City of Revelstoke Special Committee of the Whole Meeting AGENDA January 25, Commencing at 2:00 PM Council Chambers. Page 1 CALL TO ORDER

Transcription

1 City of Revelstoke Special Committee of the Whole Meeting AGENDA January 25, Commencing at 2:00 PM Council Chambers Page 1 CALL TO ORDER a. Mayor McKee called the meeting to order at 2:00 pm 2 ADOPTION OF AGENDA 3 ADOPTION OF MINUTES 3-7 a. Special Committee of the Whole Budget Minutes - January 18, BUSINESS ARISING FROM THE MINUTES a. Special Committee of the Whole Budget Minutes - January 18, ANNOUNCEMENTS FROM THE MAYOR 6 DELEGATIONS & PRESENTATIONS - Nil 7 BYLAWS - Nil 8 UNFINISHED BUSINESS - Nil 9 STAFF REPORTS 9-68 a. Department Capital Spending Packages - presentations Parks, Recreation and Culture Water Utility Big Eddy Water Utility Sewer Utility Vehicle and Equipment The Committee may consider recommendations to Council. b. Non-core Operating Spending Packages - presentations Administration Community Economic Development RCMP Development Services Engineering Page 1 of 71

2 Page Parks, Recreation and Culture Fiscal Services The Committee may consider recommendations to Council. c. Long-term Reserve and Surplus Projections d. Debt e. Comparisons f. Next Steps 10 DEPARTMENTAL UPDATES - Nil 11 CORRESPONDENCE a. Columbia Valley Skateboard Association Letter RE RCFC Legacy Fund Request - January 14, b. Revelstoke Cycling Association Funding Request - January 18, COMMUNICATIONS - Nil 13 IN CAMERA - Nil 14 CONSIDERATION - Business items to report from In Camera 15 TERMINATION OF MEETING Page 2 of 71

3 AGENDA ITEM #3a. CITY OF REVELSTOKE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING HELD ON THURSDAY, JANUARY 18, 2018 IN COUNCIL CHAMBERS COMMENCING AT 2:00 PM Councillors: Staff: PRESENT ABSENT: Mayor M. McKee C. Brothers, S. Duke, L. Nixon, A. Orlando & G. Sulz Councillor T. English A. Chabot, Chief Administrative Officer C. Floyd, Administrative Assistant T. LeRose, Manager of Legislative Services T. McCabe, Director of Finance G. Wilson*, Systems Analyst/Programmer, IT M. Thomas, Director of Engineering & Public Works N. Whitehead, Director of Development Services D. Komonoski, Operations Manager L. Donato, Director of Parks, Recreation & Culture N. Fricot, Director of Community Economic Development R. Girard*, Fire Chief S/Sgt. K. Grabinsky*, RCMP Revelstoke Detachment *Attended a portion of the meeting only 1 CALL TO ORDER Mayor McKee called the meeting to order at 2:00 pm. 2 ADOPTION OF AGENDA Moved by Councillor Nixon Seconded by Councillor Sulz THAT the Special Committee of the Whole agenda dated January 18, 2018 be adopted as presented. CARRIED 3 ADOPTION OF MINUTES a) Committee of the Whole Minutes - January 11, 2018 Moved by Councillor Sulz Seconded by Councillor Orlando THAT the Committee of the Whole minutes dated January 11, 2018 be adopted as presented. CARRIED 4 BUSINESS ARISING FROM THE MINUTES - Nil 5 ANNOUNCEMENTS FROM THE MAYOR - Nil Special Committee of the Whole Budget Minutes - January 18, 2018 Page 3 of 71

4 AGENDA ITEM #3a. Special Committee of the Whole Budget Minutes Thursday, January 18, 2018 Page 2 6 DELEGATIONS & PRESENTATIONS - Nil 7 BYLAWS - Nil 8 UNFINISHED BUSINESS - Nil 9 STAFF REPORTS a) Senior Staff Department Presentations N. Fricot, Director of Community Economic Development (CED) advised that she was the only City staff member at CED and stated that she shared an Administrative Assistant with Community Futures. She detailed the services levels for her department, provided 2018 goals and explained her operating budget. b) Fiscal Services Overview T. McCabe, Director of Finance explained that Fiscal Services acted as a catch all for revenues and expenses that are not connected to a particular department. c) Resolutions for Departmental Operating Budgets Moved by Councillor Nixon Seconded by Councillor Duke THAT Council approve the draft core operating budget for the Council function as presented. CARRIED Moved by Councillor Nixon Seconded by Councillor Duke THAT Council approve the draft core operating budget for the Fiscal Services function as presented. CARRIED Moved by Councillor Duke Seconded by Councillor Nixon THAT Council approve the draft core operating budget for the Corporate Administration department as presented. CARRIED Moved by Councillor Duke Seconded by Councillor Sulz THAT Council approve the draft core operating budget for the Finance and IT department as presented. CARRIED Moved by Councillor Sulz Seconded by Councillor Duke THAT Council approve the draft core operating budget for the Engineering and Public Works department as presented. CARRIED Moved by Councillor Sulz Seconded by Councillor Orlando THAT Council approve the draft core operating budget for the Fire department as presented. Special Committee of the Whole Budget Minutes - January 18, 2018 Page 4 of 71

5 AGENDA ITEM #3a. Special Committee of the Whole Budget Minutes Thursday, January 18, 2018 Page 3 CARRIED Moved by Councillor Orlando Seconded by Councillor Sulz THAT Council approve the draft core operating budget for the Development Services department as presented. CARRIED Moved by Councillor Orlando Seconded by Councillor Sulz THAT Council approve the draft core operating budget for the RCMP department as presented. CARRIED Moved by Councillor Brothers Seconded by Councillor Nixon THAT Council approve the draft core operating budget for the Parks, Recreation and Culture department as presented. CARRIED Moved by Councillor Brothers Seconded by Councillor Sulz THAT Council approve the draft core operating budget for the Community Economic Development department as presented. CARRIED d) Department Capital Spending Packages T. McCabe, Director of Finance explained that the long-term financial plan was expanded to 15 years from 5 in the previous plan. She explained that the longer period allowed for better decision making and included the best estimate today on future costs but that they would likely change. Ms. McCabe added that the plan contained valuable information for Council in the decision making process with a change from reactive to proactive spending and that it would improve the City s financial resilience. T. McCabe, Director of Finance discussed the Corporate Administration long-term capital spending package on behalf of D. Low, Director of Corporate Administration. Ms. McCabe explained that the Corporate Administration package included budget line items for structural repairs at the Revelstoke Golf Course. Council discussed the 2018 City Hall Rehabilitation line item with respect to the request for $200, toward the project from the RCFC Legacy Fund and the need to process with the project by 2020 so as not to lose the Columbia Basin Trust grand funding of $200, Moved by Councillor Nixon Seconded by Councillor Brothers THAT the City Hall exterior remediation be moved to the 2019 budget without using RCFC legacy funds. CARRIED Moved by Councillor Nixon Seconded by Councillor Sulz THAT Council approve the draft long-term capital plan for City Hall as amended. CARRIED Special Committee of the Whole Budget Minutes - January 18, 2018 Page 5 of 71

6 AGENDA ITEM #3a. Special Committee of the Whole Budget Minutes Thursday, January 18, 2018 Page 4 T. McCabe, Director of Finance; R. Girard, Fire Chief; N. Whitehead, Director of Development Services; K. Grabinsky, RCMP Staff Sergeant; M. Thomas, Director of Engineering and Public Works; and N. Fricot, Director of Community Economic Development discussed their long-term capital spending packages. The long-term capital spending package for the cemetery was also discussed as detailed in the Long-term Draft Financial Plan and Community Report document. A failing elevator was included in the long-term spending package for the Courthouse. Moved by Councillor Duke Seconded by Councillor Nixon THAT the lease agreements in the courthouse building be reviewed with consideration of market rent. CARRIED Moved by Councillor Nixon Seconded by Councillor Brothers THAT Council approve the draft long-term capital plan for Corporate Administration as presented. CARRIED Moved by Councillor Nixon Seconded by Councillor Brothers THAT Council approve the draft long-term capital plan for Finance and IT as presented. CARRIED Moved by Councillor Brothers Seconded by Councillor Sulz THAT Council approve the draft long-term capital plan for Fire as presented. CARRIED Moved by Councillor Duke Seconded by Councillor Nixon THAT Council approve the draft long-term capital plan for Development Services as presented. CARRIED Moved by Councillor Orlando Seconded by Councillor Sulz THAT Council approve the draft long-term capital plan for RCMP and Court House as presented. CARRIED Moved by Councillor Sulz Seconded by Councillor Nixon THAT Council approve the draft long-term capital plan for Engineering and Public Works as presented. CARRIED Moved by Councillor Brothers Seconded by Councillor Nixon THAT Council approve the draft long-term capital plan for Cemetery as presented. CARRIED Special Committee of the Whole Budget Minutes - January 18, 2018 Page 6 of 71

7 AGENDA ITEM #3a. Special Committee of the Whole Budget Minutes Thursday, January 18, 2018 Page 5 Moved by Councillor Brothers Seconded by Councillor Sulz THAT Council approve the draft long-term capital plan for Community Economic Development as presented. CARRIED 10 DEPARTMENTAL UPDATES - Nil 11 CORRESPONDENCE - Nil 12 COMMUNICATIONS - Nil 13 IN CAMERA - Nil 14 CONSIDERATION - Business items to report from In Camera - Nil 15 TERMINATION OF MEETING Moved by Councillor Brothers Seconded by Councillor Sulz THAT the meeting end at 4:29 pm. CARRIED Director of Corporate Administration Mayor Certified a true copy this day of,. Special Committee of the Whole Budget Minutes - January 18, 2018 Page 7 of 71

8 Page 8 of 71

9 Department Capital Spending Packages - presentations Parks, Recreation a... Page 9 of 71 City of Revelstoke Draft Long-Term Financial Plan & Community Report (LTFP) Presentation: Beginning Thursday January 11, 2018 Prepared by Finance Department

10 Department Capital Spending Packages - presentations Parks, Recreation a...page 10 of 71 Why a LTFP? Council s strategic priority - Long Term Financial Planning - long term financial planning policies to address sustainability. Better decisions consider long-term implications Proactive versus reactive Essential to attaining fiscally sustainable future Protect citizens & ratepayers from property tax and user fee volatility Serves as ongoing resource for Community, Council & Staff An evolving plan - need to build upon processes & model set in place City of Revelstoke 2

11 Department Capital Spending Packages - presentations Parks, Recreation a...page 11 of 71 LTFP Contents City of Revelstoke 3

12 Department Capital Spending Packages - presentations Parks, Recreation a...page 12 of 71 Corporate Structure Accrual versus cash-based budgets What are core or base budgets? City of Revelstoke 4

13 Department Capital Spending Packages - presentations Parks, Recreation a...page 13 of 71 Strategic Direction & Priorities (see pages of LTFP) Progress on strategic priorities Quality of life Planning for the future Safeguard infrastructure Economic development and business support City of Revelstoke 5

14 Department Capital Spending Packages - presentations Parks, Recreation a...page 14 of 71 General Operating Fund (see pages of LTFP) 2018 draft budget Highlights of long-term operating plan $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000, Draft Budget Long-Term Plan Expenses & Transfers - General Operating Fund 2019 Plan 2020 Plan 2021 Plan 2022 Plan 2023 Plan 2024 Plan 2025 Plan 2026 Plan 2027 Plan 2028 Plan 2029 Plan 2030 Plan 2031 Plan 2032 Plan Transfers to Reserves 3,522,737 3,569,770 3,645,203 3,757,518 3,794,686 3,910,507 3,988,780 4,047,219 4,074,978 4,215,125 4,320,234 4,443,466 4,547,959 4,684,618 4,737,871 Debt & Interest Charges 735, , , , , , , , , , , , , , ,906 Department Expenses 16,429,922 16,764,821 17,143,851 17,532,998 17,950,903 18,324,082 18,735,521 19,157,489 19,618,908 20,034,120 20,489,526 20,956,750 21,465,425 21,928,255 22,433,302 City of Revelstoke 6

15 Department Capital Spending Packages - presentations Parks, Recreation a...page 15 of 71 General Operating Fund (see pages of LTFP) Revenue Increases (-) and Decreases (+) SUMMARY OF CORE BUDGET CHANGES TO MAINTAIN EXISTING SERVICES IN GENERAL FUND (change from 2017 amended budget to 2018 draft budget) 2018 Base Budget Changes (from 2017 Budget) Budget Dollars % Property Tax Impact Comments Administrative cost recovery from other funds (217,800) -2.0% Additional recovery from utility funds to reflect administrative/departmental support Investment income 58, % Adjustment to reflect actual returns 1% utility taxes & grants in lieu of taxes (121,033) -1.1% BC Hydro PILT - budget increased to reflect historical receipts Cost sharing (56,840) -0.5% Increases with changes in budgets that are cost shared with the CSRD Columbia Basin Trust program revenue (52,770) -0.5% Increased funding for 2018 onwards Resort municipality program 590, % Program is scheduled to end in 2018 Community Economic Development programs (374,000) -3.4% Pre-approved council projects - see related expense Other 23, % Total Revenue Increases over Prior Year (150,489) -1.4% City of Revelstoke 7

16 Department Capital Spending Packages - presentations Parks, Recreation a...page 16 of 71 General Operating Fund (see pages of LTFP) SUMMARY OF CORE BUDGET CHANGES TO MAINTAIN EXISTING SERVICES IN GENERAL FUND (change from 2017 amended budget to 2018 draft budget) 2018 Base Budget Changes (from 2017 Budget) % Property Tax Expenditure Increases (+) and Decreases (-) Budget Dollars Impact Comments Wages and benefits 150, % Per collective agreement, less reduction in BC Medical premiums Janitorial contract (25,000) -0.2% To reflect savings from recent RFPs RCMP contract (104,827) -1.0% To reflect savings from historical vacancy rates CBT program increase 42, % Increased funding to be flowed through to recipients Equipment/Vehicle rates 406, % Increase in recoveries to better fund the fleet replacement program and vehicle/equipment operations Detailed budget review - Administration (32,440) -0.3% Adjustment of budgets to reflect historical spending Detailed budget review - Finance 8, % Increased contracted services budget for completion of financial plan updates Detailed budget review - Public Works & Engineering 10, % Increase to contracted services budget Detailed budget review - Parks, Recreation & Culture (78,000) -0.7% Adjustment of budgets to reflect historical spending Detailed budget review - Community Economic Development (7,000) -0.1% Adjustment of budgets to reflect historical spending Resort municipality program (590,000) -5.4% Program is scheduled to end in 2018 Community Economic Development programs 429, % Pre-approved council projects - see related grant fund revenue Total Expenditure Increases over Prior Year 210, % City of Revelstoke 8

17 Department Capital Spending Packages - presentations Parks, Recreation a...page 17 of 71 General Operating Fund (see pages of LTFP) Other Increases (+) and Decreases (-) SUMMARY OF CORE BUDGET CHANGES TO MAINTAIN EXISTING SERVICES IN GENERAL FUND (change from 2017 amended budget to 2018 draft budget) 2018 Base Budget Changes (from 2017 Budget) Budget Dollars % Property Tax Impact Comments Estimated new construction revenue (230,000) -2.1% Base amount used to fund ongoing services - based on 75% of expected increase in preliminary assessed values Reserve transfers 145, % To build up reserves to fund future planned capital projects Reserve transfers 415, % Debt & interest costs (65,000) -0.6% Total Other Increases (Decreases) over Prior Year 265, % To fund capital projects out of reserves that were previously funded out of taxation Net Changes to General Operating Fund Core Budget 325, % Cost of maintaining existing services, programs and service levels City of Revelstoke 9

18 Department Capital Spending Packages - presentations Parks, Recreation a...page 18 of 71 Water Utility Operating Fund (see pages of LTFP) 2018 draft budget Highlights of long-term operating plan Transfer to Water Capital Reserve Fund, 479,628, 23.6% Transfers to Reserves & Surplus, 65,000, 3.2% Debt Servicing Costs, 435,044, 21.4% Water Utility Operating Expenses 2018 Draft Budget Total $2,028,718 General Expenses, 1,049,046, 51.7% City of Revelstoke 10

19 Department Capital Spending Packages - presentations Parks, Recreation a...page 19 of 71 Water Utility Operating Fund (see pages of LTFP) $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500, Draft Budget Long-Term Plan Expenses & Transfers - Water Utility Operating Fund 2019 Plan 2020 Plan 2021 Plan 2022 Plan 2023 Plan 2024 Plan 2025 Plan 2026 Plan 2027 Plan 2028 Plan 2029 Plan 2030 Plan 2031 Plan 2032 Plan Transfers to Surplus 50,000 51,000 52,020 53,060 54,121 55,203 56,307 57,433 58,582 59,754 60,949 62,168 63,411 64,679 65,973 Transfers to Reserves 494, , , ,857 1,065,188 1,135,658 1,209,389 1,286,526 1,367,215 1,451,599 1,539,842 1,632,110 1,783,856 1,884,683 1,990,069 Debt Servicing Costs 435, , , , , , , , , , , ,267 60,981 60,981 60,981 General Expenses 1,049,046 1,068,279 1,087,873 1,107,838 1,128,177 1,148,895 1,170,007 1,191,518 1,213,433 1,235,767 1,258,521 1,281,702 1,305,321 1,329,388 1,353,905 City of Revelstoke 11

20 Department Capital Spending Packages - presentations Parks, Recreation a...page 20 of 71 Big Eddy Water Utility Operating Fund (see pages of LTFP) 2018 draft budget Highlights of long-term operating plan Big Eddy Water Utility Operating Expenses 2018 Draft Budget Total $241,860 Debt Servicing Costs, 130,560, 54.0% General Expenses, 85,203, 35.2% Transfers to Reserves & Surplus, 17,500, 7.2% Transfer to Big Eddy Capital Reserve Fund, 8,597, 3.6% City of Revelstoke 12

21 Department Capital Spending Packages - presentations Parks, Recreation a...page 21 of 71 Sewer Utility Operating Fund (see pages of LTFP) 2018 draft budget Highlights of long-term operating plan Debt Servicing Costs, 301,472, 18.3% Sewer Utility Operating Expenses 2018 Draft Budget Total $1,647,076 Transfers to Reserves & Surplus, 65,000, 3.9% General Expenses, 847,271, 51.4% Transfer to Sewer Capital Reserve Fund, 433,333, 26.3% City of Revelstoke 13

22 Department Capital Spending Packages - presentations Parks, Recreation a...page 22 of 71 Sewer Utility Operating Fund (see pages of LTFP) $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500, Draft Budget Long-Term Plan Expenses & Transfers - Sewer Utility Operating Fund 2019 Plan 2020 Plan 2021 Plan 2022 Plan 2023 Plan 2024 Plan 2025 Plan 2026 Plan 2027 Plan 2028 Plan 2029 Plan 2030 Plan 2031 Plan 2032 Plan Transfers to Surplus 50,000 51,000 52,020 53,060 54,121 55,203 56,307 57,433 58,582 59,754 60,949 62,168 63,411 64,679 65,973 Transfers to Reserves 448, , , , , , , , , , , , ,757 1,043,910 1,101,597 Debt Servicing Costs 301, , , , , , , , , , , , , , ,502 General Expenses 847, , , , , , , , ,579 1,000,969 1,019,708 1,038,800 1,058,257 1,078,085 1,098,287 City of Revelstoke 14

23 Department Capital Spending Packages - presentations Parks, Recreation a...page 23 of 71 Vehicle/Equipment Operations (see pages of LTFP) 2018 draft budget Highlights of long-term operating plan Generating sufficient revenue to fund fleet replacement, operations & maintenance $1.5 million internal loan needed City of Revelstoke 15

24 Department Capital Spending Packages - presentations Parks, Recreation a...page 24 of 71 Council Operations (see pages of LTFP) Overview Goals 2018 draft budget & 5-year financial plan $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 Total Expenses Council Total Revenues City of Revelstoke 16

25 Department Capital Spending Packages - presentations Parks, Recreation a...page 25 of 71 CAO Operations (see pages of LTFP) Overview Services Major 2018 goals what gets measured gets achieved City of Revelstoke 17

26 Department Capital Spending Packages - presentations Parks, Recreation a...page 26 of 71 Corporate Administration Operations (see pages of LTFP) Presented by Dawn Low, Director Bylaw Compliance Officers 1.5 FTE Manager of Legislative Services Director of Corporate Administration Administrative Assistant Administrative Receptionist 0.5 FTE City of Revelstoke 18

27 Department Capital Spending Packages - presentations Parks, Recreation a...page 27 of 71 Corporate Administration Operations (see pages of LTFP) Presented by Dawn Low, Director Overview, services & service levels Major 2018 goals 2018 draft budget & 5-year financial plan $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 Total Expenses Administration Total Revenues $250,000 $200,000 $150,000 $100,000 $50,000 Bylaw Compliance Total Expenses Total Revenues City of Revelstoke 19

28 Department Capital Spending Packages - presentations Parks, Recreation a...page 28 of 71 Finance & Information Technology Operations (see pages of LTFP) Presented by Tania McCabe, Director Deputy Director of Finance Finance Clerks I, II, III 3.0 FTE Director of Finance Programmer / Analyst City of Revelstoke 20

29 Department Capital Spending Packages - presentations Parks, Recreation a...page 29 of 71 Finance & Information Technology Operations (see pages of LTFP) Presented by Tania McCabe, Director Overview, services & service levels Major 2018 goals 2018 draft budget & 5-year financial plan $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 Finance & Information Technology Total Expenses Total Revenues City of Revelstoke 21

30 Department Capital Spending Packages - presentations Parks, Recreation a...page 30 of 71 Engineering & Public Works Operations (see pages of LTFP) Presented by Mike Thomas, Director Mechanics 2.0 FTE Welder 0.75 FTE Winter Snow Removal 5.5 FTE Road Foreman Waste Collection Equipment Operators Road Maintenance 6.25 FTE Operations Clerk Water / Sanitary Utility Persons 4.5 FTE Operations Manager Utilities Foreman Director of Engineering & Public Works Carptenters 4.0 FTE Engineering Tech Buildings Maintenance Supervisor GIS / Asset Management Tech Electrician Electrical Foreman City of Revelstoke 22

31 Department Capital Spending Packages - presentations Parks, Recreation a...page 31 of 71 Engineering & Public Works Operations (see pages of LTFP) Presented by Mike Thomas, Director Overview, services & service levels Major 2018 goals 2018 draft budget & 5-year financial plan $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 Engineering & Public Works Total Expenses Total Revenues City of Revelstoke 23

32 Department Capital Spending Packages - presentations Parks, Recreation a...page 32 of 71 Development Services Operations (see pages of LTFP) Presented by Nigel Whitehead, Director Development Services Clerks 2.0 FTE Assistant Planner Director of Development Services Planner 2 Senior Building Inspector / Development Services Officer City of Revelstoke 24

33 Department Capital Spending Packages - presentations Parks, Recreation a...page 33 of 71 Development Services Operations (see pages of LTFP) Presented by Nigel Whitehead, Director Overview, services & service levels Major 2018 goals 2018 draft budget & 5-year financial plan $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 Development Services Total Expenses Total Revenues City of Revelstoke 25

34 Department Capital Spending Packages - presentations Parks, Recreation a...page 34 of 71 Community Economic Development Operations (see pages of LTFP) Presented by Nicol Fricot, Director Director of Community Economic Development Partner Organizations Administrative Assistant 0.5 FTE City of Revelstoke 26

35 Department Capital Spending Packages - presentations Parks, Recreation a...page 35 of 71 Community Economic Development Operations (see pages of LTFP) Presented by Nicol Fricot, Director Overview, services & service levels Major 2018 goals 2018 draft budget & 5-year financial plan $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 Community Economic Development Total Expenses Total Revenues City of Revelstoke 27

36 Department Capital Spending Packages - presentations Parks, Recreation a...page 36 of 71 Fire Rescue Services Operations (see pages of LTFP) Presented by Rob Girard, Fire Chief Dispatcher / Clerk Fire Chief Structural Firefighters Assistant Fire Chief / Inspector Volunteer Firefighters (30) 4.0 FTE Training Officer / Assistant Chief / EOC Coordinator City of Revelstoke 28

37 Department Capital Spending Packages - presentations Parks, Recreation a...page 37 of 71 Fire Rescue Services Operations (see pages of LTFP) Presented by Rob Girard, Fire Chief Overview, services & service levels Major 2018 goals 2018 draft budget & 5-year financial plan $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Total Expenses Fire/Rescue Total Revenues City of Revelstoke 29

38 Department Capital Spending Packages - presentations Parks, Recreation a...page 38 of 71 Parks, Recreation & Culture Operations (see pages of LTFP) Presented by Laurie Donato, Director Receptionists 3.0 FTE Recreation Programmer Arena Staff 3.0 FTE Grounds Maintenance 3.6 FTE Parks / Arena Foreman Director of Parks, Recreation & Culture Gardeners 2.0 FTE Cemetery Maintenance Arborist 0.75 FTE Pool Supervisor Assistant Pool Supervisor Head Life Guard Pool Staff 3.0 FTE Early Childhood Educators 1.75 FTE City of Revelstoke 30

39 Department Capital Spending Packages - presentations Parks, Recreation a...page 39 of 71 Parks, Recreation & Culture Operations (see pages of LTFP) Presented by Laurie Donato, Director Overview, services & service levels Major 2018 goals 2018 draft budget & 5-year financial plan $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Parks, Recreation & Culture Total Expenses Total Revenues City of Revelstoke 31

40 Department Capital Spending Packages - presentations Parks, Recreation a...page 40 of 71 Police (RCMP) Services Operations (see pages of LTFP) Presented by Kurt Grabinsky, Detachment Commander Court Liaison Typist 0.5 FTE Detachment Services Supervisor TMLS Receptionist 1.0 FTE Detachment Services Assistant 1.0 FTE Detachment Commander Detachement/District Policing Supervisor/Investigator General Policing 3.0 FTE Detachement/District Supervisor/Investigator 1.0FTE General Policing 3.0 FTE General Investigation Section Investigator City of Revelstoke 32

41 Department Capital Spending Packages - presentations Parks, Recreation a...page 41 of 71 Police (RCMP) Services Operations (see pages of LTFP) Presented by Kurt Grabinsky, Detachment Commander Overview, services & service levels Major 2018 goals 2018 draft budget & 5-year financial plan $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 RCMP & Court House Total Expenses Total Revenues City of Revelstoke 33

42 Department Capital Spending Packages - presentations Parks, Recreation a...page 42 of 71 Fiscal Services Operations (see pages of LTFP) Presented by Tania McCabe, Director Overview, services & service levels 2018 draft budget & 5-year financial plan $20,000,000 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 Fiscal Services Total Expenses Total Revenues City of Revelstoke 34

43 Department Capital Spending Packages - presentations Parks, Recreation a...page 43 of 71 Long-Term (15-Year) Capital Plans (see pages of LTFP) Overview Will evolve as asset management plans are completed No new external borrowing Allow for build-up of reserve balances Development cost charge (DCC) projects not included City of Revelstoke 35

44 Department Capital Spending Packages - presentations Parks, Recreation a...page 44 of 71 General Capital Plan (see pages of LTFP) Overview Major capital projects planned for over next 5 years $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $5,622,174 $3,137,915 $5,234,173 $3,904,449 $2,903,881 Planned General Capital Spending $3,590,225 $3,935,186 $3,799,270 $4,062,983 $3,574,332 $3,639,323 $3,823,964 City of Revelstoke 36 $3,891,762 $3,694,725 $3,723,361

45 Department Capital Spending Packages - presentations Parks, Recreation a...page 45 of 71 Administration Capital (see page 87 of LTFP) $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 Planned Administration Capital Spending $25,000 $20,000 $20,000 $20,000 City of Revelstoke 37

46 Department Capital Spending Packages - presentations Parks, Recreation a...page 46 of 71 City Hall Capital (see page 87 of LTFP) $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 Planned City Hall Capital Spending $640,000 City of Revelstoke 38

47 Department Capital Spending Packages - presentations Parks, Recreation a...page 47 of 71 Finance & Information Technology Capital (see page 87 of LTFP) $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 Planned Finance & Information Technology Capital Spending $241,274 $164,315 $257,573 $161,349 $195,881 $189,225 $127,186 $199,770 $206,983 $135,332 $168,323 $225,964 $174,762 $178,225 $226,361 City of Revelstoke 39

48 Department Capital Spending Packages - presentations Parks, Recreation a...page 48 of 71 Fire Department Capital (see page 88 of LTFP) $270,000 $220,000 $170,000 $120,000 $70,000 $20,000 -$30,000 Planned Fire Department Capital Spending Planned PEP Capital Spending $209,800 $79,600 $214,600 $29,600 $26,000 $38,000 $26,000 $26,000 $26,000 $26,000 $41,000 $38,000 $26,000 $26,000 $41,000 $25,000 $20,000 $15,000 $10,000 $5,000 $20,000 $20,000 $20,000 $20,000 $20,000 City of Revelstoke 40

49 Department Capital Spending Packages - presentations Parks, Recreation a...page 49 of 71 Development Services Capital (see page 88 of LTFP) $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 Planned Development Services Capital Spending $120,000 $134,000 $2,000 $75,000 $75,000 $25,000 $150,000 $25,000 City of Revelstoke 41

50 Department Capital Spending Packages - presentations Parks, Recreation a...page 50 of 71 RCMP & Court House Capital (see page 88 of LTFP) $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 Planned RCMP & Court House Capital Spending $214,000 $268,000 $37,000 City of Revelstoke 42

51 Department Capital Spending Packages - presentations Parks, Recreation a...page 51 of 71 Engineering & Public Works Capital (see page 89 of LTFP) $4,900,000 $4,400,000 $3,900,000 $3,400,000 $2,900,000 $2,400,000 $1,900,000 $1,400,000 $900,000 $400,000 -$100,000 Planned Engineering & Public Works Capital Spending $1,595,500 $1,413,000 $3,806,500 $3,043,500 $2,228,000 $3,110,500 $3,258,000 $3,060,500 $3,543,000 $3,150,500 $3,153,000 $3,089,500 $3,331,000 $3,227,500 $3,149,000 City of Revelstoke 43

52 Department Capital Spending Packages - presentations Parks, Recreation a...page 52 of 71 Cemetery Capital (see page 89 of LTFP) $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 Planned Cemetery Capital Spending $47,500 $35,000 $25,000 $25,000 City of Revelstoke 44

53 Department Capital Spending Packages - presentations Parks, Recreation a...page 53 of 71 Community Economic Development Capital (see page 89 of LTFP) $50,000 $45,000 $40,000 $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 Planned Community Economic Development Capital Spending $38,500 $2,500 City of Revelstoke 45

54 Department Capital Spending Packages - presentations Parks, Recreation a...page 54 of 71 Parks, Recreation & Cultural Capital (see pages of LTFP) $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Planned Parks, Recreation & Culture Capital Spending $2,313,100 $886,500 $691,500 $405,000 $409,000 $252,500 $424,000 $488,000 $287,000 $262,500 $277,000 $320,500 $335,000 $263,000 $307,000 City of Revelstoke 46

55 Department Capital Spending Packages - presentations Parks, Recreation a...page 55 of 71 Water Utility Capital Plan (see pages of LTFP) Overview Major capital projects planned for over next 5 years $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $1,857,500 $2,467,500 $737,500 $532,500 Planned Water Capital Spending $647,500 $1,017,500 $1,092,500 $1,062,500 $1,212,500 $992,500 $1,042,500 $1,037,500 City of Revelstoke 47 $1,232,500 $997,500 $1,037,500

56 Department Capital Spending Packages - presentations Parks, Recreation a...page 56 of 71 Big Eddy Water Utility Capital Plan (see pages of LTFP) Overview Major capital project planned for over next 5 year $100,000 $90,000 $80,000 $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 $20,000 $10,000 Planned Big Eddy Water Capital Spending $45,000 $40,000 $70,000 $35,000 $35,000 $55,000 $45,000 City of Revelstoke 48 $55,000 $75,000 $40,000

57 Department Capital Spending Packages - presentations Parks, Recreation a...page 57 of 71 Sewer Utility Capital Plan (see pages of LTFP) Overview Major capital projects planned for over next 5 year $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $961,000 $897,250 $245,000 $425,000 Planned Sewer Capital Spending $315,000 $910,000 $815,000 $765,000 $765,000 $805,000 $835,000 City of Revelstoke 49 $915,000 $815,000 $835,000 $835,000

58 Department Capital Spending Packages - presentations Parks, Recreation a...page 58 of 71 Vehicle & Equipment Capital Plan (see pages of LTFP) Overview Vehicle & equipment charge-out rates need to be increased to fund fleet No new external short term capital financing Internal loan of $1.5 million needed (repaid as charge- out rates increase) City of Revelstoke 50

59 Department Capital Spending Packages - presentations Parks, Recreation a...page 59 of 71 Non-Core Operating Spending Packages (page 128 of LTFP) City of Revelstoke 51

60 Department Capital Spending Packages - presentations Parks, Recreation a...page 60 of 71 Long-Term Reserve/Surplus Projections (see page of LTFP) Based on draft long-term capital & operating plans $12,000,000 $11,500,000 $11,000,000 $10,500,000 $10,000,000 $9,500,000 $9,000,000 $8,500,000 $8,000,000 $7,500,000 $7,000,000 $6,500,000 $6,000,000 $5,500,000 $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 General Fund Reserve & Surplus Projections Non-Statutory Reserve Funds $6,792,510 $5,812,434 $5,971,964 $4,941,540 $4,560,192 $4,858,195 $5,158,959 $5,506,523 $6,033,399 $6,405,379 $7,305,041 $8,726,006 $7,939,288 $8,570,735 $10,152,15 $11,504,87 Statutory Reserve Funds $1,975,235 $1,908,163 $1,772,437 $1,674,370 $1,574,228 $1,623,104 $1,672,109 $1,721,243 $1,770,511 $1,794,726 $1,819,305 $1,844,252 $1,794,726 $1,819,305 $1,844,252 $1,869,573 Restricted Accumulated Surplus $1,146,868 $257,321 $462,681 $671,121 $882,688 $1,097,428 $1,315,389 $1,536,620 $1,761,169 $1,989,087 $2,220,423 $2,455,229 $2,693,557 $2,935,460 $2,455,229 $2,492,057 Unrestricted Accumulated Surplus $1,391,518 $1,412,391 $1,433,577 $1,455,081 $1,476,907 $1,499,061 $1,521,547 $1,544,370 $1,567,536 $1,591,049 $1,614,915 $1,639,139 $1,663,726 $1,688,682 $1,639,139 $1,663,726 City of Revelstoke 52

61 Department Capital Spending Packages - presentations Parks, Recreation a...page 61 of 71 Long-Term Reserve/Surplus Projections (see page of LTFP) Based on draft long-term capital & operating plans $6,000,000 $5,500,000 $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Water Utility Fund Reserve & Surplus Projections Non-Statutory Reserve Funds $1,226,896 $547,735 $122,735 $50,843 $483,762 $874,828 $989,807 $1,104,898 $1,278,941 $1,435,791 $1,901,307 $2,411,974 $3,051,853 $3,633,453 $4,521,438 $5,528,529 Unrestricted Accumulated Surplus $496,716 $554,542 $614,243 $675,867 $739,463 $805,082 $872,775 $942,596 $1,014,599 $1,088,839 $1,165,374 $1,244,261 $1,325,559 $1,409,329 $1,495,633 $1,584,535 City of Revelstoke 53

62 Department Capital Spending Packages - presentations Parks, Recreation a...page 62 of 71 Long-Term Reserve/Surplus Projections (see page of LTFP) Based on draft long-term capital & operating plans $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 Big Eddy Water Utility Fund Reserve & Surplus Projections Non-Statutory Reserve Funds $- $8,661 $1,301 $18,151 $29,525 $55,677 $41,609 $37,294 $7,823 $18,522 $34,959 $37,304 $55,814 $70,839 $72,516 $116,333 Unrestricted Accumulated Surplus $120,328 $132,208 $144,468 $157,117 $170,165 $183,623 $197,500 $211,808 $226,557 $241,759 $257,425 $273,567 $290,197 $307,327 $324,970 $343,139 City of Revelstoke 54

63 Department Capital Spending Packages - presentations Parks, Recreation a...page 63 of 71 Long-Term Reserve/Surplus Projections (see page of LTFP) Based on draft long-term capital & operating plans $2,000,000 $1,500,000 $1,000,000 $500,000 Sewer Utility Fund Reserve & Surplus Projections Non-Statutory Reserve Funds $981,146 $463,735 $33,539 $287,319 $580,793 $844,690 $551,365 $355,865 $249,796 $186,099 $160,749 $195,245 $200,068 $348,385 $533,959 $780,046 Unrestricted Accumulated Surplus $296,941 $351,770 $408,429 $466,966 $527,428 $589,866 $654,331 $720,875 $789,552 $860,417 $933,525 $1,008,934 $1,086,702 $1,166,889 $1,249,556 $1,334,767 City of Revelstoke 55

64 Department Capital Spending Packages - presentations Parks, Recreation a...page 64 of 71 Debt (see pages of LTFP) Long-term financial plans conform to new Debt Management & Financing/Funding Policy Clear preference for reserve funding (pay now, buy later) versus debt financing (buy now, pay later), and internal debt over external debt City of Revelstoke 56

65 Department Capital Spending Packages - presentations Parks, Recreation a...page 65 of 71 How Does Revelstoke Compare? (see pages of LTFP) % of Assessed Values in Various Tax Classes Castlegar Fernie Golden Kimberley Kitimat Merritt Revelstoke Salmon Arm % Residential % Business/Other % Major & Light Industry % Other (Utilties, Supportive Housing, Managed Forest, Recreation & Farm) $3,500 $3,000 $2,500 $2,000 $1,500 $1,000 $500 Municipal Property Taxes, Parcel Taxes & User Fees on Average Value Home (excludes taxes from other taxing authorities) City of Revelstoke 57

66 Department Capital Spending Packages - presentations Parks, Recreation a...page 66 of 71 How Does Revelstoke Compare? (see pages of LTFP) $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 -$2,000,000 -$4,000,000 Net Financial Assets (Net Debt) (financial assets less liabilities) $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 Reserve & Surplus Funds City of Revelstoke 58

67 Department Capital Spending Packages - presentations Parks, Recreation a...page 67 of 71 How Does Revelstoke Compare? (see pages of LTFP) $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 Total Debt Total Debt Per Capita $3,000 $2,500 $2,000 $1,500 $1,000 $500 City of Revelstoke 59

68 Department Capital Spending Packages - presentations Parks, Recreation a...page 68 of 71 Next Steps Including Spending Packages (see pages of LTFP) Council approval of base operating budgets Council approval of capital plans Presentation & approval of any operating & capital spending packages to be funded Presentation and approval of capital budget carryforwards Council approval of overall draft 2018 budget/property tax increase & longer term financial plans - to be presented to the public Presentation & approval of property tax rates/distribution - to be presented to the public City of Revelstoke 60

69 AGENDA ITEM #11a. PO BOX 8678, Revelstoke, BC, V0E 2S0 January 14, 2018 Dear Revelstoke City Council, I m writing on behalf of the Columbia Valley Skateboard Association (CVSA) to request consideration for $100,000 in funding from the Revelstoke Community Forest Corporation Legacy Fund towards the Kovach Park skatepark project. We are happy to report that the project is slated for construction starting after snow melt this spring, and that the completion date is scheduled for October of this year. In late December, we received news that the CVSA s application to the BC Gaming Capital Grant for $181,839 was unsuccessful. This leaves the project, which is budgeted at $957,390, short by $181,839. The implication for the project, which has already been scaled back from 20,000 to 16,000 square feet, is that it will be smaller than the existing skatepark by approximately 3,000 square feet. More importantly, this means that key elements in the skatepark, such as the beginner and street-style-oriented section of the park will need to be drastically scaled back, or left out. The CVSA continues our drive to raise funds to make up as much of the remaining $81,839, (if our request to council today is successful) and have more fundraisers, identified grant opportunities, and in-kind donations planned. We feel confident we can raise $30,000 $60,000 (and perhaps more) in the coming months. If successful in this request of city council, combined with anticipated additional CVSA fundraising, we are confident we can complete the project to the satisfaction of the many stakeholders who participated in community design consultations, even if it falls slightly short of the $957,390 goal. There is tremendous community support for this project. In 2017, we contributed $90,551 in cash to the City of Revelstoke which was raised through community fundraisers, and have secured over $25,000 in in-kind donations to be implemented during the construction phase. Columbia Valley Skateboard Association Letter RE RCFC Legacy Fund Reques... Page 69 of 71

70 AGENDA ITEM #11a. We stand on the cusp of seeing this project to satisfactory completion this year. If we are successful with our request today, we can relay the news to the design-build contractor who is currently redesigning the park to the smaller 16,000-square-foot size. This will mean all of the elements of the park can be successfully included in the design, creating a project that will satisfy all user demographics, including beginners. In other words, everyone in the skateboard, biking, inline skate, and scooter communities will be happy, and the community will have created a great youth facility that will serve the community for the next 40 or more years. It will also mean that the city can put the project to rest and move on with other recreation priorities. The CVSA would like to take this opportunity to thank city staff who partnered with us on this initiative over the years. This includes most recently a close partnership on the BC Gaming Capital Grant application. We thank you in advance for your timely consideration of this request. If you have any questions, feel free to contact me at Sincerely, Matt Rebelo, Treasurer Columbia Valley Skateboard Association Columbia Valley Skateboard Association Letter RE RCFC Legacy Fund Reques... Page 70 of 71

71 i FtSSOC A~ 10, AGENDA ITEM #11b. Jan 18, 2018 Dear Mayor and Council, We write In suppon of our request for $25, In suppon of trail maintenance for the Revelstoke Cyding Association ("RCA" ). We appreciate your consideration of this request, and are thankful for your suppon in the past through Tourism Infrastructure funding. The RCA is volunteer-driven, and derives its funding from grants, membership sales, and fundraisers. The RCA plans, builds, and maintains Revelstoke's network of mountain bike trails, In particular the MacPherson, Boulder, and Frisby trail networks. We are currently seeking an agreement to funher develop and maintain the lower section of the Mount Cartier trail, to be called the "Sunny:side" trail area. we anticipate taking on funher responsibility for more trails In the Revelstoke area as our budget and resources permit. We have been successful in obtaining grants for capital projects and at Increasing our membership to obtain funds. However, it i s difficult to secure funding for maintenance, as most available grants will not fund ongoing maintenance because it is considered "operational". We increased our membership fees from $30 to $40 this year, and are attempting to self-fund through fundraisers to the greatest extent that we are able. Our trails are lncreasl nriy used bvvarlous user Rroups, lncludlng local mountain bikers, hikers. runners, and orlenteers. We are doing our best to maintain the trails to a safe and environmentally-friendly standard. While much of the trail maintenance is done by club volunteers and fire crews, we have found that the best way to ensure that the trails are properly maintained is to employ a crew of maintenance workers throughout the spring, summer, and fall. The total cost of our maintenance program in the past two years has been approximately $30, last year, we accessed federal funding to employ a student, and had two regular paid maintenance workers. The club funded a portion of that cost, while Tourism Infrastructure funding supplemented the rest. We view the trail network as a city amenity. which above all serves our residents' recreational needs. Please consider our request for $25, to be directly attributed to a fund to maintain our trails to a sustainable standard. Membership Director Revelstoke Cycling Association Funding Request Page 71 - January of 71 18, 2018