CITY OF CITRUS HEIGHTS CITY COUNCIL MINUTES

Transcription

1 CITY OF CITRUS HEIGHTS CITY COUNCIL MINUTES Special Meeting of Tuesday, April 18, 2017 Citrus Heights Community Center 6300 Fountain Square Drive, Citrus Heights, CA MINUTES SPECIAL CITY COUNCIL MEETING CALLED TO ORDER The special was called to order at 9:00 a.m. Roll Call: Council Members present: Bruins, Daniels, Miller and Slowey Council Members absent: Turner (Excused) Staff Present: City Manager Boyd and department directors. PUBLIC COMMENT None STRATEGIC PLANNING AND TEAM BUILDING RETREAT The City Council held a Strategic Planning Retreat. Marilyn Snider, with Snider and Associates, facilitated the meeting and provided a record of the discussion, which is attached and incorporated into the minutes. ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 1:42 p.m. Respectfully submitted, Amy Van, City Clerk

2 C I T Y O F C I T R U S H E I G H T S S T R A T E G I C P L A N N I N G R E T R E A T April 18, 2017 * Citrus Heights Community Center Marilyn Snider, Facilitator Snider and Associates (510) Gail Tsuboi, Graphic Recorder Tsuboi Design (925) MISSION STATEMENT The City of Citrus Heights is committed to providing high quality, economical, responsive city services to our community. VISION STATEMENT Citrus Heights will be the city of choice for residents and businesses to prosper and thrive and a model of neighborhood engagement. CORE VALUES n o t i n p r i o r i t y o r d e r The City of Citrus Heights values... Diversity Integrity Teamwork Innovation Respect Responsive Customer Service Trust THREE-YEAR GOALS * not in priority order Maintain long-term financial stability Grow the local economy Enhance quality of life Enhance public safety Improve overall city infrastructure with emphasis on neighborhood revitalization

3 NEXT STEPS/FOLLOW-UP PROCESS WHEN WHO WHAT Wed., April 19 City Manager Distribute the updated Strategic Plan to invitees unable to attend. Within 48 hours All recipients Read the strategic planning retreat record. By April 21, 2017 HR/CI Director Place the updated Strategic Plan on the city s website. At the April 27, 2017 City Council & City Manager Present the updated Strategic Plan to the public. By April 28, 2017 City Manager & Management Team Review the Current Internal Weaknesses/Challenges list for possible action items. By May 15, 2017 City Manager & Department Heads Present and review the draft updated Strategic Plan with staff. Monthly City Council & Executive Team Monitor progress on the Strategic Plan and revise Objectives (add, amend and/or delete), as needed. Monthly City Manager Distribute the written, updated Objectives Monitoring Matrix to the City Council and Department Heads for sharing with staff. November 1, 2017 (Wednesday) 8:30/9:00 am to 3:00 pm City Council City Manager City Attorney Executive Team Strategic Planning Retreat to: - assess progress on the Strategic Plan Goals and Objectives - identify new Three-Year Goals for develop new Six-Month Strategic Objectives for each of the new Three-Year Goals 2

4 S.W.O.T. ANALYSIS Strengths Weaknesses - Opportunities - Threats STRENGTHS AND ACCOMPLISHMENTS OF THE CITY OF CITRUS HEIGHTS SINCE THE OCTOBER 21, 2016 STRATEGIC PLANNING RETREAT Brainstormed List of Perceptions Hired a new police chief Purchased City Hall Secured a $486,000 HSIP (Highway Safety Improvement Program) grant Installed handicapped access at the community center Transitioned pet licensing to Petdata Conducted five business visits The Connections newsletter published a special 20 th Anniversary edition Signed the final agreement with Dignity Health Received a $50,000 Pet Smart grant for spay/neuter Produced a Ladies to the Rescue documentary and held a premiere Worked with the Regional Sanitation District to take over private sewer systems for the Greengate neighborhood Reduced DUI-related collisions due to saturation and check points Met with the new mall owners Received $300,000 in housing loan repayments Completed the 2016 Residential Street Resurfacing Project Awarded a contract for the 2017 Accessibility and Drainage Improvement Project Awarded a design contract for Neighborhoods 8, 9, and 10 for the Storm Drain Master Plan Analyzed and reported to Council the impacts of public safety propositions The storm drain system has performed very well Reestablish 2x2 meetings with the San Juan School District Signed a contract with SPCA for animal shelter services Implemented Phase II of the online building permit process Completed five special volunteer work events Implemented organics recycling at city hall and the CH Community Center Welcomed returning Council Member Bret Daniels Attracted two new restaurants: Black Bear Diner, Crepes & Burgers Secured $350,000 for design and environmental process for the Electric Greenway Multi-Use Path Held community meeting to discuss plans for the Rose Garden Successful abatement of dilapidated properties Received almost $10,000 in SMUD rebates for LEED conversions Awarded the contract for the EIR for the Mitchell Farms proposed development Completed the policy regarding public use of meeting rooms in the new City Hall Assessed and reported to the City Council on the adequacy of bed space for the homeless Survived another crab feed season at the community center Completed another successful holiday referral program Amended the zoning code to allow backyard chickens Conducted a Bicycle and Pedestrian Safety Campaign We awarded a grant-funded contract for a comprehensive Transit Study Started the creative work on the Awareness Campaign Installed a variety of traffic calming measures in neighborhoods Cleared 20 acres of open space and city-owned creek Held the 20 th Anniversary kick-off Participated in the Chambers Leadership Citrus Heights Celebrated retirement of Supervisor Roberta MacGlashan 3

5 Honored Sue Frost s election to the Sacramento County Board of Supervisors Successful tree-lighting event 40 new trees were planed on Fountain Square Drive Initiated right-of-way negotiations for Auburn Blvd Phase 2 Good relationship with Sunrise Marketplace Engaged more volunteers at City Hall Successful outings through the Police Activities League Newly remodeled Sylvan Middle School Demolition of the old Sylvan Middle School More money for homeless services Potential development of the old Sylvan Middle School site Election of former City Council member Sue Frost to the Sacramento County Board of Supervisors Low unemployment rate Strong PAL (Police Activities League) Fair and balanced reporting by the Citrus Heights Sentinel Developing current employees for future opportunities Experienced and strong staff leadership Park District and City of Citrus Heights collaboration on clean-ups and neighborhood park improvements THE CITY S CURRENT INTERNAL WEAKNESSES/CHALLENGES Brainstormed List of Perceptions Limited funding for infrastructure projects Reduced reserves Lack of succession planning; impending retirements create an unknown situation Continuous turnover in community center aides and helpers Inadequate public social media outreach Potholes Complaints about the bus shelters in the location of the transit center and Marketplace Severe problem with auto theft Lack of training for GIS/Tech upgrades Lack of adequate transit services and routes serving the city Lack of impact for improving school district performance Lack of focus on maintaining the aesthetics of public improvements Underfunded and deferred maintenance Inadequate facility replacement funding EXTERNAL FACTORS/TRENDS THAT WILL/MIGHT HAVE A POSITIVE IMPACT ON THE CITY IN THE COMING YEAR Brainstormed List of Perceptions Transportation money from SB 1 Ending of the drought Increase in Consumer Confidence Index Development of the Mitchell property Strengthening of the real estate market New mall owners Opening of Black Bear Diner, Crepes & Burgers, Moe s, Jimmy John s, Hula Hawaiian Chicken, McDonald s Theater in the Heights Dignity Health will be locating here The School District is re-engaged with the city Pending sale of the city-owned Antelope property Community volunteers A supportive and engaged community 4

6 Favorable interest rates Strong service clubs Sayonara Community Center expanded its youth services to include high school students, family breakfasts, and evening tutoring Continued strong relationship with the Park District EXTERNAL FACTORS/TRENDS THAT WILL/MIGHT HAVE A NEGATIVE IMPACT ON THE CITY IN THE COMING YEAR Brainstormed List of Perceptions Online sales Businesses continue to leave California because of unfriendly business policies of the state legislature Prop 57 (early release of prisoners) Residents who do not maintain their property now that the drought is over New war Unsettled health care and its cost (i.e., ACA) State s effort to become a sanctuary state Decreasing enrollment in the school district Aging demographics Our country is polarized Shift in the retail environment SB 1 (increase in gas tax and vehicle registration fees) The California Legislature Lack of affordable housing Uninformed voters Prop 64 (marijuana) Potential regulations regarding city contracts/prevailing wage (AB 1250) Public perception of public employees pension costs Homelessness Threats of withdrawal of CDBG funding Underperforming schools Aging housing stock Changes in CalPERS funding requirements North Korea State effort to abolish the bail system Worldwide unrest Slow response response by the Fire Dept. regarding plan review and inspection Council member Mel Turner is unable to be with us at this meeting (excused absence) 5

7 STRATEGIC PLAN ELEMENTS Marilyn Snider, Strategic Planning Facilitator * Snider and Associates (510) SWOT ANALYSIS Assess the organization s: - Internal Strengths - Internal Weaknesses - External Opportunities - External Threats MISSION/PURPOSE STATEMENT States WHY the organization exists and WHOM it serves VISION STATEMENT A vivid, descriptive image of the future what the organization will BECOME CORE VALUES What the organization values, recognizes and rewards strongly held beliefs that are freely chosen, publicly affirmed, and acted upon with consistency and repetition THREE YEAR GOALS WHAT the organization needs to accomplish (consistent with the Mission and moving the organization towards its Vision) usually limited to 4 or 5 key areas KEY PERFORMANCE MEASURES What success will look like upon achievement of the goal SIX MONTH STRATEGIC OBJECTIVES HOW the Goals will be addressed: By when, who is accountable to do what for each of the Goals FOLLOW-UP PROCESS Regular, timely monitoring of progress on the goals and objectives; includes setting new objectives every six months 1995 Snider and Associates 6

8 CITY OF CITRUS HEIGHTS STRATEGIC OBJECTIVES A p r i l 1 8, N o v e m b e r 1, THREE-YEAR GOAL: MAINTAIN LONG-TERM FINANCIAL STABILITY WHEN WHO WHAT STATUS COMMENTS 1. At the May 25, 2017 City Manager and Finance Director Hold a community Budget Workshop regarding community support funding. DONE ON TARGET REVISED 2. At the June 8, 2017 City Manager and the Hold a community workshop regarding the Five-Year Capital Improvement Program (CIP). 3. At the June 22, 2017 City Manager and Finance Director Project revenue and expenditures using the City of Citrus Heights Ten-Year Budget Model, with an emphasis on the next 5-year strategy, as a part of the FY budget process. A

9 THREE-YEAR GOAL: GROW THE LOCAL ECONOMY WHEN WHO WHAT STATUS COMMENTS 1. June 1, 2017 City Manager and Community Economic Development Dir., meeting with the Sunrise Marketplace Executive Director Share ideas on aesthetic improvements and new programming for Sunrise Marketplace. DONE ON TARGET REVISED 2. July 1, 2017 Community Economic Development Director Present to the City Council the creative components of the City of Citrus Heights Awareness Campaign. 3. September 1, 2017 City Manager (lead) and two Council Members, working with the Sacramento Metro Fire District Board Fire Chief and members of the Board Report to the City Council on progress regarding expediting Fire permit and plan check approvals 4. At the September 14, 2017 Community Economic Development Director Update the City Council, under department reports, the Mitchell Farm Development Project. 5. October 1, 2017 Community Economic Development Dir., in coordination with the Citrus Heights Chamber of Commerce Complete a Business Walk, including an assessment of social media needs. 6. November 1, 2017 Mayor Jeff Slowey (lead), City Manager, Police Chief and Community & Economic Development Director Complete an additional four visits with targeted Citrus Heights businesses to obtain their feedback regarding doing business in Citrus Heights, and their plans as a business as well as inquire about social media use and advertising. B

10 THREE-YEAR GOAL: ENHANCE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS 1. At the April 27, 2017 City Attorney and the Community & Economic Development Director Conduct a City Council study session regarding new 2017 laws about housing and land use. DONE ON TARGET REVISED 2. On June 3, 2017 City Manager and City Council Host the 20-Year Anniversary Block Party. 3. July 1, 2017 (Operations Mgr. lead) Complete the transition of Animal Shelter Services from the county to the SPCA. 4. September 15, 2017 (Operations Mgr. lead) Complete the market analysis of the Transit Planning Project and report the results to the City Council. 5. At the October 12, 2017 Assistant to the City Manager Report to the City Council the results of the 2017 Community Survey. C

11 THREE-YEAR GOAL: ENHANCE PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS 1. Monthly Police Chief Ensure that a DUI checkpoint or DUI saturation detail (i.e., 3 to 5 officers conducting a moving DUI checkpoint) is conducted. DONE ON TARGET REVISED 2. August 1, 2017 Police Chief Launch a Traffic Safety Awareness Campaign to reduce traffic-related fatalities. 3. Nov. 1, 2017 Police Chief Hold one each, with ABBA (Auburn Blvd. Business Association) Business Improvement District, the Chamber of Commerce, Sunrise Marketplace and the Antelope Crossing Business Association, to educate and coordinate anti-theft and crime prevention efforts. D

12 THREE-YEAR GOAL: IMPROVE OVERALL CITY INFRASTRUCTURE WITH EMPHASIS ON NEIGHBORHOOD REVITALIZATION WHEN WHO WHAT STATUS COMMENTS 1. At the June 22, 2017 (Principal Civil Engineer-lead) Recommend to the City Council for action the award of a construction contract for the Baird Way Drainage Improvement Project. DONE ON TARGET REVISED 2. July 1, 2017 (Principal Civil Engineer-lead) Mill and fill (pavement repairs) 4,000 sq. ft. of potholes along Sunrise/Greenback, Auburn/Old Auburn, and Van Maren. 3. At the Sept. 14, 2017 (Principal Civil Engineer-lead) Finalize the design and right-of-way and recommend to the City Council for action the award of the construction contract for the Sunrise Boulevard Complete Streets Phase 2A Project (west side of Sunrise - Locher Drive to Sayonara Drive). 4. At the Sept. 14, 2017 (Mgmt. Analyst II - lead) Hold a study session to discuss options and develop a long-term vision plan for the use of new transportation funds (SB 1). 5. At the Sept. 14, 2017 (Principal Civil Engineer-lead) Finalize the design and recommend to the City Council for action the award of the construction contract for the Mariposa Avenue Safe Routes to School Phase 3 (Farmgate to Northridge). E