Return Manifest For Department of Education Users. File Description

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1 Return Manifest For Department of Education Users File Description

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3 Statements STATEMENTS Copyright statement Copyright 2009 Sallie Mae, Inc. All rights reserved Without the express written consent of Sallie Mae, Inc., this material may not in whole or in part be used, copied, photocopied, reproduced, translated, reduced to any electronic medium or machine-readable form, or reproduced in any manner whatsoever. These materials are proprietary to and contain confidential trade secrets of Sallie Mae, Inc. Without the express written consent of Sallie Mae, Inc., the information must not in whole or in part be directly or indirectly disclosed in any manner whatsoever. SLM Corporation and its subsidiaries are not sponsored by or agencies of the United States of America. Issued: 08/31/2009 Sallie Mae Confidential and Proprietary Page: iii Revises: 00/00/0000 Copyright 2009 Sallie Mae, Inc. All Rights Reserved

5 Trademark Acknowledgments TRADEMARK ACKNOWLEDGMENTS Following is a list of trademarks or service marks included in this file description: EAGLE is a trademark of Sallie Mae, Inc. EAGLE II is a trademark of Sallie Mae, Inc. CLASS is a trademark of Sallie Mae, Inc. Lender Funds Management (LFM) is a service mark of Sallie Mae, Inc. OpenNet is a registered trademark of Sallie Mae, Inc. Sallie Mae is a registered trademark of Sallie Mae, Inc. All other products mentioned in this guide are the trademarks of their respective companies and not the marks of Sallie Mae. Issued: 08/31/2009 Sallie Mae Confidential and Proprietary Page: v Revises: 00/00/0000 Copyright 2009 Sallie Mae, Inc. All Rights Reserved

7 Table of Contents TABLE OF CONTENTS INTRODUCTION... 1 Frequency... 1 Sort... 1 Media... 1 Customer types... 1 Questions... 1 VALIDATING DATA... 3 Validate button... 3 SAVING FILES... 5 Save As CSV button... 5 PROCESSING INFORMATION... 7 File organization... 7 Data representation... 7 HEADER RECORD... 9 Layout... 9 Field descriptions... 9 DETAIL RECORD(S) Layout Field descriptions Issued: 08/31/2009 Sallie Mae Confidential and Proprietary Page: vii Revises: 00/00/0000 Copyright 2009 Sallie Mae, Inc. All Rights Reserved

9 Introduction INTRODUCTION The Return Manifest file is submitted to Sallie Mae by schools to notify the Department of Education (ED) of returned funds transactions. Schools enter the returned funds transaction data using a Return Manifest Excel spreadsheet form and then submit the spreadsheet data electronically to Sallie Mae. The returned funds must be submitted to the Department of Education Treasury Account. Frequency As needed when the school has returned funds transactions to report to ED. Sort There is no sort order for the Return Manifest file data. Transactions are submitted in the order they appear in the Return Manifest Excel spreadsheet form. Media The Return Manifest is submitted to Sallie Mae electronically using instructions provided by the school s Sallie Mae Technical Consultant. Customer types The following internal departments and ED customers create or use the Return Manifest: Schools School servicers Florida Finance Questions Contact CollegeServ at (888) with any questions regarding this file. Issued: 08/31/2009 Sallie Mae Confidential and Proprietary Page: 1 Revises: 00/00/0000 Copyright 2009 Sallie Mae, Inc. All Rights Reserved

11 Introduction VALIDATING DATA This section describes how to validate the data entered into the Return Manifest. Validate button Click the Validate button on the Return Manifest to ensure the data entered into the fields will process correctly. Any incorrect data or invalid values entered into the fields will cause an error message to display, indicating the field that contains the incorrect information. Issued: 08/31/2009 Sallie Mae Confidential and Proprietary Page: 3 Revises: 00/00/0000 Copyright 2009 Sallie Mae, Inc. All Rights Reserved

13 Introduction SAVING FILES This section describes how to save a copy of the Return Manifest file. Save As CSV button Click the Save As CSV button on the Return Manifest to save a copy of the Return Manifest as a Microsoft Excel file. The Microsoft Save As dialogue box displays with.csv selected by default, making it easier and faster to save the file in the Excel format. Issued: 08/31/2009 Sallie Mae Confidential and Proprietary Page: 5 Revises: 00/00/0000 Copyright 2009 Sallie Mae, Inc. All Rights Reserved

15 Processing Information PROCESSING INFORMATION This section describes how records in the file are organized and how data is represented within fields. File organization The Return Manifest contains the following records: One header record providing identification and contact information for the school and indicating the method by which the funds associated with the transactions being submitted will be returned. One detail record for each returned funds transaction being submitted to Sallie Mae for processing. Data representation Social Security Numbers should be entered as nine digits with no formatting dashes. The Return Manifest Excel spreadsheet form will add the formatting dashes when you press Enter to accept the cell contents. Dates in the file should be entered in the following format: MM/DD/CCYY MM = Month DD = Day CC = Century YY = Year Example: 10/02/2008 (October 2, 2008) Single-digit months and days can be entered with or without a leading zero. The dates can be entered with or without formatting slashes. If they are not entered, the Return Manifest Excel spreadsheet form will add the slashes when you press Enter to accept the cell contents. Monetary amounts in the file should be entered as whole numbers, with no dollar sign ($) or commas. The Return Manifest Excel spreadsheet form will add the formatting characters and cents when you press Enter to accept the cell contents. Issued: 08/31/2009 Sallie Mae Confidential and Proprietary Page: 7 Revises: 00/00/0000 Copyright 2009 Sallie Mae, Inc. All Rights Reserved

17 Header Record HEADER RECORD There is one header record for each Return Manifest file that is submitted to Sallie Mae for processing. The header record provides the identification and contact information for the school and indicates the method by which the funds associated with the transactions being submitted will be returned. The Layout table lists all of the fields in the Return Manifest header record as well as each field s length and data type. A definition of each field and instructions for entering the data using the Return Manifest Excel spreadsheet form is provided after the table. Layout Field Field Name Maximum Length Data Type 1 Source Name 35 X(035) 2 Source Code 8 X(008) 3 Contact 45 X(045) 4 Telephone 14 X(014) Field descriptions 1 SOURCE NAME A 35-character field indicating the name of the school associated with the Return Manifest file. This data is entered as free-form text. 2 SOURCE CODE An 8-character field indicating the unique identifier assigned by the U.S. Department of Education (ED) to the school/ branch campus associated with the Return Manifest file. Returned funds transactions will be created and processed by Sallie Mae using this identifier. This data is entered as free-form text. 3 CONTACT A 45-character field indicating the name of the contact person at the school associated with the Return Manifest file. This data is entered as free-form text. 4 TELEPHONE The 14-character telephone number of the contact person at the school associated with the Return Manifest file. Issued: 08/31/2009 Sallie Mae Confidential and Proprietary Page: 9 Revises: 00/00/0000 Copyright 2009 Sallie Mae, Inc. All Rights Reserved

18 Header Record This data is entered as 10 digits, which includes the 3-digit area code plus the 7-digit telephone number. The Return Manifest Excel spreadsheet form converts the data to include formatting characters. Page: 10 Sallie Mae Confidential and Proprietary Issued: 08/31/2009 Copyright 2009 Sallie Mae, Inc. All Rights Reserved Revises: 00/00/0000

19 Detail Record(s) DETAIL RECORD(S) There is one detail record in the file for each returned funds transaction being submitted to Sallie Mae for processing, along with an initial detail record that provides text labels for each column (field) within the file. The labels match the values displayed in the Field Name column in the Layout table that follows below. The Layout table lists all of the fields in the Return Manifest detail record as well as each field s length and data type. A definition of each field and instructions for entering the data using the Return Manifest Excel spreadsheet form is provided after the table. Layout Field Field Name Maximum Length Data Type 1 Borrower Name 45 X(045) 2 Borrower SSN 9 X(009) 3 Borrower Suffix 1 X(001) 4 Loan ID 2 X(002) 5 Commonline Unique ID 19 X(019) 6 Disb Nbr 2 X(002) 7 Loan Program Type 2 X(002) 8 Disb Date 8 X(008) 9 Lender Code 6 X(006) 10 Reason Code 4 X(004) 11 Loan Period Begin Date 8 X(008) 12 Loan Period End Date 8 X(008) 13 Returned Amount 9 X(006) Effective Date 8 X(008) 15 Gross Disbursement Amount 9 X(006) Orig Fee Amount 9 X(006) Guarantee Fee Amount 9 X(006) Loan Origination Fee Detail 2 X(002) 19 Guarantee Fee Detail 3 X(003) Issued: 08/31/2009 Sallie Mae Confidential and Proprietary Page: 11 Revises: 00/00/0000 Copyright 2009 Sallie Mae, Inc. All Rights Reserved

20 Detail Record(s) Field descriptions 1 BORROWER NAME A 45-character field indicating the name of the borrower identified in BORROWER SSN (field 2). This data is entered as free-form text. 2 BORROWER SSN (BORROWER SOCIAL SECURITY NUMBER) A 9-digit identification number assigned by the U.S. Social Security Administration to the borrower for whom the returned funds transaction is being requested. For Federal PLUS loans for parents of undergraduate, dependent students (Parent PLUS), this is the parent s Social Security Number. For Federal PLUS loans for graduate and professional students (Graduate PLUS), this is the student s Social Security Number. This data is entered as 9 digits, with no formatting characters. The Return Manifest Excel spreadsheet form converts the data to include dashes as formatting characters. This field is required if LOAN ID (field 4) is blank. 3 BORROWER SUFFIX A 1-character code that identifies the borrower on the CLASS ED system. 4 LOAN ID A 2-character code that identifies the borrower s loan on the CLASS ED system. 5 COMMONLINE UNIQUE ID A 19-character code indicating the 17-character unique identification number assigned to a loan request and the 2-character loan sequence number. The field format is XX-XXXX-XX. Example: OPNNET00-00AF-VJ DISB NBR (DISBURSEMENT NUMBER) A 2-character code that identifies a specific disbursement for a return transaction. Valid values are Page: 12 Sallie Mae Confidential and Proprietary Issued: 08/31/2009 Copyright 2009 Sallie Mae, Inc. All Rights Reserved Revises: 00/00/0000

21 Detail Record(s) 7 LOAN PROGRAM TYPE A 2-character field that indicates the student loan program under which the loan was guaranteed. Valid values are: SF = Subsidized Federal Stafford loan SU = Unsubsidized Federal Stafford loan PL = Parent PLUS loan GB = Graduate PLUS loan AL = Alternative This field is required if the loan program is FFELP. This field should be blank if the loan program is Private Credit. To enter this data, click on the cell in the Return Manifest Excel spreadsheet form and then click on the arrow that appears. Select the desired value from the list. 8 DISB DATE (DISBURSEMENT DATE) An 8-character field that indicates the date the funds were transferred to the borrower or school. This data is entered in MM/DD/CCYY format, including the slashes as formatting characters. This field is required if LOAN ID (field 4) is blank. 9 LENDER CODE The unique 6-digit identification number assigned by the U.S. Department of Education to the lender that issued the loan disbursement that is being returned. 10 REASON CODE A 4-character code that indicates the reason the disbursement is being returned. Valid values are: CCXL = Consummated cancel UCXL = Unconsummated cancel RFND = Partial refund To enter this data, click on the cell in the Return Manifest Excel spreadsheet form and then click on the arrow that appears. Select the desired value from the list. This is a required field. 11 LOAN PERIOD BEGIN DATE An 8-character field that indicates the beginning date of the academic term of the loan. This data is entered in MM/DD/CCYY format, including the slashes as formatting characters. This field is required if LOAN ID (field 4) is blank. If this field is entered, you must also enter a LOAN PERIOD END DATE (field 12). Issued: 08/31/2009 Sallie Mae Confidential and Proprietary Page: 13 Revises: 00/00/0000 Copyright 2009 Sallie Mae, Inc. All Rights Reserved

22 Detail Record(s) 12 LOAN PERIOD END DATE An 8-character field that indicates the ending date of the academic term of the loan. This data is entered in MM/DD/CCYY format, including the slashes as formatting characters. This field is required if LOAN ID (field 4) is blank. If this field is entered, you must also enter a LOAN PERIOD BEGIN DATE (field 11). 13 RETURNED AMOUNT A 9-character field indicating the net amount of funds to be returned by the school. This data can be entered as whole dollars containing up to 6 digits, with no formatting characters, or as dollars and cents. If no cents are entered, the Return Manifest Excel spreadsheet form appends.00 to the value. This is a required field. 14 EFFECTIVE DATE An 8-character field that indicates the date the return transaction should be made effective. This data is entered in MM/DD/CCYY format, including the slashes as formatting characters. This is a required field. 15 GROSS DISBURSEMENT AMOUNT A 9-character field indicating the total amount of a lender disbursement. This data can be entered as whole dollars containing up to 6 digits, with no formatting characters, or as dollars and cents. If no cents are entered, the Return Manifest Excel spreadsheet form appends.00 to the value. 16 ORIG FEE AMOUNT (ORIGINATION FEE AMOUNT) A 9-character field indicating the total amount of the origination fee associated with a lender disbursement. This data can be entered as whole dollars containing up to 6 digits, with no formatting characters, or as dollars and cents. If no cents are entered, the Return Manifest Excel spreadsheet form appends.00 to the value. 17 GUARANTEE FEE AMOUNT A 9-character field indicating the total amount of the Federal Default fee associated with a lender disbursement. This data can be entered as whole dollars containing up to 6 digits, with no formatting characters, or as dollars and cents. If no cents are entered, the Return Manifest Excel spreadsheet form appends.00 to the value. Page: 14 Sallie Mae Confidential and Proprietary Issued: 08/31/2009 Copyright 2009 Sallie Mae, Inc. All Rights Reserved Revises: 00/00/0000

23 Detail Record(s) 18 LOAN ORIGINATION FEE DETAIL A 2-character field indicating whether or not the origination fee has been bought down. Valid values are: L = Buydown B = Non-Buydown LB = Partial Buydown 19 GUARANTEE FEE DETAIL A 3-character field that identifies whether or not the Federal Default fee has been bought down. Valid values are: L = Buydown B = Non-Buydown G = Guarantor is not charging a fee Issued: 08/31/2009 Sallie Mae Confidential and Proprietary Page: 15 Revises: 00/00/0000 Copyright 2009 Sallie Mae, Inc. All Rights Reserved

The Return Manifest file description, issued 08/31/2009, is being revised. The following changes have been made:

The Return Manifest file description, issued 08/31/2009, is being revised. The following changes have been made: The file s Purpose has been updated. The formatting of dates has been updated. The following