~ NOTICE OF MEETING ~ CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING

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1 ~ NOTICE OF MEETING ~ CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX ~ Agenda ~ Executive Assistant/Board Liaison Gina Estrada Monday, December 14, :00 PM Capital Metro Board Room I. Pledge of Allegiance II. III. IV. Safety Briefing Public Comment: Advisory Committee Updates: 1. Update on the Customer Satisfaction Advisory Committee (CSAC); and 2. Update on the Access Advisory Committee (AAC) V. Executive Session of Chapter 551 of the Texas Government Code: VI. VII. Section for real property issues - Real Estate Matters - Acquisition and Disposition of Property for Capital Metro facilities Board Committee Updates: 1. Operations, Planning and Safety Committee 2. Finance, Audit and Administration Committee; and 3. CAMPO update Consent Items 1. Approval of minutes for the November 18, 2015 board meeting. 2. Approval of the Capital Metro 2016 Board Meeting Calendar. 3. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a sole source contract with Stadler Service AG for the installation of Stadler s proprietary Rail Data Services (RDS) software in Capital Metro s six (6) existing Diesel Multiple Units (DMUs), and to license the software to Capital Metro for use in both the six (6) existing and the four (4) new DMUs. The term of the contract will consist of a 7-year Base Period with two Option Periods of 4 years each, for an amount not to exceed $841,640. Board of Directors Page 1 Printed 12/11/2015

2 Regular Meeting Agenda December 14, 2015 VIII. IX. 4. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract modification with Stadler Bussnang AG, the original manufacturer of the MetroRail vehicles, for $ 315,600 to modify the existing fleet of six (6) GTW Rail Vehicles in order to make them Alternate Vehicle Technology compliant as part of the TIGER V grant project. The revised contract amount is $2,501,600 of which $200,000 is for contingency. 5. Approval of a resolution authorizing the President/CEO, or her designee, to negotiate and execute an Interlocal Agreement (ILA) with the City of Austin for the relocation and improvement of a water line in connection with the Plaza Saltillo Track Relocation project in the reimbursable amount of $75,350 plus a contingency of $7,535, for a total agreement amount not to exceed $82, Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an Interlocal Agreement (ILA) with the City of Austin for employee transit passes for a period of 1-year from January 1, 2016 to December 31, 2016, with a maximum of four (4) one-year extensions. 7. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract amendment with DuBois, Bryant & Campbell, LLP for legal services related to the Saltillo Property Project for a total not to exceed amount of $520,000. Action Items: 1. Approval of a resolution authorizing the President/CEO, or her designee, to implement the FY 2016 Capital Metro Strategic Plan. 2. Approval of a resolution authorizing the President/CEO, or her designee, to negotiate and execute a contract with the Central Texas Regional Mobility Authority for the sale of a portion of Capital Metro property located at the intersection of Highway 183S and 51st Street in Austin, Texas for an amount not to exceed $360,000. Presentations: X. Reports: XI. XII. 1. Service Plan 2025 (Connections 2025) Update 1. Financial Report for September 2. President's Report Items for Future Discussion: Adjournment ADA Compliance Reasonable modifications and equal access to communications are provided upon request. Please call (512) or gina.estrada@capmetro.org if you need more information. BOARD OF DIRECTORS: Wade Cooper, chairperson; Beverly Silas, vice chair; Ann Stafford, board secretary; Terry Mitchell, Delia Garza, Ann Kitchen, Rita Jonse and Juli Word. Board Liaison: Gina Estrada (512) , gina.estrada@capmetro.org if you need more information. The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance Capital Metropolitan Transportation Authority Page 2 Updated 12/11/2015 8:29 AM

3 Regular Meeting Agenda December 14, 2015 with Texas Government Code, Section , consultation with attorney for any legal issues, under Section for real property issues; under Section for personnel matters, or under Section , for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda. Capital Metropolitan Transportation Authority Page 3 Updated 12/11/2015 8:29 AM

4 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015 Board of Directors (ID # 3389) CSAC December 2015 Minutes 4.1 TITLE: November 2015 Customer Service Advisory Committee Minutes Page 1 Packet Pg. 4

5 4.1.a Capital Metropolitan Transportation Authority Customer Satisfaction Advisory Committee Wednesday, November 17, :00 p.m. 8:00 p.m. The Customer Satisfaction Advisory Committee (CSAC) met on Wednesday, November 17, 2015 at the Capital Metro Transit Store. Committee Members in attendance were Chairman William Shamburg, Oscar Gaytan, David Foster, Betsy Greenberg, and Michael French. Capital Metro staff included Dan Dawson, Allen Walker, Sam Sargent, Tammy Quinn, Paul Hamilton, and Valerie Rivera. Mr. Edward Sledge attended as a citizen. Call to Order Chairman William Shamburg, Customer Satisfaction Advisory Committee The meeting was called to order by Mr. Shamburg at 6:16 p.m. Committee Action Update Mr. Sam Sargent, Capital Metro Community Involvement Mr. Sargent informed the committee that there were no pending resolutions or motions but the scheduled action items for the evening included previous month s minutes and the revised CSAC bylaws. Mr. Sargent also updated the committee on the status of the three current vacancies on the committee. New Business Customer Complaint Data Report Allen Walker, Capital Metro, Customer Service Manager Attachment: CSAC Minutes (3389 : CSAC December 2015 Minutes) Mr. Walker presented a PowerPoint presentation on customer complaint reporting at the request of the committee. He explained how the complaint process works, beginning with a citizens phone call, ,letter, web form, social media post, or walk-in. The Customer Service Department then attempts to assist, educate, explain, and/or resolve the customer concern. A formal complaint may become unnecessary once explanation of the service is provided, Mr. Walker explained. If explanation isn t sufficient, the Customer Service Department creates a Customer Comment Report for further follow-up, action, and review. Packet Pg. 5

6 4.1.a Mr. Walker continued, defining Customer Comment Reports (or CCRs ) as complaints, compliments suggestions, requests, and comments. These CCRs are then entered into a database and assigned to a department. Capital Metro reports a dashboard metric to the Board of Directors, based on certain bus, paratransit, and passenger rail complaints. Once the CCR is entered into the database, the Customer Service department s action officers investigate, contact the citizen (if requested to do so), and then performs department-level monitoring and reporting of CCRs. Mr. Walker explained that service providers are contractually accountable for complaint statistics. Bus and Paratransit (BPS) utilizes a Chargeable/Non-Chargeable method of contractor accountability. BPS holds contractors accountable for complaint CCRs as Chargeable, unless complaint information is ambiguous or otherwise not identifiable to the contractor or is related to an item outside the scope of the service contractor. The monthly Board of Directors complaints dashboard number is based on complaints per 100,000 passengers for fixed route services and complaints per 10,000 passengers for paratransit services. Mr. Walker walked the committee through a variety of customer complaint data across all Capital Metro services, including trends through the year Chairman Shamburg requested that CSAC receive the CCR data and their own version of the complaint dashboard on more regular intervals. Capital Metro staff will work to fulfill this request going forward. Mr. Dawson closed by explaining how seriously the agency takes these complaints and gave examples of the agency taking quick action to resolve an issue after hearing about it on social media. Capital Metro Two-Timer Campaign Report Mr. Dan Dawson, Capital Metro, Vice President of Marketing and Communications Mr. Dawson brought the committee up to speed on the background to Capital Metro s Two- Timer marketing campaign. The campaign, he explained, urged community members to twotime on their cars twice a week and ride Capital Metro services. The initiative was created to encourage commuters to give public transit a try and help reduce car use on area streets and highways. As part of the initiative, Mr. Dawson noted, Capital Metro shot three short, humorous how to ride videos featuring local personalities and five Urban Adventures that people can take within Austin. Other videos for web platforms were created. Examples of these videos were screened for the committee. Attachment: CSAC Minutes (3389 : CSAC December 2015 Minutes) Mr. Dawson discussed the YouTube views, Facebook and other social media platform hits, ad views, and Capital Metro homepage clicks related to this try transit campaign. Packet Pg. 6

7 4.1.a Action Items The committee passed the previous month s minutes unanimously on a motion from Mr. Foster, seconded by Mr. Shamburg. It was decided to delay consideration of the revised committee bylaws until more committee members were present and the item was moved to the December meeting. Adjournment Chairman William Shamburg, CSAC The committee adjourned at 8:03 p.m. Attachment: CSAC Minutes (3389 : CSAC December 2015 Minutes) Packet Pg. 7

8 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015 Board of Directors (ID # 3378) Access October 2015 Minutes 4.2 TITLE: October 2015 Access Advisory Committee Minutes Page 1 Packet Pg. 8

9 4.2.a Capital Metropolitan Transportation Authority Access Advisory Committee Meeting Minutes Wednesday, October 18, :30 p.m. 7:03 p.m. The Access Advisory Committee met on Wednesday, October 18, 2015 in the Capital Metro Board Room. Committee Members present were Acting Chairman Chris Prentice, Molly Birrell, Tom Turner, Glenda Born, and Paul Hunt. Capital Metro staff in attendance were Sam Sargent, Chad Ballentine, Martin Kareithi, Paul Hamilton, Bradley Weaver, Abel Tamez, and Sgt. John Jones. Capital Metro contractors in attendance were Buster Capuchino and Regina Marshall. Citizens in attendance were Sandra Seekamp, Carlos Aleman, Cheryl Hunt, Monica Nwevo, and Alexa Schoeman of the Arc of Texas. Call to Order Access Advisory Committee Member Glenda Born Ms. Born called the meeting to order at 5:30 p.m. Citizen Communication Ms. Sandra Seekamp Ms. Seekamp expressed her frustration with riding regular fixed-route bus service while in an electric wheelchair. She explained that she prefers Access buses because they only stop at rail crossings and red lights, as opposed to multiple stops on MetroBus service. Ms. Seekamp suggested further educating fixed-route drivers on serving passengers in wheelchairs, especially securing wheelchairs properly. Mr. Kareithi asked Ms. Seekamp to call in any complaints in a timely manner so that they can be properly recorded and investigated. He also explained that all operators are trained in wheelchair securement, but there is always room for further training. Ms. Seekamp also expressed concern over the number of vacancies on the Access Advisory Committee. Mr. Sam Sargent, Capital Metro staff liaison, informed Ms. Seekamp that two vacancies remained on the committee and both are expected to be filled by the January 2016 meeting. Attachment: Access Committee Meeting (3378 : Access October 2015 Minutes) Packet Pg. 9

10 4.2.a Mr. Carlos Aleman Mr. Aleman told the committee that it would be good for drivers to be more familiar with their routes to avoid having passengers with disabilities dropped off at the wrong stop. Mr. Aleman also suggested that the annunciator on Route 5 buses should specifically announce when the bus is approaching the Chris Cole Rehabilitation Center, considering how many riders are blind or visually impaired. Mr. Martin Kareithi stated that he would follow up with Mr. Aleman and the committee on this idea. Mr. Aleman also asked for a future presentation on estimated trip time notifications and how the system works. Ms. Monica Nwevo Ms. Nwevo complained about the no-show notices she had received from Metro Access staff and the validity of the notices. MetroAccess Statistics & Tech Update Mr. Chad Ballentine, Director of Paratransit, Capital Metro Mr. Ballentine updated the committee on Metro Access statistics for October Total ADA ridership held steady from previous months at 57,934 and total requested trips increased slightly to 66,237. On Time Performance (OTP) was percent, slightly under the 93 percent goal. No Shows were below the 4 percent threshold at 3.01 percent and the call center abandonment rate was up slightly to 7.68 percent. Total registered passengers was steady from previous months at 5,674 with 3,246 active riders. An active rider is a passenger who has used Metro Access in the last 90 days. 168 Metro Access applications were processed in October 2015 with an average wait time for an eligibility appointment of 3 days. The average time for an eligibility determination was 6 days. Ms. Born asked if passenger complaints could be presented in a categorized way in the coming months for the committee to review. Mr. Ballentine said he would work with the committee and agency staff on this request. Committee Action Update Mr. Sam Sargent, Community Involvement and Staff Liaison, Capital Metro Attachment: Access Committee Meeting (3378 : Access October 2015 Minutes) Mr. Sargent informed the committee that there were no committee action updates due to lack of quorum at the previous meeting. Board Members and staff continue to review applications to fill the remaining committee vacancies. Thanks to the addition of Mr. Hunt and Mr. Turner to the Access Advisory Committee, Mr. Sargent noted, there would be quorum and action items to vote on at the meeting. Packet Pg. 10

11 4.2.a New Business Administrative Citations and Fare Evasion Policy Mr. Abel Tamez, Fare Inspector, Capital Metro Mr. Tamez updated the committee on Capital Metro s fare evasion policies, enforcement, and statistics. Capital Metro uses an open fare verification system for Metrorail that involves random checks by fare inspectors, as opposed to having a physical barrier such as a turnstile. The agency decided early on that a closed fare collection system on Metrorail would be cost prohibitive. MetroRapid services use the operator, on-board validators, and fare inspectors to ensure proper fare collection and MetroBus services rely solely on the operator and the fare box. Mr. Tamez stated that fare evasion falls into two categories: soft and hard. Soft fare evasions occur when a customer provides a valid pass but it is the wrong service type or is expired. A hard fare evasion occurs when a customer fails to provide any proof of purchase. Fare evasion data for FY2015 through August 31 st shows an Metrorail evasion rate of 2.2 percent and a 2.37 percent rate for MetroRapid services. This is based on tens of thousands of Capital Metro staff scans. Mr. Tamez explained Capital Metro s fare enforcement procedures to the committee as well. Mr. Tamez is the agency s only full time fare inspector, but there are 4 other temporary inspectors. First, the fare inspector boards the service and makes a general announcement of their intent to inspect fares. The fare inspector then makes initial contact and any violators are referred to Austin Police Department officers for disposition. Whether or not a citation is issued or the evader is removed from the service is at the discretion of the officer. Capital Metro s fare enforcement program has statutory authority under Chapter 451 of the Texas Transportation Code. The code states that [t]he agency s board of directors may authorize enforcement officers to enforce the payment of fares and issue citations. Furthermore, the agency [m]ay set Administrative fines up to $100 to be paid within 30 days. Fare evasion, Mr. Tamez informed the committee, is no longer classified as a crime of moral turpitude. This allows the fare policy to be enforced without the offender having a theft offense on their record. Additionally, the agency has recommended a $75 administrative penalty rather than the full $100. The policy will be effective January 1, Action Items Revised Access Committee Bylaws Attachment: Access Committee Meeting (3378 : Access October 2015 Minutes) The committee unanimously approved a revised set of Access Advisory Committee bylaws on a motion from Mr. Hunt, seconded by Ms. Born. The revised bylaws will be published on the committee s website. Packet Pg. 11

12 4.2.a Approval of Minutes The committee unanimously approved the August, September, and October 2015 Access Advisory Minutes on a motion from Ms. Born, seconded by Ms. Birrell. The approved minutes will be published on the committee s website. New Business (Continued) Access-a-Ride Program Update Mr. Chad Ballentine, Director of Paratransit, Capital Metro Mr. Ballentine told the committee that the Access-a-Ride program was scheduled to sunset in May 2016, but the agency was given an extension to allow for more time to find a replacement program. The committee will participate in a conference call in December to discuss suitable program replacements. The program will also be an agenda item on the Access Advisory Committee s January 2016 regular meeting. Ms. Born asked if the 220 people participated in the current program had been notified about the program s end in May Mr. Ballentine responded that they had not, because there was now 11 months until the end of the current program. The agency would like to find a suitable replacement program before informing the current Access-a-Ride users. Metro Access Schedule: Trip Window Negotiation Mr. Chad Ballentine, Director of Paratransit, Capital Metro Mr. Ballentine reminded the committee that when a passenger calls in to Metro Access there will be a trip window negotiation. This began a few years ago when there was capacity issues at the call center. Mr. Ballentine and Metro Access staff hope that by having the ability to move a pickup time a few minutes, it will make the schedule more precise for passengers. If a passenger requests a 9:00 a.m. pick-up, the reservation agent will have the ability to negotiate a time within 30 minutes of the requested time. Adjournment Acting Chairman Chris Prentice, Access Advisory Committee The committee adjourned at 7:03 p.m. Attachment: Access Committee Meeting (3378 : Access October 2015 Minutes) Packet Pg. 12

13 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015 Board of Directors (ID # 3027) Board of Directors minutes 7.1 SUBJECT: Approval of minutes for the November 18, 2015 board meeting. FISCAL IMPACT: Does not apply.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 1. Deliver the best possible customer experience 1.2 Improve system reliability and convenience DBE/SBE PARTICIPATION: Does not apply. Does not apply. RESPONSIBLE DEPARTMENT: Board of Directors Page 1 Packet Pg. 13

14 7.1 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3027) Board of Directors minutes Approval of minutes for the November 18, 2015 board meeting. Date: December 14, 2015 Secretary of the Board Ann Stafford Page 2 Packet Pg. 14

15 7.1.a CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX ~ Minutes ~ Executive Assistant/Board Liaison Gina Estrada Wednesday, November 18, :07 PM Meeting Called To Order 12:00 PM 3:24 PM Meeting Adjourned I. Pledge of Allegiance II. Safety Briefing Dottie Watkins, Vice President of Bus and Paratransit Services, presented the monthly safety briefing. With the holidays upon us and holiday drinking, don't drink and drive -- take transit -- was the focus of this month's message. III. Public Comment: Greg Casar, Austin City Council member, announced that the City's Housing Committee met earlier today and passed recommendations in support of housing affordability. He shared that he was an advocate of affordable housing prior to running for the City Council and was very involved in discussions regarding the Saltillo redevelopment. He offered to meet with Board members as a resource to discuss housing affordability and transportation as we continue with the Saltillo redevelopment project. Bo Delp, Workers Defense Project, stated disagreements regarding better builder construction standards, for Plaza Saltillo, continue with Endeavor and their business partner, Robert Shaw, with Columbus Realty and owner of Amicus Properties. He stated Amicus is under an OSHA federal investigation for unsafe working conditions on the Domain. He provided the Board with copies of the OSHA violation and copies of the lien notice filed for back pay wages on behalf of the construction worker injured at the Domain. He asked the Board for their support on better builder construction standards. Alejandro Gutierrez Vega, citizen, spoke (through a translator) about Mr. Vega's recent work experience at the Domain. They talked about low wages and no overtime pay. They discussed unsafe working conditions and stated Mr. Vega fell on the job and hurt his knee. In conclusion, they asked the board to set standards for developers and general contractors to provide construction workers with honest wages and safe working conditions. Madgorata Adamaszek, Bus Operator, thanked the board for intervening on their behalf with MV Transit after the recent transition. Yolanda Williams, Bus Operator, also thanked the board for laying the foundation with MV and said things are improving. Attachment: Board Meeting Minutes (3027 : Board of Directors minutes) Board Member Stafford thanked Madgorata and Yolanda for reporting back to the Board. IV. Advisory Committee Updates: 1. Update on the Customer Satisfaction Advisory Committee (CSAC) William Shamburg, CSAC Chair, gave the update for the committee. Members of the committee discussed: Two public comment issues Establishing a customer process & data reporting method Board of Directors Page 1 Printed 12/9/2015 Packet Pg. 15

16 Regular Meeting Minutes November 18, a Ways to improve operator behavior - perhaps offer some type of incentive How to increase ridership with millennials No official action was taken at this month's meeting. 2. Update on the Access Advisory Committee (AAC). Jackie Nirenberg, Manager of Community Involvement, provided an update. She stated there was no official meeting due to Veterans Day and no actions taken. V. Executive Session of Chapter 551 of the Texas Government Code: VI. VII. Section for Real Property Issues - Real Estate - Saltillo Property; and Section for personnel matters - related to the annual performance review of President/CEO. Board Committee Updates: 1. Operations, Planning and Safety Committee Board Member Silas, Chair of the Operations, Planning and Safety Committee, presented the update from the Committee's meeting on Monday, November 9. She indicated there were two action items on the agenda, item #4 which is on today's consent agenda and item #1 which is on today's action agenda. Presentations to the committee this month included the following: North Ops update on the MV transition Mobility Transformation update 2016 Strategic Plan update Bus Stop Accessibility & Amenities report Service Plan 2025 (now Connections 2025) update 2. Finance, Audit and Administration Committee Board Member Mitchell, the Chair of the Finance, Audit and Administration Committee, was not able to attend the committee meeting. Therefore, Chair Cooper presented the report from the committee meeting held November 9, There were 3 action items on the committee agenda; 1 item is on today s Consent agenda, which is item number 3: Approval of a contract with Chambers, Conlon & Hartwell for government consulting services. The other 2 items are on today's action agenda. They are: Action item #2: Approval of a fare evasion policy; and Action item #3: Approval of the President's/CEO Review and compensation. The committee also heard the following presentations: Service Plan 2025 (now Connections 2025) Public Outreach Initiative Mobility Transformation update 3. CAMPO update Todd Hemingson, Vice President of Planning and Development, gave an update from this month's CAMPO meeting. He stated there was a public hearing on the 183N project. In addition, the committee heard recommendations to approve several Transportation Improvement Program amendments and those were approved. Consent Items 1. Approval of minutes from the October 26, 2015 board meeting. 2. Approval of a resolution appointing Paul Hunt to the Access Advisory Committee Attachment: Board Meeting Minutes (3027 : Board of Directors minutes) Capital Metropolitan Transportation Authority Page 2 Updated 12/9/2015 2:19 PM Packet Pg. 16

17 Regular Meeting Minutes November 18, a VIII. 3. Approval of a resolution authorizing the President/CEO, or her designee, to exercise Option Year 4 of the contract with Chambers, Conlon & Hartwell for government consulting services for one year in an amount not to exceed $169, Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract modification with RailComm, Inc., to provide software maintenance and support for the current fiscal year and options for other fiscal years in the amount not to exceed $550,000. Action Items: 1. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Motor Coach Industries, utilizing the Houston - Galveston Area Council Purchasing Cooperative to purchase twelve (12) over-theroad, commuter style coaches and the option for twenty four additional vehicles in an amount not to exceed $25,816,635 for the purpose of expanding the commuter coach fleet. Dottie Watkins, Vice President of Bus and Paratransit Services, presented the contract with Motor Coach Industries for the purpose of expanding the commuter coach fleet. She indicated Capital Metro anticipates additional demand for commuter services and is building additional park and ride locations. This bus purchase will provide the vehicles necessary to provide service as these facilities come on line. Board member Silas moved/board member Stafford seconded. Motion carries: 7-0. RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Beverly Silas, Vice Chair Ann Stafford, Secretary Silas, Stafford, Mitchell, Word, Cooper, Garza, Kitchen Jonse 2. Approval of a resolution implementing a policy prohibiting the use of the Capital Metropolitan Transportation System without evidence of payment of an appropriate fare and approving an administrative penalty of $75.00 for a person who fails to provide evidence of payment of a fare for use of the Capital Metropolitan Transportation System. John Jones, Security Manager, presented this item on imposing a $75 administrative fine on those who are caught on Capital Metro services without a valid proof of payment. He offered that several committees have been briefed on this item. Lastly, he mentioned that this policy is in line with the Texas Transportation Code Sec Enforcement of Fares and other charges. Following a brief discussion regarding the legal enforcement and management of fare evasions, Board member Silas moved/board member Stafford seconded. Motion carries: 7-0. Attachment: Board Meeting Minutes (3027 : Board of Directors minutes) Capital Metropolitan Transportation Authority Page 3 Updated 12/9/2015 2:19 PM Packet Pg. 17

18 Regular Meeting Minutes November 18, a RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Ann Stafford, Secretary Beverly Silas, Vice Chair Silas, Stafford, Mitchell, Word, Cooper, Garza, Kitchen Jonse IX. 3. Approval of a resolution confirming the evaluation rating for the first year of the President/CEO s Employment Agreement as Amended and Restated of January 1, 2014 and approving the amount of the annual performance award of 4 percent increase in base pay and a 8 percent performance bonus. The increases are awarded retroactively to the annual Employment Agreement date of July 26, Board members came back from Executive Session and passed a resolution confirming a 4.0% increase in base salary and an 8% bonus, retroactive to the contract start dates. Board member Silas motion/board member Stafford second. Passes 5-0 (Garza, Jonse, Kitchen off the dais.) RESULT: ADOPTED [5 TO 0] MOVER: Beverly Silas, Vice Chair SECONDER: Ann Stafford, Secretary AYES: Silas, Stafford, Mitchell, Word, Cooper ABSENT: Jonse AWAY: Garza, Kitchen Presentations: 1. Capital Metro Sustainability Efforts/Update Robert Borowski, Sustainability Officer presented this report. The report focused on recent sustainability activity and future projects. It included an update on the Environmental and Sustainability Management System, Capital Metro's Commute Solution, and the Zero Waste Program improvements. Board member Stafford suggested a partnership with the public - in particular neighbors who may live close to Capital Metro facilities -- in recycling efforts. X. Reports: 1. Quarterly Ridership Report Todd Hemingson, Vice President of Planning and Development, provided the Fourth Quarter & Year End Report for Projects and Ridership. He provided an update on the following and reported that ridership is down 4.1% from FY2014. He also gave overviews of the following Current Projects Summary of Ridership by Mode Business Partnerships Systemwide View 2. Year End Operations Report Dottie Watkins, Vice President of Bus and Paratransit Operations, presented the report. Dottie recognized our new service provider MV Transportation for the efforts they have made recently to improve employee relations and communicate with their staff more effectively. 3. President's Report Linda Watson, President/CEO, presented her report. The report included the following: Attachment: Board Meeting Minutes (3027 : Board of Directors minutes) Capital Metropolitan Transportation Authority Page 4 Updated 12/9/2015 2:19 PM Packet Pg. 18

19 Regular Meeting Minutes November 18, a XI. ACL Ridership Halloween Flood Relief Efforts Austin receives Gold Bicycle Friendly Community Award Rider Appreciation Day Items for Future Discussion: XII. Adjournment ADA Compliance Reasonable modifications and equal access to communications are provided upon request. Please call (512) or if you need more information. BOARD OF DIRECTORS: Wade Cooper, chairperson; Beverly Silas, vice chair; Ann Stafford, board secretary; Juli Word; Ann Kitchen; Delia Garza; Terry Mitchell and Rita Jonse. Board Liaison: Gina Estrada (512) , if you need more information The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance with Texas Government Code, Section , consultation with attorney for any legal issues, under Section for real property issues; under Section for personnel matters, or under Section , for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda. Attachment: Board Meeting Minutes (3027 : Board of Directors minutes) Capital Metropolitan Transportation Authority Page 5 Updated 12/9/2015 2:19 PM Packet Pg. 19

20 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015 Board of Directors (ID # 3338) 2016 Board Calendar Meetings 7.2 SUBJECT: Approval of the Capital Metro 2016 Board Meeting Calendar. FISCAL IMPACT: Does not apply.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 1. Deliver the best possible customer experience 1.2 Improve system reliability and convenience EXPLANATION OF STRATEGIC ALIGNMENT: Does not apply. BUSINESS CASE: Does not apply. COMMITTEE RECOMMENDATION: This agenda item will be presented to the full board. EXECUTIVE SUMMARY: Section of the Texas Transportation Code requires the Board of Directors to hold at least one regular meeting each month to transact the business of the authority and to set the place, date and time for each meeting. In order to ensure the public can rely on consistent meeting dates throughout the year, the board establishes its meeting dates for the entire year. DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: Does not apply. RESPONSIBLE DEPARTMENT: Board of Directors Page 1 Packet Pg. 20

21 7.2 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3338) 2016 Board Calendar Meetings WHEREAS, Section of the Texas Transportation code requires the Board to hold at least one regular meeting each month to transact the business of the Authority and to set the place, date and time for each meeting. NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors will hold a monthly meeting at 12:00 noon at 2910 East Fifth Street, Austin, Texas and adopts the following dates for its Board of Directors meetings in 2016: F/A/A Committee O/P/S Committee Full Board Meeting 10 a.m. to noon 12:30 to 2:30 p.m. Noon to 3 p.m. January Wednesday, 1/13 Wednesday, 1/13 Monday, 1/25 February Wednesday, 2/10 Wednesday, 2/10 Monday, 2/22 March Wednesday, 3/9 Wednesday, 3/9 Monday, 3/21 April Wednesday, 4/13 Wednesday, 4/13 Monday, 4/25 May Wednesday, 5/11 Wednesday, 5/11 Monday, 5/23 June Wednesday, 6/15 Wednesday, 6/15 Monday, 6/27 July Wednesday, 7/13 Wednesday, 7/13 Monday, 7/25 August Wednesday, 8/10 Wednesday, 8/10 Monday, 8/22 September Wednesday, 9/7 Wednesday, 9/7 Monday, 9/26 October Friday, 10/14 Friday, 10/14 Monday, 10/24 November Monday, 11/7 Monday, 11/7 Wednesday, 11/16 December Monday, 12/5 Monday, 12/5 Wednesday, 12/14 Date: December 14, 2015 Secretary of the Board Ann Stafford Page 2 Packet Pg. 21

22 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015 Board of Directors (ID # 3323) Stadler Rail Data Services (RDS) Software 7.3 SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a sole source contract with Stadler Service AG for the installation of Stadler s proprietary Rail Data Services (RDS) software in Capital Metro s six (6) existing Diesel Multiple Units (DMUs), and to license the software to Capital Metro for use in both the six (6) existing and the four (4) new DMUs. The term of the contract will consist of a 7-year Base Period with two Option Periods of 4 years each, for an amount not to exceed $841,640. FISCAL IMPACT: Funding for this action is available in the FY2016 Capital Budget.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 1. Deliver the best possible customer experience 1.1 Promote a culture of safety 1.2 Improve system reliability and convenience EXPLANATION OF STRATEGIC ALIGNMENT: This action will allow Capital Metro to remotely monitor and collect rail vehicle performance data, capture system and subsystem performance information, providing real-time diagnostics for tracking the performance of the DMUs. BUSINESS CASE: Stadler is the owner of a proprietary technology product called Rail Data Services (RDS). RDS is a software product that, when installed on the rail vehicles, collects vehicle performance data and transmits the information to a central server. This RDS software will provide Capital Metro and Herzog, the service provider, with the ability to conduct real-time diagnostics and remote troubleshooting, reducing the impact of rail vehicle system and subsystem failures on scheduled train service, maximizing rail vehicle reliability. COMMITTEE RECOMMENDATION: This agenda item was presented to and recommended for approval by the Operations, Planning and Safety Committee on December 7, EXECUTIVE SUMMARY: Stadler, the Original Equipment Manufacturer (OEM) of Capital Metro s commuter rail vehicles, is the proprietary owner of Rail Data Services (RDS) Software, a software system that can remotely analyze rail vehicle systems and subsystems in real-time. Stadler will install the RDS in the 4 new DMUs currently in production at Stadler s factory in Bussnang, Switzerland. The RDS software will allow Capital Metro to continuously monitor the rail vehicle s systems and subsystems which will provide Capital Metro and Herzog with the ability to detect and diagnosic, rail vehicle system and subsystem anomalies and conduct remote trouble shooting with the goal of reducing service interruptions and modifying or implementing maintenance procedures to address the anomalies. By installing the RDS in Capital Metro s six (6) existing railcars, Capital Metro will be afforded continuity and consistency in Page 1 Packet Pg. 22

23 7.3 performance, and maintenance data across all ten (10) DMUs. Following installation, Capital Metro will license the software from Stadler through As part of the license fee, Stadler will provide training and software maintenance. All data generated by the RDS Software will be owned by Capital Metro. DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: On October 1, 2015, a Public Notice was issued and formally advertised of Capital Metro s intent to award a sole source contract to Stadler Service AG to install their proprietary Rail Data Services (RDS) software onto Capital Metro s six (6) existing DMUs and to license the software for use with all of Capital Metro s ten (10) DMUs (6 existing, 4 under production). No additional proposals or responses were received by the closing date of 10/15/15. Capital Metro requested a proposal from Stadler on September 3, Stadler responded with its technical and price proposal from Stadler Service AG on September 10, An award to Stadler Service AG is considered the best value for the Authority. Stadler is the company that built and delivered the DMUs for the MetroRail Red Line, which began service in March of 2010, and they are the proprietary owner of executive and application software that is used to operate the MetroRail fleet. The term of the contract will be a 7 year Base Period with two Option Periods of 4 years each, for a total of $841,640 as follows: Stadler Service AG Base Term - (years 1-7) Installation: $142, License Fees ($5,464/year per DMU): $262, Total Base Term (yrs 1-7) $404, Option 1 (years 8-11) License Fees $218, ($5,464/year per DMU): Option 2 (years 12-15) License Fees $218, ($5,464/year per DMU): Grand Total (Base+Options) $841, RESPONSIBLE DEPARTMENT: Rail Operations Page 2 Packet Pg. 23

24 7.3 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3323) Stadler Rail Data Services (RDS) Software WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to maintain a state of good repair of the MetroRail fleet; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to install and license a software system that can remotely analyze rail vehicle systems and subsystems in real-time. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute a sole source contract with Stadler Service AG, for the installation of Stadler s proprietary Rail Data Services (RDS) software in Capital Metro s six (6) existing Diesel Multiple Units (DMUs), and to license the software to Capital Metro for use in both the six (6) existing and the four (4) new DMUs. The term of the contract will consist of a 7-year Base Period with two Option Periods of 4 years each, for an amount not to exceed $841,640. Date: December 14, 2015 Secretary of the Board Ann Stafford Page 3 Packet Pg. 24

25 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015 Board of Directors (ID # 3381) Stadler AG Contract Modification for Capital MetroRail Compatible Seats 7.4 SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract modification with Stadler Bussnang AG, the original manufacturer of the MetroRail vehicles, for $ 315,600 to modify the existing fleet of six (6) GTW Rail Vehicles in order to make them Alternate Vehicle Technology compliant as part of the TIGER V grant project. The revised contract amount is $2,501,600 of which $200,000 is for contingency. FISCAL IMPACT: Funding for this project is provided through the FY 2015 TIGER Grant Capital Budget.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 1. Deliver the best possible customer experience 1.1 Promote a culture of safety 1.2 Improve system reliability and convenience EXPLANATION OF STRATEGIC ALIGNMENT: This action will allow Stadler Bussnang to install and test Capital MetroRail style seats as part of the Alternate Vehicle Technology compliant upgrades instead of the proposed Denton County Transit rail vehicle seats. BUSINESS CASE: Capital Metro s commuter and freight trains currently operate under a Federal Railroad Administration (FRA) imposed temporal separation agreement where freight trains and commuter trains cannot operate on the commuter corridor at the same time. The Stadler GTW rail vehicle meets the European standards for crashworthiness, but not those of the Federal Railroad Administration. The temporal separation agreement limits Capital Metro s ability to address the demands by our commuter and freight customers for increased rail service. In order to reduce or eliminate the need for temporal separation, Stadler Bussnang will modify the Capital Metro rail vehicles so that they meet the FRA requirements for Alternate Vehicle Technology compliance. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Operations, Planning, and Safety Committee on December 7, EXECUTIVE SUMMARY: In 2013, Capital Metro received Tiger V grant funds to improve the commuter and freight rail system infrastructure and systems in order to enhance the delivery of our commuter and freight service. The Stadler Alternate Vehicle Technology contract covers one of the freight components of the grant which is to upgrade the existing fleet of six (6) Stadler GTW s in order to make them Alternate Page 1 Packet Pg. 25

26 7.4 Vehicle Technology (AVT) compliant. This modification allows Capital Metro to operate the MetroRail vehicles with standard Federal Railroad Administration compliant vehicles (freight) during non-rush hours and evening hours. In October 2015, Capital Metro contracted with Stadler Bussnang to modify the existing fleet of six GTW railcar to meet the FRA s requirements for Alternate Vehicle Compliance. Stadler submitted the original proposal based on the Denton County Rail Car, which meets the requirements for Alternate Vehicle Compliance as the project base line. During the product submittal review phase, Capital Metro staff determined that the Denton County specifications were a deviation from the current MetroRail vehicle. In order to maintain the current standard of functionality and comfort, Capital Metro requested Stadler to provide seats in accordance with the existing seat configuration standard. Stadler will provide a Federal Railroad Administration compliant modification that meets the 8g crashworthiness requirements. The testing accounts for 60% of the total with the remainder going to design and production costs. DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: In response to Capital Metro s request to supply AVT compliant seats which match the configuration of the existing rail vehicle fleet seats, Stadler provided a proposal dated 9/18/15 which includes pricing for Capital Metro s six existing DMUs at $52,600 per railcar, $315,600 total. Pricing includes design, production and testing. Stadler will equip the DMUs with AVT compliant passenger seats that will meet the crashworthiness requirements. The costs are deemed fair and reasonable. Stadler has prior knowledge, experience and expertise critical to providing these services, and is uniquely positioned to deliver these services to Capital Metro in an expeditious, high quality, and cost efficient manner. RESPONSIBLE DEPARTMENT: Rail Operations Page 2 Packet Pg. 26

27 7.4 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3381) Stadler AG Contract Modification for Capital MetroRail Compatible Seats WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to maintain a state of good repair on the Capital Metro Railroad; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to modify the existing MetroRail fleet of six (6) GTW s in order to make them AVT (Alternate Vehicle Technology) compliant to be able to operate them with standard FRA vehicles; NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute a contract modification with Stadler Bussnang AG, the original manufacturer of the MetroRail vehicles, for $ 315,600 to modify the existing fleet of six (6) GTW Rail Vehicles in order to make them Alternate Vehicle Technology compliant as part of the TIGER V grant project. The revised contract amount is $2,501,600 of which $200,000 is for contingency. Date: December 14, 2015 Secretary of the Board Ann Stafford Page 3 Packet Pg. 27

28 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015 Board of Directors (ID # 3321) ILA with the City of Austin for Water Line Replacement on Navasota 7.5 SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to negotiate and execute an Interlocal Agreement (ILA) with the City of Austin for the relocation and improvement of a water line in connection with the Plaza Saltillo Track Relocation project in the reimbursable amount of $75,350 plus a contingency of $7,535, for a total agreement amount not to exceed $82,885. FISCAL IMPACT: Refer to Executive Summary for clarification. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 1. Deliver the best possible customer experience 1.2 Improve system reliability and convenience EXPLANATION OF STRATEGIC ALIGNMENT: The ILA with the City of Austin will remove the possibility of disruption to our service if the water line is relocated at a later date. BUSINESS CASE: Including the City s water line replacement project as part of the MetroRail line relocation project will result in cost efficiencies for both parties. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Operations, Planning, and Safety Committee on December 7, EXECUTIVE SUMMARY: Capital Metro is in the process of relocating the MetroRail line between IH35 and the Plaza Saltillo Station. Part of the rail relocation work will occur on Navasota Street and the City of Austin desires to replace the water line that is currently placed in Navasota Street and in Capital Metro s Right of Way. Through the ILA Capital Metro agrees to construct the City s project as part of the rail relocation project, and the City agrees to design the City s project and reimburse Capital Metro for materials for the City s project. Capital Metro will have full project management responsibility for the City project from pricing the scope of work to completion of construction and turnover to the City of Austin. The City of Austin will participate in the oversight of the construction of the City Project. DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: Chapter 791 of the State of Texas Government Code encourages governmental entities to increase the efficiency and effectiveness of local governments by authorizing them to contract, to the greatest possible extent, with one another. In Page 1 Packet Pg. 28

29 7.5 doing so, local governments are permitted to forego the requirements of full and open competition and contract directly with one another. RESPONSIBLE DEPARTMENT: Real Estate & Asset Management Page 2 Packet Pg. 29

30 7.5 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3321) ILA with the City of Austin for Water Line Replacement on Navasota WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the benefit of working with the City of Austin to realize cost and time efficiencies. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to negotiate and execute an Interlocal Agreement (ILA) with the City of Austin for the relocation and improvement of a water line in connection with the Plaza Saltillo Track Relocation project in the reimbursable amount of $75,350 plus a contingency of $7,535, for a total agreement amount not to exceed $82,885. Date: December 14, 2015 Secretary of the Board Ann Stafford Page 3 Packet Pg. 30

31 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015 Board of Directors (ID # 3325) City of Austin ILA for MetroWorks Employee Passes 7.6 SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an Interlocal Agreement (ILA) with the City of Austin for employee transit passes for a period of 1-year from January 1, 2016 to December 31, 2016, with a maximum of four (4) one-year extensions. FISCAL IMPACT: Revenue recognition of approximately $250,000 annually.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 3. Demonstrate the value of public transportation in a dynamic community 3.1 Develop new ridership markets EXPLANATION OF STRATEGIC ALIGNMENT: The continuation of the City of Austin employee pass interlocal agreement supports the ongoing efforts of Strategic Objective Develop and implement comprehensive, successful B2B program. BUSINESS CASE: The ILA has positively impacted ridership and demand for Capital Metro's services and has been well utilized by City of Austin employees. The proposed 5-year ILA will allow City employees to continue to make use of our services. COMMITTEE RECOMMENDATION: This agenda item was presented and recommended for approval by the Finance, Audit and Administration Committee on December 7, EXECUTIVE SUMMARY: As part of Capital Metro s and ACC s continued joint effort to promote and educate sustainability through public transportation alternatives, thereby reducing the number of individual car trips and reduce parking expenses and demand. This new Interlocal Agreement aligns with the Board MetroWorks employee pass discounts and runway pricing presented to and approved by the Capital Metro Board in February As in previous agreements, City of Austin Employees will be charged on a per ride basis, at the following rates: Service Type Local $.75 $0.85 Premium $1.15 $1.25 Commuter $2.00 $2.45 The City of Austin will also reimburse Capital Metro $70 per month for each RideShare participants and $46.50 a month per employee for access to MetroAccess paratransit services. The employees are responsible for any additional fees owed on these services to Capital Metro. Page 1 Packet Pg. 31

32 7.6. DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: Chapter 791 of the State of Texas Government Code encourages governmental entities to increase the efficiency and effectiveness of local governments by authorizing them to contract, to the greatest possible extent, with one another. In doing so, local governments are permitted to forego the requirements of full and open competition and contract directly with one another. RESPONSIBLE DEPARTMENT: Marketing Page 2 Packet Pg. 32

33 7.6 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3325) City of Austin ILA for MetroWorks Employee Passes WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to demonstrate the value of public transportation in a dynamic community; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to develop new ridership markets. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute an Interlocal Agreement (ILA) with the City of Austin for employee transit passes for a period of 1-year from January 1, 2016 to December 31, 2016 with a maximum of four (4),1-year contract extensions. Date: December 14, 2015 Secretary of the Board Ann Stafford Page 3 Packet Pg. 33

34 7.6.a 1 capmetro.org City of Austin Interlocal Agreement Attachment: City of Austin 2016 ILA (3325 : City of Austin ILA for MetroWorks Employee Passes) Packet Pg. 34

35 7.6.a 2 Inter-Local Agreements: City of Austin Travis County ACC MetroWorks Partners St. Edwards U. Hotel Van Zandt JW Marriot capmetro.org City of Austin Interlocal Agreement Frost Bank Rackspace Omni Hotel Attachment: City of Austin 2016 ILA (3325 : City of Austin ILA for MetroWorks Employee Passes) Packet Pg. 35

36 7.6.a 3 City of Austin Inter-Local Agreement Start: January 1, 2016 Term: 12 Months, Four Extension Options Invoicing: Quarterly Reporting: Quarterly Payment: Net 30 capmetro.org City of Austin Interlocal Agreement Attachment: City of Austin 2016 ILA (3325 : City of Austin ILA for MetroWorks Employee Passes) Packet Pg. 36

37 7.6.a 4 City of Austin Ridership capmetro.org City of Austin Interlocal Agreement Attachment: City of Austin 2016 ILA (3325 : City of Austin ILA for MetroWorks Employee Passes) Packet Pg. 37

38 7.6.a 5 City of Austin Inter-Local Agreement Fixed Route Services: Pay per Ride MetroAccess & RideShare: City ContributionPer Rider per Month Service CY 16 CY 17 CY 18 CY 19 CY 20 Local $.75 $0.85 $0.85 $0.85 $0.85 Premium $1.15 $1.25 $1.25 $1.25 $1.25 Commuter $2.00 $2.45 $2.45 $2.45 $2.45 MetroAccess $46.50 $46.50 $46.50 $46.50 $46.50 RideShare $70 $70 $70 $70 $70 capmetro.org City of Austin Interlocal Agreement Attachment: City of Austin 2016 ILA (3325 : City of Austin ILA for MetroWorks Employee Passes) Packet Pg. 38

39 7.6.b 1 capmetro.org City of Austin Interlocal Agreement Attachment: Dec 7, 2015 City of Austin 2016 ILA - FINAL (3325 : City of Austin ILA for MetroWorks Packet Pg. 39

40 7.6.b 2 Inter-Local Agreements: City of Austin Travis County ACC MetroWorks Partners St. Edwards U. Hotel Van Zandt JW Marriot capmetro.org City of Austin Interlocal Agreement Frost Bank Rackspace Omni Hotel Attachment: Dec 7, 2015 City of Austin 2016 ILA - FINAL (3325 : City of Austin ILA for MetroWorks Packet Pg. 40

41 7.6.b 3 City of Austin Inter-Local Agreement Start: January 1, 2016 Term: 12 Months, Four Extension Options Invoicing: Quarterly Reporting: Quarterly Payment: Net 30 capmetro.org City of Austin Interlocal Agreement Attachment: Dec 7, 2015 City of Austin 2016 ILA - FINAL (3325 : City of Austin ILA for MetroWorks Packet Pg. 41

42 7.6.b 4 City of Austin Ridership Thousands FY2013 FY2014 FY2015 capmetro.org City of Austin Interlocal Agreement Attachment: Dec 7, 2015 City of Austin 2016 ILA - FINAL (3325 : City of Austin ILA for MetroWorks Packet Pg. 42

43 7.6.b 5 City of Austin Inter-Local Agreement Fixed Route Services: Pay per Ride MetroAccess & RideShare: City ContributionPer Rider per Month Service CY 16 CY 17 CY 18 CY 19 CY 20 Local $.75 $0.85 $0.85 $0.85 $0.85 Premium $1.15 $1.25 $1.25 $1.25 $1.25 Commuter $2.00 $2.45 $2.45 $2.45 $2.45 MetroAccess $46.50 $46.50 $46.50 $46.50 $46.50 RideShare $70 $70 $70 $70 $70 capmetro.org City of Austin Interlocal Agreement Attachment: Dec 7, 2015 City of Austin 2016 ILA - FINAL (3325 : City of Austin ILA for MetroWorks Packet Pg. 43

44 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015 Board of Directors (ID # 3344) DuBois Bryant & Campbell LLP 7.7 SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract amendment with DuBois, Bryant & Campbell, LLP for legal services related to the Saltillo Property Project for a total not to exceed amount of $520,000. FISCAL IMPACT: Funds are available in the FY2016 Operating Budget.. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 2. Demonstrate regional leadership 2.1 Lead public transportation and development 4.1 Improve the financial health of the organization EXPLANATION OF STRATEGIC ALIGNMENT: Proper legal advice and representation on matters related to the Saltillo Property Project will ensure the financial health of the Authority for the future. BUSINESS CASE: Appropriate legal services and subject matter expertise are required to ensure the Authority meets all legal needs associated with the Saltillo Property Project. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Finance, Audit and Administration Committee on December 7, EXECUTIVE SUMMARY: Capital Metro currently has a contract with DuBois, Bryant & Campbell, LLP to provide legal services related to the transaction for the use of the Saltillo Property. This contract expires on September 30, Capital Metro entered into a contract with DuBois, Bryant & Campbell in October 2012 to provide the Board of Directors and staff advice related to the proposed development of Capital Metro's property adjacent to the Saltillo rail station. The original contract did not meet the financial threshold requiring board approval of the contract. In June 2014 the Board of Directors authorized the President/CEO to negotiate a master development agreement with Endeavor Real Estate to develop the property and in October 2014 and March of 2015 the Board of Directors added funds to the contract with DuBois for negotiation of an agreement. Due to the additional requirements of negotiating a complex master development agreement and associated real estate transactions and matters, the amount of effort required under the contract has increased and additional funds are required. Capital Metro desires to continue employing the services of DuBois, Bryant & Campbell on these matters and requests the Board approve an amendment to the current contract adding $145, to the contract to accommodate anticipated needs through the completion of the transaction and commencement of construction. Page 1 Packet Pg. 44

45 7.7 DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Legal Page 2 Packet Pg. 45

46 7.7 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3344) DuBois Bryant & Campbell LLP WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors desires to ensure that Capital Metro is adequately represented by outside legal counsel in legal matters related to the transaction for the Saltillo Property Project and related issues; and WHEREAS, the law firm of DuBois, Bryant & Campbell, LLP is currently providing such services to Capital Metro and their continued services are required. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute a contract amendment with DuBois, Bryant & Campbell, LLP for legal services related to the Saltillo Property Project for a total not to exceed amount of $520,000. Date: December 14, 2015 Secretary of the Board Ann Stafford Page 3 Packet Pg. 46

47 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015 Board of Directors (ID # 3330) Strategic Plan FY2016 Update 8.1 SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to implement the FY 2016 Capital Metro Strategic Plan. FISCAL IMPACT: This action has no fiscal impact. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 1. Deliver the best possible customer experience 2. Demonstrate regional leadership 3. Demonstrate the value of public transportation in a dynamic community 4. Continue to improve organizational practices and develop staff 1.1 Promote a culture of safety 1.2 Improve system reliability and convenience 1.3 Ensure an attractive and accessible transit environment 1.4 Deliver a customer-friendly experience through our people and system 2.1 Lead public transportation and development 2.2 Pursue service expansion opportunities 2.3 Encourage/promote transit-oriented development 2.4 Generate funding 3.1 Develop new ridership markets 3.2 Develop and deliver key agency messages 3.3 Strengthen community relationships 3.4 Actively engage the communities we serve (employees citizens riders etc.) 4.1 Improve the financial health of the organization 4.2 Enhance organizational development 4.3 Strengthen agency-business partnerships 4.4 Implement sustainability and environmental stewardship best practices EXPLANATION OF STRATEGIC ALIGNMENT: The strategic plan provides alignment with all the goals and objectives within the current adopted plan. BUSINESS CASE: The strategic plan has been developed to help Capital Metro staff and the Board of Directors define strategy or direction, and to assist in making resource allocation decisions for future endeavors. COMMITTEE RECOMMENDATION: The agenda item was presented and recommended for approval at the Operations, Planning and Safety Committee and the Page 1 Packet Pg. 47

48 8.1 Finance, Audit and Administration Committee on December 7, EXECUTIVE SUMMARY: The Capital Metro Strategic Plan is updated annually to incorporate new strategies that meet the current business needs. At a May 2015 work session, the Board of Directors reviewed the status of the FY 2015 strategic plan and provided direction regarding the agency's future direction. Staff also held several work sessions to evaluate the status of the Strategic Initiatives and develop new strategic initiatives that would be presented for the Board of Directors consideration and approval. Based on the information gathered at these meetings, staff prepared a revised strategic plan for fiscal year FY 2016 for the Board of Director's approval. DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Operations Page 2 Packet Pg. 48

49 8.1 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3330) Strategic Plan FY2016 Update WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to develop strategic long-term operational, capital and financial goals for the agency; and WHEREAS, a Strategic Plan for FY 2016 will provide further advancement toward these goals. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to implement the approved FY 2016 Capital Metro Strategic Plan. Date: December 14, 2015 Secretary of the Board Ann Stafford Page 3 Packet Pg. 49

50 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015 Board of Directors (ID # 3345) Sale of Highway 183S Right of Way 8.2 SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to negotiate and execute a contract with the Central Texas Regional Mobility Authority for the sale of a portion of Capital Metro property located at the intersection of Highway 183S and 51st Street in Austin, Texas for an amount not to exceed $360,000. FISCAL IMPACT: Refer to executive summary for clarification. STRATEGIC GOAL ALIGNMENT: STRATEGIC OBJECTIVE(S): 2. Demonstrate regional leadership 2.4 Generate funding EXPLANATION OF STRATEGIC ALIGNMENT: Sale of the property to CTRMA supports a complete regional transportation system. BUSINESS CASE: The referenced property was removed from transit service in The property is no longer needed for transit purposes. Capital Metro is able to recognize revenue from the sale of the property. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Operations, Planning and Safety Committee on December 7, EXECUTIVE SUMMARY: Staff has determined that the land currently owned by Capital Metro is no longer needed for future transportation services. In 2014 Capital Metro was approached by CTRMA to purchase the land owned by Capital Metro. CTRMA s proposed use for the tract is a pedestrian bridge spanning US183 at 51 st Street as part of their commitment to constructing multi-modal, pedestrian friendly facilities as part of the 183 South Project. As part of the sale, Capital Metro is required to waive, release and relinquish certain access rights along Highway 183S. DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Real Estate & Asset Management Page 1 Packet Pg. 50

51 8.2 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION (ID # 3345) Sale of Highway 183S Right of Way WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the referenced property is no longer needed for transit services; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the Central Texas Regional Mobility Authority s purchase of the property is necessary or convenient for the purposes of operating a state highway or turnpike project, with control of access as necessary to facilitate the flow of traffic and promote the public safety and welfare on both noncontrolled facilities and designated controlled access highways and turnpike projects. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to negotiate and execute a contract with the Central Texas Regional Mobility Authority for the sale of a portion of Capital Metro property located at the intersection of Highway 183S and 51 st Street in Austin, Texas for an amount not to exceed $360,000. Date: December 14, 2015 Secretary of the Board Ann Stafford Page 2 Packet Pg. 51

52 8.2.a Attachment: Sale of Highway 183S Right of Way - Lot 1 Ed Bluestein (3345 : Sale of Highway 183S Right of Way) Packet Pg. 52

53 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015 Board of Directors (ID # 3380) Connections 2025 Update 9.1 TITLE: Service Plan 2025 (Connections 2025) Update Planning will update the Board on Connections 2025, the ongoing service plan formerly known as Service Plan Updates will focus on public involvement and service evaluation activities that have taken place since November. Page 1 Packet Pg. 53

54 9.1.a Connections 2025 Board Briefing Board of Directors December 14, 2015 Attachment: Cnx2025_Dec 14_ Board Presentation (3380 : Connections 2025 Update) 1 capmetro.org Packet Pg. 54

55 9.1.a What is a service plan? Transit agencies use service plans as a guide for system enhancements and expansion for the next 10 years. Every 5 years, Capital Metro updates what we call a service plan, or comprehensive operational analysis, that spans 10 years and guides the agency s 3 yearly service changes. It s 2015, and our service plan is due for an update since its last refresh in Community engagement (riders & non-riders) will be KEY throughout this entire process. Together with our stakeholders, we will rethink transit s role in our quality of life. Attachment: Cnx2025_Dec 14_ Board Presentation (3380 : Connections 2025 Update) 2 capmetro.org Packet Pg. 55

56 9.1.a Service Plan 2020 Successes Board adopted in February 2010 and most recommendations implemented over a 5 year period. Implemented the first transit priority lanes in Austin along Guadalupe and Lavaca. Launched the High-Frequency Route Network along five major routes. Realigned and extended routes to provide additional mobility options. Eliminated poor performing routes. Launched MetroRapid Routes 801 & 803. Attachment: Cnx2025_Dec 14_ Board Presentation (3380 : Connections 2025 Update) 3 capmetro.org Packet Pg. 56

57 9.1.a Logo Attachment: Cnx2025_Dec 14_ Board Presentation (3380 : Connections 2025 Update) 4 capmetro.org Packet Pg. 57

58 9.1.a Timeline Oct Nov Dec Jan Feb Mar Apr May 2016 June 2016 July 2016 Aug Sept meetings PUBLIC INVOLVEMENT meetings SYSTEM and SERVICE EVALUATION FIVE YEAR TRANSIT PLAN LONG-RANGE & FINANCIAL PLAN FINAL PLAN Attachment: Cnx2025_Dec 14_ Board Presentation (3380 : Connections 2025 Update) 5 capmetro.org Packet Pg. 58

59 9.1.a Primary Activities 1. Public Involvement 2. Market and Service Analysis Attachment: Cnx2025_Dec 14_ Board Presentation (3380 : Connections 2025 Update) 6 capmetro.org Packet Pg. 59

60 9.1.a Public Involvement Two Goals 1. Inform public of Connections 2025 and ways to participate 2. Input I would ride the bus more if I would like to see Attachment: Cnx2025_Dec 14_ Board Presentation (3380 : Connections 2025 Update) 7 capmetro.org Packet Pg. 60

61 9.1.a Community Meetings Existing Meetings: January and February Pop-Up Meetings: First Week of February Open House Meetings: Mid February Concurrent Virtual Open House: February Attachment: Cnx2025_Dec 14_ Board Presentation (3380 : Connections 2025 Update) 8 capmetro.org Packet Pg. 61

62 9.1.a Public Involvement Promotion Website Online survey and engagement tool Promotion Materials Brochures, posters, placards, newspaper ads, e- mail blasts Translated into Spanish Media Interviews Attachment: Cnx2025_Dec 14_ Board Presentation (3380 : Connections 2025 Update) 9 capmetro.org Packet Pg. 62

63 9.1.a Advisory Committees Three Committees Executives Community Groups Government Up to 30 members per committee First meetings in January Attachment: Cnx2025_Dec 14_ Board Presentation (3380 : Connections 2025 Update) 10 capmetro.org Packet Pg. 63

64 9.1.a Market and Service Evaluation Staff has provided: 20 existing studies Financial information GIS Data Service Data Customer Call Reports Attachment: Cnx2025_Dec 14_ Board Presentation (3380 : Connections 2025 Update) 11 capmetro.org Packet Pg. 64

65 9.1.a Market and Service Evaluation TMD Organized Census and demographic information Compiled travel demand data Started service analysis using Capital Metro provided data Beginning peer review for MetroAccess Attachment: Cnx2025_Dec 14_ Board Presentation (3380 : Connections 2025 Update) 12 capmetro.org Packet Pg. 65

66 9.1.a Next Steps Promote Community Meetings January/Early February Complete draft Market and Service Evaluation Report Conduct first advisory committee meetings Attachment: Cnx2025_Dec 14_ Board Presentation (3380 : Connections 2025 Update) 13 capmetro.org Packet Pg. 66

67 Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015 Board of Directors (ID # 3341) Financial Report for September 10.1 TITLE: Financial Report for September Staff will present the September 2015 financial results. Page 1 Packet Pg. 67

68 10.1.a Capital Metropolitan Transportation Authority Financial Report Q4 FY Preliminary Year-End Results (Unaudited) (1) This variance is due to additional contribution for the administration pension plan. Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for September) Packet Pg. 68

69 10.1.a Table of Contents SUMMARY REPORT Budgetary Performance -Sales Tax Revenue 3 -Other Revenue 4 -Operating Expenses 5 Budget Transfers 6 APPENDIX REPORTS -Statement of Net Position 7 -Cash, Investments and Reserves 8 -Statement of Revenues, Expenses and Changes in Net Position 9 -Budget Variance by Department Summary 10 -Capital Expenditures and Commitments 11 Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for September) Packet Pg. 69

70 10.1.a Q4 FY Preliminary Year-End Results (Unaudited) SALES TAX REVENUE FY 2015 Actual Monthly Revenue in Millions of Dollars Sales tax revenue totaled $210.4 million in FY Actual revenue exceeded initial budget projections of $197.5 million by 6.5% or $12.9 million. Estimates were revised at mid year based on trending to date and projections were revised upward to $206.6 million. Sales tax revenue exceeded the revised year-end estimate by 1.9% or $3.8 million. Sales tax revenue of $210.4 million in FY 2015 exceeded revenue of $193.9 million in FY 2014 by 8.5% or $16.5 million. $23.0 $22.0 $21.0 $20.0 $19.0 $18.0 $17.0 $16.0 $15.0 $14.0 $13.0 $12.0 $11.0 $10.0 FY 2014 and FY 2015 Actual Monthly Revenue in Millions of Dollars $23.0 $22.0 $21.0 $20.0 $19.0 $18.0 $17.0 $16.0 $15.0 $14.0 $13.0 $12.0 $11.0 $10.0 $16.4 $14.5 $16.4 $15.9 $15.5 $15.9 $21.8 $19.5 $21.8 $15.0 $14.8 $13.9 $15.0 $14.1 $14.8 $19.9 $18.2 $19.9 $16.7 $16.8 $16.7 $16.8 $16.2 $15.2 $17.4 $20.1 $15.8 $16.8 $16.8 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2014 FY 2015 $20.1 $16.8 $16.8 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep $15.6 $18.0 $19.4 $19.4 Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for September) 3 Packet Pg. 70

71 10.1.a Q4 FY Preliminary Year-End Results (Unaudited) OTHER REVENUE FY 2015 Budgetary Projections, Year-End Forecast, and Preliminary (Unaudited) Actual (Millions) $35.0 (1) This variance is due to additional contributio n for the $30.0 administra tion pension plan. (2) A budget transfer $25.0 for $200,000 was processed in $23.5 March to the $20.0 $15.0 $10.0 $5.0 $0.0 $23.1 $23.0 $28.6 $30.0 $29.1 $22.1 $7.4 Fares Operating Contributions and Grants Capital Grants Freight Railroad Other Revenue FY15 Budgetary Projections FY15 Year-End Forecast FY15 Preliminary (Unaudited) Actual Fare revenue includes passenger and third party fares. o Overall, total fare revenue is close to the year-end forecast of $23.1 million compared to initial budget projections of $23.5 million. o Initial budgetary projections for passenger fares totaled $17.9 million. Projections were updated as part of Capital Metro's year-end forecasting process and were adjusted downward to $16.9 million based on midyear ridership trending. Revenue from cash fares and local/premium passes lower than initial budget projections Partially offset by higher commuter, special events and RideShare (vanpool) revenue o Third party revenue consists of the University of Texas service. Budget projections totaled $5.6 million. Year-end revenue estimates were adjusted upward at mid year to reflect $6.2 million based on trending. Preliminary year-end results do not yet reflect any additional transactions related to the reconciliation process outlined in the interlocal agreement with UT. Any adjustments will be reported in final year-end results included in the comprehensive annual financial report. Operating contributions and grants are expected to increase slightly when final reimbursements are processed. Capital grant revenue is received after eligible expenditures are paid. Initial budget projections totaled $22.1 million. o Projections were lowered at mid year to reflect estimated capital spending eligible for reimbursement in FY o Most of the reduction resulted when the MetroRapid project was completed under budget and the Federal Transit Administration reallocated the majority of the remaining funds to other grantees. o Other capital grant revenue that was budgeted in FY 2015 is expected to be received in FY 2016 when the associated expenditures are made. These expenditures include new buses currently on order and the planned Saltillo track relocation. o Railroad revenue primarily includes revenue related to freight operations and was close to initial budget projections. $6.6 $4.9 $4.4 $4.9 $2.4 $2.2 $2.8 Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for September) 4 Packet Pg. 71

72 10.1.a OPERATING EXPENSES Q4 FY Preliminary Year-End Results (Unaudited) FY 2015 Budget, Year-End Forecast, and Preliminary (Unaudited) Actual (Millions) $140.0 (1) This (2) A budget transfer $120.0 for $100.0 $80.0 $60.0 $40.0 $20.0 $0.0 $34.6 $34.1 $33.5 $28.4 $24.4 $21.9 $3.8 $2.4 $1.8 $20.0 $17.0 $15.2 $121.8 $121.8 $119.4 FY15 Budget FY15 Year-End Forecast FY15 Preliminary (Unaudited) Actual $14.8 $12.6 $9.1 Preliminary unaudited spending is below budget. Spending is also below the year-end forecast developed by departments at mid year and published in the proposed FY 2016 budget document in August. Salaries and benefits are under budget and the year-end forecast primarily due to vacancies. As of September 30, there were 30 unfilled positions. The year-end forecast for professional services was projected at $24.4 million compared to budgeted spending of $28.4 million. Preliminary unaudited actual spending is lower than the year-end forecast at $21.9 million. o The planned overhaul of commuter rail vehicles was deferred until FY 2016 and will be completed by the commuter rail operator. The amount budgeted that will not be expended in FY 2015 is $2.8 million and is reflected in the year-end forecast. o Spending for consulting services for several projects related to freight railroad ended the year less than forecast by approximately $300,000. Services estimated at $200,000 that are needed to update bridge ratings are underway and will be expended in FY o A contractual payment of approximately $200,000 for consulting services related to Saltillo Plaza development planning will be processed in FY 2016 after the Board has approved the master development agreement and ground lease. o Other spending for various services that was forecast by departments at mid year ended the year less than anticipated. Invoices not yet received for work completed in FY 2015 will be reported in final year-end results included in the comprehensive annual financial report. Fuel and fluids are below the year-end forecast by $1.8 million, primarily due to the continued drop in diesel and gasoline prices. o Capital Metro contracts with a third party advisor to help manage diesel fuel pricing risk over time through the use of futures contracts. These programs are designed to reduce fuel cost volatility and are commonly referred to as fuel price risk management or fuel hedging. o When fuel prices rise, the value of futures that were purchased when prices were lower will result in a gain when contracts are sold. Conversely, as fuel prices drop, the value of futures that were purchased when prices were higher will result in a loss when contracts are sold. o Capital Metro budgeted $3.50 per gallon for diesel in FY The average cost of diesel purchased during FY 2015 was $1.96 per gallon. The average cost of diesel, net of hedging transactions, was $2.77 per gallon. o Diesel usage was lower than budget projections. 5,221,000 gallons were consumed compared to budgeted gallons of 5,382,000. o Futures contracts outstanding as of September 30, 2015, will be reported in the financial statements at fair market value. The aggregate change in fair market value for these contracts will be shown as a "deferred outflow of resources" on the statement of net position. Fuel prices at the time of sale will determine whether future transactions result in either a realized gain or loss in a future fiscal year. Purchased transportation expenses ended the year close to the year-end forecast of $121.8 million. o Repairs on buses resulted in one-time costs that were more than anticipated when Capital Metro transitioned services previously provided by Veolia to McDonald and MV Transportation. o MetroAccess and Rideshare services are above budget due to more demand than anticipated. o These additional costs are partially offset by savings in budgeted commuter rail services. A federal ruling requiring two-person crews, which was anticipated in January 2015, has not yet occurred. Other expenses reflect unspent funds in the operating contingency account. This category also includes insurance claims and premiums, computer software, and leases. Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for September) 5 Packet Pg. 72

73 10.1.a Q4 FY Preliminary Year-End Results (Unaudited) Consistent with Budget and Financial Planning Policy FIN , there were two budget transfers that were in excess of $250,000 in Q4 FY There were no operating contingency reserve budget transfers in excess of $150,000 for Q4 FY Account Number Account Name Amount September Transfer #1 From: BM1106 Headquarters-Facility Shop Lighting $ (2,379) EC1309 MetroBike Shelters (15,869) EC1311 MetroRapid Dedicated Transit Lane (3,983) EC1410 HVAC Control (20,655) EC1415 Uninterrupted Power Supply Replacement (50,385) EC1416 Video Development Equipment (7,423) RR1303 Railroad Lights & MP (14,917) VM1303 Radio Communication System Replacement (1,015,526) To: FIN1501 Capital Project Contingency 1,131,136 July Transfer #2 From: FIN1501 Capital Project Contingency $ (15,352) CPG Lobby Remodel/Rehabilitation (225,000) EC1304 Oakhill Park and Ride (4,894) EC1305 Headquarters-HVAC Chilling System (24,392) EC1314 Digital Clocks for TechRidge (35,000) EC1402 Fitness Equipment (12,673) EC1414 Station and Platform Placemaking (50,000) REA Thompson Lane R&R Gas Fired Heaters (7,500) REA Thompson Lane HVAC (35,610) To: FIN1501 Capital Project Contingency 379,717 BM1106 Headquarters-Shop Lighting 15,352 Justification The purpose of this budget transfer is to close completed or inactive projects. The purpose of this budget transfer is to close completed or inactive projects. Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for September) 6 Packet Pg. 73

74 10.1.a CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY Statement of Net Position September 30, 2015 and August 31, Preliminary Year-End Results (Unaudited) September 30, 2015 August 31, 2015 ASSETS AND DEFERRED OUTFLOW OF RESOURCES Current assets: Cash and cash equivalents (see note) $ 147,296,219 $ 146,623,518 Restricted: Restricted for rail cars and station improvements (see note) 47,062,622 47,047,551 Restricted for bus purchases (see note) 10,233,492 10,052,183 Sales and use taxes receivable 36,193,624 32,902,661 Federal grants receivable 345, ,869 Other receivables, net 2,131,798 1,088,939 Inventory 2,428,472 2,811,081 Other current assets 3,618,441 5,311,766 Total current assets 249,310, ,210,568 Non-current assets: Capital assets, net 291,400, ,551,653 Other assets 3,989,606 3,989,606 Total non-current assets 295,390, ,541,259 Deferred outflow of resources: Fuel price risk management program 5,210,852 4,012,155 Total deferred outflow of resources: 5,210,852 4,012,155 Total Assets and Deferred Outflow of Resources 549,911, ,763,982 CURRENT LIABILITIES Accounts payable 22,006,260 25,905,451 Accrued expenses 5,848,485 5,651,576 Interest payable 22, ,231 Master lease purchase financing agreement 2,708,763 2,708,763 Notes City of payable Austin interlocal agreement 1,895,0000 1,895,0000 Total current liabilities 32,480,656 36,284,021 LONG TERM LIABILITIES Accrued expenses 3,671,415 3,671,415 Master lease purchase financing agreement 6,571,854 6,571,854 Notes payable 12,565,000 12,565,000 Deferred grant revenue 47,062,622 47,014,615 Deferred rent 544, ,847 Total long term liabilities 70,415,326 70,309,731 Total Liabilities 102,895, ,593,752 NET POSITION Invested in capital assets, net of related debt 277,893, ,863,219 Unrestricted 169,121, ,307,011 Total Net Position $ 447,015,322 $ 442,170,230 Note: The following amounts are held in reserve accounts approved by the Board of Directors in its reserves and contingencies policy, in addition to future commitments to the City of Austin associated with mobility projects. Statutory operating reserve $ 32,951,048 $ 32,948,248 Self-insurance reserve 1,040,000 1,040,000 City of Austin mobility funding 25,984,698 22,827, capital funding 33,200,000 33,200,000 Future capital investment 54,120,473 56,607,976 Restricted for bus purchases 10,233,492 10,052,183 Restricted for rail cars and station improvements 47,062,622 47,047,551 Total $ 204,592,333 $ 203,723,252 Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for September) 7 Packet Pg. 74

75 10.1.a CASH, INVESTMENTS & RESERVES Q4 FY Preliminary Year-End Results (Unaudited) Note: Restricted for Rail Cars and Station Improvements, $47.1 Future Capital Investment (see Note), $54.1 Restrictions and Reserve Allocations in millions of dollars Cash & Investments Cash and cash equivalents Short-term investments Total $162.7m $41.9m $204.6m Restricted for Bus Purchases, $10.2 Statutory Operating Reserve, $ Capital Funding, $33.2 Self Insurance Reserve, $1.0 City of Austin Mobility Programs, $26.0 Funds for future capital investment will be required to help address extensive capital needs beyond 2015 that are identified in Capital Metro s long-range financial forecast. These investments are needed to maintain the community s transit infrastructure in a state of good repair. Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for September) 8 Packet Pg. 75

76 10.1.a Capital Metropolitan Transportation Authority Statement of Revenue, Expenses, and Changes in Net Position for Q4 FY Preliminary Year-End Results (Unaudited) Budget Year-End Forecast Preliminary Actual Variance - Forecast to Actual Variance - Forecast to Actual $$ Fav/(Unfav) % Fav/(Unfav) Operating Revenue: Passenger Fares $ 17,875,477 $ 16,921,000 $ 17,099,267 $ 178, % Third Party Fares 5,578,458 6,200,000 5,946,775 (253,225) -4.1% Freight Rail Revenue 4,931,752 4,419,000 4,850, , % Other Revenue 2,288,825 2,076,000 2,638, , % Total Operating Revenue 30,674,512 29,616,000 30,534, , % Operating Expenses: Salaries & Benefits 34,577,083 34,063,589 33,459, , % Professional Services 28,396,749 24,402,254 21,895,017 2,507, % Materials and Supplies 3,764,660 2,433,299 1,762, , % Fuel & Fluids 20,008,998 16,991,954 15,217,989 1,773, % Utilities 2,479,382 2,454,409 2,527,759 (73,350) -3.0% Insurance 3,593,165 3,594,923 2,229,635 1,365, % Taxes 1,050,915 2,010,177 1,088, , % Purchased Transportation 119,395, ,827, ,799,944 27, % Other Expenses 5,404,420 2,042,333 1,558, , % Interest Expense 589, , , , % Lease/Rental 1,701,278 1,781,911 1,124, , % Total Operating Expenses 220,961, ,270, ,226,726 9,043, % Operating Income/(Loss) (190,287,314) (182,654,183) (172,692,160) 9,962, % Non-Operating Revenue/(Expenses): Sales Tax 197,529, ,571, ,414,995 3,843, % Investment Income 100, , ,786 42, % Operating Contributions and Grants 28,581,422 29,998,000 29,084,095 (913,905) -3.2% Capital Contributions and Grants 22,072,749 7,415,000 6,646,780 (768,220) -3.5% Mobility Programs (12,769,829) (4,093,000) (3,705,717) 387, % Other (1,860,000) - (876,546) (876,546) 0.0% Total Non-Operating Revenue/(Expenses) 233,653, ,016, ,731,393 1,715, % Change in Net Position $ 43,366,151 $ 57,361,817 $ 69,039,233 $ 11,677, % Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for September) 9 Packet Pg. 76

77 10.1.a Capital Metropolitan Transportation Authority Budget Variance by Department Summary for Q4 FY Preliminary Year-End Results (Unaudited) Budget Preliminary Actual $$ Variance - Budget to Actual % Variance - Budget to Actual 100 NON-ALLOCATED BENEFITS $ 9,322,087 $ 9,566,316 $ (244,229) -2.6% (1) 102 WELLNESS CENTER 314, ,628 14, % 103 CHILD CARE CENTER 770, ,952 9, % 105 BUSINESS CENTER 315, ,229 10, % 110 EXECUTIVE STAFF 874, ,746 24, % 115 COMMUNICATIONS 513, ,017 75, % 118 GOVERNMENT RELATIONS & COMPLIANCE 804, , , % 120 BOARD OF DIRECTORS 327, ,185 63, % 125 INTERNAL AUDIT 392, ,600 11, % 130 STRATEGIC OPERATIONS MANAGEMENT AND ADMINISTRATION 808, ,403 40, % 141 SECURITY 3,498,990 3,490,319 8, % 150 LEGAL 697, ,856 14, % 220 FINANCE 6,509,207 2,492,244 4,016, % 230 INFORMATION TECHNOLOGY 6,889,830 6,556, , % 250 PROCUREMENT 1,175,135 1,122,438 52, % 275 RIDESHARE 1,470,892 1,770,624 (299,732) -20.4% (2) 320 PLANNING 2,848,366 2,394, , % 330 MARKETING 3,669,583 2,894, , % 331 COMMUNITY INVOLVEMENT 755, , , % 332 CUSTOMER SERVICE 1,394,383 1,257, , % 340 HUMAN RESOURCES 1,590,674 1,382, , % 420 RISK MANAGEMENT AND SAFETY 5,222,658 3,625,940 1,596, % 457 PUBLIC FACILITIES 4,120,020 4,356,186 (236,166) -5.7% (3) 530 CAPITAL PROJECTS 1,094, , , % 540 REAL ESTATE, PROPERTY & ASSET MANAGEMENT 4,343,398 3,284,652 1,058, % (3) 542 FREIGHT RAIL MANAGEMENT 5,821,353 4,814,235 1,007, % 544 COMMUTER RAIL OPERATIONS 14,226,473 9,649,708 4,576, % 545 WEEKEND COMMUTER RAIL OPERATION 1,567,528 1,297, , % 600 BUS AND PARATRANSIT SERVICES 3,807,783 3,487, , % 610 BUS CONTRACT OPERATIONS 107,298, ,372,847 2,926, % 620 PARATRANSIT CONTRACT OPERATIONS 25,476,298 26,227,287 (750,989) -2.9% (4) 630 PARATRANSIT ADMINISTRATION 342, ,256 55, % 640 PARATRANSIT RESERVATIONS & CONTROL CENTER 1,650,250 1,597,834 52, % 650 PARATRANSIT ELIGIBILITY 1,038, , , % 950 RAIL SAFETY GRANT 6, , % TOTAL $ 220,961,826 $ 203,226,726 $ 17,735, % (1) Unanticipated funding for pension plan is needed to cover the cost of full-time temporary employees added as plan participants during the year. (2) Actual demand for RideShare services of 189 vehicles exceeded the initial estimate of 157 for the fiscal year by 32 vehicles. RideShare revenue exceeded budget projections by $324,000, helping to offset the overage in expenses. (3) Utility costs are budgeted centrally in Public Facilities. Actual costs exceeded projections in FY 2015 with the exception of garbage collection. Both Public Facilities and Real Estate, Property & Asset Management are under the leadership of the same Vice President. As utility costs began to exceed budget projections, spending was curtailed in Real Estate, Property & Asset Management to help ensure that the both units remained within budget in total. (4) MetroAccess ridership ended the year 5.2% above budget projections. Additional growth in this program has been anticipated in the FY 2016 based on current and projected demand. Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for September) 10 Packet Pg. 77

78 10.1.a Capital Metropolitan Transportation Authority Capital Expenditures and Commitments For the period ended September 30, 2015 Expended Outstanding Commitments Budget % of Budget Expended/ Committed Capital Project Expenditures Facilities 2,838, ,607 8,024, % Commuter Rail 4,372,572 8,521,212 18,794, % Vehicles 6,736,188 21,923,633 30,497, % Information Technology 7,490,390 2,213,040 13,284, % Security 1,389, ,948 3,375, % MetroRapid 777,363 4,270,000 9,664, % Freight Railroad 41,260-1,475, % Contingency - - 3,178, % Total $ 23,645,630 $ 38,003,440 $ 88,294, % The year-to-date expended column represents actual expenditures through September 30, Approximately 27% of the annual capital budget has been expended. Approximately 70% of the annual budget has been expended/committed as depicted in the last column. Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for September) 11 Packet Pg. 78

79 10.1.b 1 Financial Report Q4 FY 2015 Preliminary Year-End Results December 7, 2015 capmetro.org Finance Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for Packet Pg. 79

80 10.1.b Revenue Sales Tax Major Highlights $12.9 million over initial budget projections, or 6.5 percent $3.8 million over year-end forecast, or 1.9% $16.5 million over prior year actual revenue, or 8.5 percent Operating Revenue Overall, approximately $900,000 above year-end forecast o Includes fares, freight railroad revenue and transit advertising Capital Grants Lower than projected due to timing of eligible expenditures o Grant reimbursements expected in FY 2016 and anticipated in budget Operating Expenses 8.0 percent under budget 4.3 percent under year-end forecast 2 capmetro.org Finance As of Q4 FY2015 Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for Packet Pg. 80

81 10.1.b 3 capmetro.org Finance Sales Tax Monthly Trends PercentageGrowth over Prior Year 18.0% 16.0% 15.5% 14.0% 13.1% 11.4% 12.0% 9.6% 10.3% 10.0% 8.0% 8.2% 7.7% 8.0% 6.5% 6.0% 4.9% 4.0% 2.9% 2.8% 2.0% 0.0% Oct-14 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep-15 Budget and Forecast 2014 Actual $193.9m 2015 Budget $197.5m 2015 Forecast $206.6m 2015 Actual $210.4m Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for Packet Pg. 81

82 10.1.b Operating and Grant Revenue 4 capmetro.org Finance Rounded in millions of dollars As of Q4 FY2015 Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for Packet Pg. 82

83 10.1.b 5 Operating Expenses capmetro.org Finance Rounded in millions of dollars As of Q4 FY2015 Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for Packet Pg. 83

84 10.1.b 6 Cash, Investments and Reserves capmetro.org Finance Cash & Investments Cash and cash equivalents As of Q4 FY2015 $162.7m Short-term investments $ 41.9m Total Note: Funds for future capital investment will be required to help address extensive capital needs beyond 2015 that are identified in Capital Metro s long-range financial forecast. These investments are needed to maintain the community s transit infrastructure in a state of good repair. $204.6m Attachment: CFO Monthly Report Q4 FY Preliminary Year-End Results (3341 : Financial Report for Packet Pg. 84