~ NOTICE OF MEETING ~ CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING

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1 ~ NOTICE OF MEETING ~ CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX ~ Agenda ~ Executive Assistant/Board Liaison Gina Estrada Monday, March 21, :00 PM Capital Metro Board Room I. Pledge of Allegiance II. III. IV. Safety Briefing Public Comment: Advisory Committee Updates: 1. Update on the Customer Satisfaction Advisory Committee (CSAC); and 2. Update on the Access Advisory Committee (AAC) V. Executive Session of Chapter 551 of the Texas Government Code: VI. VII. VIII. Section for Real Property issues - Real Estate - Saltillo Property Board Committee Updates: 1. Finance, Audit and Administration Committee 2. CAMPO update 3. Operations, Planning and Safety Committee Consent Items 1. Approval of minutes for the February 22, 2016 Board Meeting. 2. Approval of a resolution authorizing the President/CEO, or her designee, to approve a contract amendment with Sherry Matthews Advocacy Marketing and Door Number 3 for Marketing Services to increase the contract amount by $550,000 to a total not to exceed amount of $4,550, Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Parsons Brinckerhoff for Facility Programming Study and Master Plan services in an amount not to exceed $398,442. Action Items: Board of Directors Page 1 Printed 3/21/2016

2 Regular Meeting Agenda March 21, 2016 IX. 1. Approval of a resolution authorizing the President/CEO, or her designee, to implement June 2016 Service Changes described in the attached document beginning Sunday, June 5, Approval of a resolution amending the Fiscal Year 2016 Capital Budget in the amount of $3,316,000 to appropriate existing fund balance for capital projects, transferring $887,000 in appropriations from the Capital Budget to the Operating Budget, and updating the Five-Year Capital Improvement Plan to reflect a total amount of $288,332,500 for Fiscal Year 2017 through Fiscal Year Approval of a resolution authorizing the President/CEO, or her designee, to negotiate, finalize and execute the Master Development Agreement, the Ground Lease and other documents related to the development of the owned property locally known as the Plaza Saltillo project, with Plaza Saltillo, Ltd. For a base term of ninety nine (99) years, for an initial lease amount of approximately one million six hundred thousand dollars ($1,600,000) per year. Reports: 1. Central Corridor Project/Connections 2025 Update Ridership Campaign Review 3. President/CEO Updates X. Items for Future Discussion: XI. Adjournment ADA Compliance Reasonable modifications and equal access to communications are provided upon request. Please call (512) or gina.estrada@capmetro.org if you need more information. BOARD OF DIRECTORS: Wade Cooper, chairperson; Beverly Silas, vice chair; Ann Stafford, board secretary; Terry Mitchell, Juli Word, Delia Garza and Rita Jonse. Board Liaison: Gina Estrada (512) , gina.estrada@capmetro.org if you need more information. The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance with Texas Government Code, Section , consultation with attorney for any legal issues, under Section for real property issues; under Section for personnel matters, or under Section , for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda. Capital Metropolitan Transportation Authority Page 2 Updated 3/21/2016 2:13 PM

3 Capital Metropolitan Transportation Authority MEETING DATE: 03/21/2016 Board of Directors (ID # 3482) CSAC March 2016 Minutes 4.1 TITLE: Minutes of the March 2016 Meeting of the Customer Satisfaction Advisory Committee (CSAC) Page 1 Packet Pg. 3

4 4.1.a Capital Metropolitan Transportation Authority Customer Satisfaction Advisory Committee Wednesday, March 9 th, :09 7:41 p.m. The Customer Satisfaction Advisory Committee (CSAC) met on Wednesday, March 9 th, 2016 at the Capital Metro Transit Store. Committee Members in attendance included Chairman William Shamburg, Vice Chairman Rich MacKinnon, David Foster, Betsy Greenberg, and Michael French. Capital Metro staff present included Sam Sargent and John Andoh. Call to Order Chairman William Shamburg, Customer Satisfaction Advisory Committee The meeting was called to order by Chairman Shamburg at 6:09 p.m. Citizen s Communication There was no citizen s communication at the March meeting. The committee asked for the following agenda items to be added for future committee meetings: A presentation from service planning staff on the possibility and/or timeline of rerouting Route 100 (Airport Flyer) to the Guadalupe-Lavaca Corridor. A presentation from service planning staff or capital projects staff on future transfer options at the new Downtown Station, future downtown circulator concepts that serve Downtown Station, and new wayfinding signage that leads people to the station. A presentation on train ticketing, fare inspection, and options for open or closed fare collection systems on MetroRail. Regular updates on customer complaint data, similar to what the Board of Directors receives monthly. A presentation on Transit Oriented Development (TOD) from long-range planning staff. A presentation on the Conversation Corps discussion and what insights have been gleaned from these comments, complaints, and suggestions. A discussion of MetroRapid and whether there should be routes that operate with still fewer stops, similar to an Austin Express bus service. Attachment: CSAC Minutes (3482 : CSAC March 2016 Minutes) Committee Action Update Mr. Sam Sargent, Community Involvement & Staff Liaison, Capital Metro Mr. Sargent stated that there were no tabled items and that two vacancies remained on the committee, to be filled by the Board of Directors. Packet Pg. 4

5 4.1.a Mr. John Andoh, Program Manager, Capital Metro Mr. Andoh updated the committee on agency discussions related to the resolution on front-of-bus digital signage that was passed at the February meeting. He said that operations and contractor staff will be discussing the issue of PR Codes being displayed on the front of buses without a visible route number in the coming weeks. Mr. Andoh will provide further updates to the committee when they come available. New Business Proposed June 2016 Service Changes Mr. Sam Sargent, Community Involvement & Staff Liaison, Capital Metro Mr. Sargent presented to the committee on the proposed June 2016 Service Change. The most significant proposed change is the addition of Route 470 (Manor Circulator), with the remaining changes being minor schedule and school-related adjustments. These include transitioning the UT Shuttle service and select Local Bus routes to summer schedules. The affected Local Bus routes include Routes 4, 5, 7, 300, 325, 331, and 333. Mr. Sargent explained how minor these Local Bus schedule changes are and that regular riders of these routes won t see a noticeable decrease in service. Route 470 (Manor Circulator) came about as the result of community input in the City of Manor, the leadership of Mayor Jonse, and the hard work of service planning staff. The proposed routing runs from the existing Manor Park & Ride facility, south on Bastrop, east on Lapoynor, north on Lexington, to Manor High School, east on U.S. 290 to medical facilities and Walmart, then returning to the Manor Park & Ride. The service is designed to have connectivity to Route 990 (Manor/Elgin Express) for select morning and afternoon trips. August 2016 Service Change Concepts Mr. Sam Sargent, Community Involvement & Staff Liaison, Capital Metro At present, there are no major service changes planned for August The principal changes will be the return to school year schedules on the UT Shuttle Routes and select Local Bus routes and the reinstatement of the E-bus service. Should service planning staff make additional changes, the committee will be updated accordingly before the Board of Directors vote on the August 2016 Service Change. Attachment: CSAC Minutes (3482 : CSAC March 2016 Minutes) Connections 2025 Update Mr. Sam Sargent, Community Involvement & Staff Liaison, Capital Metro Mr. Sargent provided a brief update on Connections 2025 outreach efforts. In the first round of outreach, there were 12 open houses and 2 webinars, along with 4,700 survey responses and over Packet Pg. 5

6 4.1.a 1,400 individuals engaged. Staff will begin a series of presentations on the project to neighborhood association and other community groups during the months of March and April. 76 neighborhood associations have been contacted, with 4 presentations completed thus far. Internally, a Connections 2025 Speakers Bureau has been formed to spread the work around and give agency staff not directly involved in the study a chance to take some ownership of the work. The draft study is expected from our consultant, TMD, in early May. Another series of public open houses will occur at that time. Downtown Station Update Mr. Sam Sargent, Community Involvement & Staff Liaison, Capital Metro Mr. Sargent provided an update on the Downtown Station project. He provided an overview of the project and the public involvement process up to this point, explaining how the preferred concept came to be. Mr. Sargent also explained the planning and operations justification for having three tracks at the station on opening day. Vice Chairman MacKinnon asked that planning and capital construction staff ensure that ample air space is available over the station should larger bi-level cars or electric vehicles with catenary lines be added to MetroRail service. The committee agreed with this concern. Action Items Approval of February Minutes The committee approved the February meeting minutes unanimously on a motion from Mr. Foster, seconded by Dr. Greenberg. Adjournment Chairman William Shamburg, Customer Satisfaction Advisory Committee Chairman Shamburg adjourned the meeting at 7:41 p.m. Attachment: CSAC Minutes (3482 : CSAC March 2016 Minutes) Packet Pg. 6

7 Capital Metropolitan Transportation Authority MEETING DATE: 03/21/2016 Board of Directors (ID # 3483) Access March 2016 Minutes 4.2 TITLE: Access Advisory Committee - March 2016 Minutes Page 1 Packet Pg. 7

8 4.2.a Access Advisory Committee March 16th, :30 6:23 p.m. Call to Order: Chairman Chris Prentice, Access Advisory Committee Chairman Prentice called the meeting to order at 5:30 p.m. Introductions: Committee members present were Chairman Chris Prentice, Molly Birrell, Glenda Born, Paul Hunt, Tom Turner and John McNabb. Capital Metro staff present were Sam Sargent and Martin Kareithi. Capital Metro contractor staff present were Mr. Nate DeGrafenreid, Operations Manager for RideRight, and Regina Marshall with MV. Citzens present were Cheryl Hunt and Sandy Seekamp. Citizens Communication: Ms. Sandy Seekamp, former Access Advisory Committee member Ms. Seekamp explained that because she is in an electric wheelchair and uses fixed route bus service, the only place to place her groceries is between her legs. Because of this, she has had issues with her artificial leg. Her conditional eligibility, she explained, has led to many trips in unknown areas that resulted in hazards such as brush. During one such trip, she badly scratched her arm. Ms. Seekamp stated that the conditional eligibility rules are ridiculous and that there are many things she can t do on fixed route service. Ms. Glenda Born, Access Advisory Committee Ms. Born asked if MetroAccess drivers can please ask passengers if they need assistance to the door. Chairman Prentice asked the MV and RideRight representatives present if they could please provide follow up. Both representatives stated that they would. Chairman Chris Prentice, Access Advisory Committee Chairman Prentice asked if negotiated times using the IVR system and making reservations three days in advance could be placed on the April 6 th committee meeting agenda. Mr. Sargent said he would place the items on the agenda. Attachment: Access Committee Meeting (3483 : Access March 2016 Minutes) Packet Pg. 8

9 4.2.a MetroAccess Statistics & Technology Update: Mr. Martin Kareithi, Accessible Transit Specialist, Capital Metro Mr. Kareithi explained that because Mr. Chad Ballentine was out of town during this rescheduled meeting, a MetroAccess Statistics & Technology update will be provided to the committee via and at the regularly scheduled April meeting. Committee Action Update Mr. Sam Sargent, Community Involvement & Staff Liaison, Capital Metro Mr. Sargent stated that there were no pending or tabled action items for the committee. On behalf of Capital Metro staff, he welcomed Chairman Prentice back from his medical leave. The committee expressed the same sentiment. New Business MetroAccess Online Reservation System Update Mr. Martin Kareithi, Accessible Transit Specialist, Capital Metro Mr. Kareithi explained that the online reservation system won t be able to address every issue that a reservation agent could handle, but during the soft rollout many issues will be addressed. MetroAccess staff hoped to have the online reservation system operational in March but there was a delay. Mr. Kareithi explained that Trapeze is still needing to make changes and that MetroAccess staff needs to make sure Trapeze makes all necessary fixes before it s fully handed off to the agency. He continues to participate in testing sessions with other volunteers and the rollout date to customers is still to be determined. The committee will be updated once this date is known. Ms. Born asked which version of ScreenReader was used during testing. Mr. Kareithi stated that Version 16 was being used in testing and that Trapeze is testing with Version 17, which Ms. Born uses. She also stated that more testing should be done with ZoomText and Magic. Mr. Kareithi believes that testing has been done with both. Proposed Summer 2016 Service Change Mr. Sam Sargent, Community Involvement & Staff Liaison, Capital Metro Mr. Sargent presented to the committee on the proposed June 2016 Service Change. The most significant proposed change is the addition of Route 470 (Manor Circulator), with the remaining changes being minor schedule and school-related adjustments. These include transitioning the UT Shuttle service and select Local Bus routes to summer schedules. The affected Local Bus routes include Routes 4, 5, 7, 300, 325, 331, and 333. Attachment: Access Committee Meeting (3483 : Access March 2016 Minutes) Mr. Sargent explained how minor these Local Bus schedule changes are and that regular riders of these routes won t see a noticeable decrease in service. Packet Pg. 9

10 4.2.a Route 470 (Manor Circulator) came about as the result of community input in the City of Manor, the leadership of Mayor Jonse, and the hard work of service planning staff. The proposed routing runs from the existing Manor Park & Ride facility, south on Bastrop, east on Lapoynor, north on Lexington, to Manor High School, east on U.S. 290 to medical facilities and Walmart, then returning to the Manor Park & Ride. The service is designed to have connectivity to Route 990 (Manor/Elgin Express) for select morning and afternoon trips. Mr. Hunt asked if MetroAccess service would be expanded around the boundaries of Route 470. Mr. Sargent and Mr. Kareithi explained that the CARTS-operated service was intended to be a flex route and that is being worked out with the contractor. Staff will provide an update on this question at the April committee meeting. August 2016 Service Change Concepts Mr. Sam Sargent, Community Involvement & Staff Liaison, Capital Metro At present, there are no major service changes planned for August The principal changes will be the return to school year schedules on the UT Shuttle Routes and select Local Bus routes and the reinstatement of the E-bus service. Should service planning staff make additional changes, the committee will be updated accordingly before the Board of Directors vote on the August 2016 Service Change. Connections 2025 Update Mr. Sam Sargent, Community Involvement & Staff Liaison, Capital Metro Mr. Sargent provided a brief update on Connections 2025 outreach efforts. In the first round of outreach, there were 12 open houses and 2 webinars, along with 4,700 survey responses and over 1,400 individuals engaged. Staff will begin a series of presentations on the project to neighborhood association and other community groups during the months of March and April. 76 neighborhood associations have been contacted, with 4 presentations completed thus far. Internally, a Connections 2025 Speakers Bureau has been formed to spread the work around and give agency staff not directly involved in the study a chance to take some ownership of the work. The draft study is expected from our consultant, TMD, in early May. Another series of public open houses will occur at that time. Ms. Born and Mr. Hunt spoke with Mr. Sargent about having a Connections 2025 presentation at their respective HOAs. Mr. Sargent encouraged the committee members to reach out to him if they are involved with any groups who would like a Connections 2025 presentation. Attachment: Access Committee Meeting (3483 : Access March 2016 Minutes) Action Items Approval of January Minutes: Mr. Hunt made a motion for approval of minutes, Ms. Born seconded the motion. The March minutes were approved unanimously. Packet Pg. 10

11 4.2.a Adjournment: Chairman Prentice made a motion to adjourn, seconded by Mr. McNabb. The committee adjourned at 6:23 p.m. Attachment: Access Committee Meeting (3483 : Access March 2016 Minutes) Packet Pg. 11

12 Capital Metropolitan Transportation Authority MEETING DATE: 03/21/2016 Board of Directors (ID # 3465) Minutes for February 22, 2016 Board Meeting 7.1 SUBJECT: Approval of minutes for the February 22, 2016 Board Meeting. FISCAL IMPACT: Does not apply.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 2. Demonstrate regional leadership 2.1 Lead public transportation and development DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Board of Directors Page 1 Packet Pg. 12

13 7.1 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3465) Minutes for February 22, 2016 Board Meeting Approval of minutes for the February 22, 2016 Board Meeting.. Date: March 21, 2016 Secretary of the Board Ann Stafford Page 2 Packet Pg. 13

14 7.1.a CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX ~ Minutes ~ Executive Assistant/Board Liaison Gina Estrada Monday, February 22, :45 PM Meeting Called To Order 12:00 PM 2:31 PM Meeting Adjourned I. Pledge of Allegiance II. Safety Briefing Donna Simmons, Vice President of Administration, gave the safety briefing for the month. She reminded us to always be aware of our surroundings and to be aware of the exits are so in the event of an emergency we'll know how to exit the building safely. III. Public Comment: Carlos Leon, citizen, finds the "Pain in the Bus" ads insulting and would like them removed. He also stated Spanish signage on MetroRapid vehicles contains spelling and grammatical errors. In addition, he does not agree with the safety instructions on how to access the emergency door release lever. Sandra Seekamp, citizen, shared positive comments about MetroAccess. She was happy that Access was able to pick her up when the batteries in her electric chair went down. She was very appreciative of the same day service provided in spite of the 24 hour advance notice policy. She also complimented the bus operator who paid special attention to securing her wheelchair on a recent regular bus trip. Garret Nick, Board Chair for Please be Kind to Cyclists, would like Capital Metro's support with in-kind advertising services, in whole or part, for their Roadway Safety Awareness/Education Campaign - "Rally for Safe Roads." In addition, they would like Capital Metro to deploy 30 buses featuring educational messages during high cycling traffic months, April and May. Alvaro Bastidas, Co-Founder, Please Be Kind to Cyclists, briefly spoke about his brush with death in 2002, when he was struck by a vehicle while riding his bike. He spoke in support of the Roadway Safety Awareness/Education Campaign and encouraged Capital Metro to collaborate with them. Gonzalo Ponce, Executive Director, Please be Kind to Cyclists, provided an overview of the organization and asked for Capital Metro's support with their Roadway Safety Awareness/Education Campaign. Dan Dawson, Vice President, Marketing, spoke about Capital Metro's prior contributions to Please be Kind to Cyclists and explained the standard rate for non profit organizations. Board Member Garza spoke in favor of Please be Kind to Cyclists efforts and supports the partnership. IV. Advisory Committee Updates: 1. Update on the Customer Satisfaction Advisory Committee (CSAC); William Shamburg, CSAC Chair, gave the update. Members of the committee heard reports on the following this month: Attachment: Board Meeting Minutes (3465 : Minutes for February 22, 2016 Board Meeting) A review of Capital Metro s Website/APP UX Redesign Connections 2025 Service Plan Update Interactive Voice Response (IVR) Update Board of Directors Page 1 Printed 3/16/2016 Packet Pg. 14

15 Regular Meeting Minutes February 22, a In addition, the committee discussed customer complaints regarding destination sign messaging and public relations messaging. The committee will work with staff to further understand public relations messaging and develop a procedure to ensure the Route number remains visible at all times. 2. Update on the Access Advisory Committee (AAC) Jackie Nirenberg, Manager of Community Involvement, gave the update for the Access Advisory Committee. Members of the committee heard reports on the following this month: Quarterly Bus Stop Accessibility Improvement Update Interactive Voice Recognition (IVR) software Update Transit Empowerment Fund Update Connections 2025 Update There were no action items or resolutions to report. The Committee wishes Chairman Chris Prentice a speedy recovery. V. Executive Session of Chapter 551 of the Texas Government Code: VI. Section for personnel matters - Merit Increase for President/CEO. Board Committee Updates: 1. Operations, Planning and Safety Committee Board Member Silas, Chair of the Operations Planning and Safety Committee, presented the report from the February 10th committee meeting. The committee had two action items this month; Item 3 which is on today's Consent agenda; and the other is on today's Action agenda. The committee also heard the following discussion items: Update on the Downtown Station Annual Update on Park & Ride Assessment Total cost of Risk report 1 st Quarter 2016 Collision Injury and Severity Report Transit Asset Management Planning/Map 21 Report Quarterly Operations Report 2. Finance, Audit and Administration Committee; and Board Member Mitchell, Chair of the Finance, Audit and Administration Committee, presented the report from the February 10th committee meeting. Items discussed this month included the following action items which are on today's consent agenda: Resolution authorizing a contract for benefit consulting services with Gallagher Benefit Services Resolution amending the merit increase amount for the President/CEO Resolution authorizing a contact with SmartMail of Austin Resolution authorizing a contract for Wellness Program Services with Medifit Corporate Services In addition, the committee heard the following presentations: Internal Audit Update: Business Continuity Audit Transit Asset Management Planning/Map 21 Update Monthly Financial Report 3. CAMPO update Attachment: Board Meeting Minutes (3465 : Minutes for February 22, 2016 Board Meeting) Capital Metropolitan Transportation Authority Page 2 Updated 3/16/2016 4:47 PM Packet Pg. 15

16 Regular Meeting Minutes February 22, a VII. VIII. Board Member Mitchell, Capital Metro's CAMPO representative, gave the update from this month's CAMPO meeting. The committee had an extensive discussion on the 183 North Mobility project; the budget and whether or not park & rides will connect with these improvements. In addition, the committee heard a presentation on self driving vehicles. Consent Items 1. Approval of minutes for the January 25, 2016 Board Meeting. 2. Appointment of Board Committees and Chairpersons of each Committee. 3. Approval of a resolution authorizing the President/CEO, or her designee to extend the contract term with Unified Dispatch, LLC for the provision of the replacement Interactive Voice Response System (IVR) from five (5) years, seven (7) months to seven (7) years, nine (9) months. 4. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract for benefit consulting services with Gallagher Benefit Services in an amount not to exceed $773, Approval of a resolution amending the merit increase amount for the President/CEO for the annual performance award to a 5 percent increase in base pay, in alignment with the 2015 organizational merit matrix. The increases are awarded retroactively to the annual Employment Agreement date of July 26, Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract for Literature Distribution Services with SmartMail of Austin, Inc. in an amount not to exceed $201,495 for one (1) base year. 7. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract for Wellness Program Services with Medifit Corporate Services in an amount not to exceed $1,076,607. Action Items: 1. Approval of a resolution authorizing the President/CEO, or her designee, to negotiate and execute a contract with Vescott Investments for the sale of a portion of Capital Metro property located at 5310 and 5316 Ed Bluestein Boulevard in Austin, Texas in an amount not less than $2,335,730. Shanea Davis, Vice President of Property & Asset Management, presented this item. A map of the property was provided to the Board for their reference. The referenced property was removed from transit service in The property is no longer needed for transit purposes. Board Member Mitchell moved/garza seconded. Motion carries: 5-0. RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Terry Mitchell, Board Member Delia Garza, Board Member Silas, Mitchell, Cooper, Garza, Jonse Stafford, Word, Kitchen Attachment: Board Meeting Minutes (3465 : Minutes for February 22, 2016 Board Meeting) IX. Presentations: 1. Central Texas Regional Mobility Authority Update Mike Heiligenstein, Executive Director, CTRMA, provided a high level overview of CTRMA, their projects under development and the benefits they provide. CTRMA is a multi-modal transportation Capital Metropolitan Transportation Authority Page 3 Updated 3/16/2016 4:47 PM Packet Pg. 16

17 Regular Meeting Minutes February 22, a agency created in 2002 by Williamson and Travis counties. The agency is overseen by a 7 member board of local volunteers appointed by the respective counties with the Board Chair appointed by the Governor. The agency's primary goal is to provide additional capacity to help relieve congestion. Funding for CTRMA projects comes from Revenue bonds, TIFIA loans and TxDOT/FHWA funding. X. Reports: 1. Central Corridor Project/Connections 2025 Update Dan Dawson, Vice President, Marketing and Communications, updated the Board on the Connections 2025 Communications & Community Involvement Initiative. He presented the five objectives of the project along with a list of how we are promoting this initiative. He spoke about the community engagement activities and ongoing outreach events. Lastly, he discussed the next steps of the process and thanked staff for their hard work on the project. In closing, Board member Silas offered to assist with this initiative if staff felt it would be beneficial. Todd Hemingson, Vice President of Strategic Planning and Development, updated the Board on the Central Corridor Project and Comprehensive Transit Analysis. He stated we are working with the consultant to develop the scope of work. He provided a high level overview of the 4 major tasks of the project and informed the Board they would be receiving monthly updates as the project moves along. 2. Quarterly Planning Ridership Report Todd Hemingson, Vice President, Strategic Planning and Development, provided the 1st Quarter FY2016 Project and Ridership Report. He reported ridership is down 7.7% and identified factors that may be affecting ridership. The report also included updates on the following projects: Connections 2025 MetroRail Long Range Plan Development Partnership Efforts on the Smart City Grant; Downtown Austin Alliance parking study; TxDOT I-35 project and the City of Austin transit priority working group Chair Cooper stated he would like to see cost per rider and cost per trip information at the next update. 3. Quarterly Operations Update Dottie Watkins, Vice President, Bus and Paratransit Services, presented the 1st Quarter FY2016 Operations Report. She commented that we are now measuring on time performance based on GPS data received from our automatic vehicle location system. The report included the following highlights: McDonald Transit - Fixed Route: Performance goal was set at 82%. Provider reached this goal in December and January. MV Bus: Started operating service this quarter. Provider initially encountered transition related issues but we are seeing improvements. Overall, customer complaints are well within their goal. MV MetroRapid: Slow increase from on time performance but numbers are going. Overall complains have remain considerably under our goal with only 16 complains for 100k passengers. MV Paratransit - Provider had a strong quarter and brought on time performance up. Ride Right - Smallest of our contract providers. Provider had a strong quarter and was the best of safety performers. This was the only provider that meet the goal in both the vehicle and passenger accidents. Herzog - Provider had a couple of issues in December primarily related to incidents outside their control. These were mainly service interruptions which caused a delay in service. In addition, the FRA inspected the system - 12 elements total and had zero findings. Overall Customer Satisfaction Index - Overall score Goal for end of year is Quarterly Financial Update Attachment: Board Meeting Minutes (3465 : Minutes for February 22, 2016 Board Meeting) Capital Metropolitan Transportation Authority Page 4 Updated 3/16/2016 4:47 PM Packet Pg. 17

18 Regular Meeting Minutes February 22, a Leslie Browder, CFO, gave the Q1 FY 2016 Financial Quarterly Report. The report included results from October December 2015 and highlighted the following: XI. Revenue - Fare box was below budget due to lower ridership. Passenger fares were up from last year. Chair Cooper had a question regarding the fare increase amount. Staff will be providing that information to him soon. Sales Tax - $723,000 above budget. Operating Expenses - $54.6 million or 23.1% of annual budget. We are below budget. Cash, Investments and Reserves - $208.5 million combined balance Capital Projects Summary - 30% of budget expended/committed Board member Silas asked where Positive Train Control (PTC) resides and was told it is on the Capital Budget side. 5. President's Report Linda Watson, President/CEO, presented her report. Her report included the following: Update on the success of the Community Mobility Vehicle Grant Program Recognition of Aanyah Abdullah s National Award (Dolly Gray Children s literature award). Announced that Secretary Foxx will be in town during SxSW to announce the Smart City Challenge Finalists Announced that the City of Hutto approved the Hutto Transit Development Plan. She thanked Michelle Meaux from our staff for her tireless efforts to move this forward. Items for Future Discussion: XII. Adjournment Attachment: Board Meeting Minutes (3465 : Minutes for February 22, 2016 Board Meeting) Capital Metropolitan Transportation Authority Page 5 Updated 3/16/2016 4:47 PM Packet Pg. 18

19 Capital Metropolitan Transportation Authority MEETING DATE: 03/21/2016 Board of Directors (ID # 3473) Marketing Services Contract Amendment 7.2 SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to approve a contract amendment with Sherry Matthews Advocacy Marketing and Door Number 3 for Marketing Services to increase the contract amount by $550,000 to a total not to exceed amount of $4,550,000. FISCAL IMPACT: Funds are available in the 2016 Operating Budget.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 3. Demonstrate the value of public transportation in a dynamic community 3.1 Develop new ridership markets 3.2 Develop and deliver key agency messages 3.3 Strengthen community relationships EXPLANATION OF STRATEGIC ALIGNMENT: The strategic goal is to help with the development of plans for communicating to current riders and marketing to new riders, and service changes or new service or developments that enhance the user experience. This contract allows for both long-term strategic projects and projects that must be developed nimbly due to changing conditions. BUSINESS CASE: This contract will continue to demonstrate the value of public transportation in an active community. This task order contract allows Capital Metro to work on projects that support the Strategic Plan in a highly flexible manner. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Finance, Audit and Administration Committee on March 9, EXECUTIVE SUMMARY: In September of 2013, the Board of Directors approved a marketing services contract with Sherry Matthews Advocacy Marketing and Door Number 3 for a base year not to exceed $2,000,000 with two option years not to exceed a contract total of $4,000,000. We are in the final year of the contract but have a number of initiatives for ridership and new project development (Plaza Saltillo, Project Connect Central Corridor, website overhaul) that require additional services. This proposal asks for an additional $550,000 to be added to the not-to-exceed amount to cover these projects and to provide a contingency in the event of unforeseen conditions. DBE/SBE PARTICIPATION: The contractor will exceed the goal utilizing the following DBE contractors. The goal is 18% Prime Sherry Mathews, Inc. DBE SERVICE/PRODUCT $ % Page 1 Packet Pg. 19

20 7.2 Rifeline LLC Strategy Consultation 10 Xtreme Xhibits Printing and Collateral 5 Elena Q Media Community engagement and communications 3 and Advertising DBE SERVICE/PRODUCT $ % Door Number 3 Prime 82 Cultural Strategies Multicultural Marketing 18 PROCUREMENT: On September 23, 2013 via Resolution No. CMTA , the Board approved award of two contracts for Marketing Services to Sherry Matthews and Door Number 3 for a total amount not to exceed $4,000,000. The contracts are Indefinite-Quantity, Indefinite-Delivery Task Order contracts for the supplies and services specified. The fully burdened hourly rates were determined fair and reasonable based on market research and pricing included in the competitive proposals. With approval of the increase, the amount of the contracts is not-to-exceed $4,550,000 for all task orders under both contracts. RESPONSIBLE DEPARTMENT: Communications Page 2 Packet Pg. 20

21 7.2 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3473) Marketing Services Contract Amendment WHEREAS, Whereas, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management have determined that the Authority benefits from the flexibility and expertise of contracting with third-party marketing firms; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to maintain a marketing services contract with the flexibility to grow as our revenues increase. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to increase the not to exceed amount of the contracts with Sherry Matthews Advocacy Marketing and Door Number 3 for marketing services by $550,000 in an amount not to exceed $4,550,000. Date: March 21, 2016 Secretary of the Board Ann Stafford Page 3 Packet Pg. 21

22 7.2.a 1 Marketing Services Contract Overview capmetro.org Attachment: Marketing Contract Board Presentation (3473 : Marketing Services Contract Amendment) Packet Pg. 22

23 7.2.a 2 Marketing Contract Amendment Seeking an amendment to add $550,000 to the not-to-exceed amount of the Marketing Services contract currently held by Sherry Matthews Advocacy Marketing and Door Number 3. Total not-to exceed contract amount would raise to $4,550,000 capmetro.org Attachment: Marketing Contract Board Presentation (3473 : Marketing Services Contract Amendment) Packet Pg. 23

24 7.2.a 3 Strategic Alignment 3.1: Develop new ridership markets: Strategically communicate the value of transit services to current and emerging markets. 3.2: Develop and deliver key agency messages: Strategically develop and effectively and actively communicate the agency's value. Strengthen community relationships: Build meaningful partnerships with key stakeholders that result in support for Capital Metro's mission and vision. capmetro.org Attachment: Marketing Contract Board Presentation (3473 : Marketing Services Contract Amendment) Packet Pg. 24

25 7.2.a Attachment: Marketing Contract Board Presentation (3473 : Marketing Services Contract Amendment) Funding will support Ridership campaigns Two-Timer Phase 2 ATX Smart Trips MetroWorks 4th of July media buy 4 capmetro.org Packet Pg. 25

26 7.2.a 5 Funding will support Website Redesign Public Initiatives Connections 2025 Project Connect Central Corridor Saltillo development Public and media relations capmetro.org Optional secondary text Attachment: Marketing Contract Board Presentation (3473 : Marketing Services Contract Amendment) Packet Pg. 26

27 7.2.a 6 Contract Products CapMetro Mobile App campaign 2014 capmetro.org Attachment: Marketing Contract Board Presentation (3473 : Marketing Services Contract Amendment) Packet Pg. 27

28 7.2.a 7 Contract Products Project Connect capmetro.org Attachment: Marketing Contract Board Presentation (3473 : Marketing Services Contract Amendment) Packet Pg. 28

29 7.2.a Attachment: Marketing Contract Board Presentation (3473 : Marketing Services Contract Amendment) Contract Products Wait Less campaign for High Frequency Network Promotion capmetro.org Packet Pg. 29

30 7.2.a 9 Contract Products Back to Basics campaign The App Real Time No Exact Change capmetro.org Trip Planner Frequency Attachment: Marketing Contract Board Presentation (3473 : Marketing Services Contract Amendment) Packet Pg. 30

31 7.2.a 10 Contract Products Community Survey Transit Store video LifeHack Media Buys User Experience Web Testing Driving Progress MetroRapid Research Connections 2025 Media Buys capmetro.org Attachment: Marketing Contract Board Presentation (3473 : Marketing Services Contract Amendment) Packet Pg. 31

32 7.2.a 11 capmetro.org Thank You Attachment: Marketing Contract Board Presentation (3473 : Marketing Services Contract Amendment) Packet Pg. 32

33 Capital Metropolitan Transportation Authority MEETING DATE: 03/21/2016 Board of Directors (ID # 3335) Facility Programming Study and Master Plan 7.3 SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Parsons Brinckerhoff for Facility Programming Study and Master Plan services in an amount not to exceed $398,442. FISCAL IMPACT: Funding for this action is available in the FY2016 operating budget.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 1. Deliver the best possible customer experience 4. Continue to improve organizational practices and develop staff 1.2 Improve system reliability and convenience 4.4 Implement sustainability and environmental stewardship best practices EXPLANATION OF STRATEGIC ALIGNMENT: A review of current facilities and future facility needs will allow Capital Metro to provide suitable facilities for administration, operations and maintenance to support current and future levels of service. BUSINESS CASE: As Capital Metro is at capacity in its administration, operations and maintenance facilities, this study is required to determine the facilities necessary to support current service, service expansion, the cost of service, and the reliability of service. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Operations, Planning, and Safety Committee on March 9, EXECUTIVE SUMMARY: Capital Metro and its service providers operate and maintain bus, rail, and paratransit services out of five separate facilities. Each of the facilities is at capacity with current administration, operations and maintenance functions. The consultant will examine the operations of the five facilities and the potential for renovation and relocation. The consulting services will identify the agency programmatic needs for administrative and operational functions that must be met from , and the space, facility elements and locations required to support these needs from an operational, customer & cost/benefit perspective. This agenda item is requesting approval of a consulting contract to provide these services. DBE/SBE PARTICIPATION: The contractor will exceed the goal utilizing the following SBE contractors. The goal is 7% SBE SERVICE/PRODUCT $ % Architecture + Plus Administration interior space planning Page 1 Packet Pg. 33

34 7.3 Baer Engineering and Environmental 1 Environmental Consulting, Inc. Project Cost Resources Estimating 5 PROCUREMENT: On August 24, 2015, an Expression of Interest (EOI) was issued and advertised on DemandStar. Ten (10) firms participated in industry meetings which were held August 31 - September 1, On September 28, 2015, a Request for Proposals (RFP) was issued and formally advertised. Five (5) proposals were received by the due date of December 2, Proposals were scored based on the following factors: Past performance and experience on projects of a similar size, scope, complexity and nature, with demonstrated experience in transportation operations program development. Qualifications of the Firm and Project Team members. Work plan, methodology and approach for this project, including team structure that will best meet the needs of the project and selection of subcontractors; ability to meet project timelines; commitment to the project. Technical background and demonstrated technical understanding for this project. An award to Parsons Brinckerhoff was determined to be the best value to the Authority, price and other factors considered. Price was deemed to be fair and reasonable based on price analysis. The contract is a fixed price contract. The term of the contract is eight (8) months from the Notice to Proceed (NTP). The contract amount is $398,442. RESPONSIBLE DEPARTMENT: Real Estate & Asset Management Page 2 Packet Pg. 34

35 7.3 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3335) Facility Programming Study and Master Plan WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to provide suitable facilities for the provision of public transportation services; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize current facilities are at capacity and will not sustain future service level growth; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to examine the operations of current facilities and the potential for renovation and relocation of facilities to support current and future service levels. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute a contract with Parson Brinckerhoff for Facility Programming Study and Master Plan services in an amount not to exceed $398,442. Date: March 21, 2016 Secretary of the Board Ann Stafford Page 3 Packet Pg. 35

36 Capital Metropolitan Transportation Authority MEETING DATE: 03/21/2016 Board of Directors (ID # 3359) June 2016 Service Changes 8.1 SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to implement June 2016 Service Changes described in the attached document beginning Sunday, June 5, FISCAL IMPACT: Funding for this action is avaialble in the FY2016 operating budget.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 1. Deliver the best possible customer experience 1.2 Improve system reliability and convenience 1.3 Ensure an attractive and accessible transit environment EXPLANATION OF STRATEGIC ALIGNMENT: Service Changes are in accordance with Capital Metro s Service Standards. Approved by the Board these changes are designed to meet the goals. BUSINESS CASE: These changes are intended to improve the overall customer experience through the minor modification of select schedules in order to improve On-Time Performance. In addition, select services are suspended during the summer (end of school year), but will be reinstated in August to coincide with the start of the Fall semester of area public and higher learning institutions. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Operations, Planning, & Safety Committee on March 9, This item was also presented at the public hearing on March 9, EXECUTIVE SUMMARY: Staff is presenting the following summary for the June 2016 Service Changes and as the culmination of the public input process. Based upon input received, staff is returning to the March Board of Directors meeting with final recommendations and request Board approval of the following: Route 470 Manor Circulator - Route 470 will provide transit service within the community of Manor. The route will provide access to necessary grocery, medical and social service facilities within the community. In addition, service will also provide connectivity with Route 990 Manor/Elgin Express at the Manor Park & Ride. Minor Schedule Adjustments - In an effort to continue improving overall system performance, select routes will receive minor adjustments to their schedules. Minor modifications are made to services in order to improve on-time performance and are the result of public and staff feedback received during the course of outreach. Final changes will be listed in final public documents. Page 1 Packet Pg. 36

37 8.1 School Related Changes - Normal transition of UT Shuttle, E-Bus, and select trips on mainline routes will operate on summer service levels. These changes are intended to improve the overall customer experience and are in accordance with the FY2016 budget service levels. DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Planning & Development Page 2 Packet Pg. 37

38 8.1 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3359) June 2016 Service Changes WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to provide cost-effective fixed-route transit services that respond to and build ridership demand while minimizing impacts on current riders; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to consider citizen comments and staff recommendations received during several public meetings and at the March 9, 2016 Public Hearing; and WHEREAS, an equity analysis of these Service Changes, as required under the Federal Transit Administration s (FTA) Title VI review, found no disparate impact (minority) or disproportionate burden (low-income) on affected populations. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to implement June 2016 Service Changes described in the attached document beginning Sunday, June 5, Date: March 21, 2016 Secretary of the Board Ann Stafford Page 3 Packet Pg. 38

39 8.1.a Manor Circulator June 2016 New Service Attachment: Manor Circulator Board Presentation (3359 : June 2016 Service Changes) 1 capmetro.org Packet Pg. 39

40 8.1.a Manor Circulator Provides local bus service within the City of Manor. The proposed service plan includes a flex option. - The bus travels on a defined route - The bus can flex off route within a limited area with advanced request Attachment: Manor Circulator Board Presentation (3359 : June 2016 Service Changes) 2 capmetro.org Packet Pg. 40

41 8.1.a Why Now? Manor experienced a 37% change in population from 2010 to The Manor/Elgin Express provides service to Austin and Elgin, but there is currently no local service. The service is budgeted in the Capital Metro financial plan and the city s growth shows a demand for additional transit services. Attachment: Manor Circulator Board Presentation (3359 : June 2016 Service Changes) 3 capmetro.org Packet Pg. 41

42 8.1.a Proposed Route Attachment: Manor Circulator Board Presentation (3359 : June 2016 Service Changes) 4 capmetro.org Packet Pg. 42

43 Attachment: Manor Circulator Board Presentation (3359 : June 2016 Service Changes) 8.1.a Destinations 5 capmetro.org Packet Pg. 43

44 8.1.a Public Involvement/Outreach November 16 th : East Rural Community Center Presentation November 19 th : Manor City Hall Public Meeting February 23 rd : Manor City Hall Manor Circulator/Connections 2025 Public Meeting Attachment: Manor Circulator Board Presentation (3359 : June 2016 Service Changes) 6 capmetro.org Packet Pg. 44

45 8.1.a Manor Circulator Thank you Questions? Attachment: Manor Circulator Board Presentation (3359 : June 2016 Service Changes) 7 capmetro.org Packet Pg. 45

46 Capital Metropolitan Transportation Authority MEETING DATE: 03/21/2016 Board of Directors (ID # 3471) FY 2016 Budget Amendment 8.2 SUBJECT: Approval of a resolution amending the Fiscal Year 2016 Capital Budget in the amount of $3,316,000 to appropriate existing fund balance for capital projects, transferring $887,000 in appropriations from the Capital Budget to the Operating Budget, and updating the Five-Year Capital Improvement Plan to reflect a total amount of $288,332,500 for Fiscal Year 2017 through Fiscal Year FISCAL IMPACT: Funding of $3,316,000 for new capital projects or for capital projects to be carried forward from Fiscal Year (FY) 2015 for the continuation of projects previously approved in the budget will be allocated from Capital Metro s existing fund balance. There is no fiscal impact associated with the transfer of $887,000 in funding for capitalized labor from the capital budget to the operating budget.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 1. Deliver the best possible customer experience 1.3 Ensure an attractive and accessible transit environment EXPLANATION OF STRATEGIC ALIGNMENT: The majority of capital projects included in this funding request will help maintain Capital Metro s transit assets in a state of good repair. BUSINESS CASE: In the case of multi-year capital projects that were funded in the FY 2015 budget, the FY 2016 Capital Budget reflected the level of funding needed for FY 2016 taking into account projected spending in FY In some instances, actual spending in FY 2015 was less than projected. In the case of relatively short lived projects, funding not used in FY 2015 will need to be carried forward to FY 2016 through this proposed budget amendment in order to complete the project in FY Funding needed beyond FY 2016 will be reassessed and adjusted as part of the upcoming budget development process that will include a five-year Capital Improvement Plan spanning FY 2017 through FY COMMITTEE RECOMMENDATION: This agenda item was reviewed and approved by the Finance, Audit and Administration Committee on March 9, EXECUTIVE SUMMARY: Additional Funding for Capital Projects This proposed Capital Budget Amendment totals $3,316,000 and includes three basic components as outlined in the table and discussion that follows. Carryforward of unspent FY 2015 funds needed in FY 2016 $ 2,246,000 Funding for new vehicles 395,000 Additional funding needed to complete previously approved projects 675,000 Total proposed revisions to FY 2016 capital projects budget $3,316,000 Page 1 Packet Pg. 46

47 8.2 First, under current practices, project managers are asked to forecast expenses for capital projects each year. At the close of each fiscal year, forecasted expenses are reconciled to actual expenses. This reconciliation resulted in $2,246,000 of carryover funds from FY 2015 to FY 2016 needed for the continuation of capital projects previously approved. Staff is working to streamline this annual housekeeping process in the future by exploring budget carryforward capabilities in the new Microsoft Dynamics AX system. Second, this funding request includes $395,000 to purchase and outfit two vehicles that will be used to provide transit services needed by seniors. The vehicles are partially funded through a Federal Transit Administration Section 5310 grant which includes $220,000 in capital assistance. The Section 5310 grant program is intended to enhance mobility for seniors and individuals with disabilities. This will be Capital Metro's first opportunity to implement a project through this grant program. After the vehicles are acquired and placed into service, Capital Metro will be able to provide transit service targeted to clusters of senior independent living locations through the implementation of two routes. The East route is roughly bound by East Cesar Chavez Street, Springdale Road, Airport Boulevard, Oak Springs Drive, East 12th Street, Rosewood Ave, and Pleasant Valley Road. It will provide direct service to Oak Springs Villas, Salina Apartments, and Lyons Gardens, all of which serve low income residents. The South route is roughly bound by Manchaca Road, William Cannon Drive, Emerald Forest Drive, Ben White Boulevard, and Jones Road. It will provide direct service to The Continental, Western Trails, Englewood Estates, and Eberhart Place. Western Trails and Eberhart place also serve low income residents. These much needed routes were developed with data from Travis County Health and Human Services, the Office of Mobility Management, and Capital Metro's paratransit program staff to allow seniors to use public transit to access grocery stores, medical facilities, pharmacies, recreational opportunities and other services that are essential to independent living. The operating costs are also partially funded by the grant. The local share covering half of three years of operating costs totals approximately $242,000 and will be absorbed in the existing purchased transportation budget. Grant funds will cover the other half, or $242,000 in operating costs. An additional component of the project is the implementation of a Senior Try Transit program to support the new routes by providing seniors with information and one-onone training on how to use public transit. The Senior Try Transit program will work with each independent living facility to engage residents, some of whom are regular paratransit customers, in learning to take fixed-route transit. Third, additional funding for existing projects is requested in the amount of $675,000. These proposed changes include three projects described in the following paragraphs. Land acquisition for maintenance facility In February 2016, the Board approved $4.3 million for the purchase of land as a site for development of a future maintenance facility. This purchase was initially planned as an installment arrangement over multiple years and will now be purchased in a single transaction without incurring Page 2 Packet Pg. 47

48 8.2 interest costs. New funding of $375,000 will be needed to complete this transaction in FY 2016 and $150,000 is also included in funding to be carried forward from FY Funding previously predicted from FY 2017 to FY 2020 in the five-year capital improvement plan was associated with the installment arrangement, which will no longer be needed. Howard Lane parking Additional parking is needed at the existing Howard Station, which provides park and ride services in north central Austin. New funding of $200,000 is needed for FY 2016 and $74,000 is also included in funding to be carried forward from FY The project was initially estimated at $200,000, for construction of 40 parking spaces. It is now anticipated that 78 parking spaces can be added to serve more customers. These parking spaces are located in an area that requires additional drainage analysis and mitigation in order to receive the various permits needed to complete the project. North operations facility warehouse reconfiguration Storage space at the north operations center needs to be reconfigured to provide additional secure storage and work space for electronic and fare collection equipment, and to maximize efficient use of space for Capital Metro s bus and rail contractors. Additional funding of $100,000 is needed due to the extent of mechanical and electrical requirements, and is based upon quotes received from bidders. The project was initially estimated at $49,300. A detailed list of the capital projects proposed for amendment in a total amount of $3,316,000 is provided in the table that follows. Page 3 Packet Pg. 48

49 8.2 Project Name Vehicles FY 2016 Current Budget Proposed Amendment FY 2016 Amended Budget Bus Replacements 22,230, ,000 22,695,000 Carryforward Vehicles for Senior Service Routes - 395, ,000 New Paratransit Van Replacement - 80,000 80,000 Carryforward Total Vehicles 940,000 Facilities North Lamar Transit Center Facility Enhancements 150, , ,000 Carryforward Bus Stop Improvements 20,000 30,000 50,000 Carryforward Howard Lane Parking Spaces 126, , ,000 Carryforward /Additional Funding Lakeline Station Additional Parking 1,838,000 95,000 1,933,000 Carryforward 2910 East Fifth Street Renovation and Rehabilitation - Various Projects 343, , ,000 Carryforward 2910 East Fifth Street Water Quality Pond 75,000 35, ,000 Carryforward 2910 East Fifth Street Paving - 65,000 65,000 Carryforward Bus Stop Signage 1,250, ,000 1,350,000 Carryforward Bus Benches 125,000 25, ,000 Carryforward Bus Shelters 151, , ,000 Carryforward North Operations Warehouse Reconfiguration 49, , ,300 Additional Funding Fuel System Upgrade - 33,000 33,000 Carryforward Digital Clocks for Techridge Park & Ride - 35,000 35,000 Carryforward Leander Maintenance Facility 1,225, ,000 1,750,000 Carryforward /Additional Funding Total Facilities 1,648,000 Information Technology Interactive Voice Response System Replacement 336, , ,000 Carryforward Financial System 1,283, ,000 1,764,000 Carryforward Total Information Technology 728,000 TOTAL ALL PROJECTS 3,316,000 Status Transfer of Appropriations from Capital Budget to Operating Budget Capital Metro s current practice is to track and report the cost of internal staff in the Information Technology Services department who provide oversight on technology projects. Upon completion, these technology projects must ultimately result in a fixed asset (typically software) that is then depreciated over the useful life of the asset. Capital Metro s independent accounting firm has recommended that unless an employee is actually developing the asset, these costs should not be capitalized. Capitalized labor costs of $887,000 were estimated in the FY 2016 budget. There is no fiscal impact associated with this transfer of funding from the capital budget to the operating budget. Updating the Five-Year Capital Improvement Program This agenda item further recommends updating the Five-Year Capital Improvement Plan (CIP) to reflect the following revised amounts for FY 2017 to FY Additional information is provided in the discussion that follows the table. Fiscal Year Approved CIP Proposed Revisions Updated CIP Page 4 Packet Pg. 49

50 8.2 Maintenance Facility Howard Lane Parking Buses - Service Enhancements 2017 $117,413,000 $ (375,000) $ 100,000 $ 4,665,000 $ 121,803, ,232,500 (375,000) ,857, ,623,500 (375,000) -0- (4,665,000) 47,583, ,488,500 (4,400,000) ,088,500 Total $293,757,500 $ (5,525,000) $ 100, $ 288,332,500 As indicated previously, funding the acquisition of land for a new maintenance facility was originally planned as an installment purchase. The Board of Directors approved the acquisition as a single purchase transaction for FY 2016 and funding in years beyond FY 2016 will not be needed. The second proposed revision to the capital improvement plan estimates the funds needed to complete the additional parking at Howard Station in FY The third proposed revision shifts funding between years to accommodate the implementation of express bus routes earlier than originally anticipated in the longrange financial forecast. Staff plans to also assess the fiscal impact of accelerating enhancements to the MetroRapid service, but will complete this analysis as part of an upcoming forecast update. The Board of Directors scheduled a public hearing at noon on March 9, 2016, to receive input on the proposed budget amendment after a brief presentation from staff. DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Finance Page 5 Packet Pg. 50

51 8.2 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3471) FY 2016 Budget Amendment WHEREAS, pursuant to Section (c) of Chapter 451 of the Texas Transportation Code this budget amendment is for the purpose of appropriating existing fund balance for ongoing and new capital projects in the amount of $3,316,000, transferring $887,000 in appropriations from the Capital Budget to the Operating Budget, and updating the Five-Year Capital Improvement Plan to reflect a revised total amount of $288,332,500 for Fiscal Year 2017 through Fiscal Year 2020; and WHEREAS, such budget amendment has been made available to the public and a public hearing has been conducted; and WHEREAS, the majority of capital projects included in this funding request will help maintain Capital Metro s transit assets in a state of good repair; and WHEREAS, the transfer of funding for capitalized labor to the operating budget from the Capital Budget has been recommended by Capital Metro s independent accounting firm and there is no associated fiscal impact with this change. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that it approves this budget amendment for the purpose of appropriating existing fund balance for ongoing and new capital projects in the amount of $3,316,000, transferring $887,000 in appropriations from the capital budget to the operating budget, and updating the Five-Year Capital Improvement Plan to reflect a revised total amount of $288,332,500 for Fiscal Year 2017 through Fiscal Year Date: March 21, 2016 Secretary of the Board Ann Stafford Page 6 Packet Pg. 51

52 8.2.a 1 FY 2016 Budget Amendment Overview Summary for Public Hearing Wednesday, March 9, 2016 capmetro.org Finance Attachment: FY 2016 Budget Amendment Mar (3471 : FY 2016 Budget Amendment) Packet Pg. 52

53 8.2.a 2 Proposed Budget Amendment Chapter 451 of Texas Transportation Code permits the Board of Directors to amend the budget after public notice and a hearing. Summary Public hearing on March 9, 2016 capmetro.org Finance Proposed Amount Funding Source Project carryover funds from FY 2015 $2,246,000 Fund balance New vehicles to provide transit services to seniors $ 395,000 Transfer of $887,000 in project management costs from capital budget to operating budget -0- New funding for projects already underway (more Howard Lane station parking, new maintenance facility, north operations warehouse) Total proposed budget amendment $3,316,000 $220,000 in federal capital assistance; $175,000 in fund balance No fiscal impact, transfer of costs recommended by external auditors $ 675,000 Fund balance Attachment: FY 2016 Budget Amendment Mar (3471 : FY 2016 Budget Amendment) Packet Pg. 53

54 8.2.a 3 Carryover Funds Under current practice, project managers forecast expenses for capital projects each fiscal year. At the close of each fiscal year, forecasted expenses are reconciled to actual expenses. This reconciliation resulted in $2.2 million of funds budgeted in FY 2015 that will be needed in FY Continuation of capital projects previously approved Detailed listing of projects included in agenda materials To be appropriated from fund balance capmetro.org Finance Attachment: FY 2016 Budget Amendment Mar (3471 : FY 2016 Budget Amendment) Packet Pg. 54

55 8.2.a Transfer of Funds Within Budget 4 Capital Metro currently tracks and reports the cost of internal staff in the Information Technology department who provide oversight on technology projects. Commonly called capitalized labor Capital Metro s independent accounting firm recommended that project oversight costs not be capitalized. Capitalized labor estimated at $887,000 in FY 2016 budget This proposed budget amendment includes a transfer of $887,000 from the capital budget to the operating budget, with no fiscal impact to the total budget. capmetro.org Finance Attachment: FY 2016 Budget Amendment Mar (3471 : FY 2016 Budget Amendment) Packet Pg. 55

56 8.2.a Capital Improvement Plan 5 Table below reflects updates to the capital improvement plan (CIP) beyond FY The CIP is also updated annually through the budget development process. Fiscal Year Approved CIP Proposed Revisions Updated CIP capmetro.org Finance Maintenance Facility Howard Lane Parking Buses Service Enhancements 2017 $117,413,000 $ (375,000) $ 100,000 $ 4,665,000 $ 121,803, ,232,500 (375,000) ,857, ,623,500 (375,000) -0- (4,665,000) 47,583, ,488,500 (4,400,000) ,088,500 Total $293,757,500 $ (5,525,000) $ 100, $ 288,332,500 Attachment: FY 2016 Budget Amendment Mar (3471 : FY 2016 Budget Amendment) Packet Pg. 56

57 Capital Metropolitan Transportation Authority MEETING DATE: 03/21/2016 Board of Directors (ID # 3475) Master Development Agreement Resolution 8.3 SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to negotiate, finalize and execute the Master Development Agreement, the Ground Lease and other documents related to the development of the owned property locally known as the Plaza Saltillo project, with Plaza Saltillo, Ltd. For a base term of ninety nine (99) years, for an initial lease amount of approximately one million six hundred thousand dollars ($1,600,000) per year. FISCAL IMPACT: Refer to executive summary for clarification. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 4. Continue to improve organizational practices and develop staff 4.1 Improve the financial health of the organization EXPLANATION OF STRATEGIC ALIGNMENT: As further elaborated in Objective 4.1, this item will improve the financial health of the organization. BUSINESS CASE: This proposed transaction is in the form of a true triple-net lease, anticipating no on-going costs to Capital Metro. The annual rental will increase based upon a combination of annual percentages and actual income received by Endeavor. What had been a passive asset that generated very little income will now generate significant income to further the Authority s transit activities. This proposed development addresses the four goals of the Agency s TOD policy - increasing transit ridership, maximizing long-term revenue, creating high quality mixed use development, and responding to the local community goals. COMMITTEE RECOMMENDATION: This item was not acted upon by committee. EXECUTIVE SUMMARY: Capital Metro began an RFP process in October of 2013, reaching out to 380+ local and regional qualified developer groups. In mid-november 2013, we received 10 proposals from highly qualified developer teams. In June of 2014, the Board authorized staff to engage in discussions with the Endeavor team (Plaza Saltillo, Ltd.) to create an agreement for a long-term lease for the development of the Plaza Saltillo property. These proposed agreements are the result of those discussions. Capital Metro began an RFP process in October of 2013, reaching out to 380+ local and regional qualified developer groups. In mid-november 2013, we received 10 proposals from highly qualified developer teams. In June of 2014, the Board authorized staff to engage in discussions with the Endeavor team to create an agreement for a long-term lease for the development of the Plaza Saltillo property. These proposed agreements are the result of those discussions. Page 1 Packet Pg. 57

58 8.3 The proposed project is to be a mixed-use development to include retail, office, marketrate residential, affordable residential, and public/park components. DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Real Estate & Asset Management Page 2 Packet Pg. 58

59 8.3 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3475) Master Development Agreement Resolution WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the benefits in the development of the Plaza Saltillo property; and WHEREAS, discussions and negotiations with a development team led by the Endeavor Real Estate Group, as authorized by the Capital Metro Board in May of 2014, have produced a Master Development Agreement, a Ground Lease and related documents. NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors authorizes the President/CEO, or her designee, to negotiate, finalize and execute the Master Development Agreement, the Ground Lease and other documents related to the development of the owned property locally known as the Plaza Saltillo project, with Plaza Saltillo, Ltd. for a base term of ninety nine (99) years, for an initial lease amount of approximately one million six hundred thousand dollars ($1,600,000) per year. Date: March 21, 2016 Secretary of the Board Ann Stafford Page 3 Packet Pg. 59

60 Capital Metropolitan Transportation Authority MEETING DATE: 03/21/2016 Board of Directors (ID # 3477) Central Corridor Project/Connections 2025 Update 9.1 TITLE: Central Corridor Project/Connections 2025 Update Page 1 Packet Pg. 60

61 Capital Metropolitan Transportation Authority MEETING DATE: 03/21/2016 Board of Directors (ID # 3484) 2025 Ridership Campaign Review 9.2 TITLE: 2025 Ridership Campaign Review Dan Dawson, VP of Marketing and Communications will present to the 2016 March Board of Directors a review of the 2025 Ridership Campaign for the purpose of developing new ridership markets. Page 1 Packet Pg. 61

62 9.2.a CONNECTIONS 2025 PUBLIC OUTREACH UPDATE Capital Metro Board Meeting March 21, 2016 capmetro.org Attachment: MARCH BOD Preso Connections 2025 (3484 : 2025 Ridership Campaign Review) Packet Pg. 62

63 9.2.a Agenda Survey Results Feedback Overview Outreach Update Open Houses Pop-Up Meetings Neighborhood Associations Next Steps 1 Connections2025.org Attachment: MARCH BOD Preso Connections 2025 (3484 : 2025 Ridership Campaign Review) Packet Pg. 63

64 9.2.a Connections 2025 Survey Jan Feb March Survey opened Dec. 21, 2015 As of March 11, 2016, 4,805 responses have been received Survey ended March 13, Connections2025.org Responses have been received from over 100 zip codes Attachment: MARCH BOD Preso Connections 2025 (3484 : 2025 Ridership Campaign Review) Packet Pg. 64

65 9.2.a Riders: Why do you ride? Routes are located near my home or destination More enjoyable than driving Helps the environment I don t own a car Less expensive than car travel Other Sanity/improved health I can bring my bike Reach my destination faster I can Park & Ride Wi-Fi or other amenities on vehicles or at stations 0% 10% 20% 30% 40% 50% 3 Connections2025.org Attachment: MARCH BOD Preso Connections 2025 (3484 : 2025 Ridership Campaign Review) Packet Pg. 65

66 9.2.a Non-Riders: Why do you not ride? Transit does not get me to my destination fast enough Routes are not close enough to my home or I prefer other modes of travel Other I don t live or work within Capital Metro s service Transit is not available on the days or times that I Buses are not on time or reliable I don t know how to use transit I don t feel safe on transit I don t know how to pay the fare The fares are too complicated Vehicles are not clean or well maintained 0% 10% 20% 30% 40% 50% 60% 4 Connections2025.org Attachment: MARCH BOD Preso Connections 2025 (3484 : 2025 Ridership Campaign Review) Packet Pg. 66

67 9.2.a I would ride more often if Buses ran more frequently Service was faster Routes were closer to my home or destination Service started earlier or ended later Other Buses were more reliable Fares were lower I could park and ride Service was easier to use There were more bike racks on buses I felt safer Buses were less crowded 0% 10% 20% 30% 40% 50% 60% 5 Connections2025.org Attachment: MARCH BOD Preso Connections 2025 (3484 : 2025 Ridership Campaign Review) Packet Pg. 67

68 9.2.a What should be prioritized? Rate the importance of each option below. Average Score* Providing fast, frequent, reliable service on key corridors 4.4 Providing an alternative to congested roadways 4.3 Serving persons with disabilities, low-income, or senior populations 4.0 Helping to create an environmentally-friendly, sustainable city not dependent on cars 3.9 Making it easier to get to/from transit (better stops, sidewalks, Park & Ride) 3.8 Expanding Capital Metro s service area 3.6 Supporting economic development and access to jobs 3.5 Adding more bus shelters 3.4 Adding Wi-Fi on buses 2.8 * Average score determined by multiplying the score value by the number of people who selected that score, and dividing by total responses 6 Connections2025.org Most important Least important 5 1 Attachment: MARCH BOD Preso Connections 2025 (3484 : 2025 Ridership Campaign Review) Packet Pg. 68

69 9.2.a Public Meeting Participation Date Location Engaged February 16 ACC South Austin 15 February 16 Online Webinar 5 February 17 City Hall 50 February 17 ACC Riverside 3 February 17 Northwest Austin Recreation Center 10 February 18 ACC Pinnacle 4 February 18 North Austin YMCA 10 February 18 Pleasant Hill Branch Library 6 February 18 Online Webinar 4 February 20 Faith United Methodist Church 50 February 20 Asian American Resource Center 18 February 23 Manor City Hall 10 March 1 Lago Vista City Hall 2 March 2 Pleasant Hill Branch Library 6 March 8 District 2 Open House 36 Total Connections2025.org Attachment: MARCH BOD Preso Connections 2025 (3484 : 2025 Ridership Campaign Review) Packet Pg. 69

70 9.2.a Transit Priority Game Results 8 Connections2025.org Attachment: MARCH BOD Preso Connections 2025 (3484 : 2025 Ridership Campaign Review) Packet Pg. 70

71 9.2.a Where would you ride? 9 Connections2025.org Attachment: MARCH BOD Preso Connections 2025 (3484 : 2025 Ridership Campaign Review) Packet Pg. 71