MEETING MINUTES Piedmont Authority for Regional Transportation Board of Trustees June 11, 2014

Transcription

1 MEETING MINUTES Piedmont Authority for Regional Transportation Board of Trustees June 11, 2014 Board Members Present: Abuzuaiter, Marikay - City of Greensboro Austin, Kevin - Yadkin County Baker, Mark - Forsyth County Besse, Dan - City of Winston-Salem Cardwell, C. Zane - Rockingham County Cobb, Glenn - Forsyth County Airport Commission Coleman, Carolyn - Guilford County Frye, Darrell - Randolph County Hightower, Sharon Greensboro TAC Johnson, Paul - Surry County Paisley, John - Alamance County Perkins, Andrew - NCDOT Board of Transportation Renegar, Terry - Davie County Sims, Bernita - City of High Point Smothers, Becky - High Point TAC Truell, Don - Davidson County Wall, Ronnie - City of Burlington Williams, Larry - Winston-Salem TAC Williams, Leonard - Burlington-Graham TAC Others Present: Scott Rhine, PART; Alphanie McCall, PART; Lisa Chislett, PART; David Morris, PART; Pat Webster, PART; Mark Kirstner, PART; Walter Jenkins, PART; Henry Litchford, PART; Jon Stewart, PART; Kyle Laird, PART; Supriya Raghav, PART; Kelli Woodruff- Stowe, PART; Lorelei Elkins, Triad Air Awareness; Attorney Tom Terrell, Smith Moore Leatherwood; Joe Sanchez, National Express; Toneq McCullough, Winston-Salem DOT; Pat Ivey, NCDOT Division 9; Kaori Fujisawa, WSDOT; Karen Simon, Simon Resources, Inc. Chairperson Smothers called the meeting to order. Speakers from the Floor. Chairperson Smothers asked for speakers from the floor. There were none. Consideration of Minutes. Chairperson Smothers asked for comments on the May 14, 2014 minutes. Dan Besse responded with a correction pertaining to his question referencing the FY2015 Budget line item for diesel fuel, stating that he asked if it was typically market pricing, not employee pricing. He also noted a correction to his comment referencing the 3 rd Quarterly Treasurer s Report, stating that the Report confusingly shows

2 Variances, not that it unnecessarily shows Variances. Both corrections were noted on the minutes, dated and initialed by Alphanie McCall, Clerk of the Board. Motion by: Darrell Frye to approve the May 14, 2014 minutes with said corrections. Second by: Terry Renegar. New Member/Oath of Office. Vice Chairperson, Paul Johnson, administered the Oath of Office to new Board Members, Councilwoman Sharon Hightower, who will represent the Greensboro City Council and Glenn Cobb, who will represent the Forsyth County Airport Commission. Vice-Chairperson Johnson and Chairperson Smothers thanked and welcomed them to the PART Board. Consideration of New Board Business Items. Resolution Amending FY2014 Year End Grants Budget. Patricia Webster, PART s Director of Finance and Administration, presented the Amended Budget. Ms. Webster stated that the Budget was initially adopted by the Board in June 2013 and amended in August She stated that there was not enough in the Budget for the HUD Consultants; therefore, the Budget needed to be amended again to reflect the appropriate amount that was added to cover those additional expenses. She expounded that the Budget shows an increase to revenue by $309,565 and expenses by $296,349 for the HUD Grant. The increased revenue represents all of the remaining billable revenue for the Grant and increased expenses reflect additional expenses associated with the Consultants. Ms. Webster stated that Piedmont Together, the associated Program with the HUD Sustainable Communities Grant, is complete and that this amendment is essentially to close out the books to match up for the end of year. She concluded that the net effect of the changes in the grant implementation reflect a $13,216 reduction in the transfer from the General Fund. Motion by: Bernita Sims to approve Resolution to amend the FY2014 Year End Grants Budget. Second by: C. Zane Cardwell. Vote: unanimous. Resolution Approving the Annual FY2015 Budgets for General, Grants and TDM Funds. Patricia Webster presented the Budgets. Ms. Webster stated that the Proposed Budgets were extensively presented to the Board in May 2014, in which a public hearing for public comment was also held. She stated that no comments from the public had been received. She stated that a modification to the Proposed General Fund Budget was since made for the Davidson County Park and Ride lot Rehabilitation project because the project had not actually begun. Therefore, the Budget reflects those park and ride rehab Funds that have been moved to 2015 so the Funds will be represented as revenues and expenses in FY2015 to cover those expenditures as they occur. Motion by: Darrell Frye to approve Resolution for Annual FY2015 Budgets for General, Grants and TDM Funds.

3 Second by: Ronnie Wall. Vote: unanimous. Resolution Issuing a Proclamation Establishing the 9 th Annual National Dump the Pump Day in the Triad. Scott Rhine, PART s Executive Director, stated that the Proclamation recognizes the 9 th annual Dump the Pump Day, sponsored by APTA. He stated that PART participates each year to encourage the public to use public transportation and that this year, PART will promote the day with free rides on its entire PART Express Bus System. Bernita Simms asked what the projected costs would be for the allowance of the free rides and commented that it will be a great idea to generate the results from it. Mr. Rhine answered that the associated costs would be a very minimum farebox loss at less than 5% of any revenue. Chairperson Smothers stated that it will be interesting to know how many people will participate and that she hopes that it will encourage citizens to ride on a regular basis. Darrell Frye asked if PART was partnering with the other transit agencies. Mr. Rhine responded that PART is partnering with Hi-Tran and Winston- Salem. Larry Williams commented that PART may want to consider providing free rides throughout the year as a marketing promotion, if the results prove to be effective. This year s Dump the Pump Day will be nationally observed on June 19, Motion by: Larry Williams to adopt the Resolution to proclaim June 19, 2014 as National Dump the Pump Day in the Triad. Second by: Don Truell. Consideration of Consent Agenda Board Business Items. Resolution Authorizing Executive Director to Enter Into NCDOT Grant Agreement. Scott Rhine explained that PART applied for and received NCDOT state matched funds in relationship to an already existing FTA Grant for vehicle replacement of fleet vehicles used for shuttle services. He stated that the Board approved the vehicle acquisition in August 2013 and that all associated project activities and expenses are contained within the current FY14 Grants Budget. He further explained that the Funds have already been received; however, NCDOT requires an adopted Resolution from the PART Board for the Funds. Darrell Frye pointed out the Resolution did not include a Budget amount. Motion by: Darrell Frye to approve Resolution authorizing the Executive Director to enter into NCDOT Grant Agreement. Second by: Bernita Sims. Consideration of Old Board Business Items. Resolution Adopting Piedmont Together Comprehensive Regional Plan. Chairperson Smothers briefly reminded the Board that last month s proposed adoption of the Plan was tabled for further action due to objections that were raised about PART s financial responsibility to the implementation of the Plan. She stated that the Plan was on the table for 30 days for public comment and review, in which PART had not received any public feedback.

4 Motion by: Bernita Sims to approve Resolution adopting the Piedmont Together Comprehensive Regional Plan. Second by: Kevin Austin. Executive Director s Report. Business 40 Project Update and Proposed Mitigation Strategies. Scott Rhine stated that the purpose of the presentation was to update the Board on the status of the Business 40 Roadway Project and make them aware of PART s proposed park and ride lot involvement with the project. He then introduced the project s team members, Karen Simon of Simon Resources, Inc. and Pat Ivey of NCDOT Division 9, who then presented a very extensive PowerPoint on proposed mitigation strategies. Intermodal Facility Project Management Plan (PMP) Update. Scott Rhine presented a comprehensive PowerPoint presentation that briefed the Board on the work that has been completed, activities underway and the next steps to the PMP. He stated that the PMP draft should be completed and released for public review in July and that it is planned to present the draft to the Board at its August meeting. Chairperson asked if Piedmont Triad International Airport (PTIA) representation was present on the PMP s Steering Committee and commented that the airport s involvement is vital and that they need to be aware and in full understanding of what is out for public comment. Mr. Rhine stated that he has met with Kevin Baker, Executive Director of the PTIA, and his staff at the beginning of May and essentially the Airport Authority has reached out to the NCDOT Rail Division for potential rail alignment for freight to get onto airport property for an economic development opportunity. Dan Besse asked for the location of the existing rail lines on the PowerPoint slides to which Larry Williams asked if those existing lines were the light rail alignment. Mr. Rhine answered yes. Update on Organizational Work Plan. Chairperson Smothers directed the Board to the updates that were included in the agenda packet. There was no discussion. Operations Report. PART Express Monthly Summary. David Morris, PART s Director of Operations, reported the following: PART Express ridership was 34,081 for May 2014 with an annual projection of 477,576 for FY This projection is slightly ahead of the FY data for May19th-22nd, PART hosted and attended the ADA Federal Transit Authority Statewide training sessions. The purpose of the training is to review ADA transportation requirements with public transportation agencies (public and nonprofit) involved in providing public transit, human services transportation, or general public demand responsive transportation in North Carolina and to discuss key implementation issues.

5 PART submitted a Response to the Request for Proposal (RFP) for the Kernersville Senior/Disabled Shuttle Service. The PART Express Bus Fleet is now using 99.99% recycled motor oil through a recycling program with North American Lubricants. PART Express Bus Operator, Aldine Ingram has been selected as Operator of the Month for May. Aldine has been an Operator with PART since 2005 and currently drives the NC Amtrak Connector route. Chairperson s Report. Chairperson Smothers reported that there will not be a monthly Board meeting in July. She announced that a Board orientation session has been planned during its usual meeting time on July 9 th. She encouraged both new and veteran Board members to attend the orientation to learn more about the organization s history, legislative purpose and regional development programs. Chairperson Smothers adjourned the meeting. The next PART Board of Trustees meeting is scheduled for August 13, 2014 at 8:30am at 107 Arrow Road.