC Architects Van Pelt. Current Project Budget: $3,793,000

20 Adjustment to Budget: $188,000. Budget was increased by $150,000 on August 31, 2011 to recognize the accelerated schedule and to accommodate desired amenities and on January 11, 2012 for inflation ($38,000). Summer 2011 Architect Hired Fall 2011 Project submitted to DSA Spring 2012 DSA approval, project bid Summer 2012 Construction begins Completion Date: Spring 2013 Changes since last report: Bid The project schedule is extremely tight. Gaining approval of the City (street changes), PG&E (pole relocation) and DSA is a challenge. DSA approved the project. There have been numerous meetings with the City to meet their requirements. Final documents have been submitted to the City for their approval. There will likely be a need to increase the fees for the design modifications required by the City. The City has scheduled a hearing on May 1 st concerning the proposed land swap.. DISTRICT-WIDE Elevator Controls at King Media Date Approved by Board: April 27, 2011 None. HY Architects Turner Current Project Budget: $150,000 Adjustment to Budget: $49,000. Inflation adjustment of January 11, 2012, recommended adjustment on April 11, Winter 2011/12 Architect Hired Early Spring 2012 Project submitted to DSA Spring 2012 DSA approval, project bid Summer 2012 Construction begins Design The elevator controller is a long lead item and it is possible that the project will be delayed until next summer. Completion Date: Fall 2012 Changes since last report: The site survey was completed. The

21 Construction Documents are in progress.. The Construction Committee plans to come to the Board tonight with its Annual Report. We expect PG&E to finalize the incentive grant for the Emerson solar project in the next few days. We have no new requests from OPSC for either the Emerson or BHS projects. It is possible we will receive word on these projects before the end of the Fiscal Year. All sites have been evaluated for furniture purchases. In late May we will place an order, which will exhaust our available budget.

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