"CONSENT ITEMS" Cramer, Geisler, King, Monaco, Peilen, and Chair Boivin

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1 REPORTS B METROPOLITAN AIRPORTS COMMISSION PLANNING, DEVELOPMENT AND ENVIRONMENT COMMITTEE REGULAR MEETING Monday,, 10:30 a.m. Room 3048A, Terminal 1-Lindbergh Minneapolis-St. Paul International Airport "CONSENT ITEMS" Call to Order A regular meeting of the Committee, having been duly called, was held Monday,, in Room 3048A, Terminal 1-Lindbergh, Minneapolis-St. Paul International Airport. Chair Cramer called the meeting to order at 11:07 a.m. The following were in attendance: Commissioners: Cramer, Geisler, King, Monaco, Peilen, and Chair Boivin Staff: J. Hamiel, D. Probst, G. Warren, T. Anderson, R. Fuhrmann, S. Busch, B. Rief, C. Leqve, P. Hogan, J. Laurent, M. Kilian, P. Burke, B. Schauer, P. Rasmussen, H. Leide, A. Howell, A. Saeed, A. Kregness, J. Courteau, J. Kedrowski, M. Scovronski, P. Rivet, B. Juffer, L. Klocek, J. Gora, S. Cambridge, P. Anderson, A. Kolesar, L. Sorensen, J. Felger Others: J. Davidman, Delta Air Lines; G. Franzen, Faithful & Gould; D. Fairbanks, D. Cooley, MCE BI A. OPEN FORUM The Open Forum is a portion of the Committee meeting where persons are allowed to address the Committee on subjects which are not a part of the meeting agenda. No public comments were received. BII INTRODUCTIONS A. New Division Hires The following new division employees were introduced to the Committee: Shelly Cambridge, Airport Development Administrative Assistant Jennifer Gora, Airport Development Project Manager Amie Kolesar, Environment Department Administrative Services Coordinator

2 Page 2 BIII REPORTS CF 409 A. Change Management Policy and Project Status Report Gary Warren, Vice President, noted that bids received to date are running approximately 91% of estimates. He noted the highest project bid to date, the C-G Connector Repairs, was 7% over the estimate while the Cargo Storage Building bid came in 32% under the estimate. BIV A. FINAL PAYMENTS MAC CONTRACTS CF 410 The following final payments were submitted for consideration: Public Seating Replacement MAC Contract Number: Contractor: CM Construction Company, Inc. Construction Budget: $430,000 Net Contract: $414, Final Payment: $21, Roof Improvements MAC Contract Number: Contractor: Sheehy Construction Company Construction Budget: $540,000 Net Contract: $537, Final Payment: $61, COMMISSIONER PEILEN MOVED AND COMMISSIONER KING SECONDED TO RECOMMEND TO THE FULL COMMISSION ACCEPTANCE OF THE WORK COVERED BY THE CONTRACTS FOR THE TOTAL CONTRACT AMOUNTS AS INDICATED AND THAT FINAL PAYMENT TO THE CONTRACTORS IN THE AMOUNTS INDICATED BE AUTHORIZED, SUBJECT TO THE CONSENT OF THE CONTRACTORS SURETY COMPANIES. THE MOTION CARRIED BY UNANIMOUS VOTE. BIV B. BIDS RECEIVED MAC CONTRACTS CF Perimeter Gate Security Improvements COMMISSIONER MONACO MOVED AND COMMISSIONER KING SECONDED TO RECOMMEND TO THE FULL COMMISSION ACCEPTANCE OF THE LOWEST RESPONSIBLE BID FROM MORCON CONSTRUCTION CO., INC., IN THE AMOUNT OF $660, FURTHER, AUTHORIZE THE EXECUTIVE DIRECTOR/CEO OR HIS DESIGNEE TO EXECUTE THE NECESSARY DOCUMENTS AND ESTABLISH A PROJECT BUDGET OF $700,000. THE MOTION CARRIED BY UNANIMOUS VOTE.

3 Page Terminal 1-Lindbergh Tram System Upgrades COMMISSIONER MONACO MOVED AND COMMISSIONER KING SECONDED TO RECOMMEND TO THE FULL COMMISSION THAT: 1. KILLMER ELECTRIC CO., INC. BE ALLOWED TO WITHDRAW ITS BID ON THIS PROJECT WITHOUT PENALTY; AND 2. THE FULL COMMISSION ACCEPT THE LOWEST RESPONSIBLE BID FROM PREMIER ELECTRICAL CORPORATION IN THE AMOUNT OF $844,370, AND ESTABLISH A PROJECT BUDGET OF $900,000. FURTHER, THAT THE EXECUTIVE DIRECTOR/CEO OR HIS DESIGNEE BE AUTHORIZED TO EXECUTE THE NECESSARY DOCUMENTS. THE MOTION CARRIED BY UNANIMOUS VOTE Terminal 1-Lindbergh Passenger Boarding Bridge Replacement Phase 2 COMMISSIONER MONACO MOVED AND COMMISSIONER KING SECONDED TO RECOMMEND TO THE FULL COMMISSION ACCEPTANCE OF THE LOWEST RESPONSIBLE BID FROM SHEEHY CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $4,261,320. FURTHER, AUTHORIZE THE EXECUTIVE DIRECTOR/CEO OR HIS DESIGNEE TO EXECUTE THE NECESSARY DOCUMENTS AND ESTABLISH A PROJECT BUDGET OF $4,500,000. THE MOTION CARRIED BY UNANIMOUS VOTE Vertical Circulation Improvements COMMISSIONER MONACO MOVED AND COMMISSIONER KING SECONDED TO RECOMMEND TO THE FULL COMMISSION ACCEPTANCE OF THE LOWEST RESPONSIBLE BID FROM KNUTSON CONSTRUCTION SERVICES, INC., IN THE AMOUNT OF $27,368, FURTHER, AUTHORIZE THE EXECUTIVE DIRECTOR/CEO OR HIS DESIGNEE TO EXECUTE THE NECESSARY DOCUMENTS AND ESTABLISH A PROJECT BUDGET OF $28,800,000. THE MOTION CARRIED BY UNANIMOUS VOTE. BIV C. PURCHASE ORDER APPROVALS CF Public Address System (MACpas) Phase 1 COMMISSIONER PEILEN MOVED AND COMMISSIONER MONACO SECONDED TO RECOMMEND TO THE FULL COMMISSION THAT STAFF BE AUTHORIZED TO ISSUE PURCHASE ORDERS IN THE AMOUNT NOT TO EXCEED $650,000 FOR MACpas EQUIPMENT DESCRIBED IN THE COMMITTEE MEMORANDUM TO ELECTRONIC DESIGN COMPANY, AND THAT THE EXECUTIVE DIRECTOR/CEO OR HIS DESIGNEE BE AUTHORIZED TO EXECUTE THE NECESSARY DOCUMENTS. THE MOTION CARRIED BY UNANIMOUS VOTE.

4 Page 4 2. Terminal 2-Humphrey CBIS Integrations Software COMMISSIONER PEILEN MOVED AND COMMISSIONER MONACO SECONDED TO RECOMMEND TO THE FULL COMMISSION THAT STAFF BE AUTHORIZED TO EXECUTE A CONTRACT WITH PERFICIENT INC. FOR THE PURCHASE OF A ONE YEAR SUBSCRIPTION FOR THE USE OF MULESOFT SOFTWARE AND ASSOCIATED TRAINING NOT TO EXCEED $93,230 AND THAT THE EXECUTIVE DIRECTOR/CEO OR HIS DESIGNEE BE AUTHORIZED TO EXECUTE THE NECESSARY DOCUMENTS. THE MOTION CARRIED BY UNANIMOUS VOTE. 3. Revenue Control System Equipment COMMISSIONER PEILEN MOVED AND COMMISSIONER MONACO SECONDED TO RECOMMEND TO THE FULL COMMISSION THAT SOLE SOURCE PURCHASE ORDERS FOR THE TERMINAL 1 RAMP PARKING MANAGEMENT BUILDING AND REVENUE CONTROL SYSTEM AND THE TERMINAL 1 PARKING RAMP PROJECTS BE EXECUTED WITH HUB PARKING TECHNOLOGY USA, INC. FOR THE NECESSARY PROPRIETARY SOFTWARE AND RELATED EQUIPMENT IN AN AMOUNT NOT TO EXCEED $2,000,000 AS OUTLINED IN THE COMMITTEE MEMORANDUM AND AUTHORIZE THE EXECUTIVE DIRECTOR/CEO, OR DESIGNEE, TO EXECUTE THE NECESSARY DOCUMENTS. THE MOTION CARRIED BY UNANIMOUS VOTE. BV A. PROJECT BUDGET ADJUSTMENT MSP 2015 CHECKPOINT CONSOLIDATION PROJECT CF 413 The MSP 2015 Checkpoint Consolidation project included work to combine Checkpoints 1, 2, 3, and 4 into a new ten-lane North Checkpoint. This is the first phase of the Operational Improvements program that will update and upgrade the Terminal 1-Lindbergh lobby at the ticketing level. In March 2015, the Commission awarded a contract to Sheehy Construction Inc. and established a project budget of $13,000,000 which included a 5.1% contingency of $632, The project is funded with Passenger Facility Charges (PFCs) in accordance with the CIP funding plan. Bridget Rief, Director Airport Development, provided background information on this item and reviewed the various Queue Monitoring System (QMS) components and new media mesh signs that have required modifications and additions to the project as outlined in the Committee Memorandum. Since the original project contingency was used to cover the many smaller cost increases that were encountered, a project budget adjustment of $250,000 (revised total project budget $13,250,000 or 1.9% total project budget increase) is necessary to cover the additional costs for the QMS, the media mesh electrical changes, and to close out the project. There are sufficient funds remaining in the CIP budget for this project to cover this adjustment. Ms. Rief and Paula Rivet, Senior Manager Enterprise Solutions IT Department, responded to questions regarding whether the cameras and monitor will be able to post wait times, if the monitoring will be automatic and the wait times posted accurately. It was noted that this will be

5 Page 5 an IT managed system. Ms. Rivet stated that the intent is for the system to post and update wait times automatically and that Public Affairs and Facilities will be able to manually update the media mesh if necessary. It was also noted that the wait times will be shown as a range. Commissioner King stated that he would prefer that the software post the wait times. Commissioner Geisler expressed frustration with the wait time issue stating that a major component of this project was the wait time and those details should have been worked out. Commissioner Peilen stated that she was surprised that the wait times weren t there since that was clearly outlined in the bid documents. Ms. Rief responded that there was a difference in time related to working out the Queue Management System versus keeping the project on its original schedule. Opening of the checkpoints has helped staff to better understand how they are going to be operated and that several cameras and blue tooth sensors need to be added to the original plan to ensure that the queue lines are adequately monitored, especially when lines extend outside of the actual checkpoint queue space. In response to a question, Ms. Rief indicated that there are a number of things that can be done with the checkpoints moving forward. She noted the South Checkpoint, in cooperation with Delta, will provide additional queue space and breakaway stanchions may be used by exit only door 6 to run queues through that space and still meet exiting requirements. Ms. Rief stated the Capital Improvement Program currently funds only one additional checkpoint with the location to be determined. Future modifications to the south end of the building will provide the potential for relocation of the current exit which will provide some opportunity to look at the South Checkpoint. The Long Term Comprehensive Plan currently shows an expansion of the South Checkpoint from six lanes to ten. There has also been talk of a possible checkpoint on the mezzanine level. Gary Warren, Vice President, stated that staff is very focused on communicating reliable information to passengers on what they can expect when they arrive at the airport. He noted other things such as TSA staffing levels and sudden lane closures that impact wait times. Staff will continue to look for opportunities to provide the most reliable information to our customers. Commissioner King stated that the media mesh provides opportunities to communicate and it can show lane numbers in green and red to indicate if they are open or closed. He also commented on blank construction walls and requested that information regarding the project appear on the walls as soon as they go up. Roy Fuhrmann, Vice President Management and Operations, responded to a question from Commissioner Peilen regarding whether there will be any additional security requirements for the outside of security areas as a result of the Brussels incident. He noted that expediting passengers through security is the best way to reduce the risk. Chair Boivin stated that he has asked Executive Director/CEO Jeff Hamiel to survey other airports that use private security contractors and present that information at the May Commission Meeting.

6 Page 6 COMMISSIONER KING MOVED AND COMMISSIONER MONACO SECONDED TO RECOMMEND TO THE FULL COMMISSION THAT THE PROJECT BUDGET FOR THE MSP 2015 CHECKPOINT CONSOLIDATION PROJECT BE INCREASED TO $13,250,000 AS OUTLINED IN THE COMMITTEE MEMORNADUM AND AUTHORIZE THE EXECUTIVE DIRECTOR/CEO OR HIS DESIGNEE TO EXECUTE THE NECESSARY DOCUMENTS. THE MOTION CARRIED BY UNANIMOUS VOTE. BVI A. MSP ELECTRICAL INFRASTRUCTURE AND EMERGENCY POWER PROGRAMS UPDATE CF 414 Bridget Rief, Director Airport Development, provided an update on the Electrical Infrastructure and the Emergency Power Upgrades programs that have been ongoing at MSP since Ms. Rief stated that the Xcel Energy system delivers 99.9% redundancy to both terminals via two substations. From the utility substations, feeders serve the main switchgear rooms, the Energy Management Center, Concourse G and ground power substations with primary and cross connection feeders. Unit substations throughout the airport are served via cross connections and electrical distribution rooms. Each level of the backbone carries redundancy. She also noted that monthly meetings are held with Xcel representatives to review projects and planned service disruptions. Ms. Rief reviewed the following electrical infrastructure for Terminal 1-Lindbergh: 6 primary switchgear rooms 28 secondary switchgear rooms 42 power substations 9 ground power substations More than 1300 primary distribution panels Ms. Rief noted the key components focus on increasing reliability, reducing the potential for outages, updating equipment, addressing code and safety issues and to plan for future needs. She noted that a maintenance program has also been implemented. In response to questions, Gary Warren, Vice President Planning, Development and Environment, noted that the FAA Control Tower has three primary feeds that are independent from the MAC system as well as full generator backup and the FAA is responsible for maintaining its own secondary systems. He also stated that the work done since the power outage in 2007 has isolated the system and has provided redundancies such that the outage that resulted should not happen again. Mr. Warren stated the level of confidence in the facility has been raised considerably with the efforts over the past ten years. He also noted that Concourse G will be added to the mix. Ms. Rief provided details of the 2007 power outage and reviewed what has been done to ensure it does not happen again. She also responded to questions regarding the Data Center.

7 Page 7 Ms. Rief reviewed the Emergency Power Upgrades Program noting the program focus is life safety and egress lighting and signage to safely evacuate passengers. Projects include replacing switches, upgrading equipment and segregating downstream areas into controlled zones. The key goal of the program is to systematically replace open transition transfer switches with closed transition type which will allow for maintenance activities and component/system testing without service disruptions. Ms. Rief stated the Emergency Power Upgrades Program is approximately 25% complete at Terminal 1-Lindbergh. Dennis Probst, Executive Vice President, stated that in addition to life safety systems, other areas that are deemed critical such as the parking ramp exit system and electrical controls on toilets have been added to the emergency power system. Commissioner King thanked staff for the update. BVI B. MSP REIMAGINED CF 415 Melissa Scovronski, Manager Public Affairs and Marketing, provided an overview of the MSP Reimagined marketing campaign/website for the major Terminal 1-Lindbergh improvements. She stated that MSP Reimagined is a multi-channel communications campaign that provides a thematic platform for us to highlight and share information with our passengers and community members about the significant, public-facing construction projects occurring at MSP over the next five years. Ms. Scovronski reviewed what has been accomplished thus far stating that Public Affairs and Marketing has worked closely with Commercial Management and Airline Affairs, Airport Development and Operations to establish internal information exchange processes. A microsite (reimaginemsp.com) has been created, construction wall signs have been designed and have begun to be installed, and Public Affairs and Marketing has started to promote the campaign/website. Ms. Scovronski demonstrated how the website works and stated that news, Fly Magazine, social media (Facebook, Instagram, YouTube), public information displays and internal web portals will also be used in the campaign. Public Affairs and Marketing will continue to collaborate with colleagues, vendors and partners and explore additional opportunities to share our stories. Commissioner Peilen requested that in addition to social media, press releases and op-ed pieces be used in the campaign. Ms. Scovronski addressed the issue of blank construction walls; Commissioner King suggested that something be on the walls until the renderings become available. Chair Boivin suggested that the website have a customer ideas button. Commissioner Geisler suggested that this could be an opportunity for better communication and coordination between the operating units and construction units. Bridget Rief, Director Airport Development, gave a presentation on Phase 1 of the Vertical Circulation Project which is scheduled to begin construction this summer. Ms. Rief reviewed the project locations which include Ground Transportation East Side, Ground Transportation Tram Level, Arrivals Level Bag Claim, Departures Level Ticket Lobby, and the Mezzanine Level.

8 Page 8 The improvements include skyway modifications, removal of end-of-life escalators and elevators, exterior building face improvements, new elevators, escalators and stairs, and east side connector skyway construction. Ms. Rief reviewed the project phasing and customer communication/wayfinding plans. Commissioners commented on the importance of communicating to the public the major disruptions that will be taking place. Ms. Rief responded to questions regarding whether Traveler Assistance volunteers will assist with directing people and whether anything can be done, without spending more money, to shorten the timeline. Commissioner King noted the importance of moving people through the terminal and that the need to reduce the pinch points before they happen. BVI C. ANNOUNCEMENTS CF 416 Chair Cramer noted the 2 nd Quarter Public Input Meeting and Quarterly Runway Use System (RUS) Summary Reports were handed out to the Committee. Chad Leqve, Director Environment, provided a brief update on the April 27, 2016, Public Input Meeting noting approximately 30 residents were in attendance. The meeting was adjourned at 12:47 p.m.