~ NOTICE OF MEETING ~ CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING

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1 ~ NOTICE OF MEETING ~ CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX ~ Agenda ~ Executive Assistant/Board Liaison Gina Estrada Wednesday, December 14, :00 PM Capital Metro Board Room I. Pledge of Allegiance II. III. IV. Safety Briefing Public Comment: Executive Session of Chapter 551 of the Texas Government Code: Section for real property issues - Real Estate - Transit Oriented Development Opportunities at Lakeline Station and Potential Relocation of MetroRail Kramer Station V. Advisory Committee Updates: VI. VII. 1. Update on the Customer Satisfaction Advisory Committee (CSAC); and 2. Update on the Access Advisory Committee (AAC). Board Committee Updates: 1. Operations, Planning and Safety Committee 2. Finance, Audit and Administration Committee; and 3. CAMPO update Consent Items 1. Approval of minutes for the November 16, 2016 Board Meeting 2. Approval of the Capital Metro 2017 Board Meeting Calendar 3. Approval of a resolution appointing Bettye J. Taylor to the Customer Satisfaction Advisory Committee. 4. Approval of a Resolution Appointing Rebecca Allbritton to the Access Advisory Committee. 5. Approval of a resolution reappointing Estrella Barrera to the Access Advisory Committee. Board of Directors Page 1 Printed 12/13/2016

2 Regular Meeting Agenda December 14, 2016 VIII. IX. 6. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Trans1Graphix for Transit and Outdoor Advertising Removal/Installation for a 1-year base period with the option to extend for three (3) additional 1-year periods in an amount not to exceed $904, Approval of a resolution authorizing the President/CEO, or her designee to finalize and execute a contract with Chambers, Conlon & Hartwell, LLC for federal government relations consulting services for a base period of one year in an amount not to exceed $198,000 (plus an additional not-to-exceed amount of $10,000 for travel) and four one-year options with a total amount for all five (5) years not to exceed $1,055, Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an interlocal agreement with Austin Community College for one bus stop on the Northwest Feeder route for an amount not to exceed $26, Approval of a resolution authorizing the President/CEO, or her designee, to utilize Design Build Procurement methodology as allowed under Texas Government Code Chapter 2269, Subchapter H. Action Items: Presentations: X. Reports: XI. XII. 1. South Central Waterfront Development Update 1. Finance Report 2. President/CEO Updates Items for Future Discussion: Adjournment ADA Compliance Reasonable modifications and equal access to communications are provided upon request. Please call (512) or gina.estrada@capmetro.org if you need more information. BOARD OF DIRECTORS: Wade Cooper, chairperson; Beverly Silas, Vice chair; Juli Word, board secretary; Delia Garza, Ann Kitchen, Rita Jonse, Terry Mitchell and Pio Renteria. Board Liaison: Gina Estrada (512) , gina.estrada@capmetro.org if you need more information. The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance with Texas Government Code, Section , consultation with attorney for any legal issues, under Section for real property issues; under Section for personnel matters, or under Section , for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda. Capital Metropolitan Transportation Authority Page 2 Updated 12/13/ :57 AM

3 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # 3503) Approval of minutes for the November 16, 2016 Board Meeting 7.1 Approval of minutes for the November 16, 2016 Board Meeting. Page 1 Packet Pg. 3

4 7.1.a CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX ~ Minutes ~ Executive Assistant/Board Liaison Gina Estrada Wednesday, November 16, :06 PM Meeting Called To Order 12:00 PM 2:54 PM Meeting Adjourned I. Pledge of Allegiance II. Safety Briefing Donna Simmons, Vice President of Administration, presented the safety briefing for the month. Now that Daylight Savings Time has ended and it's getting darker outside, she reminded that we should wear bright colors or reflective gear when exercising outdoors. This will help prevent pedestrian accidents when crossing the street. III. Recognition President Watson introduced Sgt. John Jones, Manager of Security. Sargent Jones remembered fallen Austin Police Officer Amir Abdul-Khaliq, who was killed while on duty for APD in September. Officer Khaliq was also a member of the Capital Metro family for 15 years, having served as one of our security officers. In honor of his service, a plaque was presented to his oldest son, Alex. A separate plaque will be displayed at Capital Metro. Chair Cooper thanked the family for Officer Khaliq's contributions and for honoring us with their presence. IV. Public Comment: Mayor Linda Anthony, City of Westlake Hills, asked the Board to reconsider the possible route changes to Route 30. This is a vital route for students that attend the Adult Transition Services (ATS). Eliminating this route will eliminate the students ability to learn how to use public transportation. It will also limit their options to travel to/from the community. In addition, this route also serves two cities that are adjacent to Austin and will impact those riders. Chair Cooper wanted to know where the ATS facility is located. It is on the west side of Walsh Tarlton. Thomas Butler, Vice Chair, Transportation Empowerment Fund (TEF), thanked the Board for their continued investment in the program and provided a brief report on the Fund activities. The mission of the TEF is to enhance access to transportation for low-income, transit-dependent individuals in the Capital Metro service area. Local non-profit agencies that participate in this program are eligible to receive discounted transit passes up to 25% off face value with 30% of the passes they apply for at no cost. In 2011, when the Fund was created, it provided 2.7 million rides and in 2016 the average was 84,000 rides per month. In addition, in 2016 TEF added the opportunity for organizations to apply for microgrants. Microgrants are for a maximum of $1,000 and can be provided in either passes or a cash grant. Recipients of microgrants to date include: Echo, who provided rides to the night of annual Austin homeless count; Creative Action, which provides students with after school transportation; and the City of Austin Housing Authority, who in partnership with Goodwill Industries provides clients with transportation to/from work. Virginia Nailling, citizen, opposes the elimination of Routes 21 & 22 as recommended by Connections She relies exclusively on this route and eliminating this service would impact her ability to get to the neighborhood library at night. In addition, it would greatly affect other individuals she knows that rely on this service to get them to/from work. For instance, a homeless veteran who recently received housing and travels to West Austin to provide gardening and repair services; the librarian who has no other means of transportation to/from work; and the employees who work at Goodwill off Lake Austin boulevard. She regrets learning about Connections 2025 open houses after the time for comments had closed. Attachment: Board Meeting Minutes (3503 : Approval of minutes for the November 16, 2016 Board Meeting) Board of Directors Page 1 Printed 12/8/2016 Packet Pg. 4

5 Regular Meeting Minutes November 16, a Sherly Westwick, citizen, has been riding the bus since She spoke in favor of keeping the current routing for Route 30/Walsh Tarlton. She is vision impaired and relies exclusively on this route to travel to work, church, and other places. Please save Route 30. Paul Hunt, Vice President, Metro Access Advisory Committee, thanked Mayor Rita Jonse for appointing him to the committee and had remarks about how the proposed bus stop cuts will impact people with disabilities. He suggested changing the name of Connections 2025 to Coverage 2025 and asked the Board to consider full coverage. David Martinez, student at Adult Transition Services (ATS) learning center, spoke in favor of Route 30. He likes to ride the bus and depends on this route to take him home from school. Anna Peskim, Orientation and Mobility Specialist at Eanes ISD, advocated for Route 30. She teaches young students with visual impairments how to travel independently. For these students, public transportation is their only mode of transportation. Chair Cooper wanted to know how the students use this bus service. Are they all Eanes residents? Students learn how to locate bus stops on the map and how to use the Capital Metro app to plan their route, thus enabling them to learn and develop those skills to be independent. Julie Jansen, citizen, spoke on behalf of the Randall's employees located along Bee Caves Road near Walsh Tarlton. She stated she manages 20 good reliable employees that may be forced to transfer to another store if nearby bus stops are eliminated and they are no longer able to get to work. Board Member Kitchen wanted to know where these employees are traveling from. Some are traveling from South and North Austin. Andrew Clanton, student at ATS learning center, asked the Board to reconsider changes to Route 30. He relies on this route to get to/from ATS to ACC where he is studying to be a game developer. This cut will also affect students who depend on MetroAccess to get around the community. Lastly, he addressed the statement that West Lake & Rollingwood residents do not pay the 1% sales tax, but many Eanes students live out of district and do pay the 1% sales tax. Colleen Jones, President, Eanes ISD school board, shared a resolution with the Board regarding Route 30 and MetroAccess. She provided an overview of the ATS learning center and stated the program supports young adults with special needs during their transition from post-high school to the real world. The program teaches young adults vocational and independent living skills. She affirmed Eanes is not Westlake Hills and stated that many parents pay Austin taxes. The ATS building sits on Walsh Tarlton Lane near Bee Caves road and Westlake. The decision to locate the school in that area was chosen because of the proximity to the bus route. Chair Cooper wanted to know the capacity of ATS and hours of operation. The hours are different for each individual as it is based on their education plan, objectives, and needs. Janet Beinke, worker at Austin Airport Information desk provided the Board with a map illustrating route 100 and proposed route 820. She stated Route 100 currently covers Riverside, Congress, 4th Street and Trinity. As a result it offers service to many downtown hotels that are near the Convention center. Proposed Route 820 will offer more frequency but will travel across 1st street bridge and up and down Lavaca and Guadalupe. It will not rake riders near the majority of downtown hotels or the Convention center. She asked the Board to consider modifying the route to travel along 4th street, whether from Lavaca or Congress Avenue. Shawn Webb, citizen, is a MetroAccess rider. He shared comments regarding the MetroAccess website and would like to be able to enter the address where he needs to travel to, instead of having to select common places. Ryan Young, undergraduate student at UT had comments and concerns regarding the Connections 2025 draft plan. Comments included MetroRapid, Routes 1, 3, 20, 801 & 803 as well as MetroRail. David Nieder, representing the Mueller Neighborhood Association supports the 2nd draft of the Connections 2025 plan. He spoke in favor of Route 820 and supports the Mueller/Berkman area as a transit orient development community. Linda Bennighof, spoke in favor of keeping the current routing for Route 30. Kristopher White, works at the State Comptroller's office. He lives off Steck and Mesa and takes Route 19 to/from work. He is concerned this route will be cut and there is no replacement. He would like us to consider other options or at least maintain rush hour service. Robin Orlowski, citizen, spoke in favor of keeping all local routes so people with disabilities have a means of transportation. Zenobia Joseph, citizen, wants to know if bus contracts can be posted on line. In regards to Connections 2025, the draft plan does not address better lighting at bus stops. It will be helpful if marquees indicating when a bus is delayed were available at Park & Rides. Lastly, please consider putting new buses on Attachment: Board Meeting Minutes (3503 : Approval of minutes for the November 16, 2016 Board Meeting) Capital Metropolitan Transportation Authority Page 2 Updated 12/8/2016 3:18 PM Packet Pg. 5

6 Regular Meeting Minutes November 16, a Route 392. Karla Rivera, manager at Massage Harmony along Bee Caves Road, advocated for Route 30. Several of her employees depend on this route to get to work. Eliminating this route will put several employees out of work; specifically an 80 year old employee who is hearing and visual impaired. Patrick Frank, citizen, works in West Lake Hills area and supports Route 30. He does not understand the rationale behind the new proposed routes. Chair Cooper thanked all who came to speak. Board Member Garza mentioned that these are all proposed changes and none of these are final. She stated we are working on finding solutions and thanked everyone who came to advocate for their community, students and employees. Board member Kitchen emphasized we are in a listening phase and decisions have not been made. V. Advisory Committee Updates: VI. VII : Customer Satisfaction Advisory Committee Sam Sargent, Community Involvement Team, presented the report for the Customer Satisfaction Advisory Committee (CSAC). The committee met last week and heard presentations on the following: Capital Projects Update In depth review of the Transit Oriented Development tool Connections 2025 Update : Access Committee Meeting Sam Sargent, Community Involvement Team, introduced Chris Prentice, Chairman, Access Advisory Committee (AAC). Mr. Prentice stated the ACC met on November 2 and covered citizen communication on Connections In addition, the committee heard an update on MetroAccess statistics and an update on the 2016 bus stop accessibility and connectivity projects that the Capital Projects team has completed. He also reported that there are two vacancies on AAC and urged the Board to expedite the appointments. Lastly, he commented that Connections 2025 does not take into consideration how the changes are going to impact MetroAccess users. He is of the opinion that before any changes are made, a full analysis of any routes proposed to be removed and where services will not be replaced, should be done to see how many MetroAccess users it will impact. Board member Kitchen agreed and asked Mr. Prentice to provide us with additional information he feels will be helpful to include in the analysis. Board Committee Updates: 1. Operations, Planning and Safety Committee Vice Chair Silas, the Chair of the Operations, Planning and Safety Committee, presented the report from the November 7 committee meeting. The committee discussed three action items. Two are on the consent agenda today; items 2 & 3. The third action item is today's number one action item. The committee also heard the following presentations: Quarterly Operations Report Capital Projects Update Safety Update 2. CAMPO update Board member Mitchell, Capital Metro's CAMPO representative, stated this month's CAMPO meeting was postponed. Consent Items Attachment: Board Meeting Minutes (3503 : Approval of minutes for the November 16, 2016 Board Meeting) Capital Metropolitan Transportation Authority Page 3 Updated 12/8/2016 3:18 PM Packet Pg. 6

7 Regular Meeting Minutes November 16, a RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Beverly Silas, Vice Chair Rita Jonse, Board Member Silas, Mitchell, Word, Cooper, Garza, Kitchen, Jonse Renteria VIII. 1. Approval of minutes for the October 24, 2016 Board Meeting 2. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Excell Environmental, Inc. for the expansion of the North Operations Rail Maintenance Facility fuel system in an amount not to exceed $181, Approval of a resolution authorizing the President/CEO, or her designee, to finalize and ratify an Agreement for Services with Circuit of the Americas for services provided for the 2016 Formula One event in an amount not to exceed $165,000. Action Items: 1. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Balfour Beatty Infrastructure, Inc. for the upgrade of 72 railroad timber bridges on the East, Central and West subdivisions for $2,296,177 plus $229,617 contingency for a total not to exceed amount of 2,525,795. Roger Lewis, Capital Projects team, presented this item. This Railroad Timber Bridge upgrade project will improve 72 bridges through the Eastern, Central and Western subdivisions of the Capital Metro rail system which will increase the freight carrying capacity. Currently bridges have a load rating of 263,000 pounds. This project is for construction that will increase the load ratings of the bridges to 286,000 pounds and thereby increasing the amount of freight each train can transport, resulting in the potential for additional revenue for the agency. Forty-six of the 72 bridge upgrades are being funded by Capital Metro s TIGER V grant project. RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Beverly Silas, Vice Chair Juli Word, Secretary Silas, Mitchell, Word, Cooper, Garza, Kitchen, Jonse Renteria 2. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a Memorandum of Understanding with the City of Round Rock authorizing Round Rock to be a direct recipient of a portion of Capital Metro s FY2017 and FY2018 Federal Section 5307 Program funds. Donna Simmons, Vice Presiden of Administration, presented this item. In FY2013, an agreement was signed for FY2013 and 2014 Section 5307 funds to be directly distributed to Round Rock. These funds totaled $522,536 in FY2013 and $542,024 in FY2014. In FY2015, an agreement was signed for FY2015 and 2016 Section 5307 funds to be distributed totaling $540,084 in FY2015 and $550,288 in FY2016. By receiving a formulated portion of 5307 funding, the City of Round Rock will be able to continue their on-demand service and plan for future transit needs. Attachment: Board Meeting Minutes (3503 : Approval of minutes for the November 16, 2016 Board Meeting) Chair Cooper wanted to know if Round Rock will be using these funds to start service. President Watson indicated that they will and they will also match these funds with 50% local share. Capital Metropolitan Transportation Authority Page 4 Updated 12/8/2016 3:18 PM Packet Pg. 7

8 Regular Meeting Minutes November 16, a RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Terry Mitchell, Board Member Juli Word, Secretary Silas, Mitchell, Word, Cooper, Garza, Kitchen, Jonse Renteria 3. Approval of a resolution authorizing the President/CEO, or her designee, to extend the contract with SOAL Technologies, LLC., for one year for an amount not to exceed $176,800. Chester Soares, Director, Enterprise Application & Data Services, presented this item. SOAL Technologies has provided technical resource support since February 29, 2016 to help develop critical reports and provide other technical support in conjunction with Microsoft Dynamics AX financial software. Approval of this resolution will ensure continued availability of this support. RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Rita Jonse, Board Member Delia Garza, Board Member Silas, Mitchell, Word, Cooper, Garza, Kitchen, Jonse Renteria 4. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Axis Graphics Installations for Transit and Outdoor Advertising Removal/Installation for a 1-year base period with the option to extend for three (3) additional 1-year periods in an amount not to exceed $904,084. This item was pulled per staff and will be considered in December. 5. Approval of a resolution authorizing the President/CEO, or her designee, to execute an Interlocal Agreement (ILA) with Capital Area Metropolitan Planning Organization for employee transit passes with a term of December 1, 2016, until November 30, 2017, and a contract term amount not to exceed $5,000 and up to four 12-month extension options. Greg Buford, Marketing team, presented this item. This proposed ILA will positively impact ridership and demand for Capital Metro s services and will be well utilized by CAMPO employees. The ILA will allow CAMPO employees to make use of our services and increase revenue for the agency. RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Terry Mitchell, Board Member Juli Word, Secretary Silas, Mitchell, Word, Cooper, Garza, Kitchen, Jonse Renteria 6. Approval of a resolution approving the attached amendment to the Capital Metropolitan Transportation Authority Retirement Plan for Administrative Employees ("the Plan") to award past benefit service credit to employees eligible for the Plan on January 1, 2005, who have had continuous eligibility as an active participant in the Plan as of January 1, Donna Simmons, Vice President of Administration, presented this item. In 2005, employees with previous service received partial benefit credit for service before Currently there are 10 active employees that received 3 years of credited benefit service in There are 49 employees with service prior to 2005 that did not receive any credited benefit service. This amendment will give these Attachment: Board Meeting Minutes (3503 : Approval of minutes for the November 16, 2016 Board Meeting) Capital Metropolitan Transportation Authority Page 5 Updated 12/8/2016 3:18 PM Packet Pg. 8

9 Regular Meeting Minutes November 16, a employee credited benefit service for the years eligible prior to 2005, but will reduce the benefit attributable to such years to reflect the 401(k) benefit received by these employees for pre-2005 service. The increase in liability to the Plan for the additional credited service is $2,762,262. This amount will be amortized over the next five years and will increase the annual contribution by $589,796. IX. Board member Kitchen wanted to know if drivers may be facing a similar situation. Staff will look into this and will provide a response to her inquiry. RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Rita Jonse, Board Member Delia Garza, Board Member Silas, Mitchell, Word, Cooper, Garza, Kitchen, Jonse Renteria 7. Approval of a resolution appointing Reinet Marneweck, Vice President/Chief Financial Officer, to the Capital Metro Investment Committee with the authorization to withdraw, invest, reinvest and accept payment with interest consistent with the Investment Policy. Donna Simmons, Vice President of Administration, presented this item. This appointment ensures that Capital Metro is in compliance with its investment policy. The policy further provides that Capital Metro's Board of Directors will designate in writing those Capital Metro personnel serving as investment officers and authorized to invest on behalf of Capital Metro. RESULT: MOVER: SECONDER: AYES: ABSENT: Reports: ADOPTED [UNANIMOUS] Juli Word, Secretary Delia Garza, Board Member Silas, Mitchell, Word, Cooper, Garza, Kitchen, Jonse Renteria 1. Connections 2025 Update Lawrence Deeter, Project Manager, Connections 2025, provided a brief synopsis of what was presented to the Board at the worksession on November 7th. The presentation included background information on Connections Frequency was by far the highest priority based on Connections 2025 outreach. Based on this information, a new frequent network was created. The new proposed frequent network will triple in size and will include 17 routes as compared to 6 routes. It will provide minutes frequent service all day every day. Service currently operates approximately every 15 min six days a week. In addition the new frequent network will provide 80% service to existing customers compared to 50% as of today. Public feedback collected during the outreach process largely focused on several routes, or portions of routes, including: Tarrytown - Route 21/22 Steck Avenue - Route 19 Walsh Tarlton - Route 30 South West Austin - Route 315, 333 Planning will continue to investigate these areas and will provide a definitive recommendation to the Board after considering the cost, the potential ridership, and trade-offs of restoring or refining the network to these areas. Next steps are: Attachment: Board Meeting Minutes (3503 : Approval of minutes for the November 16, 2016 Board Meeting) Board will discuss final plan in December Capital Metropolitan Transportation Authority Page 6 Updated 12/8/2016 3:18 PM Packet Pg. 9

10 Regular Meeting Minutes November 16, a Staff will seek Board action on the plan in January Board members had the following questions, comments and observations: Board Member Kitchen - asked for clarification regarding the revised routes. Staff indicated the preliminary suggested changes were modified based on additional community input. The four routes proposed to be eliminated will be furthered investigated to determine the potential for adjustments. Board Member Mitchell - What are the costs per ride? For the four areas proposed to be eliminated, the cost is $20 per ride as compared to an average of $4.75 per ride on other routes. Chair Cooper - What is the cost of operating a bus? The cost is $250k for 1 bus for 16 hours a day. A metro vehicle is approximately $700k and a regular transit coach is $500k. With depreciation the cost is $300k per bus/per year. Board Member Garza - is very concerned about meeting citizen s needs, such as getting to work, school, doctor s appointments, etc. She was of the opinion of removing the rapid route to the airport if this allows keeping routes essential for transporting Austinites to their jobs as opposed to getting out of towners to downtown. Board Member Kitchen - wants to completely understand the costs before making a decision on the trade-offs. She agrees there has to be frequency but we also have to provide options for people to be able to get to their jobs. 2. Quarterly Ridership Report Presentation Todd Hemingson, Vice President, Planning & Development, presented this item. The report included the following: Q4 Highlights - Projects & Ridership (system ridership is down 3.9% Q compared to Q4 2015) Ridership by Mode System vs. Budgeted Ridership Business Partnerships Card Usage (ACC, City of Austin, Travis County) System Summary FY2016 Annual Summary 3. Quarterly Operations Update Dottie Watkins, Vice President, Bus & Paratransit Services, presented this item. The report included information on the following modes: Bus (Year end score: 5.79) BRT (Year end score: 4.96) Paratransit (Year end score: 7.82) Rail (Year end score: 8.93) Overall Score Customer Satisfaction Index: President/CEO Report Linda Watson, President/CEO, presented the President s report. The report included the following: Lago Vista to remain a part of the Capital Metro family as a result of last week s election. Thanks to Sam Sargent who spearheaded this effort and special thanks to Mayor Jonse for speaking to the Lago Vista City Council about her experience as a mayor in a small city with transit. Staff s Houston Metro Visit to share best practices on several items. Attachment: Board Meeting Minutes (3503 : Approval of minutes for the November 16, 2016 Board Meeting) Capital Metropolitan Transportation Authority Page 7 Updated 12/8/2016 3:18 PM Packet Pg. 10

11 Regular Meeting Minutes November 16, a Staff Recognition - Bus Operator Joel Mason was recognized for 39 years of accident free driving and his commitment to safety. Upcoming Stuff the Bus Campaign X. Items for Future Discussion: XI. Adjournment ADA Compliance Reasonable modifications and equal access to communications are provided upon request. Please call (512) or gina.estrada@capmetro.org if you need more information. BOARD OF DIRECTORS: Wade Cooper, chairperson; Beverly Silas, vice chair; Juli Word, board secretary; Delia Garza, Ann Kitchen, Rita Jonse, Terry Mitchell and Pio Renteria. Board Liaison: Gina Estrada (512) , gina.estrada@capmetro.org if you need more information. The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance with Texas Government Code, Section , consultation with attorney for any legal issues, under Section for real property issues; under Section for personnel matters, or under Section , for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda. Attachment: Board Meeting Minutes (3503 : Approval of minutes for the November 16, 2016 Board Meeting) Capital Metropolitan Transportation Authority Page 8 Updated 12/8/2016 3:18 PM Packet Pg. 11

12 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # 3675) 2017 Board Calendar 7.2 Approval of the Capital Metro 2017 Board Meeting Calendar. Page 1 Packet Pg. 12

13 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # AI ) Approval of the Capital Metro 2017 Board Meeting Calendar 7.2.a SUBJECT: Approval of the Capital Metro 2017 Board Meeting Calendar. FISCAL IMPACT: This action has no fiscal impact. EXPLANATION OF STRATEGIC ALIGNMENT: Holding regularly scheduled board and committee meetings increases the likelihood of meaningful public input and ensures the timely execution of Agency business. BUSINESS CASE: Does not apply. COMMITTEE RECOMMENDATION: This item will be presented to the full board. EXECUTIVE SUMMARY: Approval of the Capital Metro 2017 Board Meeting Calendar. DBE/SBE PARTICIPATION: Does not apply PROCUREMENT: Does not apply. RESPONSIBLE DEPARTMENT: Board of Directors Attachment: Resolution-AI (3675 : 2017 Board Calendar) Page 1 Packet Pg. 13

14 7.2.a STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS RESOLUTION (ID # AI ) Approval of the Capital Metro 2017 Board Meeting Calendar WHEREAS, Section of the Texas Transportation Code requires the Board of Directors to hold at least one regular meeting each month to transact the business of the Authority and to set the place, date and time for each meeting. NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors will hold a monthly meeting at 12:00 noon at 2910 East Fifth Street, Austin, Texas and adopts the schedule laid out in the attached document for calendar year Secretary of the Board Juli Word Date: Attachment: Resolution-AI (3675 : 2017 Board Calendar) Page 2 Packet Pg. 14

15 7.2.b Capital Metro 2017 Board Calendar F/A/A Committee O/P/S Committee Full Board Meeting 10 a.m. to noon 12:30 to 2:30 Noon to 3 p.m. January Monday, 1/9 Monday, 1/9 Monday, 1/23 February Wednesday, 2/15 Wednesday, 2/15 Monday, 2/27 March Wednesday, 3/15 Wednesday, 3/15 Monday, 3/27 April Wednesday, 4/12 Wednesday, 4/12 Monday, 4/24 May Friday, 5/12 Friday, 5/12 Monday, 5/22 June Wednesday, 6/14 Wednesday, 6/14 Monday, 6/26 July Wednesday, 7/12 Wednesday, 7/12 Monday 7/31 August Wednesday, 8/16 Wednesday, 8/16 Monday, 8/28 September Wednesday, 9/14 Wednesday, 9/14 Monday, 9/25 October Friday, 10/13 Friday, 10/13 Monday, 10/23 November Wednesday, 11/1 Wednesday, 11/1 Wednesday, 11/15 December Wednesday, 12/6 Wednesday, 12/6 Monday, 12/18 Attachment: Capital Metro 2017 Board Calendar (3675 : 2017 Board Calendar) Packet Pg. 15

16 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # 3672) Appointment of CSAC Member 7.3 Approval of a resolution appointing Bettye J. Taylor to the Customer Satisfaction Advisory Committee.. Page 1 Packet Pg. 16

17 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # AI ) Appointment of Customer Satisfaction Advisory Committee Member 7.3.a SUBJECT: Approval of a resolution appointing Bettye J. Taylor to the Customer Satisfaction Advisory Committee. FISCAL IMPACT: This action has no fiscal impact. STRATEGIC PLAN: Strategic Goal Alignment: 1. Deliver the best possible customer experience Strategic Objectives: 1.4 Deliver a customer-friendly experience through our people and systems EXPLANATION OF STRATEGIC ALIGNMENT: The Customer Satisfaction Advisory Committee provides valuable insight and recommendations to the Board of Directors to assist in making riding Capital Metro services safe, reliable and accessible. BUSINESS CASE: Does not apply. COMMITTEE RECOMMENDATION: This agenda item was presented to the full board. EXECUTIVE SUMMARY: Pursuant to Section , Texas Transportation Code, and Article II, Section 17, Capital Metro Board of Directors Bylaws, the Board of Directors established the Customer Satisfaction Advisory Committee as part of a comprehensive community involvement strategy to provide feedback to the Board of Directors regarding the quality of service from our customers perspective. Based on a recommendation from the Capital Metro President/CEO each member of the Board of Directors appoints one member of the committee with the exception of the Chair who appoints two members. At this time, Board Vice Chair Beverly Silas recommends Bettye J. Taylor as her appointee to fill a vacant position on the Customer Satisfaction Advisory Committee. Attachment: Resolution-AI (3672 : Appointment of CSAC Member) RESPONSIBLE DEPARTMENT: Marketing/Communications Page 1 Packet Pg. 17

18 7.3.a STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS RESOLUTION (ID # AI ) Appointment of Customer Satisfaction Advisory Committee Member WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management are committed to successful and meaningful public involvement; and WHEREAS, the Capital Metropolitan Transportation Authority board of directors and Capital Metro management seek informed consent from the public by providing equitable access to decision making and offering opportunities to provide input from a representative set of the population that reflects the interests of the community when transportation decisions are made; and WHEREAS, there exists a need to fill a vacant position on the Customer Satisfaction Advisory Committee. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that Bettye J. Taylor is named to the Customer Satisfaction Advisory Committee to serve a term concurrent with the term of Board Vice Chair Beverly Silas. Attachment: Resolution-AI (3672 : Appointment of CSAC Member) Secretary of the Board Juli Word Date: Page 2 Packet Pg. 18

19 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # 3689) Approval of a Resolution Appointing Rebecca Allbritton to the Access Advisory Committee. TITLE: Approval of a Resolution Appointing Rebecca Allbritton to the Access Advisory Committee. 7.4 Page 1 Packet Pg. 19

20 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # AI ) Approval of a Resolution Appointing Rebecca Allbritton to the Access Advisory Committee. SUBJECT: Approval of a resolution appointing Rebecca Allbritton to the Access Advisory Committee. FISCAL IMPACT: This action has no fiscal impact. STRATEGIC PLAN: Strategic Goal Alignment: 1. Deliver the best possible customer experience Strategic Objectives: 1.3 Ensure an attractive and accessible transit environment EXPLANATION OF STRATEGIC ALIGNMENT: The Access Advisory Committee provides valuable insight and recommendations to the Board of Directors to assist in making riding Capital Metro services safe, reliable and accessible. BUSINESS CASE: Does not apply. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Board Meeting on 12/14/ :00:00 AM. EXECUTIVE SUMMARY: Pursuant to Section , Texas Transportation Code, and Article II, Section 17, Capital Metro Board of Directors Bylaws, the Board of Directors established the Access Advisory Committee as part of a comprehensive community involvement strategy to provide feedback to the Board of Directors regarding the quality of accessible service from our customers perspective. Based on a recommendation from the Capital Metro President/CEO each member of the Board of Directors appoints one member of the committee with the exception of the Chair who appoints two members. At this time, Board Member Ann Kitchen recommends Rebecca Allbritton as her appointee to fill a vacant position on the Access Advisory Committee. 7.4.a Attachment: Resolution-AI (3689 : Approval of a Resolution Appointing Rebecca Allbritton to the Access Advisory Committee.) Page 1 Packet Pg. 20

21 7.4.a DBE/SBE PARTICIPATION: Does not apply PROCUREMENT: RESPONSIBLE DEPARTMENT: Marketing Attachment: Resolution-AI (3689 : Approval of a Resolution Appointing Rebecca Allbritton to the Access Advisory Committee.) Page 2 Packet Pg. 21

22 7.4.a STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS RESOLUTION (ID # AI ) Approval of a Resolution Appointing Rebecca Allbritton to the Access Advisory Committee. WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro are committed to successful and meaningful public involvement; and WHEREAS, the Capital Metropolitan Transportation Authority board of directors and Capital Metro seek informed consent from the public by providing equitable access to decision making and offering opportunities to provide input from a representative set of the population that reflects the interests of the community when transportation decisions are made; and WHEREAS, there exists a need to fill a vacant position on the Access Advisory Committee. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that Rebecca Allbritton is named to the Access Advisory Committee to serve a term concurrent with the term of Board Member Ann Kitchen. Secretary of the Board Juli Word Date: Attachment: Resolution-AI (3689 : Approval of a Resolution Appointing Rebecca Allbritton to the Access Advisory Committee.) Page 3 Packet Pg. 22

23 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # 3676) Reappointing ACCESS Member 7.5 Approval of a resolution reappointing Estrella Barrera to the Access Advisory Committee.. Page 1 Packet Pg. 23

24 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # AI ) Approval of a Resolution Reappointing Estrella Barrera to the Access Advisory Committee 7.5.a SUBJECT: Approval of a resolution reappointing Estrella Barrera to the Access Advisory Committee. FISCAL IMPACT: This action has no fiscal impact. STRATEGIC PLAN: Strategic Goal Alignment: 1. Deliver the best possible customer experience Strategic Objectives: 1.3 Ensure an attractive and accessible transit environment EXPLANATION OF STRATEGIC ALIGNMENT: The Access Advisory Committee provides valuable insight and recommendations to the Board of Directors to assist in making riding Capital Metro services safe, reliable and accessible. BUSINESS CASE: Does not apply. COMMITTEE RECOMMENDATION: This item will be presented to the full board. EXECUTIVE SUMMARY: Pursuant to Section , Texas Transportation Code, and Article II, Section 17, Capital Metro Board of Directors Bylaws, the Board of Directors established the Access Advisory Committee as part of a comprehensive community involvement strategy to provide feedback to the Board of Directors regarding the quality of accessible service from our customers perspective. Attachment: Resolution-AI (3676 : Reappointing ACCESS Member) Based on a recommendation from the Capital Metro President/CEO each member of the Board of Directors appoints one member of the committee with the exception of the Chair who appoints two members. At this time, Board Member Delia Garza recommends Estrella Barrera as her appointee to fill a vacant position on the Access Advisory Committee. Page 1 Packet Pg. 24

25 7.5.a DBE/SBE PARTICIPATION: Does not apply PROCUREMENT: Does not apply. RESPONSIBLE DEPARTMENT: Marketing/Communications Attachment: Resolution-AI (3676 : Reappointing ACCESS Member) Page 2 Packet Pg. 25

26 7.5.a STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS RESOLUTION (ID # AI ) Approval of a Resolution Reappointing Estrella Barrera to the Access Advisory Committee WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management are committed to successful and meaningful public involvement; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors seek informed consent from the public by providing equitable access to decision making and offering opportunities to provide input from a representative set of the population that reflects the interests of the community when transportation decisions are made; and WHEREAS, there exists a need to fill a vacant position on the Access Advisory Committee. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that Estrella Barrera is named to the Access Advisory Committee to serve a term concurrent with the term of Board Member Delia Garza. Attachment: Resolution-AI (3676 : Reappointing ACCESS Member) Secretary of the Board Juli Word Date: Page 3 Packet Pg. 26

27 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # 3671) Transit & Outdoor Advertising 7.6 Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Trans1Graphix for Transit and Outdoor Advertising Removal/Installation for a 1-year base period with the option to extend for three (3) additional 1-year periods in an amount not to exceed $904,084.. Page 1 Packet Pg. 27

28 Capital Metropolitan Transportation Authority MEETING DATE: 12/5/2016 Board of Directors (ID # AI ) Transit & Outdoor Advertising Removal/Installation 7.6.a SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Trans1Graphix for Transit and Outdoor Advertising Removal/Installation for a 1-year base period with the option to extend for three (3) additional 1-year periods in an amount not to exceed $904,084. FISCAL IMPACT: Funding for this action is available in the FY2017 Operating Budget. STRATEGIC PLAN: Strategic Goal Alignment: 2. Demonstrate regional leadership Strategic Objectives: 2.4 Generate funding EXPLANATION OF STRATEGIC ALIGNMENT: This contract is to provide advertising installation and removal services in support of the Account Sales Executive of the Marketing Department's Transit Advertising Sales. Over $1.3 million in revenue was generated in FY 2016 with FY2017 projected to exceed that amount. BUSINESS CASE: This contract will support the ongoing Transit Advertising efforts of the Authority. Fluctuations in the sales cycle which require varying levels of labor to install and remove advertising make the utilization of a contractor the most cost efficient approach for this service. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Finance, Audit and Administration Committee on December 5, EXECUTIVE SUMMARY: The sale of advertising on Capital Metro vehicles by Marketing staff has proven to be a successful revenue generator and sales have increased significantly over the past five years. In support of these sales, the Authority contracts with a company to install and remove the advertising. The cost of installing and removal of the ads is fully paid by the advertisers as part of the advertising contract. The contractor is paid a specified amount for each ad size installed. Installations are performed on Capital Metro property in the evenings and on weekends. This contract will allow Capital Metro to continue its Advertising Sales program and the revenue it provides. Attachment: Resolution-AI (3671 : Transit & Outdoor Advertising) Page 1 Packet Pg. 28

29 7.6.a SBE PARTICIPATION: The contractor will exceed the goal utilizing the following SBE contractors. The goal is 5% SBE SERVICE/PRODUCT $ % Prime is an SBE Advertising Removal/Installation 100 PROCUREMENT: On 08/01/2016 a Request for Proposals (RFP) was issued and formally advertised. Two proposals were received by the closing date, 09/01/16 from the following firms: Trans1Graphix Vurb Vinyl, LLC Proposals were scored based on the following evaluation factors: 1. The offeror s demonstrated, relevant work experience and capabilities of the firm as a whole and of the proposed project personnel on projects of a similar size and complexity and nature. 2. The Offeror s demonstrated understanding of the project undertaking, the proposed plan for the performance of the work, communication plan, reporting procedures and the technical approach proposed by the Offeror. 3. The qualification and locations of project team members and the evaluation criteria used for selecting new project team members. 4. The Offeror s demonstrated technical background, past performance and experience on projects of a similar size, scope, complexity and nature; and capabilities of the proposed project personnel. Trans1Graphix was rated highest, all factors considered. The price was determined to be fair and reasonable based on adequate competition. The contract is an indefinite delivery, indefinite quantity (IDIQ) fixed price contract. The term is one (1) year base contract with three (3) one-year options estimated as follows: Total Base Year 1 $ 226, Total Option Years 1-3 $ 678, Grand Total $ 904, Attachment: Resolution-AI (3671 : Transit & Outdoor Advertising) RESPONSIBLE DEPARTMENT: Marketing Page 2 Packet Pg. 29

30 7.6.a STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS RESOLUTION (ID # AI ) Transit & Outdoor Advertising Removal/Installation WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management wish to continue the revenue generating advertising sales program; and WHEREAS, the contracting of an advertising installation and removal company is necessary to the continuation of this program. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute a contract with Trans1Graphix for Transit & Outdoor Advertising Removal/Installation for a 1-year base period with the option to extend for three (3) additional 1-year periods in an amount not to exceed $904,084. Secretary of the Board Juli Word Date: Attachment: Resolution-AI (3671 : Transit & Outdoor Advertising) Page 3 Packet Pg. 30

31 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # 3673) Federal Government Relations 7.7 Approval of a resolution authorizing the President/CEO, or her designee to finalize and execute a contract with Chambers, Conlon & Hartwell, LLC for federal government relations consulting services for a base period of one year in an amount not to exceed $198,000 (plus an additional not-to-exceed amount of $10,000 for travel) and four oneyear options with a total amount for all five (5) years not to exceed $1,055,967.. Page 1 Packet Pg. 31

32 Capital Metropolitan Transportation Authority MEETING DATE: 12/5/2016 Board of Directors (ID # AI ) Federal Government Relations 7.7.a SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee to finalize and execute a contract with Chambers, Conlon & Hartwell, LLC for federal government relations consulting services for a base period of one year in an amount not to exceed $198,000 (plus an additional not-to-exceed amount of $10,000 for travel) and four one-year options with a total amount for all five (5) years not to exceed $1,055,967. FISCAL IMPACT: Funding for this action is available in the FY2017 operating budget. STRATEGIC PLAN: Strategic Goal Alignment: 1. Deliver the best possible customer experience, 2. Demonstrate regional leadership, 3. Demonstrate the value of public transportation in a dynamic community, 4. Continue to improve organizational practices and develop staff. Strategic Objectives: 1.3 Ensure an attractive and accessible transit environment, 2.1 Lead public transportation and development, 2.2 Pursue service expansion opportunities, 2.3 Encourage/promote transit-oriented development, 2.4 Generate funding, 3.1 Develop new ridership markets, 3.2 Develop and deliver key agency messages, 3.3 Strengthen community relationships, 4.1 Improve the financial health of the organization, 4.2 Enhance organizational development. EXPLANATION OF STRATEGIC ALIGNMENT: The federal government relations consultant advises Capital Metro in the best path forward in federal legislative matters, developing productive relationships with the Central Texas delegation, congressional leaders and agency leaders, as well as developing successful funding applications. This advice often leads to the improvement of the Authority's communication with the public, improved financial health, and demonstrate the value of public transit. BUSINESS CASE: Capital Metro's procurement team reviewed proposals from and interviewed four highly qualified federal government relations firms. The firms were evaluated based on their previous work experience, knowledge of transit, understanding of the scope of work, and qualifications of the team members. In the end, after much deliberation, the procurement team determined that Chambers, Conlon and Hartwell, with their long experience with Capital Metro and excellent knowledge of transit, should remain as the federal government relations consultant for Capital Metro. Page 1 Packet Pg. 32 Attachment: Resolution-AI ( _ _25498) (3673 : Federal Government Relations)

33 7.7.a COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Finance, Audit and Administration Committee on December 5, EXECUTIVE SUMMARY: As a recipient of federal funds, and the operator of a short-line railroad, Capital Metro must comply with the code of Federal Regulations and interact on a regular basis with many federal agencies, including the Federal Railroad Administration, the Federal Transit Administration, the Department of Labor, the Office of Management and Budget, and the Environmental Protection Agency. Implementation of Project Connect and other Capital Metro objectives will be facilitated by collaboration with the federal government. As a result, Capital Metro seeks to procure professional services to assist the Authority with federal government relations. DBE/SBE PARTICIPATION: Does not apply PROCUREMENT: The evaluation team met on November 8, 2016 to discuss the matrix results of FPR evaluations. The ratings used were Excellent, Acceptable, Marginal, and Unacceptable. The FPRs received the following team consensus ratings: 1. Chambers, Conlon & Hartwell, LLC- Excellent 2. Greenberg Traurig, LLP - Acceptable 3. K&L Gates, LLP - Acceptable 4. McBee Strategic (Signal Group) - Excellent After a thorough discussion from all team members present, the consensus resulted in agreement to award a contract to Chambers, Conlon & Hartwell, LLC. The firm was the only respondent to receive an Excellent rating in all categories, from all evaluation team members. The price is considered fair and reasonable based on adequate competition. The resulting contract with Chambers, Conlon & Hartwell, LLC is a firm, fixed-price, services contract for base period of one year in an amount not to exceed $198,000 (plus an additional notto-exceed amount of $10,000 for travel) and four one-year options with a total amount for all five (5) years not to exceed $1,055, Amount/Year Travel/Year Total Base Year $198, $10,000 $208, Option Year One $199, $10,000 $209, Option Year Two $201, $10,000 $211, Option Year Three $202, $10,000 $212, Option Year Four $204, $10,000 $214, TOTAL $1,005, $50,000 $1,055, RESPONSIBLE DEPARTMENT: Government Relations Attachment: Resolution-AI ( _ _25498) (3673 : Federal Government Relations) Page 2 Packet Pg. 33

34 7.7.a Attachment: Resolution-AI ( _ _25498) (3673 : Federal Government Relations) Page 3 Packet Pg. 34

35 7.7.a STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS RESOLUTION (ID # AI ) Federal Government Relations WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to comply with all federal laws and regulations; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to effectively communicate with our congressional delegation, Federal Administration and federal agencies; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to seek federal funding and participation in the implementation of the Project Connect plan. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute a contract with Chambers, Conlon & Hartwell, LLC for federal government relations services for a base period of one year in an amount not to exceed $198,000 (plus an additional not-to-exceed amount of $10,000 for travel) and four one-year options with a total amount for all five (5) years not to exceed $1,055,967. Secretary of the Board Juli Word Date: Attachment: Resolution-AI ( _ _25498) (3673 : Federal Government Relations) Page 4 Packet Pg. 35

36 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # 3666) ACC ILA for One bus Stop 7.8 Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an interlocal agreement with Austin Community College for one bus stop on the Northwest Feeder route for an amount not to exceed $26,732.. Page 1 Packet Pg. 36

37 Capital Metropolitan Transportation Authority MEETING DATE: 12/5/2016 Board of Directors (ID # AI ) ILA with Austin Community College for One Bus Stop 7.8.a SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an interlocal agreement with Austin Community College for one bus stop on the Northwest Feeder route for an amount not to exceed $26,732. FISCAL IMPACT: This action reimburses Capital Metro for expenses incurred. STRATEGIC PLAN: Strategic Goal Alignment: 2. Demonstrate regional leadership STRATEGIC OBJECTIVES: 2.2 Pursue service expansion opportunities EXPLANATION OF STRATEGIC ALIGNMENT: Through this ILA, Capital Metro will demonstrate regional leadership by connecting the Austin Community College (ACC) Cypress Creek campus to the Northwest Feeder route (Route 214). BUSINESS CASE: Approval of the ILA ensures continuation of connectivity by providing one stop in Cedar Park at the ACC Cypress Creek campus. The Northwest Feeder route operates through Cedar Park, but does not provide service since Cedar Park is outside the service area. Through coordination with Capital Metro, ACC has sponsored this stop at the Cypress Creek campus since This ILA provides for continuation of service to the stop and reimbursement to Capital Metro for the stop. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Operations, Planning and Safety Committee on December 5, EXECUTIVE SUMMARY: The Northwest Feeder route provides connectivity between the communities of Lago Vista, Jonestown and Lakeline Station. Since January 2012, ACC has sponsored a stop on the Northwest Feeder in order to provide students, staff and faculty transit access to the campus. In order to continue serving this stop, ACC and Capital Metro must enter into a new ILA. This ILA is for a period of three years, with up to two optional one-year extensions. ACC will reimburse Capital Metro a total of $26,732 for the stop, with Attachment: ACC ILA for One Bus Stop AI (3666 : ACC ILA for One bus Stop) Page 1 Packet Pg. 37

38 7.8.a payments in FY17 of $8,649, FY18 of $8,908, and FY19 of $9,175. The ACC Board of Trustees will consider approval of a resolution to enter into this ILA on Monday, December 5, DBE/SBE PARTICIPATION: Does not apply PROCUREMENT: Chapter 791 of the State of Texas Government Code encourages governmental entities to increase the efficiency and effectiveness of local governments by authorizing them to contract, to the greatest possible extent, with one another. In doing so, local governments are permitted to forego the requirements of full and open competition and contract directly with one another. RESPONSIBLE DEPARTMENT: Planning and Development Attachment: ACC ILA for One Bus Stop AI (3666 : ACC ILA for One bus Stop) Page 2 Packet Pg. 38

39 7.8.a STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS RESOLUTION (ID # AI ) ILA with Austin Community College for One Bus Stop WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to be a regional leader and grow the service and customer base for transit; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to partner with local jurisdictions seeking transit services along with other transit providers in the region. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute an interlocal agreement with Austin Community College for one stop on the Northwest Feeder route for an amount not to exceed $26,732. Secretary of the Board Juli Word Date: Attachment: ACC ILA for One Bus Stop AI (3666 : ACC ILA for One bus Stop) Page 3 Packet Pg. 39

40 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # 3667) Design Build Procurement Resolution 7.9 Approval of a resolution authorizing the President/CEO, or her designee, to utilize Design Build Procurement methodology as allowed under Texas Government Code Chapter 2269, Subchapter H.. Page 1 Packet Pg. 40

41 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID #AI ) Use of Design Build Procurement Method 7.9.a SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to utilize Design Build Procurement methodology as allowed under Texas Government Code Chapter 2269, Subchapter H. FISCAL IMPACT: This action has no fiscal impact.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 1. Deliver the best possible customer experience 2. Continue to improve organizational practices and develop staff 1.1 Improve system reliability and convenience 1.2 Lead public transportation and development 1.3 Pursue service expansion opportunities EXPLANATION OF STRATEGIC ALIGNMENT: Utilizing the design-build method of procurement affords Capital Metro an effective way to execute essential capital projects along the commuter/freight corridor and elsewhere on any applicable project for the Authority which will improve the safety and reliability of our systems. BUSINESS CASE: The design-build procurement method is authorized by Chapter 2269, Subchapter H, or the Texas Government Code ( Chapter 2269 ) to procure design and construction services. Chapter 2269 states that a governmental entity with a population of 500,000 or more within the entity s geographic boundary or service area may enter into contracts for not more than six projects in any fiscal year. This resolution seeks authorization from the Capital Metro board to proceed with up to six (6) design-build procurements per fiscal year, it being understood that any resulting contracts over $150,000 will require subsequent board approval. COMMITTEE RECOMMENDATION: This agenda item was presented and recommend for approval by the Operations, Planning and Safety Committee on December 5, Attachment: Design Build - CapMetro (3667 : Design Build Procurement Resolution) EXECUTIVE SUMMARY: Capital Metro, as a political subdivision of the State of Texas with a population of more than 100,000, is authorized, pursuant to Chapter 2269 of the Texas Government Code, to use the design-build method to procure design and construction services for up to six single integrated civil works projects per fiscal year as long as, at a minimum, the Page 1 Packet Pg. 41

42 7.9.a following findings are made: 1. Capital Metro has determined that the design-build method of project delivery will provide it with the best value. 2. Capital Metro is able to adequately define the project requirements. 3. The time constraints for delivery of the project make the design-build method appropriate for the project. 4. Capital Metro can ensure that a competitive procurement can be held using the design-build method. 5. Capital Metro can manage and oversee the project, including that it has available experience personnel or consultants who are familiar with the design-build method of project delivery. This resolution is made to authorize Capital Metro to execute up to six (6) procurements per fiscal year utilizing the design-build procurement method. DBE/SBE PARTICIPATION: Not applicable. PROCUREMENT: The approval of this resolution will hereby authorize the President/CEO, or her designee to utilize Design Build Procurement methodology as allowed under Texas Government Code Chapter 2269, Subchapter H without further action of the Board of Directors, provided all supporting statutory findings have been made by the President/CEO or her designee, except that execution of the final design/build contract will require the subsequent approval of the Board of Directors. RESPONSIBLE DEPARTMENT: Procurement Attachment: Design Build - CapMetro (3667 : Design Build Procurement Resolution) Page 2 Packet Pg. 42

43 7.9.a STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS RESOLUTION (ID #AI ) Use of Design Build Procurement Method WHEREAS, the Authority is authorized by sections (1) and (a) of Subchapter H of Chapter 2269 of the Texas Government Code to utilize the Design- Build Procedure for up to six (6) applicable Design Build Projects per fiscal year. WHEREAS, The Capital Metropolitan Transportation Authority (the Authority ) is authorized by sections (1) and (a) of Subchapter H of Chapter 2269 of the Texas Government Code to utilize the Design-Build Procedure for up to six (6) applicable Design Build Projects per fiscal year; WHEREAS, it is in the best interest of the Authority, to utilize the design-build method of procurement as permitted and limited by Texas Government Code, Chapter 2269; WHEREAS, for each project, the Authority will adequately define the project s requirements for design-build procurement pursuant to Section (c)(1) of the Texas Government Code; WHEREAS, for each project, the Authority will determine that the design-build procurement method will provide for delivery of the project within the Authority s time constraints pursuant to Section (c)(2) of the Texas Government Code; WHEREAS, for each project, the Authority will determine that the design-build procurement method will result in a competitive procurement for the project pursuant to Section (c)(3) of the Texas Government Code; WHEREAS, for each project, the Authority will determine that it is capable of managing and overseeing the design-build method for the project and that it will have available to it experienced personnel and outside consultants who are familiar with the design-build method for the project delivery, pursuant to Section (c)(4) of the Texas Government Code; Attachment: Design Build - CapMetro (3667 : Design Build Procurement Resolution) Page 3 Packet Pg. 43

44 7.9.a WHEREAS, for each project, the Authority will determine that the design-build method of project delivery will provide it with the best value pursuant to Section of the Texas Government Code; Now, therefore, be it resolved by the Board of the Capital Metropolitan Transportation Authority (the Board ) that: Section 1. The Board finds the recitals above to be true and correct. Section 2. The Board hereby delegates its authority to the President/CEO or her designee with respect to all actions required by Chapter 2269 of the Texas Government Code except the approval of the execution of the final design/build contract for any resulting contracts over $150,000. Section 3. Pursuant to this delegation, the President and CEO or her designee is authorized to make the determinations required by Chapter 2269 of the Texas Government Code for each design/build project. Section 3. Pursuant to this delegation, the President and CEO or her designee is authorized to appoint a committee to evaluate the responses to the Request for Qualifications and Request for Proposals. Section 4. The Authority shall provide notice of this delegation and further define such delegated authority as required by Section (b), Texas Government Code in any applicable requests for qualifications, request for proposals, and/or addenda thereto. Date: December 14, 2016 Juli Word Secretary of the Board Attachment: Design Build - CapMetro (3667 : Design Build Procurement Resolution) Page 4 Packet Pg. 44

45 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # 3687) South Central Waterfront Development Update TITLE: South Central Waterfront Development Update A presentation by Alan Holt, City of Austin -Urban Planning- on the vision and frame work for the South Central Waterfront proposed development. 9.1 Page 1 Packet Pg. 45

46 S O U T H C E N T R A L WAT E R F R O N T 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central V ISION F R A M E W O R K P L A N METRO Board Meeting December 14, 2016 Alan Holt, AIA, Principal Planner City of Austin, Urban Design PAZ Packet1Pg. 46

47 SCW TODAY: Location, Location, Location 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 47 2

48 SCW TODAY: X marks the spot 9.1.a LONG CENTER E. Bouldin Creek TEXAS SCHOOL FOR THE DEAF CITY HALL Blunn Creek Packet 3 Pg. 48 Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central

49 SCW TODAY: Bone Structure 9.1.a 118 acres* equals 33 downtown blocks * Gross total acreage of properties, rightof-way, & easements. Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet 4 Pg. 49

50 SCW TODAY: Skin Condition 9.1.a 81 % Impervious Cover Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet 5 Pg. 50

51 SCW TODAY: Meager Open Space & Connectivity 9.1.a 8% 18% Existing right-of-way open space Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 51 6

52 SCW TODAY: A Patchwork of Parcels 1 City of Austin property 32 private properties + 1 One Texas Center 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet 7 Pg. 52 7

53 SCW TOMORROW: Change is Happening a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet 8 Pg. 53

54 SCW TOMORROW: Bigger Changes Are Coming 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet 9 Pg. 54

55 SCW TOMORROW: Under Current Entitlements 9.1.a Theoretical BASELINE buildout No improved open space Limited connectivity No affordable housing Continued piecemeal development pattern Existing Total 3.2 M sf Theoretical Baseline 5.1 M sf Packet Pg. 55 Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central

56 SCW TOMORROW: Under Current Entitlements 9.1.a Existing 8% 18% 9% 23% Baseline right-of-way open space Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 56

57 Imaging a better future: 2012 AIA SDAT SDAT: an alternative scenario 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg

58 Imaging a better future: 2013 UT HUD Study TEXAS URBAN FUTURES LAB University of Texas School of Architecture 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg

59 Imaging a better future: 2014 Interim Report 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg

60 Imaging a better future: 2015/16 EPA Study 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg

61 Engaging the Community: people 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet 16 Pg. 61

62 All Together Now: 2016 SCW Vision Framework Plan 9.1.a 2012 AIA/SDAT 2013 UT/HUD 2015/16 EPA 2014 Interim Report Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet 17 Pg. 62

63 SCW Framework Plan: Adopted June a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet 18 Pg. 63

64 SCW Framework Plan: The three legged stool 9.1.a Three requirements for successful transformation: A Physical Framework: green streets, pedestrian connections & open space for a great public realm. A Financial Framework: district-wide value capture, strategic capital investments and bonus entitlements to fund public realm and affordable housing. A Proactive City Framework: public-private partnerships and leverage city assets in order to achieve community goals. Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 6419

65 PHYSICAL FRAMEWORK: A network of streets, pedestrian connections and open spaces for a great public realm 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg

66 Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Physical Framework Public Realm First for Rational Development 9.1.a Expanded Expanded Waterfront Waterfront Open Open Space Space Catalyst Open Space, Trails & Green Streets Developer added Green Streets Existing Roadway Improvements Public Realm Framework for development Existing Waterfront Existing Waterfront Open NewSpace Waterfront Open Space Open Space Packet Pg. 6621

67 Physical Framework Key Placemaking Prospects: Catalyst Anchors the Texas School for the Deaf 2. Barton Springs Plaza 3. Crockett Square 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg Open Statesman site 22

68 Physical Framework Mid Block Crossing & Bouldin Creek Overlook Public Multi-use Trail Texas School of the Deaf Campus Disc Golf Course Key Placemaking Prospects: Bouldin Creek Trail * Image below included in the adopted City of Austin SCW Plan Crosswalk & Trail Connection Stormwater Treatment Hazards Rim Rock Bridge Texas School for the Deaf Bouldin Creek Overlook & Bus Stop with Crosswalk Bouldin Creek Canopy Walk 9.1.a S. Congress Ave Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 6823

69 Physical Framework Key Placemaking Prospects: Bouldin Creek Trail * Image below included in the draft Texas Facilities Commission TSD Master Plan 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 6924

70 Physical Framework Key Placemaking Prospects: Bouldin Creek Trail Looking from Congress Avenue to the Texas School for the Deaf (Bouldin right) 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 7025

71 Physical Framework Key Placemaking Prospects: Barton Springs Plaza the Texas School for the Deaf 2. Barton Springs Plaza 3. Crockett Square 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg Open Statesman site 26

72 Physical Framework Key Placemaking Prospects: Barton Springs Plaza Looking from Congress Avenue towards Barton Springs Road location of existing free right ) 9.1.a Image from EPA Report & the SCW Plan Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 7227

73 Looking from Congress Avenue towards Barton Springs Road location of existing free right ) Image from Lake Flato Fall 2015 Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Physical Framework Key Placemaking Prospects: Barton Springs Plaza 9.1.a Packet Pg. 7328

74 Physical Framework Key Placemaking Prospects: Barton Springs Plaza Looking from Congress Avenue towards downtown (Barton Springs Road to left) Image from Lake Flato Fall a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 7429

75 Physical Framework Key Placemaking Prospects: Crockett Square the Texas School for the Deaf 2. Barton Springs Plaza 3. Crockett Square 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg Open Statesman site 30

76 Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Physical Framework Key Placemaking Prospects: Crockett Square 9.1.a Packet Pg. 7631

77 Physical Framework Key Placemaking Prospects: Statesman Open Spaces the Texas School for the Deaf 2. Barton Springs Plaza 3. Crockett Square 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg Open Statesman site 32

78 Physical Framework Key Placemaking Prospects: Statesman Open Spaces a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 7833

79 Physical Framework Key Placemaking Prospects: Bat Theatre 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 7934

80 Physical Framework Key Placemaking Prospects: Great Lawn 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 8035

81 Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Physical Framework Key Placemaking Prospects: Pontoon Landing 9.1.a Packet Pg. 8136

82 Physical Framework Placemakers + Green Streets: The Public Realm Existing 8% 18% 9% 23% Baseline right-of-way open space 13% SCW Vision 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central 26% Packet Pg. 8237

83 Physical Framework Placemakers + Green Streets: The Public Realm BAGBY STREET Houston, TX Asakura Robinson / Design Workshop / Walter P Moore BEFORE AFTER 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg

84 Physical Framework Circulation & Transportation: Street Classification 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet 39 Pg. 84

85 Physical Framework Core Transit Collector Circulation & Transportation: Street Classification Local Shared 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet 40 Pg. 85

86 Physical Framework 9.1.a Circulation & Transportation: Layered Connectivity Trails Protected Bikeways Bike Lanes Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 8641

87 Physical Framework Circulation & Transportation: Transit 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet 42 Pg. 87

88 Physical Framework 9.1.a Circulation & Transportation: METRO s TOD Priority Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 88

89 Physical Framework 9.1.a Circulation & Transportation: METRO s TOD Priority Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 89

90 Physical Framework Circulation & Transportation: SCW Triangle Triangle Site 9.1.a ROW dedication for Riverside Drive and Barton Springs Road for mobility & TOD improvements, and green infrastructure integration Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet 45 Pg. 90

91 Physical Framework 9.1.a Circulation & Transportation: SCW Triangle 16 to 18 ROW dedication on Riverside Drive and Barton Springs Road for mobility and TOD improvements, and integration of green infrastructure Packet 46 Pg. 91 Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central

92 SCW Framework Plan: The three legged stool 9.1.a Three requirements for successful transformation: A Physical Framework: green streets, pedestrian connections & open space for a great public realm. A Financial Framework: district-wide value capture, strategic capital investments and bonus entitlements to fund public realm and affordable housing. A Proactive City Framework: public-private partnerships and leverage city assets in order to achieve community goals. Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 9247

93 Financial Framework Estimated Costs: Value of a quality of Public Realm Open Space = $20.8 Million Existing Streets = $33.4 Million New Streets Total Cost 9.1.a = $44.8 Million = $99 Million Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg

94 Financial Framework Making Density Work: Value Capture & Cost Sharing South Central Waterfront Vision Illustrative Plan 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet 49 Pg

95 Financial Framework Making Density Work: Financial Toolkit Privately Funded Transportation Infrastructure Parks & Open Spaces Affordable Housing Public Improvement District Transfer of Development Rights Philanthropy Publicly Funded Tax Increment Financing CIP Funds Parking Fund Affordable Housing (tax abatements/credits, REIT) 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 9550

96 Financial Framework Making Density Work: Test Scenario for Development 9.1.a Testing: Return on Investment Potential cost sharing Potential tax increment South Central Waterfront Vision Illustrative Plan Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg

97 Financial Framework Millions of $ of Taxes Collected Making Density Work: Testing Tax Increment 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 9752

98 Financial Framework Making Density Work: Financing the Public Realm Paying for Public Realm PID / TIF On Site 33% 67% Open Space = $20.8 Million Existing Streets = $33.4 Million New Streets = $44.8 Million Total Cost = $99 Million 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg

99 Proactive City Framework Leadership: Commitment to Affordable Housing SCW Goal: 20% of net new units as affordable 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg. 9954

100 Financial Framework Making Density Work: Test Triangle Site aka: Auditorium Shores TOD 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Testing: Return on Investment Potential cost sharing Potential tax increment Packet Pg

101 Financial Framework Making Density Work: Test Triangle Site aka: Auditorium Shores TOD Up to $3.1 M in funding for onsite and offsite Master Plan improvements & benefits 9.1.a Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg

102 Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central SCW Central Core TOD: Imagining the Future 9.1.a Packet Pg

103 SCW Initiative: a South Central Waterfront Vision Plan Illustrative Plan Attachment: South Central Waterfront_METRO presentation_2016 (3687 : South Central Packet Pg

104 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2016 Board of Directors (ID # 3685) Finance Report 10.1 TITLE: Finance Report Page 1 Packet Pg. 104

105 10.1.a September 30, 2016 Preliminary Financial Report Attachment: Financial Report FINAL (3685 : Finance Report) Capital Metropolitan Transportation Authority 12/5/2016 Packet Pg. 105

106 10.1.a Preliminary Financial Report Period ended September 30, 2016 Table of Contents Budgetary Performance SUMMARY REPORTS - Revenue 2 - Sales Tax Revenue 5 - Operating Expenses 7 Budget Transfers 10 APPENDIX REPORTS - Cash, Investments and Reserves 11 - Statement of Revenue, Expenses and Changes in Net Position 12 - Budget Variances by Department 13 - Capital Expenditures 14 Attachment: Financial Report FINAL (3685 : Finance Report) 1 Packet Pg. 106

107 10.1.a Preliminary Financial Report Period ended September 30, 2016 Revenue In Millions of Dollars Sales Tax Sales tax revenue represents the largest component of Capital Metro s total revenue. Sales tax revenue can fluctuate significantly from year to year since collections are directly related to economic conditions. Capital Metro s long range financial forecast anticipates annual growth of 4.5%, on average and over time, and is based on historical trends. Actual average growth over the last ten years has been higher at approximately 5.5% per year. For FY 2016, sales tax revenue increased by 5.2% compared to FY Attachment: Financial Report FINAL (3685 : Finance Report) Passenger Fares FY 2016 bus ridership was 5.8% unfavorable to budget and decreased 2.4% compared to FY Factors affecting ridership during the past twelve months include heavy rainfall and continued low fuel prices. The agency is working to increase ridership through the Connections 2025 transit plan, to establish a more frequent, more reliable and more connected transit system. 2 Packet Pg. 107

108 10.1.a Preliminary Financial Report Period ended September 30, 2016 Approximately 300 Ride Share vanpools were projected for FY 2016 reflecting increasing demand for alternative modes of transportation in the Austin metropolitan area. In late FY 2015, program growth slowed after the program provider experienced staff turnover on their sales team. At the end of September 2016, there were 225 vanpools in service, an increase from 189 vanpools in service in September The unfavorable revenue budget variance is offset by a favorable Ride Share purchased transportation costs variance. Third Party Fares This category is on target this fiscal year. Payments from The University of Texas for shuttle services can vary due to service hours, ridership, and contracted rates. Service hours are expected to remain relatively stable for The University of Texas service. Revenue associated with staff and faculty usage of Capital Metro's fixed route services is billed monthly in arrears. Freight Railroad Revenue In June 2015, the Board approved a contract with Watco Companies, L.L.C., for freight operations and maintenance services on Capital Metro s railroad. The new contract provides for a base period of twenty years with six five-year options and Watco assumed complete operation of the assigned services on October 1, This contract represents a new business model for Capital Metro that includes a revenue sharing component, under which Capital Metro will receive 16.5% of gross revenue each year. Mainline revenue recorded this fiscal year totals $3.6 million and exceeds budget by $766,000. In January 2005, the United States Congress enacted the Railroad Track Maintenance Tax Credit section 45G of the U.S. Tax Code. The 45G tax credit is a federal income tax credit for track maintenance conducted by short lines and regional railroads in the United States. The credit granted an amount equal to 50% of qualified track maintenance expenditures and other qualifying railroad infrastructure projects. Congress approved an extension of the tax credit in December that covers 2015 and Year-to-date revenue totals $577,584 and this revenue was not included in FY 2016 budget. Maintenance costs previously budgeted directly by Capital Metro have shifted to the operator. As the owner of the railroad, Capital Metro will continue to be responsible for certain capital investments, such as its bridge replacement program. Attachment: Financial Report FINAL (3685 : Finance Report) The remainder of revenue reported in this category is $612,000 and is related to licenses and fees associated with use of Capital Metro s railroad right of way. Other Revenue Investment earnings are favorable to budget by $1.3 million due to higher than budgeted reserves; $322,000 was received from an unbudgeted sale of real property and $228,000 in lease revenue was received that was not anticipated in the budget. 3 Packet Pg. 108

109 10.1.a Preliminary Financial Report Period ended September 30, 2016 Additionally, advertising revenue exceeded the budget by $285,000 due to better than expected advertising sales. In March 2016, the Board of Directors approved an agreement between Capital Metro and Endeavor Real Estate Group to redevelop the 10-acre Plaza Saltillo tract along East Fifth Street just east of IH-35. The agreement provides for the payment of $1.6 million in ground rent in January $1.6M in ground rent was originally budgeted in 2016, and this unfavorable variance was offset by the favorable variances listed above. Contributions and Grants Contributions and grant revenue are received after eligible operating and capital expenses incurred have been paid. Like Capital Metro, some federal transit grant recipients turn to an outside source to obtain public transportation service, maintenance service, or vehicles that the grant recipient will use in public transportation service. When a recipient of federal transit funds contracts for such service, the Federal Transit Administration (FTA) will provide assistance with the capital consumed in the course of the contract. The FTA refers to this concept of assisting with capital consumed as the capital cost of contracting. Beginning in FY 2014, Capital Metro began allocating approximately $28 million annually of its 5307 formula funds to the capital cost of contracting. The $28 million target was met in the month of August. This represents the majority of the operating contributions and grants with $29.2 million total revenue in FY Capital contributions and grants totaled $16.9 million through the period ended September 30, Of this amount, $12.8 million comes from federal grants and $4.1 million from a state grant. The majority of the federal funding totaled $8.2 million for the replacement of foot transit buses and $3.6 million for the Plaza Saltillo project. In June 2014, the Texas Department of Transportation (TxDOT) awarded Capital Metro $50 million for the purchase of new rail cars to support additional MetroRail service. The new rail cars will allow up to 2,400 additional passenger trips during morning and afternoon peak travel times, and Capital Metro will be able to increase frequency during peak periods from 34 to 15 minutes as well as adding an extra train after 7 p.m. to give commuters another alternative to driving in the evening. The funding will also help construct a permanent and larger rail station in downtown Austin to better serve crowds during special events. In January 2015, TxDOT remitted these funds in advance to Capital Metro, and they were deposited into a restricted account. Capital grant revenue is recognized when eligible expenditures are incurred. Revenue of $4.1 million has been recognized through September 30, 2016, primarily associated with progress payments on preliminary design and acquisition assistance for the rail cars. Attachment: Financial Report FINAL (3685 : Finance Report) 4 Packet Pg. 109

110 10.1.a $ Million Preliminary Financial Report Period ended September 30, 2016 Sales Tax Revenue Two year History in Millions of Dollars Total $210.4M $221.3M Sales taxes represent the largest component of Capital Metro s total revenue. Sales tax revenue can fluctuate significantly from year to year since collections are directly related to economic conditions. Capital Metro s long range financial forecast anticipates annual growth of 4.5%, on average and over time, and is informed by historical trends. Actual average growth over the last ten years has been higher at approximately 5.5% per year. For FY 2016, sales tax revenue is budgeted at 5% growth above the FY 2015 forecast, which was prepared in summer 2015 based on trending to date. This is consistent with growth assumptions used by the City of Austin and its economic consultant to predict municipal sales tax revenue. The City of Austin is the largest contributing member in Capital Metro s service area. Sales tax revenue for FY 2015 actually ended the year higher than anticipated in the summer forecast. As a result, the FY 2016 budget represented only 3.2% growth compared to FY 2015 and actual year over year growth was 5.2% in FY September 2016 sales tax revenue is net of a charge of $371,000 paid on a contingency basis to a service provider for the audit and recovery of sales tax revenue. $1.2M was recovered and is included in June 2016 sales tax revenues. Attachment: Financial Report FINAL (3685 : Finance Report) 5 Packet Pg. 110

111 10.1.a Preliminary Financial Report Period ended September 30, 2016 Annual growth in the local economy is cyclical. While the local economy and sales tax revenue are strong, Capital Metro started to fund a budget stabilization reserve in FY The establishment of this and other reserve accounts was approved by the Board in The budget stabilization reserve account was established to set aside excess revenue for use in times of unexpected revenue shortfall caused by events like unforeseen emergencies or significant economic downturns. Sales tax revenue declined in FY 2009 when the local economy contracted. As sales tax revenue began to recover in subsequent years, Capital Metro focused first on funding an operating reserve required by state law. Partially funding the budget stabilization reserve in FY 2016 as part of a phased approach over the next few years will help ensure that increases in sales tax revenue are not wholly dedicated to adding ongoing services and costs to the operating budget in peak years based on a revenue source that can fluctuate significantly. Contributions to the budget stabilization reserve began in February 2016 in the amount of $1.8 million and as of September 2016, the reserve is $7.0 million. Attachment: Financial Report FINAL (3685 : Finance Report) 6 Packet Pg. 111

112 10.1.a Preliminary Financial Report Period ended September 30, 2016 Operating Expenses In Millions of Dollars Salaries and Benefits The favorable variance to budget was primarily due to employee vacancies that resulted in lower salary costs. As of September 30th, there were 26.5 unfilled positions. Attachment: Financial Report FINAL (3685 : Finance Report) Professional Services Third party services are needed for various operational and planning purposes in FY 2016, including: Child care center operations Completion of a state mandated quadrennial review Preparation of Service Plan 2025 Ongoing janitorial and landscaping services Ongoing building and maintenance services at north operations facility 7 Packet Pg. 112

113 10.1.a Preliminary Financial Report Period ended September 30, 2016 Completion of a facilities needs assessment Bus painting services Pro-rata funding for operation of the regional Combined Transportation, Emergency and Communications Center (known as CTECC), in partnership with the City of Austin and other local governments Completion of railroad bridge load capacity studies Signal drawing updates required by the Federal Railroad Administration Central corridor transit study (partially funded by a grant) Spending for professional services typically lags the budget. A contract to conduct a transit study of the central corridor was approved by the Board of Directors in February that was budgeted at $1.8 million. Year-to-date approximately $441,000 was reflected in FY Professional fees for real estate appraisals, surveys, environmental impact and feasibility studies was budgeted at $1.3 million and as of September 30 th, reflected $1.2 million. Software maintenance was budgeted at $1.97 million and as of September approximately $1.62 million was reflected. Other fees include services budgeted at $400,000 in total for the completion of a state-mandated quadrennial review and a study of the economic benefits of transit. Work related to both of these studies is expected to carry forward into FY 2017 and to date only $258,000 has been expended. Other services payable to the Transit Empowerment Fund was budgeted at $350,000 and was recorded in September. The Transit Empowerment Fund focuses on lowering barriers to selfsufficiency by increasing access to transportation for education, employment, healthcare and social services. To achieve this goal, Capital Metro funds the distribution of bus passes to organizations that serve low-income individuals and supports projects that employ creative solutions to expand transit services in underserved neighborhoods in the Capital Metro service area. Fuel and Fluids The majority of this budget category is for the purchase of diesel fuel and gasoline. Capital Metro contracts with a third party advisor to help manage diesel fuel pricing risk over time through the use of futures contracts. These programs are designed to reduce fuel cost volatility and are commonly referred to as fuel price risk management or fuel hedging. When fuel prices rise, the value of futures that were purchased when prices were lower will result in a gain when contracts are sold. Conversely, as fuel prices drop, the value of futures that were purchased when prices were higher will result in a loss when contracts are sold. Capital Metro budgeted $3.50 per gallon for diesel in FY The average price of diesel consumed during twelve months of FY 2016 was $1.36 per gallon. The average cost of diesel, net of hedging transactions, was $2.27 per gallon. Approximately 5.2 million gallons were consumed through the end of September. Attachment: Financial Report FINAL (3685 : Finance Report) 8 Packet Pg. 113

114 10.1.a Preliminary Financial Report Period ended September 30, 2016 Futures contracts outstanding at the end of each fiscal year will be reported in the financial statements at fair market value. Fuel prices at the time of sale will determine whether future transactions result in either a realized gain or loss in a future fiscal year. Insurance Expenses are trending lower than expected due to lower property insurance, lower rail Insurance, lower vehicle liability insurance, premiums, and lower vehicle and rail claim payments than anticipated. Purchased Transportation Expenses are very close to budget estimates and reflect transportation services received through September and a one-time payment in November of $1.5 million for mobilization related to the rail operations contract that commenced at the beginning of FY In March 2016, a contract modification was executed to begin reimbursing McDonald Transit Associates for additional vehicle maintenance costs. The additional costs are mainly due to the fleet size assigned to the provider, which is larger than originally contemplated. The original plan assumed 212 vehicles in FY 2014 and beyond. Today, McDonald has 263 vehicles assigned to them. This increase in vehicles results from the transfer of services previously provided by a former contractor, as well as the decision not to discontinue Route 1 and Route 3 services when MetroRapid services were introduced. Vehicle replacements in the original plan also presumed the introduction of natural gas vehicles to the fleet. Since that time, Capital Metro has completed its due diligence regarding fleet composition and determined that the newest clean diesel engines are the best fit for the fleet, combining cost and environmental considerations. Budgetary savings resulting from low fuel prices are available to help fund these additional costs. A budget transfer in the amount of $1 million was processed in May. Attachment: Financial Report FINAL (3685 : Finance Report) 9 Packet Pg. 114

115 10.1.a Preliminary Financial Report Period ended September 30, 2016 Budget Transfers Consistent with Capital Metro's financial policies, there were no budget transfers to report for the period ending September 30, 2016 that cumulatively exceeded $150,000. Attachment: Financial Report FINAL (3685 : Finance Report) 10 Packet Pg. 115

116 10.1.a Preliminary Financial Report Period ended September 30, 2016 Cash, Investments and Reserves Rounded in millions of dollars Note: Future Capital Investment (see Note), $72.4 Budget Stabilization Reserve, $7.0 Restricted for Rail Cars and Station Improvements, $41.5 Cash & Investments Cash and cash equivalents Investments Total $118.4m $102.0m $220.4m Statutory Operating Reserve, $34.6 Self Insurance Reserve, $1.3 City of Austin Mobility Programs, $ Capital Funding, $36.5 Additional funding will be allocated to the statutory operating and budget stabilization reserves based on the Board approved funding formula after the completion of the FY 2016 financial audit. Contributions to the budget stabilization reserve began in February 2016 in the amount of $1.8 million and as of September 2016, the reserve is at $7.0 million. Attachment: Financial Report FINAL (3685 : Finance Report) Funds for future capital investment will be required to help address extensive capital needs beyond 2016 that are identified in Capital Metro s long-range financial forecast. These investments are needed to maintain the community s transit infrastructure in a state of good repair. 11 Packet Pg. 116

117 10.1.a Preliminary Financial Report Period ended September 30, 2016 Statement of Revenue, Expenses and Changes in Net Position Budget YTD Actual YTD % of Budget Operating Revenue: Passenger Fares $ 19,189,000 $ 17,653, % Third Party Fares 6,389,000 6,399, % Freight Rail Revenue 3,127,000 4,756, % Other Revenue 3,453,000 2,896, % Total Operating Revenue 32,158,000 31,706, % Operating Expenses: Salaries & Benefits 37,876,291 36,526, % Professional Services 23,542,916 18,640, % Materials and Supplies 1,417,156 1,058, % Fuel & Fluids 19,680,246 13,141, % Utilities 2,723,488 2,678, % Insurance 1,059, , % Taxes 1,165,700 1,045, % Purchased Transportation 144,308, ,967, % Other Expenses 3,030,183 2,625, % Interest Expense 500, , % Lease/Rental 1,880,592 1,685, % Total Operating Expenses 237,186, ,497, % Operating Income/(Loss) (205,028,122) (191,790,989) 93.5% Non-Operating Revenue/(Expenses): Sales Tax 217,088, ,298, % Attachment: Financial Report FINAL (3685 : Finance Report) Investment Income 150,000 1,386, % Operating Contributions and Grants 29,909,000 29,161, % Capital Contributions and Grants 31,362,000 16,941, % Mobility Interlocal Agreements (5,272,000) (1,889,826) 35.8% Other - 17, % Total Non-Operating Revenue/(Expenses) 273,237, ,915, % Change in Net Position $ 68,208,878 $ 75,124, % 12 Packet Pg. 117

118 10.1.a Preliminary Financial Report Period ended September 30, 2016 Budget Variances by Department Total Budget YTD Actual YTD % of Total Budget 100 NON-ALLOCATED BENEFITS $ 9,820,028 $ 9,989, % 102 WELLNESS CENTER 330, , % 103 CHILD CARE CENTER 809, , % 105 BUSINESS CENTER 331, , % 110 EXECUTIVE STAFF 840, , % 115 COMMUNICATIONS 910, , % 118 GOVERNMENT RELATIONS & COMPLIANCE 1,191, , % 120 BOARD OF DIRECTORS 330, , % 125 INTERNAL AUDIT 342, , % 130 STRATEGIC OPERATIONS MANAGEMENT AND ADMINISTRATION 846, , % 141 SECURITY 4,008,655 3,832, % 150 LEGAL 1,144,972 1,003, % 220 FINANCE 3,799,864 3,126, % 230 INFORMATION TECHNOLOGY 8,439,402 7,727, % 250 PROCUREMENT 1,204,331 1,209, % 275 RIDESHARE 2,753,852 2,076, % 320 PLANNING 3,362,086 3,257, % 330 MARKETING 4,001,257 3,870, % 331 COMMUNITY INVOLVEMENT 1,086, , % 332 CUSTOMER SERVICE 1,442,131 1,236, % 340 HUMAN RESOURCES 1,573,321 1,504, % 420 RISK MANAGEMENT AND SAFETY 2,299,634 1,844, % 457 PUBLIC FACILITIES 4,570,141 4,175, % 530 CAPITAL PROJECTS 1,404,440 1,198, % 540 REAL ESTATE, PROPERTY & ASSET MANAGEMENT 1,736,340 1,519, % 542 FREIGHT RAIL MANAGEMENT 747, , % 544 COMMUTER RAIL OPERATIONS 20,349,744 18,461, % 550 REAL ESTATE AND FACILITY PLANNING 3,742,202 3,463, % 600 BUS AND PARATRANSIT SERVICES 4,178,466 3,773, % Attachment: Financial Report FINAL (3685 : Finance Report) 610 BUS CONTRACT OPERATIONS 116,712, ,560, % 620 PARATRANSIT CONTRACT OPERATIONS 27,911,146 28,043, % 630 PARATRANSIT ADMINISTRATION 377, , % 640 PARATRANSIT RESERVATIONS & CONTROL CENTER 1,759,576 1,595, % 650 PARATRANSIT ELIGIBILITY 1,022, , % 920 CENTRAL CORRIDOR DEVELOPMENT 1,800, , % 950 RAIL SAFETY GRANT 3, % TOTAL $ 237,186,122 $ 223,497, % 13 Packet Pg. 118

119 10.1.a Preliminary Financial Report Period ended September 30, 2016 Capital Projects Summary Attachment: Financial Report FINAL (3685 : Finance Report) 14 Packet Pg. 119