E-TENDER NOTICE. No:-.542/U/16/25/5/09/MHA/Dial Dated 03/11/2017

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1 MODEL AND SUPER SPECIALITY HOSPITAL EMPLOYEES STATE INSURANCE CORPORATION ASRAMAM, KOLLAM, KERALA Website: Ph: , (M.S) Fax: [ISO 9001:2008 CERTIFIED] E-TENDER NOTICE No:-.542/U/16/25/5/09/MHA/Dial Dated 03/11/2017 E-Tenders are invited from manufacturers or authorized dealers for procurement of the following equipment: Sl. NO Name of the Equipments QTY EMD Amount Through Demand Draft Date of Submission of Tender with date/time Opening Date with Time 1 Haemodialysis Machine Two Units Rs /11/2017 up to 11 AM 29/11/2017 at AM In case the last date for e-tender is declared as holiday, tenders shall be received and opened on the next working day. The Medical Superintendent reserves the right to reject the tender without assigning any reason. The e-tender document can be downloaded from our website: Sd/- Medical Superintendent, ESIC Model and Superspeciality Hospital,Asramam,Kollam

2 TENDER DOCUMENT EMPLOYEES STATE INSURANCE CORPORATION OFFICE OF THE MEDICAL SUPERINTENDENT E.S.I.C MODEL AND SUPERSPECIALITY HOSPITAL, ASRAMAM, KOLLAM,KERALA File. NO. 542/U/16/25/5/09/MHA/Dial Dated 03/11/2017 E-TENDER FORM FOR PROCUREMENT OF HAEMODIALYSIS MACHINE DUE ON Earnest Money as indicated against the name of equipment in favor of ESIC Fund Account No. 2 payable in the form of Demand Draft must be drawn from any nationalized bank payable at Kollam. If exempted from payment of EMD, supporting documents should be attached. The details of Demand Draft of EMD must be uploaded in the e tender site. The physical Demand Draft of EMD must be sent by post to the address mentioned below: OFFICE OF THE MEDICAL SUPERINTENDENT E.S.I.C SUPERSPECIALITY HOSPITAL, ASRAMAM, KOLLAM,KERALA Under Two Bid System E-Tender are invited for the procurement of HAEMODIALYSIS MACHINEs under open tender e- Tender- Sl. NO Name of the Equipment QTY EMD Amount 1 HAEMODIALYSIS MACHINE Two Units Rs 40000/-(Rs. Fourty Thousand only) Separate tenders are to be submitted in two bids Viz. Techno-commercial Bid and Price Bid separately. Before formulating the tender and submitting the same to the purchaser, the tenderer should read and examine all the terms, conditions, instructions, checklists etc contained in the tender document. Failure to provide and/or comply with the required information, instructions etc. incorporated in this document may result in rejection of its tender. Detailed Specifications of the Items listed above has been given at the end of the Tender Form. The contents of Techno Commercial Bid should include following items 1.Covering letter indicating the list of enclosures. 2.EMD in accordance with instructions as above.

3 3.Name and detailed specifications of the quoted Equipment with price Blanked 4.Name and detailed specifications of essential accessories if any with price Blanked 5.Name and detailed specifications of optional accessories if any with price Blanked 6.Name and detailed specifications of the alternative Equipment if any with price Blanked 7.Warranty Offered minimum of 1 year 8.Undertaking for AMC/CAMC minimum for 5 years after expiry of warranty. 9.Statement of deviation parameter wise from tendered specifications if any. 10.Statement of deviation parameter wise from tendered commercial conditions, if any. 11 Latest PAN/TAN certificate 12.Copies of Annual turn-over (Financial Years ie, , ) status for the last two financial years duly audited by chartered accountant 13.Name and address of nearest authorized service center 14.Users satisfaction certificate List along with purchase order(copy of each to be attached) 15.Catalogue of the quoted equipment showing the make/model number and specifications duly initialed 16.Declaration/ undertaking (As per Annexure II &III) 17.Manufacturers authorization in the prescribed format (As per Annexure-I) 18.RTGS Details duly signed as per Annexure-IV for refund of EMD Contents of price Bid should include following items Rates should preferably be typed in words as well as in figures in Annexure V(to be sent only by post and in a sealed envelope). If there is discrepancy between words and figures the rate quoted in words will be considered as final. Price quoted should match with the items quoted in technical bid. Only Techno-commercial bid (Un-Priced bid) will be opened first and shall be referred for the Technical Evaluation. The price bid of only those tenderers whose technical bid is found acceptable by the competent authority will be opened for further action.

4 In case the price quoted cannot be matched with the item/s quoted in technical bid the bid shall be liable to be rejected. Rates and GST must be quoted separately.the price should be all inclusive lump-sum price offered for each item including cost of the equipment, freight, insurance, transit insurance, packing forwarding etc. and including charges for installation and commissioning with all the men and material required for the same and included charges for the quoted warranty period. No other charges in addition will be payable on any account over and above the lump-sum price quoted in the price bid. The rates quoted in ambiguous terms such as Freight on actual basis or Taxes as applicable extra or Packing forwarding extra etc will render the bid liable to rejection. The price should be quoted in I.N.R. EMD of unsuccessful tenderers will be returned to them without any interest, after finalization of the successful tenders. EMD of successful tenderers will be returned without any interest, after receipt of performance security from that tenderer. TERMS AND CONDITIONS GOVERNING CONTRACT 1.EMD may be submitted as specified. Tender without EMD will not be accepted in any case. If exempted from payment of EMD, supporting documents should be attached. 2.Tenderer will have to demonstrate the quoted item to Technical Evaluation Committee within the stipulated time frame as and when asked for or as has been mentioned in the tender. The tender shall be liable to be cancelled on non-compliance of this clause. 3.EMD will be released to unsuccessful bidder/s. after finalization of tender 4.Successful bidder has to deposit 5% of the total cost of equipment as performance security with the Medical Superintendent in the form of Demand Draft in the favor of ESIC Fund A/C No.2 payable at Kollam, and this amount without interest will be released after successful completion of AMC/CAMC Period 5.The company will get only one chance for demo. In case the company fails to arrange the demo the tender shall liable to be cancelled. 6.The date for demonstration shall be fixed with mutual consent over telephone. 7 In case demo of the equipment is required the same has to be arranged at Kollam or Trivandrum. Demo at any other location may be considered only at the sole discretion of ESIC authority. 8.Only the item/s of manufacturers or their authorized distributor/stockiest would be considered. 9.Tenderer must provide the telephone and address with tender for all communication.

5 10.The equipment should be guaranteed /warranted for a minimum period of one year or as mentioned in specifications the date of satisfactory installation and inspection. 11.Delivery schedule: - Within 6 weeks after placement of supply order. 12.Firm should undertake to enter into Annual Maintenance Contract (AMC/CAMC) for equipment as well as for accessories attached, for minimum period of five years after completion of warranty period and accordingly quote the rates of AMC/CAMC for five years. The rates quoted should be both for Comprehensive AMC (CAMC) as well Non Comprehensive AMC for five years. Firm should undertake to keep the equipment in running order throughout the year and in case of equipment going out of order the fault will be attended within hours of lodging the complaint. 13.Payment of equipment will be made after the successful installation and satisfactory inspection of the equipment. 14.For the equipment where reagents, cartridge, consumables, etc. are required the price bid must include: A) Rate list indicating the prices and packing prevalent on date of tendering, B) List indicating cost and life of consumables 15. Income Tax clearance/pan No. should be attached. 16.Tenderer if not a manufacturer, has to submit manufacturer s authorization certificate 17.No of installations, installations in local area, feed-back from them, proximity of service center, annual turn over, reputation of the company, quality of equipment, Duration of Warranty offered, rates of AMC/CAMC, modern technology, shall also be a criteria in making the decision for selection. 18.The Medical Superintendent has the right to accept or reject any or all the tenders without assigning any reason(s) thereof. 19.The tenderer is required to submit an undertaking - (As per Annexure-II) 20.The firm should mention their name of Bank with Branch Name, Bank Account no. (16 digits), IFSC Number of the Bank Branch for the electronic credit of the amount.

6 ANNEXURE-I MANUFACTURER S AUTHORISATION FORM To The Medical Superintendent ESIC Model & Super-speciality Hospital Asramam, Kollam, Kerala Dear Sir, Ref. Your Tender Document.dated We, who are proven and reputable manufacturers of. (name and description of the goods offered in the tender) having factories... at... hereby authorize Messrs.(name and address of the agent) to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred documents for the above goods manufactured by us. We further confirm that no supplier or firm or individual other than Messrs (name and address of the above agent) is authorized to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred documents for the above goods manufactured by us. We also hereby extend our full warranty, AMC/CAMC as applicable for supply by the above firm against this document. Yours faithfully, [Signature with date, name and designation] for and on behalf of Messrs. [Name & address of the manufacturer] Note: 1. This letter of authorization should be on the letterhead of the manufacturing firm and should be signed by a person competent to sign the authorization 2. Original letter may be sent

7 ANNEXURE-II UNDERTAKING 1. I,..(Name of authorized Signatory) the undersigned hereby declare and affirm that I have gone through the terms and conditions governing the tender and undertake to comply with all terms and conditions. 2. That the rates quoted by me are valid and binding upon me for the entire period of contract 3. The rates quoted are not the higher than quoted for any other Govt. Institutions. 4. That the earnest money of Rs.. Dt. drawn on..(name of the Bank) is attached herewith. 5. That I/We authorize Medical superintendent to forfeit the earnest money deposited by me/us if any delay or failure to supply the article within the stipulated time and the items of desired/quoted quality. 6. That I will be in the position to provide Annual Maintenance contract/comprehensive Maintenance Contract (AMC/CMC), spare parts, accessories attached and its consumables for. years from the date of satisfactory installation of the equipment. 7.That there is no vigilance/cbi case or court case pending against the firm, debarring my firm to supply of items quoted, the firm has not been blacklisted by any Govt. organization. 8.That I hereby undertake to supply the items as per directions given in supply order within stipulated period. 9.That I undertake to maintain the equipment to the satisfaction of user during the period of warranty & AMC/CAMC period. 10.That I undertake if there is any complaint it has to be attended within hrs 11.That I undertake if the equipment does not function up to a satisfactory level during warranty period the security deposit is likely to be forfeited. 12.That I undertake if certain parts of equipment are not replaceable under warranty, will be clearly mentioned. 13.I have been informed that the Medical Superintendent has the right to accept or reject any or all the tenders without assigning any reason thereof. Signature and address of the Tenderer

8 ANNEXURE-III (to be attached with price bid) UNDERTAKING To The Medical Superintendent ESIC Model & Super-speciality Hospital Asramam, Kollam, Kerala Date: Ref. Your Tender Document No dated We, the undersigned firm offer to supply and deliver.(description of goods and services) in conformity with your above referred documents for the sum of... as shown in the price schedules(s), attached herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form for due performance of the contract. We confirm that we do not stand deregistered/banned/blacklisted by any Govt. Authorities. We confirm that we fully agree to the terms and conditions specified in above mentioned document, including amendment/corrigendum if any (Signature with date) (Name and Designation)

9 ANNEXURE-IV FOR PAYMENT THROUGH RTGS 1.Name of firm/institution 2.Name of Bank with Branch name 3.Bank Account No.(16 DIGITS) 4.IFSC No. Of the Bank Branch Date Place Signature Name & Address (seal)

10 Annexure -V(to be sent only by post and in a sealed envelope) Financial Bid for Supply, installation, testing, commissioning of Haemo dialysis Machine at ESIC Model & Super Speciality Hospital, Asramam, Kollam Sl. No Item/Description Quantity Rate Tax Amount including tax Other charges if any (with details): Rs CAMC charges for 5 years after the completion of warranty period CAMC Amount for 1 st year... CAMC Amount for 2 nd year... CAMC Amount for 3 rd year... CAMC Amount for 4 th year... CAMC Amount for 5 th year... AMC Amount for 1 st year... AMC Amount for 2 nd year... AMC Amount for 3 rd year... AMC Amount for 4 th year... AMC Amount for 5 th year... Final amount quoted including tax & other charges is Rs....(in figures) (Rupees. )(in words) Date : Signature of the tenderer : Place: Full Name: Designation: (Office seal of the tenderer)

11 PROFORMA QUOTATION Sl No Specifications Available or Not Alternative If Available 1 Name of the Manufacturer 2 Model Quoted 3 Additional features if any 4 Nearest place for availability of after sales service 5 List of the installations provided or not 6 List of installations in and around Kollam 7 Relevant catalogues enclosed or not 8 Any deviation from tendered specifications 9 Any deviation from terms and conditions of Tender 10 Validity of Tender (Minimum Six Months) Yes/No 11 Total cost of the equipment including essential accessories 12 Rate of GST chargeable F.O.R Kollam 13 Warranty offered(minimum 12 months after Successful installation and satisfactory inspection) 14 Rate of AMC year wise minimum for five years after expiry of warranty 15 Rate of CAMC year wise minimum for five years after expiry of warranty 16 Any other quality certifications ISO/CE/FDA/ISI etc Prices to be blanked in techno commercial bid Prices to be indicated only in price bid Authorized Signatory

12 TECHNICAL SPECIFICATION FOR HAEMO DIALYSIS MACHINE 1.Blood pump to achieve unidirectional flow up to 600 ml per minute 2.Dialysate delivery from ml per minute 3. Sequential dialysis 4.Double needle dialysis facility/single needle optional 5. Bicarbonate Dialysis 6. Volumetric proportioning dialysate systems / U.F control 7.Sodium,Bicarbonate profiling of dialysate 8.Safety device functioning alarm for reverse ultra filtration 9. Arterial line and venous line pressure monitors 10. Disinfection-Thermal and Chemical disinfections and programmable disinfections 11.Functional air bubble detector 12. Dialyser inlet pressure monitoring 13. Battery back for blood pump,monitor and all safety parameters 14.Heparin pump and dialysate filter 15. Arterial bolus for heparin free dialysis (optional) 16.Dialysate temperature regulator 17.Dialysate filter 18.Mixing proportion of unit with bicarbonate dialysis facility 19.The HD machine should be FDA approved or European CE marked 20. Local based service engineer 21.Conductivity meter 22.Online Urea Clearence (optional)

13 Important Instructions for Bidders All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with Both DSC Components i.e. Signing & Encryption to participate in the ETenders. Bidder should get Registered at Bidders can contact our Helpdesk at Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in the form of Demand Draft from any scheduled bank in favour of M/s. C1 India Pvt. Ltd., payable at New Delhi (or in any other form as acceptable by C1 India Pvt. Ltd.) for participating in the Tender. Along with the Demand Draft, Bidder needs to send a covering Letter mentioning about the Payment Details, Company Name, Address, User ID and Payment towards ESIC Bid Processing Fees (Mention the Tender ID and Tender Title). The payment should reach at the below mentioned address, at least one day before the due date and time of Bid Submission: Kind Attn: Mr. Mohit Chauhan C1 India Pvt. Ltd. 301, Gulf Petro Chem Building, 1st Floor, Udyog Vihar, Phase 2, Gurgaon, Haryana Note: Bid Processing Fee will be Approved only after the receipt of payment.