Phone (907) Fax (907) TRANSMITTAL MEMORANDUM

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1 (:ib' ()f 1\etthlkan City Manager 334 Front Street Ketchikan, AK 9990 I Phone (907) Fax (907) TRANSMITTAL MEMORANDUM TO: FROM: DATE: RE: The Honorable Mayor and City Council Lacey G. Simpson, Assistant City Manager November 7, 2018 Resolution No Amending The 2018 General Government Operating And Capital Budget To Provide Supplemental Appropriations For The Fire Department In The Amount Of $8,200; The Museum Department In The Amount Of $2,815; And Establishing An Effective Date The motion detailed below was prepared at the request of Finance Director Bob Newell, who asked that it be placed before the City Council for consideration at its meeting of November 19, If adopted, Resolution No amends the 2018 General Government Operating and Capital Budget by providing supplemental appropriations to the Fire Department in the amount of $8,200 and to the Museum Department in the amount of $2,815. An explanation for the supplemental appropriations is detailed in Mr. Newell's memorandum and requires no elaboration on the part of the Manager's Office. I concur with the Finance Director's recommendation. Prior to consideration of Resolution No , a public hearing is required. The City Clerk's Office has scheduled such a public hearing for the beginning of the City Council meeting of November 19, Following the public hearing, the City Council may consider the resolution. Fire Chief Abner Hoage, Museum Director Anita Maxwell and the Finance Director will be attending the City Council meeting of November 19, 2018, in order to address any questions and/or concerns that Councilmembers may have. A motion has been prepared for City Council consideration. RECOMMENDATION It is recommended that the City Council adopt the motion approving Resolution No amending the 2018 General Government Operating and Capital Budget to provide supplemental appropriations for the Fire Department in the amount of $8,200 and for the Museum Department in the amount of $2,815; and establishing an effective date. Recommended Motion: I move the City Council approve Resolution No amending the 2018 General Government Operating and Capital Budget to provide supplemental appropriations for the Fire Department in the amount of $8,200 and for the Museum Department in the amount of $2,815; and establishing an effective date. AGENDA- 11/19/18- GGCA4

2 MEMORANDUM CITY OF KETCHIKAN, ALASKA Finance Department Office of the Finance Director Bob Newell, Finance Director Camille Nelson, Financial Analyst Phone: (907) Facsimile: (907) To: Karl R Amylon, City Manager/]K General Manager Thru: From: Date: Subject: Bob Newell, Finance Director ~V I Camille Nelson, Financial Analyst vj November 5, 2018 Resolution No Amending the 2018 General Government Operating and Capital Annual Budget to Provide Supplemental Appropriations for the Fire Department in the Amount of $8,200; the Museum Department in the Amount of $2,815; and Establishing an Effective Date Attached is Resolution No that has been prepared for the purpose of amending the 2018 General Government Operating and Capital Budget to provide supplemental appropriations for the Fire and Museum Department's Budgets. Fire Chief Abner Hoage has requested a $5,000 supplemental appropriation that will enable the Fire Department to spend $5,000 of a $30,000 Emergency Management Program Grant for the EMPG Grant Program (EMPG) in The Fire Department would like to use the supplemental appropriation to pay for personnel services and benefits. Fire Chief Abner Hoage has also requested a $3,200 supplemental appropriation that will enable the Fire Department to spend $3,200 of a $16,200 Local Emergency Planning grant for the LEPC Grant Program (LEPC) in The Fire Department would like to use the supplemental appropriation to pay for personnel services and benefits. The Museum Director Anita Maxwell has advised of contributions that have been received and the Museum Department would like to use the supplemental appropriation to pay for artifacts and operating supplies in the amounts of $161 and $2,643, respectively. I recommend that the City Council pass Resolution No amending the 2018 General Government Operating and Capital Budget for the Fire and Museum Departments. A public hearing for the budget amendment will be required. The Acting City Clerk, Kim Stanker, has been requested to schedule a public hearing for November 19, 2018 and to provide for the proper public notice of such hearing. Recommended Motion: I move the City Council pass Resolution No , amending the 2018 General Government Operating and Capital Budget to provide supplemental appropriations for the Fire Department in the amount of $8,200; the Museum Department in the amount of $2,815; and establishing an effective date.

3 CITY OF KETCHIKAN, ALASKA RESOLUTION NO A RESOLUTION OF THE CITY OF KETCHIKAN, ALASKA AMENDING THE 2018 GENERAL GOVERNMENT OPERATING AND CAPITAL BUDGET TO PROVIDE SUPPLEMENTAL APPROPRIATIONS FOR THE FIRE DEPARTMENT IN THE AMOUNT OF $8,200; THE MUSEUM DEPARTMENT IN THE AMOUNT OF $2,815; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City of Ketchikan, Alaska General Government Operating and Capital Budget and appropriations for the year 2018 were adopted by the City Council with the passage of Resolution No ; and WHEREAS, funds in the amount of $30,000 are available in 2018 from a Emergency Management Program Grant (EMPG) grant for the City of Ketchikan, and the Council of the City of Ketchikan desires to use a portion in 2018 to provide a supplemental appropriation for Fire Department Grants in the amount of $5,000 for regular salaries, payroll taxes, pension, health and life insurance; and workers compensation; and WHEREAS, funds in the amount of $16,200 is available in 2018 from a State of Alaska, Department of Military and Veterans Affairs, Division of Homeland Security and Emergency Management Local Emergency Planning Committee (LEPC) grant for the City of Ketchikan, and the Council of the City of Ketchikan desires to use a portion in 2018 to provide a supplemental appropriation for Fire Department Grants in the amount of $3,200 for regu lar salaries, payroll taxes, pension, health and life insurance, and workers compensation; and WHEREAS, funds in the amount of $2,815 is available in 2018 from Museum Contributions and the Council of the City of Ketchikan desires to use these funds to provide appropriations from the Museum Department Operations Division for artifacts and operating supplies in the amounts of $161 and $2,654, respectively; and THEREFORE, BE IT RESOLVED by the Council of the City of Ketchikan, Alaska as follows: Section 1: The 2018 revenues and appropriations of the General Fund are hereby amended as follows: Revenues: Intergovernmental Revenues-Federal (Op) ( ) Intergovernmental Revenues-AKD Homeland Security-MVA (OP) ( ) Museum Contributions ( ) Appropriations: Fire Department, Grants Regular Salaries & Wages ( ) Payroll Taxes (505.00) Pension (506.00) Health and Life Insurance ( ) Workers Compensation (507.30) $5,000 $3,200 $5,453 $435 $1,222 $689 $401

4 Appropriations (continued): Museum Department, Operations Operating Supplies (510.02) Artifacts (510.09) $2,654 $161 Section 2: This resolution shall become effective immediately upon passage. PASSED AND APPROVED this 19th day of November, Robert Sivertsen, Mayor ATTEST: Kim Stanker, City Clerk

5 'I ) Ketchikan MUSEUMS I. 'h \. TONGASS HISTORICAL MUSEUM TOTEM HERITAGE CENTER MEMORANDUM Date October 25, 2018 To : From: Subject: Bob Newell, Finance Director Anita Maxwell, Museum Director Budget amendments The Museum Department received several donations this year. We are requesting budget amendments as follows. Donations deposited into Museum Contributions ( ): 1. $161 into (artifacts) Tongass Historical Society provides an annual 35% return on photo sa les in support of the department's efforts to properly house and care for the permanent collection. Funds will be used to purchase artifacts. 2. $2,000 into (operating supplies) This is a donation from the Tlingit-Haida Central Council. Funds will be used to purchase supplies to construct a display case at the Totem Heritage Center. 3. $654 into (operating supplies) These funds come from general contributions to the Tongass Historical Museum. Funds will be used to purchase general operating supplies. In addition, we received two small project grants. Expenses will be incurred in $1,680 was awarded from the Ketchikan Community Foundation through the Tongass Historical Society (our fiscal sponsor) towards an oral history project. The grant check and documentation has been given to Finance. Funds will be used to purchase recording equipment, transcription services and recording studio time to edit audio recordings. The grant project ends May 1, $7,669 was awarded from the Alaska State Museum's Grant-in-Aid program towards Totem Heritage Center exhibit updates. The grant check and documentation has been given to Finance. Funds will be used towards a contractor to build cases, materials, ink cartridges, multi-media contractor and additional exhibit supplies. The grant project ends September 30, 2019.