Budget Workshop #1. Fiscal Year July 18, 2018

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1 Budget Workshop #1 Fiscal Year July 18, 2018

2 Fiscal Year in Review

3 Fiscal Year in Review Commission/Administration Established priorities; managing implementation of them Purchased Selva Preserve for conservation/passive recreation Improved grant writing/administration and results Improved employee appreciation program/activities Building New flood insurance maps adopted Maintained ISO, Flood Insurance CRS ratings Year-to-date construction is $46.M vs. $38.5M, resulting in 10-percent building inspection increase 160 of about 180 new homes are built at Atlantic Beach Country Club Recreation Coordinating new signature annual event, AB Jazz Fest, in September Streamlined nonprofit contribution program to improve accountability Administering Florida Division of Culture Affairs grant for Adele Grage Cultural Center renovations

4 Fiscal Year in Review City Clerk Implemented agenda management software Performed administrative duties for and attended 55 public meetings through mid-july, 2018 Scanned 62,000 pages of documents and shredded cubic feet of records that met retention requirements through mid-july 2018 Finance Administered Irma, Matthew FEMA reimbursement program Implementing progressive, efficient enterprise resource planning software; will save more than $100K annually Human Resources Implemented employee wellness program Added customer service, workplace harassment training for all employees

5 Fiscal Year in Review Information Technology First major Website grade since 2008; now includes mobile app Implemented Alert Atlantic Beach, a new statewide (and free) state-networked emergency notification system Installed next-generation network firewalls to combat virus, malware and attacks Planning/Community Department Hired Shane Corbin, director of planning and community development Planner received AICP certification Adopted/adopting Mayport business overlay, medical marijuana, automotive service station, public rights-of-way, backyard hen and notice requirements ordinances Initiated the Mayport Road visioning project Initiated the parks and marsh master plan Initiated land development regulations update Recertified as a Tree City USA and established an annual Arbor Day celebration Environmental Stewardship Committee began work

6 Fiscal Year in Review Police Major progress toward accreditation Initiated volunteer program, which will donate thousands of hours in donated manpower per year Trained 300 citizens on active-shooter preparation Rewrote all-hazards plan Major computer-aided dispatch upgrade Implemented/enhanced community outreach initiatives, including relationship with Atlantic Beach Elementary School and Rotary Club of Jacksonville-Oceanside Enriched partnerships with JSO and Beaches police departments Public Utilities 66 water service replacements in Seaspray neighborhood Completed installation of WWTP phosphorous treatment facility Performed water meter change-outs Received Marsh Oaks septic-to-sewer grant for FY project Oak Harbor sewer main rehabilitation/lining

7 Fiscal Year in Review Public Works Hurricane Irma recovery (55,000 cubic yards of debris and hundreds of fallen trees) Initiated the stormwater master plan study Building new beach walkover (work will not begin prior to 10/1/18) Rehabilitated Jordan Park with playground equipment, ADAcompliant wood fiber chips and walkway, and fencing Improved Donner Park with wood fiber chips and play rope bridge Added walkway and rope fence to Veterans Park; installing playground equipment and wood fiber chips Added sidewalks on Triton, Cutlass and Sabalo in Royal Palms Installed curb, gutter and pavement on Magnolia, Poinsettia Added 2,400-square-foot storage shed at PW facilities Lifeguard station renovated; built/rebuilt 16 lifeguard chairs Installed 80 beach signs Mitigated stormwater problems by pumping 22 million gallons of water from Aquatic Pond

8 General Fund

9 Reserve Balance Revenue Surplus / (Shortfall) (97,068) Current Budgeted Expenditures 13,824,851 Projected Expenditures 13,373,847 Expenditures Surplus / (Deficit) 451,004 Projected Cash Carry Forward 353,936 Projected Cash Ending Balance FY $ 6,592,468 25% Operating Reserve $ (3,176,334) Excess Reserve Above 25% $ 3,416,134

10 Revenues / Expenditures Overview Budget Budget Diff Taxes 6,142,060 6,633, ,011 Licenses and Permits 910, ,989 5,133 Intergovernmental Revenues 1,970,840 1,946,538 (24,302) Charges for Services 2,351,137 2,359,787 8,650 Fines and Forfeitures 124, ,890 (12,036) Miscellaneous 189, ,383 29,994 Interfund Transfers 1,135,245 1,217,048 81,803 Total General Fund Revenue 12,824,453 13,404, ,253 City Administration 2,936,747 2,972,091 35,344 Community Development 326, ,130 29,415 General Government 845, ,407 (270,297) Public Safety 6,091,856 6,469, ,322 Public Works 1,866,706 1,644,583 (222,123) Parks, Recreation & Beautification 1,404,703 1,371,762 (32,941) Total General Fund Expenditures 13,472,431 13,389,151 (83,280) Surplus / (Deficit) (647,978) 15, ,533

11 CITY OF ATLANTIC BEACH FY 2018 Millage Rates Jacksonville Atlantic Beach Neptune Beach Jax Beach Town of Baldwin

12 CITY OF ATLANTIC BEACH Office of the Property Appraiser FY 2018 Millages Water Management District. 2.57% Duval County 44.86% Atlantic Beach 17.77% School Board 35.69% Florida Inland Navigation 0.18%

13 General Fund Highlights Budget maintains millage rate. Raises calculated at 3% and 6% for sworn police personnel. Implementing employee compensation study. Health care increase budgeted at 10%; final number available in September. Workers comp increase budgeted at 25%. Police increased personnel by two part-time officers. Recreation increased personnel by one part-time employee.

14 General Fund Highlights (cont d) City Hall receptionist position repurposed as a park ranger. Year 1 of land development regulations update. New beach walkover. Purchase of pedestrian safety signage and message board. LEED for Cities certification. Increased emphasis on professional development organization-wide.

15 Department Overviews

16 Department Overviews Governing Body FY budget increased $803 from $47,760 to $48,563 1% CPI increase in Mayor/Commissioner salaries

17 Department Overviews Administration (City Manager, Human Resources, Finance, Legal) FY budget increased $34,541 from $2,888,987 to $2,923,528 Customer service specialist position repurposed to park ranger Professional development increase Legal budget decreased by $80,000

18 Department Overviews Planning & Community Development FY budget increased $50,723 from $402,267 to $452,990 Professional development increase Funded account for condemned property maintenance

19 Department Overviews Public Safety FY budget increased $226,014 from $6,146,304 to $6,372,318 Two new part-time police officers 6% salary increase for sworn personnel Four new vehicles Miscellaneous new equipment Professional development increase

20 Department Overviews Parks & Recreation FY budget decreased $32,941 from $1,404,703 to $1,371,762 Park ranger added Part-time community center employee added Increased professional development

21 Department Overviews Public Works (General Fund) FY budget decreased $222,123 from $1,866,706 to $1,644,583 Miscellaneous new vehicles/equipment Increased professional development

22 Funded Requests PD VIRTUAL SERVER REPLACEMENT $ (35,000) IT REPLACEMENT CAMERAS - SKATE PARK (15,000) IT REPLACE END OF LIFE NETWORK SWITCHES (5,000) IT REPLACE PC ACCESSORIES - CITY HALL AND PD (5,000) HMGP STORM PROTECTION GRANT MATCH (8,500) PURCHASE OF 4 POLICE PATROL VEHICLES (200,000) PD ENCLOSED TRAILER TO REPLACE 2004 UTILITY TRAILER (5,000) PD OPEN UTILITY TRAILER (3,500) MESSAGE BOARD (SPLIT 50% WITH PU) (10,000) 7 LAPTOP COMPUTERS; REPLACE EVERY 5 YEARS (16,000) 7 PORTABLE PRINTERS FOR PATROL CARS (3,000) 6 NEW LIFEGUARD TOWERS (6,600) PW LAWN MOWER (9,000) PW TWO NEW DUAL AXLE TRAILERS (6,500) $ (328,100)

23 Enterprise Funds

24 Building Department

25 Building Department Highlights The Building Department's projected year-end cash balance is 110% of its FY19 operating budget. The Building Department increased personnel by one permit technician (temporary). Equipment purchases of a plotter ($10K) and a drone ($6K) are budgeted.

26 Reserve Balance FY Cash Balance 549,579 Budgeted Revenue 531,587 Projected Revenue 569,214 Revenue Surplus / (Shortfall) 37,627 Current Budgeted Expenditures 570,565 Projected Expenditures 461,954 Expenditures Surplus / (Deficit) 108,611 Projected Cash Carry Forward 107,260 Projected Cash Ending Balance FY ,839 25% Operating Reserve (140,422) Excess Reserve Above 25% 516,418

27 Building Department Projected Beginning Balance $ 656,839 Estimated Revenue 586,113 Estimated Other Expense (618,292) Projected Year End Balance $ 624,660

28 Public Works / Public Utilities Enterprise Funds to be presented Aug. 6

29 Special Revenue Funds

30 Half-Cent Discretionary Sales Tax Fund This fund is restricted to the following capital projects as defined in the Better Jacksonville Plan: Transportation/Drainage; Environment/Quality of life; Targeted Economic Development; Public Facilities Projected Beginning Balance $ 508,209 Estimated Revenue 1,032,072 Estimated Other Expense (200,000) CROSSWALK LIGHTS (25,000) PW FORD F150 WORK TRUCK (25,000) RUSSELL PARK IMPROVEMENTS (80,000) BASKETBALL COURT RESURFACING (22,000) HOWELL PARK BRIDGE REPLACEMENT (50,000) DONNER TENNIS/PICKLEBALL COURT REHAB (120,000) Projected Balance $ 1,018,281

31 Local Option Gas Tax Fund Capital outlay and maintenance for local roads and drainage systems. Projected Beginning Balance $ 15,515 Estimated Revenue 483,288 Estimated Other Expense (235,000) FORD F150 WORK TRUCK (25,000) STREET RESURFACING (225,000) Projected Balance $ 13,803

32 Convention Development Tax Fund The City of Atlantic Beach, through Resolution 91-5, has authorized these funds to be used to acquire and develop municipal parks, lifeguard stations, and/ or athletic fields. Contributions to promote tourism in the beaches communities is also an approved use of these funds. Projected Beginning Balance $ 260,629 Estimated Revenue 138,366 Estimated Other Expense - SELVA PRESERVE (35,000) BEACH WALKOVER (90,000) TOWN CENTER TOURISM ENHANCEMENTS (40,000) LIFEGUARD STATION PHASE 2 (8,000) LIFEGUARD STORAGE FOR JET SKI & ATV (15,000) Projected Balance 210,995

33 Unfunded Department Requests EQUIPMENT FOR SECOND PD DISPATCH STATION $ 30,000 PW 55 LIFT FOR TREE TRIMMING, ETC. 70,000 MISC PARKS SIDING AND FENCING 20,000 PW CARGO VAN FOR BUILDING MAINTENANCE TECH 25,000 PW RUBBER TIRE BACKHOE 70,000 PW FORD F750 DUMP TRUCK 65,000 ADDITIONAL RUSSELL PARK IMPROVEMENTS 76,000 ADDITIONAL HOWELL PARK IMPROVEMENTS 80,000 $ 436,000

34 Mayor/Commissioner Requests

35 Mayor/Commissioner Requests Capital Improvements Adele Grage marquee Bicycle pump track Bike paths Donner Road improvements Gateway signage Howell Park gazebo Jordan Park fence replacement Lightning prediction system

36 Mayor/Commissioner Requests Capital Improvements (cont d) *Mayport Road Complete Streets Panic buttons at Adele Grage, community centers Sidewalks (including Jackson and Ardella roads) Town Center parking lot purchase Russell Park gaps in baseball fencing Seminole Road (north) guardrail extension Aesthetic improvements at lift stations

37 Initiatives Mayor/Commissioner Requests * Branding, beautification, signage Hire a COAB lobbyist Pay-for-performance compensation strategy Recreation programming/partnerships enhancements for youth, seniors Recycling refocus (i.e. reconfiguring our program, repurposing recycling funds for green initiatives, composting)