MISSOULA COUNTY AIRPORT AUTHORITY Regular Board Meeting December 20, :30 pm, Airport Conference Room

Transcription

1 MISSOULA COUNTY AIRPORT AUTHORITY Regular Board Meeting December 20, :30 pm, Airport Conference Room THOSE PRESENT: STAFF: OTHERS: Chair Shane Stack Vice Chair Jeff Roth Secretary/Treasurer Matt Doucette Commissioner Dori Brownlow Commissioner Adriane Beck Alternate Commissioner Pat Boyle Alternate Commissioner Winton Kemmis Honorary Commissioner Jack Meyer Director Cris Jensen Deputy Director Brian Ellestad Administrative Manager Lynn Fagan Finance Manager Teri Norcross Accounting Clerk Rita Harris-Powers Manager of Projects Tim Damrow Business Development Manager Dan Neuman Chief of Public Safety Bob Otte Airfield Operations Manager Nate Cole Administrative Assistant Kaitie Derosier Administrative Assistant Katie Coleman-Assad Advertising Manager Amanda Jacobson Shaun Shea, Morrison-Maierle Josh Johnston, Minuteman Aviation Martin Kidston, Missoula Current/Montana Today Steve Conway, Martel Construction Scott Osteen, A&E Architects Todd Donahue, Homestead Helicopters Chair Shane Stack called the meeting to order and advised everyone that the meeting was being recorded. Motion: Commissioner Adriane Beck moved to seat Alternate Commissioner Winton Kemmis. Second: Vice Chair Jeff Roth AGENDA Motion: Commissioner Dori Brownlow moved to approve the agenda as presented. 1

2 PUBLIC COMMENT PERIOD: None. MINUTES Motion: Vice Chair Jeff Roth moved to approve the minutes of the Regular Board meeting dated November 27, 2018 as presented. CLAIMS FOR PAYMENT Finance Manager Teri Norcross began by stating that she has provided paper copies of the revised Claims for Payment, explaining that there were a number of capital project checks created in the last few days since the Board Packet was distributed. She then offered to answer any questions from the Board; there were none. Motion: Commissioner Dori Brownlow moved to approve the Claims for Payment as presented. Second: Secretary/Treasurer Matt Doucette FINANCIAL REPORT Finance Manager Teri Norcross began by noting that while accounts receivable numbers have been running high, payments from customers have been increasing since following up with them. She went on to explain that increased passenger numbers brought increased concessions revenue numbers as well. She stated that concessions revenue from the gift shop is up 17% over last year, parking lot concessions are up 10.5%, and rental car concessions revenue is up 4% over last year. Teri then explained that staff is currently working with the Bank of Montana and First Security Bank to negotiate better interest rates on airport investment funds. Teri stated that staff and Board members met with Springsted, MCAA s new municipal financial advisor, regarding new terminal project funding. Chair Shane Stack explained that during the meeting, he raised concerns over long term interest rate volatility, but he added that Springsted seems to have a handle on the issue. Teri added that Springsted has a lot of experience working with airports and state entities. She then offered to answer any questions from the Board; there were none. Motion: Commissioner Adriane Beck moved to approve the financial report as presented. 2

3 Chair Shane Stack then noted that an additional Alternate Commissioner should be seated so that both empty seats can be filled. Motion: Secretary/Treasurer Matt Doucette moved to seat Alternate Commissioner Pat Boyle. Second: Commissioner Adriane Beck DIRECTOR S REPORT Director Cris Jensen began by introducing Kaitie Derosier and Katie Coleman-Assad, MCAA s new Administrative Assistants. Cris then mentioned that the new tractor and public safety vehicle that the Board approved for purchase were on airport if any interested parties would like to see them. He then stated that Manager of Projects Tim Damrow would be leading a new terminal construction tour immediately after the Board meeting. Cris added that staff from Glacier Park International Airport in Kalispell will be visiting as they are looking to start a new terminal project of their own. He also mentioned that MCAA s salary survey is currently under way. Deputy Director Brian Ellestad stated that MCAA is showing record numbers for air service for the year. He added that Delta has added more seats for service to Salt Lake City and Saturdayonly service to Los Angeles this summer. Honorary Commissioner Jack Meyer stated that American Airlines has service to Los Angeles out of Kalispell, and he asked if they have approached MCAA about running the same service out of Missoula. Brian stated that American Airlines has not yet reached out to MCAA. Manager of Projects Tim Damrow then delivered a brief terminal construction project update. He stated that the new Transportation Security Administration (TSA) security checkpoint is in use, as well as the new lower level Gate 7, Jedediah s pre-security bar and serving area, and upgraded public WiFi. Tim went on to explain that upcoming changes will include Vehicle Gate 1 relocation and airline ticket counter relocations to prepare for demolition of the old TSA security checkpoint. He also stated that a virtual reality tour of the new terminal design will be held on Tuesday, January 29, 2019 from 9:00am 1:00pm. Cris then emphasized that TSA s contractors and consultants, along with MCAA s Manager of Projects Tim Damrow, did a fantastic job during the TSA relocation project. LEGAL REPORT Administrative Manager Lynn Fagan began by explaining that the City of Missoula s annexation of the airport was approved on December 10, 2018 and it will go into effect on December 26, She then stated that after nine years of having no litigation, MCAA recently received a summons for a slip and fall case. She added that Pat Sullivan from Poore, Roth, and Robinson in Butte will be defending the case. 3

4 Lynn stated that after addressing more complaints regarding a lack of pre-security food than staff had expected, both Liquid Planet and Jedediah s submitted proposals for pre-security food in the terminal. Jedediah s proposal was chosen by the selection committee, and they have since opened a small bar area where food can be purchased pre-security. She then offered to answer any questions from the Board; there were none. COMMITTEE UPDATES Executive Committee: Met November 27, 2018 to discuss the Board agenda. Finance Committee: No Activity Business Development: No Activity Contract & Lease Committee: No Activity Facility & Operations Committee: No Activity Marketing Committee: No Activity General Aviation Committee: Met November 27, 2018 to discuss Task Order No. B. Legislative Committee: No Activity UNFINISHED BUSINESS: Task Order No. B with Morrison-Maierle for Planning and Utility Design for West GA Hangar Lots Director Cris Jensen began by explaining that general aviation (GA) is beginning to boom on the airport, and staff would like to devise a plan to manage development of the West GA area. He stated that Task Orders with a letter designation instead of a number are to signify a Task Order for planning. Task Order No. B will allow Morrison-Maierle to develop that detailed plan. Cris stated that while it is not a budgeted item, it is Airport Improvement Program (AIP) eligible and reimbursable under the program. Shaun Shea of Morrison-Maierle stated that the cost for Task Order No. B includes design for utility infrastructure in the West GA area. Chair Shane Stack asked what level of public involvement there will be in the process of developing this plan, and Mr. Shea explained that hours for air traffic consultations and GA community engagement have been added to the Task Order. Vice Chair Jeff Roth asked if new development will mean line of sight issues for the control tower, and Cris responded that line of sight is no longer an issue since the tower was relocated. Alternate Commissioner Winton Kemmis asked what approximate number of GA hangar sites will be needed, and Business Development Manager Dan Neuman responded that approximately forty hangars will be considered for the West GA area. Shane asked if those forty will all be located near the current United States Forest Service (USFS) Hangar, and Dan confirmed that is correct. Shane then asked if there will be more potential for additional hangars near the control tower, and Cris confirmed that is correct, adding that those plans will happen in the future when power, water, and sewer have been installed in that area. Winton then asked if GA development in Missoula is comparable with that of Billings, and Cris confirmed that GA development in Missoula is comparable with that of the rest of this region. Motion: Vice Chair Jeff Roth moved to approve Task Order No. B with Morrison-Maierle in the amount of $67, Second: Commissioner Dori Brownlow 4

5 Vote: Motion passed unanimously NEW BUSINESS Purchase of New Toshiba Copy Machine from Kelley Imaging Systems Administrative Manager Lynn Fagan explained that this machine will actually be leased to purchase at the end of the five-year term of the agreement. She stated that this machine will be a National Association of State Procurement Officials (NASPO) purchase, so the payments will be lower than the payments for the current machine. Commissioner Adriane Beck asked how old the current machine is, and Director Cris Jensen responded that the current machine is approximately ten years old. Adriane asked if the new agreement will include maintenance, and Lynn confirmed that is correct, adding that toner will also be included in the price. Motion: Alternate Commissioner Winton Kemmis moved to approve the lease of new Toshiba Copy Machine from Kelley Imaging Systems for $ per month as presented. Second: Alternate Commissioner Pat Boyle Task Order No. C with Morrison-Maierle for Planning for Terminal Parking Lot Alternative Layouts Director Cris Jensen began by explaining that Task Orders with a letter designation instead of a number are to signify a Task Order for planning. He explained that planning for the parking lot will incorporate the ongoing construction and design of the Terminal Access Road and the future terminal building, as well as evaluate alternative parking methodologies and configurations, rate structures, a new exit plaza, and traffic patterns for vehicles and pedestrians, and estimate preliminary construction costs. Planning services will begin in early 2019 and will be complete by spring. He then stated the airport parking lot is a revenue generating space that is thus not eligible for AIP funding, so this Task Order will be an unbudgeted line item that will come out of the $150,000 contingency fund. Motion: Secretary/Treasurer Matt Doucette moved to approve Task Order C with Morrison-Maierle in the amount of $30, Second: Vice Chair Jeff Roth. Contract with Aviation Management Consulting Group, Inc. to review and update Primary Guiding Documents Director Cris Jensen explained that given all of the recent and ongoing activity on the airport, staff has decided that new Primary Guiding Documents (PGDs) should be developed since they have not been updated in ten years. He added that staff handled the last update to the PGDs 5

6 and that it was a year-long process that staff does not currently have the time to replicate. This contract will also be an unbudgeted line item that will come out of the $150,000 contingency fund. Motion: Commissioner Dori Brownlow moved to approve the contract with Aviation Management Consulting Group, Inc. in an amount not to exceed $24,500 as presented. Revise Bank Account Signors for 2019 Finance Manager Teri Norcross explained that MCAA has checking accounts with First Interstate Bank and US Bank, adding that authorized signers on MCAA checking accounts are changed with the annual changing of the Board officers. The proposed signers will include Jeff Roth as Board Chair, Adriane Beck as Board Secretary/Treasurer, Director Cris Jensen, Deputy Director Brian Ellestad, Administrative Manager Lynn Fagan, and Finance Manager Teri Norcross. Motion: Alternate Commissioner Winton Kemmis moved to approve the above list of signers for Authority checking accounts with US Bank and First Interstate Bank for the 2019 calendar year. Second: Secretary/Treasurer Matt Doucette Honorary Commissioner Jack Meyer asked how difficult it would be to augment the budget. Finance Manager Teri Norcross explained that after a review of the bottom line toward the end of the fiscal year, it will be decided if budget augmentation would be necessary. Vice Chair Jeff Roth stated that, regarding the contingency fund, a detailed discussion took place during the Executive Committee Meeting as to why the spending is acceptable. Alternate Commissioner Winton Kemmis asked if the budget would be augmented if staff members were to ask for more than is available in the contingency fund, and Teri confirmed that is correct. She added that depending on the rest of the year, staff and the Board may choose to augment the budget prior to the end of the fiscal year. INFORMATION/DISCUSSION ITEMS The January Board Meeting will be held in the Airport Conference Room on Tuesday, January 29, 2019 at 1:30pm. There being no further business the meeting was adjourned. 6