Nowadays in and around the major cities in Belgium, mobility increasingly tends towards immobility. On average,

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1 Multimdal mbility Are yu ready fr it? Nwadays in and arund the majr cities in Belgium, mbility increasingly tends twards immbility. On average, Belgian cmmuters currently spend n fewer than 80 hurs a year in traffic jams. That amunts t 2 full wrking weeks. Given that travelling t and frm wrk is dne in the emplyees wn time, ne culd be tempted t think that emplyers dn t have t be cncerned abut this. But is that really the case? The effects f the increasing traffic cngestin are well knwn t emplyers. The fact that every mrning and evening their emplyees sit in a tailback is ne f the causes f all srts f cmplaints: stress, reduced mtivatin, burn-ut. Given that traffic jam prblems just keep increasing year after year, ne can wnder whether the emplyees tlerance limit has nw been reached. Fr a number f years, a keywrd in the wrld f business has been the term flexibility. Flexible wrking hurs, telecmmuting, satellite ffices, BYOD (bring yur wn device) are established terms in mst cmpanies nwadays. This trend has cntinued with hw peple are remunerated with flexible rewarding. A standard pay packet appears t be mre and mre bslete. Tday emplyers frequently arrange individual pay packets that are tailred t the individual emplyee in which freedm f chice is crucial. Just think f the s-called cafeteria schemes, flexible incme schemes, etc. But the need fr flexibility als arises beynd the walls f the wrkplace. LeasePlan has nticed a trend in which peple ask fr mre ptins fr travelling frm ne place t anther. Thrugh its unparalleled versatility, the car will prbably always be the key element in Belgium. Hwever cmbinatin with ther means f transprtatin appears t be inevitable and is prbably the slutin.

2 S Multimdal mbility seems t be the future, but hw can yu as emplyer implement a new mbility plicy? Which mdes are available? What are the ptential cnsequences fr the cmpany and emplyees? Hw will this be regulated in tax and sci-legal terms? When yu are cnsidering a mbility budget, there are three extremely imprtant elements: Technical slutin Clear and simple legal framewrk Intrductin int yur cmpany Technical slutin: a mbility card Fr the first element, a technical slutin, LeasePlan has cme up with a Car+ frmula in the shape f a mbility card that will be ffered in additin t the cmpany car. The idea behind the card makes the difference fr users: after all, every day they can freely chse hw they cmmute t wrk. The LeasePlan mbility card prvides access t the train, bus, tram and metr, but als t bicycle sharing (Vill!, Vel, Blue-bike), etc. The chice lies entirely with the individual user. Because what may be a gd slutin fr ne persn may nt be a gd slutin fr anther. Just imagine: an emplyee is entitled t a cmpany car wrth 600 eur a mnth. Then he r she can select a 500 eur car alng with a mbility card that is credited with 100 eur a mnth. If the emplyee is nt entitled t a cmpany car, then he/she can still use the mbility card as variable part f the ttal salary. Thanks t the mbility card, the emplyee is als able t make a mre ratinal chice with regard t the cmpany car. After all, hw many emplyees chse a big cmpany car just because f their annual hliday? By pting fr a smaller car, the amunt saved frm the budget culd be put t perfect use during the hliday weeks by renting a larger car, fr example. Briefly put, the emplyee can put tgether the ideal mbility mix at any time, accrding t his r her wn needs.

3 The gvernment has t simplify the legal framewrk It is the task f the gvernment t simplify the legal framewrk arund the mbility budget because at the mment, it is very unclear. Different rules and regulatins apply fr different mdes, depending n hw they are used (fr wrk-wrk, hme-wrk r persnal use). Unambiguus treatment, in bth tax and sci-legal aspects, wuld mean a drastic reductin in cmplexity (i.e.: administrative rigmarle in yur cmpany), mst definitely as far as persnal use is cncerned. Intrducing it int yur cmpany: plicy and change management The implementatin f a mbility slutin shuld nt be underestimated given it entails a great deal f change management. After all, emplyees are used t travelling by car, meaning that adjusting their mbility behaviur may require radical changes. The usefulness f a mbility budget depends n the prximity f mdes and emplyees determinatin. Mdes: The mre transprtatin mdes there are in the vicinity f yur cmpany, the mre useful such a slutin will be. Will: The cde wrd fr the intrductin f a mbility slutin is freedm. We advise leaving the chice f whether r nt t get nbard up t the emplyees. Where ne persn will want t keep his r her current cmpany car, anther will pt fr a cmbinatin f car and alternative mdes. LeasePlan Cnsultancy Services is applying a 3-step plan t assist cmpanies in making the right decisins in the realm f their mbility plicy.

4 1. Quick scan Via an in-depth analysis f yur cmpany lcatin(s), yur emplyees places f residence and the availability f alternative mdes, LeasePlan has identified and listed the user ptential. In ther wrds, this quick scan shws which users culd get the mst use ut f such a slutin. S yu as emplyer can decide if the intrductin f a mbility budget makes sense. 2. Pilt prject and mbility budgets In a secnd phase, LeasePlan shall guide yu with the start-up f an internal pilt prject and with determining mbility budgets. Befre implementing the mbility slutin, it is advisable t test the slutin first in a pilt prject with a few emplyees. This des nt nly ensure a smth practical rll-ut in yur cmpany, but the experiences and enthusiasm f yur emplyees can als be f great value fr cnvincing ther emplyees. There are a number f scenaris fr determining the mbility budgets. Fr instance yu can require that emplyees use the car 4 days a week instead f 5. This has an impact n petrl cnsumptin, parking csts, leasing csts (e.g. fewer kilmetres, reduced wear and tear n tyres, etc.) and thus frees up the budget. Anther scenari can be t allw the emplyee t pt fr a smaller r less expensive car alng with alternative transprtatin mdes. 3. Rll ut In a final phase, we supprt yu in the varius facets f rll-ut in yur rganisatin. Frm drawing up a new mbility plicy t training f Human Resurces emplyees t cmmunicatin with emplyees.

5 Benefits Fr the emplyee: Adapted Depending n persnal and external (traffic) circumstances, the emplyee can chse the transprtatin ptin that is mst suitable at the time. Flexible Every day, the emplyee has the persnal freedm t chse which means f transprtatin t use fr cmmuting. This means that an emplyee isn t bliged t sit in a traffic jam every day and it als prvides a pleasant change. In additin, the mbility budget can be saved up, fr example in rder t hire a larger car fr a mtring hliday. Less stress The flexibility and freedm t chse the transprtatin mdes neself and t nt have t sit in traffic jams day in, day ut, shall undubtedly lead t less stress fr yur emplyees. Additinal ptins The mbility card ffers mre pprtunities than just a car ( mre pay ). With it, emplyees have access t train, tram, bus and ther mdes that weren t in the pay packet previusly. Fr the emplyer: Attractive HR tl The mbility card fits within flexible rewarding and can be a mtivatin fr (gd) new applicants and current emplyees. N extra cst The card desn t have t cst yu extra. S yu shall be able t ffer mre t yur emplyees fr the same price tag. Smart investment Tgether with yu, LeasePlan carries ut a preliminary examinatin (ptential, little risk, chance f success).

6 LeasePlan Cnsultancy Services LeasePlan Cnsultancy Services supprts yur cmpany with this rll-ut. Wuld yu like mre infrmatin? LeasePlan Belgium Excelsirlaan 8 I B-1930 Zaventem I Tel: I Fax: I I leaseplan@leaseplan.be KBC I ING I FORTIS RPR/RPM Brussel/Bruxelles I btw/tva BE It's easier t leaseplan