~ NOTICE OF MEETING ~ CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING

Transcription

1 ~ NOTICE OF MEETING ~ CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX ~ Agenda ~ Executive Assistant/Board Liaison Gina Estrada Monday, August 25, :00 PM Capital Metro Board Room I. Pledge of Allegiance II. III. IV. Recognition Safety Briefing Public Comment: V. Advisory Committee Updates: VI. VII. 1. August CSAC Board Summary 2. August Access Board Summary Board Committee Updates: 1. Operations, Planning and Safety Committee; 2. Finance, Audit and Administration Committee; and 3. CAMPO update Consent Items 1. Approval of Board of Directors minutes for June 20, 2014 Finance, Audit and Administration Committee meeting and July 28, 2014 board meeting. 2. Approval of a resolution removing Pam Laine and Donna Simmons from the Investment Committee and appointing Leslie Browder and Elias Sissamis as members. 3. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Pampered Lawns Austin, Inc. to provide Landscaping Maintenance Services in an amount not to exceed $678,748 for a base period of two years, with four one-year extension options, for a total amount not to exceed $2,071,692. Board of Directors Page 1 Printed 8/21/2014

2 Regular Meeting Agenda August 25, 2014 VIII. IX. 4. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an amendment to the final one year extension of the current Interlocal Agreement (ILA) with the City of Austin to enable continued utilization of Capital Metro's bus, rail, rideshare and MetroAccess services for City of Austin employees. 5. Appointment of Terry Mitchell as Chairperson for the Finance, Audit and Administration Committee. 6. Approval of a resolution appointing Wade Cooper as a member of the Fiance, Audit and Administration Committee for the remainder of FY 2014 calendar year. Action Items: Presentations: X. Reports: XI. XII. 1. Update on Proposed FY2015 Budget 1. Quarterly Ridership Report 2. Quarterly Operations Report 3. Staff will present the Financial Report for Q President/CEO Oath of Office Adjournment ADA Compliance Reasonable modifications and equal access to communications are provided upon request. Please call (512) or gina.estrada@capmetro.org if you need more information. BOARD OF DIRECTORS: Mayor Pro Tem Mike Martinez, chairperson; Chris Riley, vice chair; Ann Stafford, board secretary; Council Member David Siebold; Beverly S. Silas; John Langmore; Terry Mitchell and Juli Word. Board Liaison: Gina Estrada (512) , gina.estrada@capmetro.org if you need more information. The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance with Texas Government Code, Section , consultation with attorney for any legal issues, under Section for real property issues; under Section for personnel matters, or under Section , for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda. Capital Metropolitan Transportation Authority Page 2 Updated 8/21/2014 1:42 PM

3 Capital Metropolitan Transportation Authority MEETING DATE: 08/25/2014 Board of Directors (ID # 2908) August CSAC Board Summary; and 5.1 TITLE: August CSAC Board Summary Page 1 Packet Pg. 3

4 5.1.a Customer Satisfaction Advisory Committee Board of Directors Report The Customer Satisfaction Advisory Committee met on August 13, 2014 at the Capital Metro Transit Store. CSAC members in attendance were William Shamburg, BJ Taylor, Michelle Carlin, Roger Cauvin, Oscar Gaytan, and Rich MacKinnon (chair). Capital Metro staff present was Kelly Blanton, Juan Wah, Dottie Watkins, Mr. Frank Ordaz, Bradley Weaver, Tres Martinez, Travis Haussmann, Ken Cartwright, and Roberto Gonzalez. Approval of Minutes Roger motioned to approve the minutes with addendum that the minutes are amended to show updated Operations and Maintenance numbers from Kyle Keahey s presentation. Ms. Taylor seconded, and the motion passed unanimously. Operations Update Ms. Dottie Watkins, VP of Bus & Paratransit Services Ms. Watkins informed CSAC of periodic mystery rider inspections of fixed route operations and the items they are looking for such as cleanliness, stop announcements, and operator uniforms. The stop announcements have improved, though bus cleanliness has dropped below target goals. Ms. Carlin inquired about responsibility for bus cleanliness. Ms. Watkins responded that McDonald was responsible but Operations has addressed these shortcomings, leading to improved cleanliness policies. Mr. MacKinnon inquired about missing signage on MetroRapid and the importance of ensuring every bus has the proper signage. Ms. Watkins responded that she was not aware of this issue and that her team would work to develop standards for the fleet. Mr. MacKinnon inquired about the possibility of adding information on driver fare collection options to the form, as well as the possibility of a question assessing operator knowledge Fiscal Year Budget Update Mr. Frank Ordaz, Director of Financial Planning Mr. Ordaz outlined the context, development processes, and highlights of the FY2015 budget. Overall, the proposed budget is balanced and conservative, even as service hours expand to account for the launch of two MetroRapid lines. Mr. MacKinnon inquired about the required two month reserves and their calculations. Mr. Ordaz responded that the two months reserves are based on the previous year s actuals. Mr. MacKinnon inquired about the rebranding initiative and system map design, and Mr. Ordaz described these projects. Mr. Ordaz outlined a breakdown of major expenses, such as bus stop improvements, informed the committee of the need to comply with MAP 21, and the need for future debt financing. Mr. MacKinnon inquired about current debt. Mr. Ordaz responded by describing current debt levels and how much will be paid off by Mr. MacKinnon inquired if the fare increases result in additional passenger revenue. Mr. Ordaz responded a consultant will work on that study and will report back to CSAC. Mr. MacKinnon expressed concerns about our losses from high reserve levels. Mr. Ordaz mentioned that the fund balance will decrease due to capital projects. Attachment: csac bod report (2908 : August CSAC Board Summary; and) Republic Square Station Design Mr. Ken Cartwright, VP Capital Projects and Mr. Roberto Gonzalez, Short Range Planning Manager Mr. Cartwright informed the committee of the ongoing work on the Republic Square station design process. He discussed the creation of the COA Master Plan and work to designate Guadalupe as a transit corridor. He further discussed the conceptual drawings and station design. Mr. MacKinnon expressed concern over the station s division between two transit corridors. Packet Pg. 4

5 5.1.a Mr. Cartwright responded by describing recent wayfinding efforts. Mr. MacKinnon responded that these maps could be improved with better visuals. Mr. MacKinnon discussed his proposition for additional signage, banners, and rebranding. Mr. Shamburg inquired about the possible customization of digital signage. Ms. Watkins described the time-consuming nature of customization and pressure to remove all messages. Mr. Shamburg inquired about possible ways to overcome the time lapse in messages. Ms. Watkins responded by describing necessity of scrolling messages. Mr. Gonzalez proposed that the committee wait to review new signage. Mr. MacKinnon inquired about feedback on separation of stations and expressed dislike of the street barriers. Mr. Gonzalez replied that these barriers are temporary and will ultimately be removed. Mr. MacKinnon expressed concern at separating premium and local customers. Colony Park Route Mr. Roberto Gonzalez Mr. Gonzalez updated the committee on the potential additional service in Colony Park. He discussed the many challenges posed due to very poor street connectivity. He discussed the need for additional funding matches. Mr. Shamburg inquired if this new route would change the 37 route; Mr. Gonzalez responded that it would not. Mr. MacKinnon commented on the inefficiency, loopy nature of this route. Mr. Gonzalez said the lack of sidewalks and street connections make this the case. Mr. Shamburg asked about the route s length; Mr. Gonzalez replied that it will take minutes. Other Business Mr. Rich MacKinnon Mr. MacKinnon discussed a few items which require CMTA attention, such as possible pay upgrades, the Triangle Crosswalk and UT service cuts. He described an incident where a passenger tried to board MetroRapid with a local pass and was rejected with no mention of options. He would like to allow passengers with local passes to board by paying an extra fare. Ms. Watkins responded that the Board declined this option in the advent of the recent fare restructure. Mr. Martinez responded to concerns about operators by describing their extensive training, which still leaves room for occasional impatience while working. Mr. Cartwright mentioned that the design drawings for the Triangle pedestrian beacon would be ready soon. Ms. Watkins replied that the automatic vehicle location system will be available soon on the whole fleet. Urban Transportation Commission Update Mr. Rich MacKinnon, Urban Transportation Commissioner He discussed how the special events ordinance language was rewritten to add transit corridors to account for their importance and requested that the special events ordinance be placed on next month s agenda. He also discussed the transit impact fees, and potential enforcement difficulties. Attachment: csac bod report (2908 : August CSAC Board Summary; and) January 2015 Service Changes Mr. Roberto Gonzalez, Manager of Short Range Planning Mr. Gonzalez outlined the January 2015 service changes, including routes 2, 6, 19, 21/22, 30 & 37. Changes to the 1, 2,7, 20 and 37 will result an hour increase in service spans. Planning will consider moving routes 21/22 to remedy a ¾ mile gap between stops. Packet Pg. 5

6 Capital Metropolitan Transportation Authority MEETING DATE: 08/25/2014 Board of Directors (ID # 2907) August Access Board Summary 5.2 TITLE: August Access Board Summary Page 1 Packet Pg. 6

7 5.2.a Access Advisory Committee Board of Directors Summary The Access Advisory Committee met on August 6, 2014 in the Board of Directors room at Capital Metro, located at 2910 E. 5 th Street. Access committee members present were Boone Blocker (chair), Estrella Barrera, John McNabb, Molly Birrell, Chris Prentice (vice-chair), Sandy Seekamp, Ann Nelson, and Glenda Born. Capital Metro staff attending was Celso Baez III, Chad Ballentine, Kelly Blanton, Eric Bustos, Martin Kareithi, Frank Ordaz, Ralph Villareal, and Dottie Watkins. Capital Metro contractor Kevin Snyder was also in attendance. Citizens attending included Carlos Aleman, Peggy Suggs, Charles Whitehouse, Catherine Rutlidge, and Paul Hunt. Call to Order Mr. Blocker called the meeting to order at 5:35 Citizens Communication Carlos Aleman Mr. Aleman commented on issues with the fixed route enunciator, such as the need to announce both stops and connections. He also requested that MetroAccess trips include a 30-minute drop-off window, similar to the 30-minute pick-up window, to avoid trips ending prematurely with early drop-offs. Mr. Aleman also reminded committee members to try Access and the mobile app. He also inquired about assistance with getting involved in service changes. Sandy Seekamp Ms. Seekamp relayed an incident where a friend was denied a ride on a fixed route bus because the lift was nonoperational. She also expressed concern over the change of meeting locations. She commented on difficulties with the new Access reservation numbers not working correctly. Mr. Ballentine responded that the IVR system had a critical failure and is shut down permanently. MetroAccess Monthly Statistics & Tech Update Mr. Chad Ballentine, Director of Paratransit Mr. Ballentine informed the committee of increased, as well as overall number of registered and active passengers. Mr. Ballentine also explained the recent IVR shut down, the implementation of new ID requirements, and the belated release of ID holders due to shipping delays. Ms. Barrera inquired why IDs were required before boarding. Mr. Ballentine responded past incidents of fare evasion require necessitate that riders show IDs before boarding. Committee Action Update Mr. Celso Baez III, Community Involvement Specialist Mr. Baez commented that no formal action update was needed and reminded committee members of their ability to form subcommittees to pass additional items regarding specific issues. Approval of Minutes Approval of 07/02/14 minutes Mr. McNabb motioned to approve the minutes. The minutes were approved unanimously. New Business CMTA FY2015 Budget Mr. Frank Ordaz, Director of Financial Planning Mr. Ordaz outlined the context and processes for the development of the FY2015 Budget. He highlighted the increase in service hours due to MetroRapid, vehicle purchases, bus stop improvements and the upcoming fare increase. Ms. Seekamp inquired about new fare rates. Ms. Watkins responded that fares will increase from $1 to $1.25. Mr. Prentice inquired about the increase for all fixed route services. Pag e 1 of 2 Packet Pg. 7 Attachment: August 2014 BOD Summary (2907 : August Access Board Summary)

8 5.2.a Mr. Ordaz informed committee of fare increases across all service categories. Mr. Prentice asked if the bus stop improvement money was for equipment or labor. Mr. Blocker inquired about the bus stop improvement funds. Mr. Ballentine responded that this budget item related to materials, and that there were no additional positions created to implement the bus stop improvement program. Vehicle Maintenance Update Ms. Dottie Watkins, VP of Bus and Paratransit Services Ms. Watkins informed the committee of three new vehicle updates, including the replacement of sedans with 35 MV 1 vehicles, replacement of vans for 491 and 492 Flex Routes, MetroBus replacements, as well as the purchase of MetroRapid vehicles. Ms. Watkins discussed issues with smaller wheelchairs on MetroRapid and conversations with Nova bus to address this issue. Mr. Hunt inquired about more room for dogs and also expressed concerns about harnesses accidentally hitting the call button. Mr. Prentice commented on inconsistent enunciator messages and poor sound quality. Ms. Nelson inquired about how the agency oversees maintenance. Ms. Watkins responded that contractors perform maintenance, while CMTA performs regular audits of contractors. Proposed January Service Change Concepts Ms. Caitlin White Ms. White informed the committee of two groups of proposed service changes for January. Changes to the 1, 2, 7, 20 and 37 will result an hour increase in service spans. Planning will consider moving routes 21/22 to remedy a ¾ mile gap between stops. Mr. Blocker inquired if late night service is related to ATX Safer Streets; Ms. White replied that they were. Mr. Baez referenced recent meetings between ATX Safer Streets and members of the community involvement team. Ms. White discussed the future opportunities for input at upcoming CSAC meetings, public hearings and open houses, and webinars. She informed the committee of the September 22 board decision for these service changes. Mr. Prentice inquired about the possibility of extending the 271 Flex Route. Basic Transportation Needs Fund Update Mr. Eric Bustos, Diversity Specialist Mr. Bustos discussed the creation and purpose of the Basic Transportation needs fund, and also explained its increase from $250,000 to $350,000 in FY2014 to mitigate the upcoming fare increases. In the FY2015 budget, BTNF funds are slated to remain at $350,000. He concluded by describing the January Request for Proposals. Mr. Prentice asked if additional funds are under consideration to account for 2015 s additional fare increases. Mr. Blocker responded that community input may make this feasible, as in 2014 budget discussions. Ms. Nelson inquired about where to obtain fare books. Mr. Bustos responded that he could get that list of locations to the committee. Project Connect: Central Corridor Update Mr. Celso Baez III, Community Involvement Specialist Mr. Baez updated the committee on the many neighborhood organizations that have recommended and endorsed the plan, as well as the Central Corridor Advisory Group and City Council. Fall 2014 Service Changes Update Mr. Celso Baez III, Community Involvement Specialist Mr. Baez reminded the committee of approved service changes taking effect on 8/24/14, which include the launch of 803 MetroRapid service, slight reduction of Route 3, and an extension to Southpark Meadows. Attachment: August 2014 BOD Summary (2907 : August Access Board Summary) Pag e 2 of 2 Packet Pg. 8

9 Capital Metropolitan Transportation Authority MEETING DATE: 08/25/2014 Board of Directors (ID # 2696) Approval of Board of Directors minutes 7.1 SUBJECT: Approval of Board of Directors minutes for June 20, 2014 Finance, Audit and Administration Committee meeting and July 28, 2014 board meeting. FISCAL IMPACT: Does not apply.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 2. Demonstrate regional leadership 2.1 Lead public transportation and development DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Board of Directors Page 1 Packet Pg. 9

10 7.1 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 2696) Approval of Board of Directors minutes Approval of Board of Directors minutes for June 20, 2014 Finance, Audit and Administration Committee meeting and July 28, 2014 Board meeting. Date: August 25, 2014 Secretary of the Board Ann Stafford Page 2 Packet Pg. 10

11 Capital Metropolitan Transportation Authority MEETING DATE: 08/25/2014 Board of Directors (ID # 2869) Appointment to Investment Committee 7.2 SUBJECT: Approval of a resolution removing Pam Laine and Donna Simmons from the Investment Committee and appointing Leslie Browder and Elias Sissamis as members. FISCAL IMPACT: No fiscal impact.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 1. Deliver the best possible customer experience 1.3 Ensure an attractive and accessible transit en EXPLANATION OF STRATEGIC ALIGNMENT: This appointment ensures that Capital Metro is in compliance with the Texas Public Funds Investment Act. BUSINESS CASE: The Capital Metropolitan Transportation Authority Board of Directors is required by the Public Funds Investment Act to designate in writing investment officers to invest on behalf of Capital Metro. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Finance, Audit and Administration Committee on August 11, EXECUTIVE SUMMARY: The Investment Policy dictates: The authority to invest Capital Metro funds and execution of any documentation necessary to evidence the investment of Capital Metro funds is granted to the Investment Advisory firm under contract and those Capital Metro personnel authorized as Investment Officers. The Capital Metro Board of Directors will designate in writing those Capital Metro personnel ( Investment Officers ) authorized to invest on behalf of Capital Metro. Current members of the Investment Committee are John Hodges, Pam Laine and Donna Simmons. The Investment Committee meets quarterly with the Investment Advisor, PFM Asset Management. The Investment Policy dictates what type of investments can be made and the percentage of the portfolio for each type of investment. Decisions on investments are made with the advice of the investment advisor. DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Finance & Administration Page 1 Packet Pg. 11

12 7.2 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 2869) Appointment to Investment Committee WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors is required by the Public Funds Investment Act to designate in writing investment officers to invest on behalf of Capital Metro; and WHEREAS, a reassignment on the Committee needs to be filled. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the following individuals removing Pam Laine and Donna Simmons as members of the Investment Committee and appointing: Leslie Browder, Executive Vice President, CFO and Elias Sissamis, Controller. Date: August 25, 2014 Secretary of the Board Ann Stafford Page 2 Packet Pg. 12

13 Capital Metropolitan Transportation Authority MEETING DATE: 08/25/2014 Board of Directors (ID # 2875) Landscaping Services Contract 7.3 SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Pampered Lawns Austin, Inc. to provide Landscaping Maintenance Services in an amount not to exceed $678,748 for a base period of two years, with four one-year extension options, for a total amount not to exceed $2,071,692. FISCAL IMPACT: Funding for this action is available in the FY2014 operating budget. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 1. Deliver the best possible customer experience 1.3 Ensure an attractive and accessible transit en EXPLANATION OF STRATEGIC ALIGNMENT: The maintenance of an attractive landscaped portion of all of our facilities reinforces a positive perception of Capital Metro. BUSINESS CASE: All of our facilities, including Administrative, Park & Rides, and Transit Centers include a significant and highly visible landscaping component. Such component must be properly maintained to reinforce a positive perception of Capital Metro properties. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Operations, Planning, and Safety Committee on August 11, EXECUTIVE SUMMARY: The current landscaping services contract expires at the end of August. Proper attention to the maintenance of the landscaping element at our facilities reinforces a positive and competent perception of Capital Metro properties. DBE/SBE PARTICIPATION: The contractor will exceed the goal utilizing the following SBE contractors. The goal is 6%. SBE SERVICE/PRODUCT $ % Pampered Lawns Austin, Inc. *Prime is an SBE* 100 PROCUREMENT: On May 6, 2014 an Invitation for Bids was issued and formally advertised. By the closing date of June 12, 2014, four bids were received from: Maldonado Nursery and Landscapin, Pampered Lawns Austin Inc.; Unity Contractor Services Inc.; and Greater Texas Landscape Services. Pampered Lawns Austin, Inc., submitted the lowest responsive bid and was determined to be a responsible bidder. The price was determined to be fair and reasonable based on adequate price competition. The contract is a fixed price type contract. The base contract period is two Page 1 Packet Pg. 13

14 7.3 years from Notice to Proceed. Two Year base period: $ 678,748 Option Year 1 (year 3 of the contract): $ 345,204 Option Year 2 (year 4 of the contract): $ 345,204 Option Year 3 (year 5 of the contract): $ 351,268 Option Year 4 (year 6 of the contract): $ 351,268 RESPONSIBLE DEPARTMENT: Real Estate & Asset Management Page 2 Packet Pg. 14

15 7.3 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 2875) Landscaping Services Contract WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the ongoing need for the provision of landscaping services. NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors authorizes the President/CEO to finalize and execute a contract with Pampered Lawns Austin, Inc., to provide landscaping maintenance services, in an amount not to exceed $678,748 for a base period of two years, with four one-year extension options, and a total amount not to exceed $2,071,692. Date: August 25, 2014 Secretary of the Board Ann Stafford Page 3 Packet Pg. 15

16 Capital Metropolitan Transportation Authority MEETING DATE: 08/25/2014 Board of Directors (ID # 2887) Amendment of ILA with the City of Austin for Transit Passes 7.4 SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an amendment to the final one year extension of the current Interlocal Agreement (ILA) with the City of Austin to enable continued utilization of Capital Metro's bus, rail, rideshare and MetroAccess services for City of Austin employees. FISCAL IMPACT: Revenue recognition of $130,000 - $140,000 over a 12-month period. This is based upon historical data that has experienced a consistent run rate over a period of time.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 3. Demonstrate the value of public transportation 3.1 Develop new ridership markets 3.4 Actively engage the communities we serve (empl EXPLANATION OF STRATEGIC ALIGNMENT: In September of 2010, Capital Metro's Board of Directors approved the current Interlocal Agreement (ILA) with the City of Austin in an amount not to exceed $150,000 in a twelve-month period and with four 12- month extensions. BUSINESS CASE: This ILA is entered into on the basis of equality and mutual benefit to continue business and ensure no interruption of current services. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Finance, Audit and Administration Committee on August 11, EXECUTIVE SUMMARY: As part of Capital Metro's and City of Austin's continued joint effort to promote and educate sustainability through public transportation alternatives, thereby reducing the number of individual car trips and reduce parking expenses. This one-year extension of Interlocal Agreement (Contract No. NI ) provides City of Austin employees with continued use of Capital Metro bus, rail, rideshare and MetroAccess services and both parties agree to continue the existing business model wherein the City of Austin will be charged on a per ride basis. The payment structure for the agreement is as follows: The payment structure for the agreement is as follows: Paragraph is amended to reflect the next step in the discount fare program designed to move the City of Austin into compliance with the new structure approved by Capital Metro Board of Directors. The first step is designed as follows: Local - $0.65 per City employee per ride Premium - $1.00 per City employee per ride Commuter - $1.55 per City employee per ride Page 1 Packet Pg. 16

17 7.4 Paragraph is amended to reflect that RideShare Vanpool services will be reimbursed to Capital Metro at a rate of $70 a month per employee. If the employee's monthly RideShare vanpool cost exceeds the $70 vanpool benefit, the employee will be required to cover the additional cost with personal funds. The primary driver of each Metro RideShare vanpool will receive an invoice each month, the cost is divided between the number of participants and paid by the employee directly to vride, Inc. City employees will be responsible for making out of pocket payment s for any balance due over and above the $70 vanpool benefit. Paragraph is amended to reflect that MetroAcess Paratranist service will be reimbursed to Capital Metro at a rate of $46.50 a month per employee. DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: Does not apply. RESPONSIBLE DEPARTMENT: Marketing Page 2 Packet Pg. 17

18 7.4 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 2887) Amendment of ILA with the City of Austin for Transit Passes WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management desire to continue working cooperatively with the City of Austin to implement programs that support the City of Austin Climate Protection Program; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management desire to pursue opportunities to reduce traffic congestion and increase ridership; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management are committed to financial sustainability through partnerships that generate revenue. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, to finalize and execute an amendment to the final one year extension of the current Interlocal Agreement (ILA) with the City of Austin to enable continued utilization of Capital Metro's bus, rail, rideshare and MetroAccess services for City of Austin. Date: August 25, 2014 Secretary of the Board Ann Stafford Page 3 Packet Pg. 18

19 Capital Metropolitan Transportation Authority MEETING DATE: 08/25/2014 Board of Directors (ID # 2870) Appointment of Terry Mitchell as Chair for Finance, Audit and Administration Committee 7.5 SUBJECT: Appointment of Terry Mitchell as Chairperson for the Finance, Audit and Administration Committee. FISCAL IMPACT: Does not apply.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 2. Demonstrate regional leadership 2.1 Lead public transportation and development COMMITTEE RECOMMENDATION: This agenda item will be presented to the full board. EXECUTIVE SUMMARY: In accordance with the Capital Metropolitan Transportation Authority Board of Directors Bylaws the Board desires to formalize the appointment of a Chairperson to the board committee. The Board of Directors Bylaws require that the Chairperson recommend the Chairperson and members of the board committee subject to the concurrence of the members of the board. The Bylaws also state that the board may establish the specific duties, terms, and responsibilities of the committees. Any matter may be referred by the board to a committee for consideration and recommendation; however, only the full Board of Directors may take final action on items recommended by the committee. DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: Does not apply. RESPONSIBLE DEPARTMENT: Board of Directors Page 1 Packet Pg. 19

20 7.5 STATE OF TEXAS RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS COUNTY OF TRAVIS RESOLUTION (ID # 2870) Appointment of Terry Mitchell as Chair for Finance, Audit and Administration Committee WHEREAS, the Board of Directors desires to formalize the appointment of a chairperson to Board committees in accordance with the Board Bylaws; and WHEREAS, the Chairperson of the Board recommends Terry Mitchell as Chairperson of the Finance, Audit and Administration Committee of the Capital Metro Board of Directors for the remainder of the 2014 Calendar Year. NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors hereby approves the appointment of Terry Mitchell as Chairperson of the Finance, Audit and Administration Committee of the Capital Metro Board of Directors for the remainder of 2014 Calendar Year. Date: August 25, 2014 Secretary of the Board Ann Stafford Page 2 Packet Pg. 20

21 Capital Metropolitan Transportation Authority MEETING DATE: 08/25/2014 Board of Directors (ID # 2906) Appointment of Wade Cooper as a member of the Finance, Audit and Administration Committee 7.6 SUBJECT: Approval of a resolution appointing Wade Cooper as a member of the Fiance, Audit and Administration Committee for the remainder of FY 2014 calendar year. FISCAL IMPACT: Does not apply.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 2. Demonstrate regional leadership 2.1 Lead public transportation and development COMMITTEE RECOMMENDATION: This agenda item will be presented to the full Board on August 25, EXECUTIVE SUMMARY: In accordance with the Capital Metropolitan Transportation Authority Board of Directors Bylaws the Board desires to formalize the appointment of a Chairperson to the board committee. The Board of Directors Bylaws require that the Chairperson recommend the Chairperson and members of the Board committee subject to the concurrence of the members of the board. They Bylaws also state that the Board may establish the specific duties, terms, and responsibilities of the committees. Any matter may be referred by the board to a committee for consideration and recommendation; however, only the full Board of Directors may take final action on items recommended by the committee. DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: Does not apply. RESPONSIBLE DEPARTMENT: Board of Directors Page 1 Packet Pg. 21

22 7.6 STATE OF TEXAS RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS COUNTY OF TRAVIS RESOLUTION (ID # 2906) Appointment of Wade Cooper as a member of the Finance, Audit and Administration Committee WHEREAS, the Board of Directors desires to formalize the appointment of a chairperson to Board committees in accordance with the Board Bylaws; and WHEREAS, the Chairperson of the board recommends Wade Cooper to serve on the Finance, Audit and Administration Committee of the Capital Metro Board of Directors for the remainder of the 2014 Calendar Year. NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors hereby approves the appointment of Wade Cooper to serve on the Finance, Audit and Administration Committee of the Capital Metro Board of Directors for the remainder of 2014 Calendar Year. Date: August 25, 2014 Secretary of the Board Ann Stafford Page 2 Packet Pg. 22

23 Capital Metropolitan Transportation Authority MEETING DATE: 08/25/2014 Board of Directors (ID # 2881) Update on Proposed FY2015 Budget 9.1 TITLE: Update on Proposed FY2015 Budget Staff will present an update on the proposed FY2015 budget. Page 1 Packet Pg. 23

24 9.1.a Update on Proposed FY2015 Operating & Capital Budget Monday, August 25, 2014 Attachment: FY2015 Proposed Budget Presentation Update (2881 : Update on Proposed Packet Pg. 24

25 9.1.a Budget Calendar Jul. 16 Aug. 6 Aug. 11 Aug. 13 Aug. 14 Aug. 20 Aug. 25 Sep. 15 Sep. 17 Sep. 29 Early Oct. Proposed FY2015 budget overview presented to Finance, Audit & Administration Committee Proposed FY2015 budget reviewed with Access Advisory Committee Proposed FY2015 budget presentation to Finance, Audit & Administration Committee (attended by all Board Members) Proposed FY2015 budget reviewed with Customer Satisfaction Advisory Committee Proposed FY2015 budget available and posted online Proposed FY2015 budget webinar (noon) Update to Board of Directors on proposed FY2015 budget Proposed FY2015 budget webinar (noon) and public hearing (5 pm) Proposed FY2015 budget open house Board of Directors scheduled to adopt FY2015 budget Approved FY2015 budget available and posted online 1 Attachment: FY2015 Proposed Budget Presentation Update (2881 : Update on Proposed Packet Pg. 25

26 9.1.a FY2015 Proposed Budget Summary Budget Summary Revenue FY2015 Passenger revenue 22,794,787 Grants - capital 21,641,992 Grant - operating 28,000,000 Interlocal agreements 581,422 TxDOT reimbursement 230,757 TxDOT grant 200,000 Freight rail revenue 4,861,127 Sales tax 197,529,123 Other revenue 3,118,597 Fund balance 43,185,148 Total Revenues $322,142,953 Expense FY2015 Operating expense 222,821,826 Loan payments 4,603,763 Interlocal agreements 12,769,829 Capital expense 81,947,535 Total Expense $322,142,953 2 Attachment: FY2015 Proposed Budget Presentation Update (2881 : Update on Proposed Packet Pg. 26

27 9.1.a Estimated Fund Balance FY2015 Estimated Ending Fund Balance: Ending fund balance 9/30/13 $ 75,774,591 + Bus loan proceeds (restricted cash) 10,000,000 + Estimated additional fund balance 9/30/14 16,652,735 = Projected ending fund balance 9/30/14 102,427,326 + FY2015 revenue 278,957,805 - FY2015 operating expenses 222,821,826 - FY2015 interlocal agreements 12,769,829 - FY2015 bus loan payment 1,895,000 - FY2015 railcar lease 2,708,763 - FY2015 capital projects 81,947,535 = Projected ending fund balance 9/30/15 59,242,179 Ending fund balance as of 9/30/09 7,831,161 Increase in fund balance from FY2009 to FY2015 $ 51,411,018 3 Attachment: FY2015 Proposed Budget Presentation Update (2881 : Update on Proposed Packet Pg. 27

28 9.1.a FY2015-FY2019 Proposed Capital Improvements Plan Capital Project Type FY2015 Budget FY2016 Budget FY2017 Budget FY2018 Budget FY2019 Budget Total Facilities 6,479,489 4,352, , , ,000 11,731,744 Freight 1,475,000 1,475, ,950,000 IT 13,428,692 3,850,000 2,250, ,528,692 MetroRapid 11,566, , ,675,393 Rail 17,284,790 25,441,934 16,585,619 32,249,676 15,351, ,913,644 Reserve 811, ,010 Security 201,120 37, ,620 Vehicles 30,701,417 22,761,305 17,805,494 15,048,357 45,045, ,361,926 Total Expense $81,947,536 $58,027,369 $36,941,113 $47,598,033 $60,696,978 $285,211,029 Revenue Grant 20,353,992 4,720,476 3,940,119 2,106, ,000 31,360,684 Tx DOT reimbursement 230, , ,757 Existing Loan Proceeds 10,000, ,000,000 Local/Future Debt Financing 51,362,787 53,181,893 33,000,994 45,491,936 60,456, ,494,588 Total Revenue $81,947,536 $58,027,369 $36,941,113 $47,598,033 $60,696,978 $285,211,029 4 Attachment: FY2015 Proposed Budget Presentation Update (2881 : Update on Proposed Packet Pg. 28

29 9.1.a Update on TxDOT Grant and Next Steps Capital Metro recently received $50 million grant award from TxDOT. 4 new commuter rail cars Downtown station improvements $200,000 in new funding included in FY 2015 budget for development of rail car specifications. As discussions with TxDOT progress and funding arrangements are finalized, staff will update the Board of Directors. As project schedules and requirements are refined, any budget revisions needed for FY2015 will be included in either: The proposed budget that will be subject to a public hearing on September 15, or A future budget amendment after execution of the grant agreement 5 Attachment: FY2015 Proposed Budget Presentation Update (2881 : Update on Proposed Packet Pg. 29

30 9.1.a QUESTIONS/COMMENTS Attachment: FY2015 Proposed Budget Presentation Update (2881 : Update on Proposed Packet Pg. 30

31 Capital Metropolitan Transportation Authority MEETING DATE: 08/25/2014 Board of Directors (ID # 2858) Quarterly Ridership Report 10.1 TITLE: Quarterly Ridership Report Page 1 Packet Pg. 31

32 10.1.a Strategic Planning & Development Project Updates and Ridership Quarterly Report Board of Directors Meeting Attachment: P Aug ridership (2858 : Quarterly Ridership Report) August 25, 2014 Packet Pg. 32

33 10.1.a Strategic Planning and Development News Project Connect Coordination meetings continuing Project Connect: North Corridor Draft Final Report under review Ongoing coordination with partner cities in the corridor Sustainability Achieved Platinum Level status under Austin Green Business Leader program APTA Sustainability Silver Level status submitted and expected soon Downtown MetroRail Station Planning and stakeholder involvement underway to develop conceptual design Metropolitan Mobility Team building up program and establishing coordination network Attachment: P Aug ridership (2858 : Quarterly Ridership Report) Packet Pg. 33

34 10.1.a Ridership Report- 3 rd Quarter FY 2014 System Fixed Route MetroRail MetroRapid Other YTD: 4.2% Q3: 3.5% Significant Factors: Reduced UT riders on Shuttle and mainline routes affecting system levels Average weekday down 4.2% from Q3 FY2013 Attachment: P Aug ridership (2858 : Quarterly Ridership Report) Packet Pg. 34

35 10.1.a Ridership Report System Fixed Route MetroRail MetroRapid Other YTD: 6.1% Q3: 7.7% Significant Factors: Average weekday down 7.9% from Q3 FY2013 Service hours transferred to MetroRapid (not apples to apples comparison) Attachment: P Aug ridership (2858 : Quarterly Ridership Report) Packet Pg. 35

36 10.1.a Ridership Report System Fixed Route MetroRail MetroRapid Other YTD: 2.1% Q3: 2.5% Highlights: Avg. weekday up 3.0% from Q3 FY2013 Service levels unchanged No significant events during this period Attachment: P Aug ridership (2858 : Quarterly Ridership Report) Packet Pg. 36

37 10.1.a Ridership Report System Fixed Route MetroRail MetroRapid Other YTD: 708,000 rides Highlights: Avg. weekday 5,570 in Q Lower ridership in May and June due to UT summer service levels When Fixed Route, MetroRail and MetroRapid are combined the decline is only 1.2% for Q Attachment: P Aug ridership (2858 : Quarterly Ridership Report) Packet Pg. 37

38 10.1.a Ridership Report System Fixed Route MetroRail MetroRapid Other FY 2014 Q3 Bike on Bus 0.8% 2.5% ACC 16.5% 28.1% City of Austin 8.0% 1.0% Attachment: P Aug ridership (2858 : Quarterly Ridership Report) Packet Pg. 38

39 10.1.a Wheelchair Highlights Fixed Route Bus 3 rd Quarter boardings down 9.7% Attachment: P Aug ridership (2858 : Quarterly Ridership Report) Packet Pg. 39

40 10.1.a ACC Card Highlights Fixed Route Bus 3 rd Quarter boardings down 28.1% Attachment: P Aug ridership (2858 : Quarterly Ridership Report) Packet Pg. 40

41 10.1.a MetroAccess Highlights 3 rd Quarter ridership up 4.7% Attachment: P Aug ridership (2858 : Quarterly Ridership Report) Packet Pg. 41

42 10.1.a System Average Weekday Highlights 3 rd Quarter average down 4.2% Attachment: P Aug ridership (2858 : Quarterly Ridership Report) Packet Pg. 42

43 Capital Metropolitan Transportation Authority MEETING DATE: 08/25/2014 Board of Directors (ID # 2873) Quarterly Operations Report 10.2 TITLE: Quarterly Operations Report Page 1 Packet Pg. 43

44 10.2.a Capital Metro Operations Performance Report Third Quarter FY 2014 Attachment: DOCUMENT_RECORDS_MGT-# v1- Packet Pg. 44

45 10.2.a McDonald Transit Third Quarter 2014 April May June On Time Performance Actual 87.4% 86.5% 86.5% Goal 88% Vehicle Accidents Actual Goal 2.4 Passenger Accidents Actual Goal.4 MBRC Actual 7,024 5,860 5,855 Complaints per 100,000 Passengers Goal 5,500 Actual Goal 16 Score: 7.0 YTD Score: 7..3 Attachment: DOCUMENT_RECORDS_MGT-# v1- Vehicles: 238 Average Age: 6.5 Yrs. Packet Pg. 45

46 10.2.a First Transit Third Quarter 2014 On Time Performance April May June Actual 93.5% 89.7% 83.3% Goal 88% Vehicle Accidents Actual Passenger Accidents Goal 2.4 Actual Goal.4 MBRC Actual 8,394 3,561 4,218 Complaints per 100,000 Passengers Goal 5,500 Actual Value Goal 16 Score: 5.25 YTD Score: 5.30 Attachment: DOCUMENT_RECORDS_MGT-# v1- Vehicles: 110 Average Age: 11.7 Yrs. Packet Pg. 46

47 10.2.a BRT April May June On Time Performance Actual 75.85% 74.07% 82.59% Goal 80% Vehicle Accidents Actual Goal 2.45 Passenger Accidents Actual Goal.43 MBRC Actual 9,414 13,597 17,888 Customer Complaints/100,000 Goal 5,500 Actual Goal 16 Third Quarter 2014 Score: 3.13 YTD Score: 2.17 Attachment: DOCUMENT_RECORDS_MGT-# v1- Packet Pg. 47

48 10.2.a MV Transit Third Quarter 2014 On Time Performance April May June Value 92.16% 91.41% 94.1% Goal 93% Vehicle Accidents Value Goal 2 Passenger Accidents Value Goal.3 MBRC Value 11,764 17,737 19,627 Goal 20,000 Customer Complaints/10,000 Passengers Value Goal 8 Score: 5.7 YTD Score: 6.19 Attachment: DOCUMENT_RECORDS_MGT-# v1- Packet Pg. 48

49 10.2.a RideRight Third Quarter 2014 On Time Performance April May June Actual 91.31% 94.21% Goal 93% Vehicle Accidents Actual 5.28% 2.63% Goal 2% Passenger Accidents Actual 0 0 Complaints per 10,000 Goal.3 Actual Goal 8 YTD Score: 3.62 Attachment: DOCUMENT_RECORDS_MGT-# v1- Packet Pg. 49

50 10.2.a MetroRail Third Quarter 2014 April May June On Time Performance Actual 97.64% 94.8% 97.91% Goal 96.04% Vehicle Accidents Actual Goal 1 Passenger Accidents Actual Customer Complaints/20,000 Goal 1 Actual Goal 5 MBRC Actual 27,651 27,635 13,293 Goal 15,000 Score: 9.15 Score: 8.71 Attachment: DOCUMENT_RECORDS_MGT-# v1- Packet Pg. 50

51 10.2.a Administrative Third Quarter 2014 April May June Paratransit Abandoned Call Rate Actual 8.86% 4.49% 4.65% Goal 5% Eligibility Actual Goal 14 Score: 7.78 YTD Score: 8.10 Attachment: DOCUMENT_RECORDS_MGT-# v1- Packet Pg. 51

52 10.2.a Overall Customer Satisfaction Index Third Quarter 2014 Hours of Service Score McDonald Transit 54.30% 7.0 First Transit 15.1% 4.85 BRT 5% 3.13 MV Transit 17.50% 5.58 RideRight 6.40% 3.62 MetroRail 1.20% 9.15 Administrative Score: 6.05 YTD Score: 6.31 Attachment: DOCUMENT_RECORDS_MGT-# v1- Packet Pg. 52

53 Capital Metropolitan Transportation Authority MEETING DATE: 08/25/2014 Board of Directors (ID # 2732) CFO Financial Report - Q TITLE: Staff will present the Financial Report for Q Page 1 Packet Pg. 53

54 10.3.a Financial Report through Q3 FY2014 August 13, 2014 Attachment: Aug 11, 2014 CFO Quarterly June 2014 (2732 : CFO Financial Report - Q3 2014) Packet Pg. 54

55 10.3.a Summary of Revenue and Expense Variances Revenue Total operating revenue is 0.1 percent above budget Sales tax is 7.9 percent above budget on a cash basis. Expenses 7.6 percent under budget Unrestricted Cash Balance $91,336,320 As of Q3 FY Attachment: Aug 11, 2014 CFO Quarterly June 2014 (2732 : CFO Financial Report - Q3 2014) Packet Pg. 55

56 10.3.a Sales Tax Trend - FY2014 Budget vs FY2014 Actual (Millions) $21.0 $20.0 $19.0 $18.0 $17.0 $16.0 $15.0 $14.0 $13.0 $12.0 $11.0 $10.0 $12.8 $14.5 $12.3 $15.5 $19.5 $19.1 $14.8 $13.9 $12.0 $14.1 $17.5 $18.2 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep $14.8 $16.2 $13.9 $15.2 $16.8 $17.4 Year-to-date Sales Tax on a cash basis of $144.5 million exceeded budget by 7.9% or $10.6 million. Reflects Sales Tax collections to date on a cash basis through the period ending June 30, As of Q3 FY2014 FY14 Bdgt FY14Act 3 Attachment: Aug 11, 2014 CFO Quarterly June 2014 (2732 : CFO Financial Report - Q3 2014) Packet Pg. 56

57 10.3.a Sales Tax Trend - FY2013 vs FY2014 (Actuals in Millions of Dollars) $21.0 $20.0 $19.0 $18.0 $17.0 $16.0 $15.0 $14.0 $13.0 $12.0 $11.0 $10.0 $14.6 $14.5 $13.4 $15.5 $18.4 $19.5 $13.9 $13.5 $13.0 $14.1 $16.4 Year-to-date Sales Tax on a cash basis of $144.5 million exceeded actual collections last year by 8.0% or $10.7 million. Reflects Sales Tax collections to date on a cash basis through the period ending June 30, $18.2 $13.3 $16.2 $15.0 $15.2 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug $16.3 $17.4 As of Q3 FY2014 FY13 Act FY14 Act 4 Attachment: Aug 11, 2014 CFO Quarterly June 2014 (2732 : CFO Financial Report - Q3 2014) Packet Pg. 57

58 10.3.a Operating and Grant Revenue $20.0 $18.0 $16.0 $14.0 $12.0 $10.0 $8.0 $6.0 $4.0 $2.0 $0.0 $15.1 $15.4 $14.2 $17.6 $17.8 Fares Operating Grants Capital Grants Freight Rev Other Rev Fare revenue is above budget due to fare increases that became effective in January This increased revenue serves to offset lower third party fare revenue due to UT service reductions and lower enrollment than anticipated in the budget. Other Revenue is below budget primarily due to timing related to planned fixed asset disposals. Operating Grant revenue is above budget due to reallocating remaining grant funds from capital projects to capital cost of contracting. Capital projects being funded by discretionary grants, such as the MetroRapid project, will continue to be grant funded. $5.0 $3.7 $3.6 $1.9 $1.6 As of Q3 FY2014 FY14 Bdgt FY14 Act 5 Attachment: Aug 11, 2014 CFO Quarterly June 2014 (2732 : CFO Financial Report - Q3 2014) Packet Pg. 58

59 10.3.a Operating Expenses Compared to Budget $90.0 $80.0 $70.0 $60.0 $50.0 $40.0 $30.0 $20.0 $10.0 $0.0 $24.6$23.2 $20.8 $17.4 $1.6 $1.2 $13.9 $11.3 $83.8$82.2 Salaries and benefits are below budget due to vacancies throughout the year. As of June 30, there were 27 unfilled positions. Professional services are below budget in several areas, including consulting services, invoicing related to the Basic Transportation Needs Fund, and rebranding of buses. Fuels and fluids are below budget primarily due to diesel fuel pricing. June's year-to-date diesel fuel prices averaged $3.05 per gallon. Management budgeted $3.50 per gallon for FY2014. May's year-to-date diesel fuel prices averaged $3.04 per gallon. Purchased Transportation is below budget due to a variety of factors. Effective quality monitoring and lower than budget overflow trips in paratransit services has resulted in a favorable variance of $962,222. The budget for commuter rail services reflects more funding than needed for weekday service operations, resulting in savings to date of $537,373. Vanpool is below budget by $216,362 due to inadvertently recording revenue retained by the service provider as a reduction in expenses. A correcting entry is in process. Other expenses are below budget primarily in the categories of computer software, trade agreements, and contingency funding. $8.4 $6.2 As of Q3 FY2014 FY14 Bdgt FY14 Act 6 Attachment: Aug 11, 2014 CFO Quarterly June 2014 (2732 : CFO Financial Report - Q3 2014) Packet Pg. 59