ESIC Website -esic.nic.in

Transcription

1 MODEL AND SUPER SPECIALITY HOSPITAL, EMPLOYEES STATE INSURANCE CORPORATION ASRAMAM, KOLLAM, KERALA Website: Ph: , (M.S) Fax: [SO 9001:2008 CERTIFIED] ESIC Website -esic.nic.in No.542/U/MHA/Pharmacy SHORT LIMITED TENDER NOTICE Sealed tenders are invited from manufactures or authorized dealers for procurement of below mentioned item by ESIC MODEL& SUPER SPECIALITY HOSPITAL ASRAMAM KOLLAM. Due on : up to am Tender Opening on at 11.30am Si.No Name of equipment Qty.(Nos.) EMD 1 ICU Beds 10 (Ten) Rs /-(Rs.One Lakh Twenty eight Thousand Only) The tender document for Two Bid System along with detailed specifications, terms & conditions can be downloaded from our website as given above and ESIC Website Medical Superintendent

2 TENDER DOCUMENT EMPLOYEES STATE INSURANCE CORPORATION OFFICE OF THE MEDICAL SUPERINTENDENT E.S.I.C SUPERSPECIALITY HOSPITAL, ASARAMAM, KOLLAM,KERALA Website F.NO.542/U/MHA/Pharmacy TENDER FORM FOR REQUIREMENT OF ICU BEDS DUE ON : Earnest Money as indicated against the name of equipment in favor of ESIC Fund Account No. 1 Payable at Kollam Under Two Bid System Sealed quotations are invited for the procurement of ICU Beds under short limited tender enquiries:- Si.No Name of equipment Qty. EMD 1 ICU Beds 10 (Ten.) Rs Tenders complete in all respect, must be deposited in the office of the Medical Superintendent, ESIC Model & Super Speciality Hospital, Asramam Kollam, on or before up to 11AM. The tenders will be opened on the same day in the chamber of Dy. Medical superintendent at 11.30AM. in the presence of tenderers or their representatives who may like to be present on that day. In case is declared as holiday tenders shall be received and opened on next working day as per the above mentioned time schedule. The tender/s should be submitted in sealed envelope addressed to the Medical Superintendent, ESIC Model & Superspeciality Hospital Asramam Kollam. The envelope should be super-scribed as Tender for (Name of the Equipment/item) due on ESIC Model& Superspeciality Hospital, Asramam Kollam Tenderers are to submit two bids Viz. Techno-commercial Bid and Price Bid separately superscribing as Techno-commercial Bid for (Name of the Equipment/item) due on on

3 first envelope and Price Bid for. (Name of the Equipment/item) due on on the second envelope. Both the envelopes should have name of the company quoting the tender, Each and every page of the quotation should be separately numbered and duly signed. Both the envelopes are again to be sealed and put in a single envelope Super-scribing name of equipment and name of company last date of submission of tender (as described on first para above) addressed to the Medical Superintendent, ESIC Model & Superspeciality Hospital Asramam Kollam, Kerala. Before formulating the tender and submitting the same to the purchaser, the tenderer should read and examine all the terms, conditions, instructions, checklists etc contained in the tender document. Failure to provide and/or comply with the required information, instructions etc. incorporated in this document may result in rejection of its tender. Detailed Specifications of the Items listed above has been given at the end of the Tender Form. The contents of Techno Commercial Bid should include following items 1. Covering letter indicating the list of enclosures. 2. EMD in accordance with instructions as above. 3. Name and detailed specifications of the quoted Equipment with price Blanked 4. Name and detailed specifications of essential accessories if any with price Blanked 5. Name and detailed specifications of optional accessories if any with price Blanked 6. Name and detailed specifications of the alternative Equipment if any with price Blanked 7. Warranty Offered..Year/s (Minimum as per specifications) 8. Undertaking for AMC/CAMC minimum for 5 years after expiry of warranty. 9. Statement of deviation parameter wise from tendered specifications if any. 10. Statement of deviation parameter wise from tendered commercial conditions, if any. 11. Copy of Income tax clearance certificate, latest PAN/TAN certificate 12. Copies of Annual turn over (Financial Years ie, , , ) status for the last three financial duly audited by chartered accountant 13. Name and address of nearest authorized service center 14. Users satisfaction certificate List along with purchase order(copy of each to be attached) 15. Catalogue of the quoted equipment showing the make/model number and specifications duly initialed 16. Declaration/ undertaking on stamp paper as per the proforma enclosed (As per Annexure II &III) 17. Manufacturers authorization in the prescribed format (As per Annexure-I) 18. Pre-receipt duly signed as per annexure-iv for refund of EMD 19. Copy of VAT receipt for last one year. The contents of price Bid should include following items The information given at Techno commercial bid should be reproduced in price bid with prices indicated.

4 Rates should preferably be typed in words as well as in figures, free from erasing, cutting and over-writing, if there is discrepancy between words and figures the rate quoted in words will be considered as final. Price quoted should match with the items quoted in technical bid. Each and every page of the quotation be separately numbered and duly signed & stamped Only Techno-commercial bid (Un-Priced bid) will be opened first and shall be referred for the Technical Evaluation. The price bid of only those tenderers whose technical bid is found acceptable by the competent authority will be opened for further action. In case the price quoted can not be matched with the item/s quoted in technical bid the bid shall be liable to be rejected Rates and S.T./ VAT must be quoted separately.the price should be all inclusive lump sum price offered for each item including cost of the equipment, freight, insurance, transit insurance, packing forwarding etc. and including charges for installation and commissioning with all the men and material required for the same and included charges for the quoted warranty period. The price should be on F.O.R. ESIC Model & Superspeciality Hospital, Asramam Kollam No other charges in addition will be payable on any account over and above the lump sum price quoted in the price bid. The rates quoted in ambiguous terms such as Freight on actual basis or Taxes as applicable extra or Packing forwarding extra etc will render the bid liable to rejection. The price should be quoted in I.N.R. Unsuccessful tenderers earnest money will be returned to them without any interest, after finalization of the successful tenders. Successful tenderers earnest money will be returned without any interest, after receipt of performance security from that tenderer. A tender, which is received after the specified date and time for receipt of tenders, will be treated as late tender and will be rejected.

5 TERMS AND CONDITIONS GOVERNING CONTRACT 1. The Tenderer must enclose a Demand Draft/Bankers Cheque of Rupees(As detailed above) as earnest money drawn in the favor of ESIC Fund A/C No.1 payable at Kollam. 2. EMD Deposited with earlier tender if any or in any other form as given, will not be adjusted/accepted against this tender. Tender without EMD will not be accepted in any case. 3. Tenderer will have to demonstrate the quoted item to Technical Evaluation Committee within the stipulated time frame as and when asked for or as has been mentioned in the tender. The tender shall be liable to be cancelled on non-compliance of this clause. 4. EMD will be released after finalization of tender to unsuccessful bidder/s. 5. Successful bidder has to deposit 5% of the total cost of equipment as performance security with the Medical Superintendent in the form of Demand Draft/ Banker s Cheque in the favor of ESIC Fund A/C No.1 payable at Kollam, and this amount will be released after successful completion of AMC/CAMC Period 6. The company will get only one chance for demo. In case the company fails to arrange the demo the tender shall liable to be cancelled. 7. The date for demonstration shall be fixed with mutual consent on telephone the same shall be confirmed in writing and by fax. In any case not more than two weeks time shall be given to arrange for demo. 8. In case demo of the equipment is required the same has to be arranged at Kollam or nearby town Trivandrum. Demo at Kottayam or Ernakulum may be considered at the sole discretion of ESIC authority. 9. Only the item/s of manufacturers or their authorized distributor/stockiest would be considered. 10. Tenderer must provide the telephone and fax no with tender for all correspondence. 11. The equipment should be guaranteed /warranted for a minimum period of one year or as mentioned in specifications the date of satisfactory installation and inspection. 12. Delivery schedule: - Within 4 weeks after placement of supply order. 13. Firm should undertake to enter into Annual Maintenance Contract (AMC/CAMC) for equipment as well as for accessories attached, for minimum period of five years after completion of warranty period and accordingly quote the rates of AMC for five years. The rates quoted should be both for Comprehensive AMC (CAMC) as well Non Comprehensive AMC for five years. Firm should undertake to keep the equipment in running order throughout the year and in case of equipment going out of order the fault will be attended within hours of lodging the complaint. 14. Payment of equipment will be made within ten days after the successful installation and satisfactory inspection of the equipment. 15. For the equipment where reagents, cartridge, consumables, etc. are required. The price bid must include: A) Rate list indicating the prices and packing prevalent on date of tendering, B) List indicating cost and life of consumables 16. Photocopy of latest Income Tax clearance/pan No. Should be enclosed with the completed tender. 17. Tenderer if not a manufacturer, has to submit manufacturer s authorization certificate 18. No of installations, installations in local area, feed-back from them, proximity of service center, annual turn over, reputation of the company, quality of equipment, Duration of Warranty offered, rates of AMC/CAMC, modern technology, shall also be a criteria in making the decision for selection. 19. Higher end model/additional feature may get preference

6 20. The Medical Superintendent has the right to accept or reject any or all the tenders without assigning any reason(s) thereof. 21. The tenderer is required to submit an undertaking as per the Performa enclosed on a nonjudicial stamp paper of Rs.10/- (As per Annexure-II) 22. The firm should mention their name of Bank with Branch Name, Bank Account no. (16 digits), IFSC Number of the Bank Branch for the electronic credit of the amount. Medical Superintendent

7 ANNEXURE-I To MANUFACTURER S AUTHORISATION FORM The Medical Superintendent ESIC Model & Super-speciality Hospital Asramam, Kollam, Kerala Dear Sir, Ref. Your Tender Document.dated We, who are proven and reputable manufacturers of. (name and description of the goods offered in the tender) having factories... at... hereby authorize Messrs.(name and address of the agent) to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred documents for the above goods manufactured by us. We further confirm that no supplier or firm or individual other than Messrs (name and address of the above agent) is authorized to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred documents for the above goods manufactured by us. We also hereby extend our full warranty, AMC/CAMC as applicable for supply by the above firm against this document. Yours faithfully, [Signature with date, name and designation] for and on behalf of Messrs. [Name & address of the manufacturer] Note: 1. This letter of authorization should be on the letterhead of the manufacturing firm and should be signed by a person competent to sign the authorization 2. Original letter may be sent

8 ANNEXURE-II UNDERTAKING:- ( To be submitted in nonjudicial stamp paper of Rs. 10/- ) 1. I, (Name of authorized Signatory) the undersigned hereby declare and affirm that I have gone through the terms and conditions governing the tender and undertake to comply with all terms and conditions. 2. That the rates quoted by me are valid and binding upon me for the entire period of contract 3. The rates quoted are not the higher than quoted for any other Govt. Institutions. 4. That the earnest money of Rs. deposited by me vide Banker Cheque/Demand Draft no. Dt. drawn on..(name of the Bank) is attached herewith. 5. That I/We authorize Medical superintendent to forfeit the earnest money deposited by me/us if any delay or failure to supply the article within the stipulated time and the items of desired/quoted quality. 6. That I will be in the position to provide Annual Maintenance Contract/Comprehensive Maintenance Contract (AMC/CMC), spare parts, accessories attached and its consumables for 6 years from the date of satisfactory installation of the equipment. 7. That there is no vigilance/cbi case or court case pending against the firm, debarring my firm to supply of items quoted, the firm has not been blacklisted by any Govt. organization 8. That I hereby undertake to supply the items as per directions given in supply order within stipulated period. 9. That I undertake to maintain the equipment to the satisfaction of user during the period of warranty & AMC/CAMC period. 10. That undertake if there is any complaint it has to be attended within hrs 11. That I undertake if the equipment does not function up to a satisfactory level during warranty period the security deposit is likely to be forfeited. 12. That I undertake if certain parts of equipment are not replacable under warranty, will be clearly mentioned. 13. I have been informed that the Medical Superintendent has the right to accept or reject any or all the tenders without assigning any reason thereof. Signature and address of the Tenderer

9 To The Medical Superintendent ESIC Model & Super-speciality Hospital Asramam, Kollam, Kerala ANNEXURE-III UNDERTAKING Date: Ref. Your Tender Document No dated We, the undersigned firm offer to supply and deliver...(description of goods and services) in conformity with your above referred documents for the sum of (rate not to be quoted with Techinacl bid when submitting)... as shown in the price schedules(s), attached herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form for due performace of the contract. We confirm that we do not stand deregistered/banned/blacklisted by any Govt. Authorities. We confirm that we fully agree to the terms and conditions specified in above mentioned document, including amendment/corrigendum if any (Signature with date) (Name and Designation)

10 ANNEXURE-IV PRE RECEIPT Received from by Dy.Director(FIN) Model Hospital E.S.I Corporation, Kollam the sum of Rs.(Rupees...only) by cheque/ Demand Draft No..Dated the..on account of REVENUE STAMP Station Date (seal) Signature Designation

11 PROFORMA QUOTATION Si No Specifications Available or Not 1 Name of the Manufacturer 2 Model Quoted 3 Additional features if any 4 Nearest place for availability of after sales service 5 List of the installations provided or not 6 List of installations in and around Kollam 7 Relevant catalogues enclosed or not 8 Any deviation from tendered specifications 9 Any deviation from terms and conditions of Tender 10 Validity of Tender (Minimum Six Months) Yes/No 11 Total cost of the equipment including essential accessories 12 Rate of sales tax/ vat etc chargeable F.O.R Kollam 13 Warranty offered(minimum 12 months after Successful installation and satisfactory inspection) 14 Rate of AMC year wise minimum for five years after expiry of warranty 15 Rate of CAMC year wise minimum for five years after expiry of warranty 16 Any other quality certifications ISO/CE/ISI etc Prices to be blanked in techno commercial bid Alternative If Available Prices to be indicated only in price bid Authorized Signatory

12 Specification for ICU BED (Ten Numbers) Approx. Dimentions (90 x 40) inches, 18 to 30 inches up/ down position 1. Should have four sectional CRCA bed frame dull oven baked powder coated finish 2. Should have Hi-Lo Adjustment, Back rest adjustment and Trendelenburg and reverse Trendelenburg adjustments positions 3. All the above movements should be operable smooth through electrically operated cable remote 4. Facility for instant CPR position 5. Easily removable Moulded Foot-end pannel 6. Head and Leg bows should be made of non metalic ABS or FBR moulds 7. Moulded retractable/ tuck away Side rails retractable below the sleep deck 8. Strong and sturdy castors with PU wheels with brake mechanism. 9. Nursing control panel at the foot end side should be provided with position locking facility 10. Four I.V positioning slots with one good quality telescopic I.V stand 11. Hooks for hanging urine bag on both sides 12. Standard accessories: High quality mattresss with bed sore prevention, silicon gel pad-1 No. each,that is Head ring and side pad 13. Heavy duty sturdy very good quality finish and good aesthetic look 14. Warranty: 12 months from the date of installation. 15. Rates of AMC & CAMC to be quoted for minimum period of 5 years after expiry of warranty 16. Tha manufacturer should have more than 5 years experience in this field 17. Installation reference in the last one year from at least 2 institutions of repute

13