RENO-TAHOE AIRPORT AUTHORITY BRIEF OF MINUTES MEETING OF THE BOARD OF TRUSTEES June 10, :15 a.m. Mary Simmons, Vice Chair/Treasurer

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1 RENO-TAHOE AIRPORT AUTHORITY BRIEF OF MINUTES MEETING OF THE BOARD OF TRUSTEES June 10, :15 a.m. MEMBERS PRESENT Joseph W. Mayer, Chair Mary Simmons, Vice Chair/Treasurer Randi Thompson, Secretary Lynn Atcheson Bill Eck Jerry Hall Brooks Mancini Rick Murdock John Wagnon ALSO PRESENT Krys T. Bart, A.A.E. President/CEO Marily, Mora, A.A.E. Executive Vice President/COO Ann Morgan General Counsel Theresa Finley, CMC Clerk of the Board The Board of Trustees met in the Board Room, Airport Authority Administrative Offices, Reno- Tahoe International Airport, Reno, Nevada. Chair Joe Mayer called the meeting to order. The Pledge of Allegiance was recited. Roll was called. PRESENTATIONS AND AWARDS Manager Recognition by Board of Trustees: Chairman Mayer recognized Marty Mueller, Director of Technology and Information Services, and his staff for their hard work and dedication to the RTAA. He also recognized Lynn Atcheson for her two-terms of service as the RTAA liaison on the Reno-Sparks Convention and Visitors Authority (RSCVA) Board. Chairman Mayer presented Cindy Chase with a plaque of recognition for being selected as the RTAA s Nevada Women s Fund Woman of Achievement. Trustee Hall recognized Heidi Jared, Public Affairs Coordinator, for leading a very special arrival welcome and departure send-off for the International President of the Rotary Club who was traveling through the airport. Employee and Tenant Recognition Chairman Mayer and CEO Krys Bart presented Don Brooks, retiring Air Traffic Control Chief, with a gift for his years of service at RNO. Susan Clark, Federal Security Director (FSD) for the TSA, presented Mr. Brooks with a TSA commemorative coin and certificate in recognition of the event. Federal Security Director Susan Clark presented David Pittman, Director of Facilities and Maintenance, with a TSA commemorative coin for his customer service and assistance during the ABC project. This award is voted on by TSA employees. 06/10/10 Page 1

2 Introduction of New, Promoted and Retired Employees Marily Mora, Executive Vice President/COO, introduced Keith Kallman who was hired as an Operations Supervisor and Mark Cameron who was promoted from Manager of Airport Noise to Manager of Landside Operations. Tenant Communication Kathy Persons, Manager of the Paradies Shops, gave a brief presentation on a new program entitled Thanks Again. This allows passengers the opportunity to earn additional frequent flyer miles with purchases made in Paradies Shops around the country. ELECTION OF OFFICERS Chairman Mayer stated pursuant to Nevada Statute, Chairman of the Board rotates to a Washoe County appointee. Those eligible are Mary Simmons and Randi Thompson. Chairman Mayer then requested nominations for Chairman. On motion made by Trustee Mancini, second by Trustee Simmons, which motion duly carried by unanimous vote, the Board approved the election of Trustee Randi Thompson as the Chair of the Board for Fiscal Year Trustee Atcheson inquired how Trustee Thompson, who is running for public office, would resolve any potential conflicts she may have serving as the Chairman of the RTAA Board while a candidate for public office. Trustee Thompson stated that should a situation arise, RTAA legal counsel advice and direction would be requested. The following officers were unanimously elected: Vice Chair: John Wagnon Secretary: Brooks Mancini Treasurer: Mary Simmons PUBLIC COMMENT Tom Hegge, President of the Reno-Tahoe Aviation Association, spoke regarding general aviation issues. Mr. Hegge stated that a letter had been sent to the RTIA regarding several issues the hangar leases at RNO. Mr. Hegge advised the Board that if they committed to building hangars at RNO, the Aviation Association will assist the Airport Authority in leasing the hangars. Mr. Hegge had the Clerk distribute a price comparison sheet from Boise for hangar rents indicating that the rents were below those of RNO. Also, he expressed concern about not having access to the RTAA lease agreement. Mr. Hegge indicated he would be on vacation from June 25 through July 5 and it was his opinion that when he got back, he may not know where to park, if his vehicle would be locked in a hangar or if he would be able to exit the field. He stated this is the type of information his members would like to have. APPROVAL OF MINUTES On motion by Trustee Atcheson, second by Trustee Simmons, which motion duly carried by unanimous vote, the Board approved the minutes of the Board Meeting of May 20, APPROVAL OF AGENDA Chairman Mayer made a correction on Item X. D. indicating that the agreement referred to in that item is actually an extension to the agreement, not an amendment. The item will be discussed in more detail at that point on the agenda. On motion by Trustee 06/10/10 Page 2

3 Mancini, second by Trustee Eck, which motion duly carried by unanimous vote, the Board approved the Agenda as revised. CONSENT ITEMS FOR BOARD ACTION #10(06)-28 AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR DESIGN WORK AND PAVEMENT INSPECTIONS FOR THE 2010 AIRFIELD AND LANDSIDE PAVEMENT MANAGEMENT SYSTEM PROGRAM PROJECT AT RENO-TAHOE INTERNATIONAL AIRPORT AND RENO-STEAD AIRPORT WITH STANTEC CONSULTING SERVICES, INC. IN THE AMOUNT OF $184,000 10(06)-28 as follows: Approved the professional services agreement for the design work and pavement inspections for the airfield and landside pavement management program project at Reno-Tahoe International Airport and Reno-Stead Airport with Stantec Consulting Services, Inc. for $184,000 and authorized the President/CEO or her designee to sign. #10(06)-29 AUTHORIZATION FOR THE PRESIDENT/CEO TO AWARD A CONTRACT FOR PHASE 18 OF THE SOUND INSULATION PROGRAM GROUP 18.4 FOR 176 RESIDENTIAL APARTMENT UNITS LOCATED IN A SPARKS NEIGHBORHOOD NORTH OF THE AIRPORT WITH BISON CONSTRUCTION CO. IN THE AMOUNT OF $679,000 Trustee Mancini disclosed that his former company did business with Bison Construction but not related to this project and would therefore be voting on this item. 10(06)-29 as follows: Approved the award of contract for sound insulation for phase 18 of the sound insulation program group 18.4 for 176 residential apartment units located in a Sparks neighborhood north of the airport with Bison Construction Co. in the amount of $679,000 and authorized the President/CEO or her designee to sign. #10(06)-30 AUTHORIZATION FOR THE PRESIDENT/CEO TO AWARD A CONTRACT FOR PHASE 19 OF THE SOUND INSULATION PROGRAM GROUP 19.3 FOR 128 RESIDENTIAL APARTMENT UNITS LOCATED IN A SPARKS NEIGHBORHOOD NORTH OF THE AIRPORT WITH ALPINE ENERGY, INC. IN THE AMOUNT OF $524,161 06/10/10 Page 3

4 10(06)-30 as follows: Approved the award of contract for sound insulation for phase 19 of the sound insulation program group 19.3 for 128 residential apartment units located in a Sparks neighborhood north of the airport with Alpine Energy, Inc. in the amount of $524,161 and authorized the President/CEO or her designee to sign. #10(06)-31 AUTHORIZATION FOR THE PRESIDENT/CEO TO AWARD A CONTRACT FOR PHASE 20 OF THE SOUND INSULATION PROGRAM GROUP 20.1 FOR 190 RESIDENTIAL APARTMENT UNITS LOCATED IN A SPARKS NEIGHBORHOOD NORTH OF THE AIRPORT WITH G & G SPECIALTY CONTRACTORS, INC. IN THE AMOUNT OF $787,597 10(06)-31 as follows: Approved the award of contract for sound insulation for phase 20 of the sound insulation program group 20.1 for 190 residential apartment units located in a Sparks neighborhood north of the airport with G & G Specialty Contractors, Inc. in the amount of $787,597 and authorized the President/CEO or her designee to sign. #10(06)-32 MODIFICATION NO. 2- MODIFICATION TO THE SCOPE AND FEE FOR THE PROFESSIONAL SERVICES AGREEMENT FOR ACOUSTICAL DESIGN SERVICES FOR PHASE 19 OF THE SOUND INSULATION PROGRAM WITH BROWN-BUNTIN ASSOCIATES, INC. IN THE AMOUNT OF $75,598 FOR A TOTAL FEE OF $249,401 10(06)-32 as follows: Approved Amendment No. 2 for modification to the scope and fee for professional services agreement for acoustical design services for phase 19 of the sound insulation program with Brown-Buntin Associates, Inc. in the amount of $75,598 and authorized the President/CEO or her designee to sign. #10(06)-33 AUTHORIZATION FOR THE PRESIDENT/CEO TO EXECUTE AN EXTENSION OF THE BROKER OF RECORD AGREEMENT WITH WELLS FARGO INSURANCE SERVICES USA, INC. FOR FY /10/10 Page 4

5 Trustee Atcheson disclosed that she has a relative working for Wells Fargo but in an unrelated capacity and would therefore be voting on this item. Trustee Mancini disclosed that his company does business with Wells Fargo but not related to this item and would therefore be voting. On motion by Trustee Atcheson, second by Trustee Wagnon, which motion duly carried by unanimous vote, the Board approved Agenda Item 10(06)- 33 as follows: Authorized staff to execute a one year extension of the Broker of Record agreement for FY with Wells Fargo Insurance Services USA, Inc. and authorized the President/CEO to sign. #10(06)-34 APPROVAL OF A WORKER S COMPENSATION INSURANCE PROGRAM FOR FY WITH CHARTIS AEROSPACE IN THE AMOUNT OF $331,639 10(06)-34 as follows: Approved the Worker s Compensation insurance contract with Chartis Aerospace for FY and authorized the President/CEO to bind coverage. ITEMS FOR BOARD INFORMATION, DISCUSSION AND POSSIBLE ACTION #10(06)-35 AUTHORIZATION FOR THE PRESIDENT/CEO TO CHANGE THE POINT OF DIVERSION, MANNER OF USE AND PLACE OF USE OF THE FORMER BROOKSIDE GOLF COURSE GROUNDWATER RIGHTS TO THE TRUCKEE MEADOWS WATER AUTHORITY SERVICE AREA FOR FUTURE WATER SERVICE NEEDS OF THE RENO-TAHOE AIRPORT AUTHORITY On motion by Trustee Wagnon, second by Trustee Atcheson, which 10(06)-35 as follows: Authorized the President/CEO to change the point of diversion, manner of use and place of use of the former Brookside Golf Course groundwater rights to the Truckee Meadows Water Authority (TMWA) service area for future water service needs of the RTAA and authorized the President/CEO or her designee to sign. #10(06)-36 RESOLUTION NO. 502: A RESOLUTION AUTHORIZING THE PRESIDENT/CEO TO APPROVE RENO-TAHOE AIRPORT AUTHORITY AGREEMENTS FOR CURRENT TENANTS TRANSITIONING INTO AIRPORT OWNED HANGARS AND ESTABLISH A POLICY FOR FUTURE HANGAR LEASES WHERE 06/10/10 Page 5

6 THE REVENUE AMOUNT OVER THE HANGAR LEASE TERM, INCLUDING ANY EXTENSION YEAR, IS $100,000 OR LESS On motion by Trustee Eck, second by Trustee Wagnon, which motion duly carried by unanimous vote, the Board approved Agenda Item 10(06)- 36 as follows: #10(06)-37 RESOLUTION NO. 501: A RESOLUTION AMENDING RESOLUTION NO. 499, A MASTER FEE RESOLUTION SETTING FORTH AIRPORT RATES AND CHARGES FOR FY PURSUANT TO ADOPTED FY ANNUAL BUDGET On motion by Trustee Wagnon, second by Trustee Simmons, which 10(06)-37 as follows: Approved Resolution No. 501: A Master Fee Resolution setting forth airport rates and charges for FY pursuant to adopted FY annual budget. #10(06)-38 APPROVAL OF FIRST AMENDMENT TO AGREEMENT WITH JONES VARGAS FOR LEGAL SERVICES FOR FY & FY Chairman Mayer restated the correction to the title of this item. Additionally, it was reiterated that Jones Vargas waived the contractual agreed upon increase of 4% last year due to economic conditions and would not be requesting that waived increase this year. The Chairman requested a motion to approve the Jones Vargas contract extension to include a 4% increase for this year and a 4% increase for next year, not the 8% that was discussed at Caucus. On motion by Trustee Simmons, second by Trustee Wagnon, which motion duly carried by unanimous vote, the Board approved the amended Agenda Item 10(06)-38 as follows: Approved a 4% increase for FY ($4,542 weekly) and a 4% increase for FY ($4,724 weekly), foregoing the 4% that was in the agreement before the request for an extension. #10(06)-39 ADOPTION OF RENO-TAHOE AIRPORT AUTHORITY FISCAL YEAR (FY) LIABILITY AND PROPERTY INSURANCE PROGRAM AND APPROVAL OF PREMIUMS Trustee Mancini stated that his company does business with Wells Fargo but not related to this item and would be voting. 06/10/10 Page 6

7 On motion by Trustee, second by Trustee, which motion duly carried by unanimous vote, the Board approved Agenda Item 10(06)-39 as follows: Approved the FY insurance program and authorized staff to bind the coverages and pay the premiums. ITEMS FOR BOARD INFORMATION AND DISCUSSION Presentations None President/CEO s Report Krys Bart, President/CEO, stated that the President/CEO s Report had been distributed and asked for questions. There were none. Ms. Bart stated she would be forwarded an article regarding the AIT deployment effort that appeared in the Wall Street Journal. Ms. Bart congratulated the new Board of Trustees officers. General Board Comments Chairman Mayer stated that he had received a request from a Trustee to hold a Board Workshop on RTAA water rights. Ann Morgan, general counsel, stated that in regards to tenant hangar leases, the format is being reviewed to make it user friendly and efficient. She expressed understanding over tenant concerns regarding leases but assured them that legal counsel is working as quickly as possible and individual meetings will be set up with each tenant to review the documents. PUBLIC COMMENT None ADJOURNMENT There being no further business, the meeting was adjourned at 9:07 a.m. ATTEST: Chairman Joseph W. Mayer Secretary, Randi Thompson 06/10/10 Page 7