ESIC MEDICAL COLLEGE & P.G.I.M.S.R. E-TENDER NOTICE

Transcription

1 ESIC- CHINTA SE MUKTI ESIC MEDICAL COLLEGE & P.G.I.M.S.R. कर मच र र ज य ब र न गर (श रर एव र जग र र त र लय, भ रत सरक र) E.S.I. CORPORATION (Ministry of Labour & Employment, Govt. of India) Ashok Pillar Road, K. K. Nagar, Chennai (आई. एस. ओ प रर ण त / ISO Certified) ई-र ल र ल/ deanesipgimsr@gmail.com / deanmc-kkn.tn@esic.nic.in व बस इट/Website: क य मलय /Office : फ क स /Fax : /D/28/16/Vehicle Hiring/2017/Dean Date: 18/10/2017 E-TENDER NOTICE E-Tenders are invited from Registered Travel Agencies for providing one Staff Car at ESIC Medical College & PGIMSR, K.K.Nagar, Chennai, on monthly rental basis for a period of one year extendable for further periods of one year each. Last Date for Receipt of Tender Date of Opening of Tender Earnest Money Deposit Security Deposit (for successful bidder) 09/11/2017 at A.M 09/11/2017 at A.M Rs.8,400/- Rs.21,000/- Detailed information regarding application / tender forms, EMD details, specifications, terms and conditions can be downloaded from the following websites: The interested bidders shall submit their tender(s) only through online mode at the e-procurement portal In addition to e-tender which has to be filed online, the bidders are also required to submit hard copies of Tender documents duly completed along with Earnest Money Deposit (EMD), supported by requisite documents and forms, as mentioned in the tender. For all practical purposes, the e-tender shall be considered for evaluation and the hard copy of tender documents would also be scrutinized. Any corrigendum to this tender will be notified through the aforesaid websites only. The undersigned reserves the right to accept or reject any or all the bids without assigning any reason at any stage. The bidder will not be entitled for any compensation whatsoever in respect of such termination. If the date of opening of tender happens to be a holiday, the tender will be opened on the next working day. Tender documents duly completed should be dropped on or before the date and time mentioned above, in the tender box kept at the First floor of ESIC PGIMSR & Model Hospital, K.K. Nagar, Chennai Sd- DEAN Page 1

2 INSTRUCTIONS FOR E-TENDERING 1. All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with Both DSC Components i.e. Signing & Encryption to participate in the ETenders. 2. Tenderers should get registered at 3. Bidders can contact our Helpdesk at 4. Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in the form of Demand Draft from any scheduled bank in favour of M/s. C1 India Pvt. Ltd., payable at New Delhi (or in any other form as acceptable by C1 India Pvt. Ltd.) for participating in the Tender. 5. Along with the Demand Draft, Bidder needs to send a covering Letter mentioning about the Payment Details, Company Name, Address, User ID and Payment towards ESIC Bid Processing Fees (Mention the Tender ID and Tender Title). The payment should reach at the below mentioned address, at least one day before the due date and time of Bid Submission: Kind Attn: Mr. Mohit Chauhan C1 India Pvt. Ltd. 301, Gulf Petro Chem Building, 1st Floor, Udyog Vihar, Phase 2, Gurgaon, Haryana Note: Bid Processing Fee will be Approved only after the receipt of payment. -Sd- DEAN Page 2

3 SCOPE OF WORK ESIC Medical College & PGIMSR, K.K.Nagar, Chennai is a Medical College established by Employees State Insurance Corporation, a statutory body under Ministry of Labour and Employment, Government of India and approved by Medical Council of India and affiliated to The Tamilnadu Dr.MGR Medical University. The selected agency s h o u l d provide a s t a f f car with driver on monthly rental basis to our College. The Travel agency has to ensure that the staff deployed by them is dressed in neat uniform and punctual in his work. The staff deputed for work should not have any kind of criminal or adverse record and they should be well-behaved with the College staff. The College reserves it's rights to monitor, make surprise checks & verifications on all aspects of the work and the service provider shall cooperate with the officials so authorized by the college and furnish to them all records and materials for inspection without demur. Details of the services needed are as mentioned below: Sl.No. Particulars of Service Description 1 Staff Car with driver Toyota Etios/Hyundai Xcent/Hyundai Verna/Honda Amaze/Ford Aspire/Nissan Sunny/ Maruti Ciaz/Fiat Linea, not older than 2015.(Diesel or Petrol) Page 3

4 GENERAL CONDITIONS OF CONTRACT 1 All the pages of the tender document should be signed by the tenderer at the left bottom of each page along with seal of the agency. The sealed envelope containing the completed tender super scribed as TENDER FOR HIRING OF STAFF CAR ON MONTHLY BASIS addressed to The Dean, ESIC Medical College & PGIMSR, K.K.Nagar, Chennai 78, will be received up to the date and time stipulated. 2 Staff car service should be provided to this college as prescribed in scope of work. 3 The vehicle Registration book, Insurance copy, Emission Certificate, Road Tax payment certificate and Driver license along with Yellow badge should be available with the vehicle at all times. 4 The Travel Agency shall provide the services on all working days from 08.00AM to 06.00PM without any kind of break and accordingly the agency would arrange for replacement of vehicle of same model and facility in case of normal wear and tear / temporary out of service of the vehicle. The hours of service and kilometers used shall vary from day to day but within the monthly package of 1500 kms/month approximately. 5 Distance from garage to college & vice-versa will not be counted as usage of the college. 6 No extra charges will be paid apart from the charges quoted in the tender document. 7 Payments will be made only after satisfactory completion of service every month. 8 The Travel Agency should provide the service, beyond office hours and/or on holidays, if needed. Extra payments will be made on per hour basis as per the rates quoted for the same. Part of the hour in excess of 30 minutes will be treated as full hours and 30 minutes or less will be ignored. 9 During trips to airport for pickup, the driver should arrive at the airport premises 30 minutes prior to the arrival of the flight. 10 In case the vehicle is not provided during the specified time, the cost of alternative arrangements made will be deducted from the bills submitted for payment. The Dean has the right to hire vehicles on call basis from any other agency during the tenure of contract. 11 In case of vehicle breakdown, a substitute vehicle of the same model and facility shall be provided by the agency positively. In case vehicle does not report within reasonable time or does not report, the competent authority would have the right to hire a vehicle from the market and the additional expenditure incurred by the college will be borne by the agency. 12 Agency shall bear the costs of fuel, salaries of his driver, insurance, taxes and other expenses of the vehicles, repair and maintenance of the vehicles provided and shall also maintain the vehicles in good working condition fit for 24 x 7 x 365 days use by the college. 13 The staff provided by the contractor shall not be entitled to get any amount from the College as allowances, wages, bonus, gratuity or retrenchment compensation etc., such persons will purely be engaged by the contractor only and this college will not undertake any responsibility with regard to their employment, welfare, payment of wages etc. 14 Travel agency will be responsible for compliance to all labour laws with respect to the driver and other staff. 15 The agency should provide a mobile phone to its driver and the number should be intimated to this office. The driver should be available on phone round the clock. Refusal /non-attendance of call will result in appropriate action by the competent authority. 16 The driver should be co-operative and amicable in nature and should not have any past history of criminal records or Alcoholism or Drug Addiction or smoking. 17 Travel agency has to ensure that the staff deployed by them is dressed neatly in uniform of dark coloured pant and white shirt (Jeans / T.Shirt / Dhoties and Lungi are not allowed) and is punctual in his work. A fine of Rs.300/- per day will be levied if out of uniform and deducted from monthly payment. 18 Trip sheet and Log book should be maintained. Usage details should be certified by an authorized officer on daily basis. Signature of Contractor with seal Page 4

5 19 The contract shall initially be valid for a period of one year and may be extended for further periods of one year each based on mutual consent subject to satisfactory performance, on the same terms and conditions AT THE SOLE DISCRETION OF THE COLLEGE. The college however, reserves the right to terminate the contract at any time with a written notice of one month. The agency is required give a notice of three months, in case he wishes to discontinue the service. He shall be liable for invocation of penalty clauses as per the agreement. 20 In case of breach of any terms and conditions attached to the contract, the performance security deposit of the travel agency will be forfeited to ESIC besides annulment of the contract. 21 The travel agency should have requisite license from concerned Govt. authorities for providing the services commercially. 22 The agency will be bound by all taxes and recoveries as applicable and should also comply with all the statutory requirements. 23 Income Tax as per rules shall be deducted from the bills wherever applicable. 24 Physical Checking and test drive of the staff car to be deployed will be communicated through suitable media after verifying of documents submitted in the bid. The Travel Agency shall bring the vehicle along with driver on the day of checking. 25 The sealed covers of completely filled tender documents should be dropped in the tender box before the stipulated date and time mentioned elsewhere in the document. 26 The Competent Authority of the college reserves absolute rights to cancel / reject any or all tenders without assigning any reason. 27 The Dean, ESIC Medical College & PGIMSR, Chennai reserves absolute rights to strengthen/ relax, add/remove any terms and conditions without assigning any reason. ELIGIBILITY CRITERIA 1. The Bid should be accompanied with a Demand Draft towards Earnest Money Deposit (EMD) of Rs.8400 issued by any nationalized bank and payable at Chennai. In the absence of the same, the tender will be summarily rejected. EMD shall be refunded to the successful tenderer on receipt of performance security deposit of Rs No interest is payable on the EMD and Performance Security Deposit. 2. GST Registration certificate from the Competent Authority should be submitted. 3. PAN card photocopy should be submitted. 4. Brief description of the travel agency (Annexure ''A ); Details of vehicle planned to be deployed at our college (Annexure B ) and Declaration (Annexure C ) should be submitted. 5. Vehicle Registration Certificate (RC book); copy of Insurance Policy on the Car; Emission Certificate; Road tax payment details. 6. Driving License of the driver planned to be deployed. Page 5

6 Sl.No 1 Name of the Travel agency 2 Constitution (proprietorship/partnership etc.) 3 Name of owner/partners 4 Full particulars of office (a) Address Annexure A Brief Description of the firm (b)telephone No. (c ) Fax No. (d) address 5 Full particulars of the bankers of the firm Name of the Bank Account type. Account No. PAN/GIR No. 6 GST No. 7 Details of Earnest Money Deposit (a) Amount (b) DD No and Date (c )Drawn on bank (d) Valid Upto The above format may be used to provide requisite details. Page 6

7 Annexure B I. Details of vehicle to be deployed as staff car Manufacturing Company Model Year of manufacture II. Quotations for hiring Staff Car Staff Car Description Quoted Charges 1 Staff Car on all working Charges for Staff car for days. Duty hours: 08.00AM to 06.00PM first 1500 kms/month with driver Rs. /-(Rupees only) Charges per km after completion of 1500kms in a month Rs. /-(Rupees only) Charges per hour for extra hours after duty hours (before 0800AM and after 0600PM) Charges per day for working on holidays Rs. /-(Rupees only) Rs. /-(Rupees only) Page 7

8 Annexure C DECLARATION 1. I...Son/Daughter of Shri... Proprietor/Partner/Director/Authorized Signatory of... am competent to sign this declaration and execute this tender document. 2. I have carefully read and understood all the terms and conditions of the tender and hereby convey my acceptance of the same. 3. The information/document furnished along with the above application are true and authentic to the best of my knowledge and belief. I/We am/are well aware of the fact that furnishing of any false information/fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law. 4. I hereby authorize the Dean of ESIC Medical College & PGIMSR, KK Nagar to forfeit the EMD submitted by my agency in the event of my selection and failure to furnish the Performance Security within the time stipulated. 5. I hereby authorize the Dean of ESIC Medical College & PGIMSR, KK Nagar to forfeit the EMD / Performance Security submitted by my agency in the event of my selection and failure to carry out the work within the time stipulated / breach of any condition of this tender during performance. Signature of authorized person. Date: Place: Full Name: Firm s / Company's seal: N.B. The above declaration, duly signed and sealed by the authorized signatory of the company should be enclosed along with the quotation. Page 8

9 Checklist of Documents to be submitted THE BID DOCUMENTS HAVE TO BE SUBMITTED IN THE FOLLOWING SEQUENCE Sl.No. Document Submitted(Yes/No) EMD (Rs.8,400) 2 GST Registration Certificate 3 PAN card (photocopy) 4 'Annexure A'(Brief description of firm) 5 'Annexure B'(Details of requirement) 6 'Annexure C'(Declaration) 7 Vehicle Registration Certificate(RC Book) 7 Vehicle Registration Certificate(RC Book) 8 Insurance Copy 9 Emission Certificate 10 Copy of tender document along with seal and signature of the authorized signatory on all the pages Page 9