Last date of Submission of Tenders :00 PM

Transcription

1 1 CENTRAL STORES DIRECTORATE (MEDICAL) DELHI : ESI SCHEME ESI DISPENSARY COMPLEX TILAK VIHAR NEW DELHI Ph: Fax No.: F.No.111/D/16/11/1/2012/CS(Stny) Dated: 12 th Sep 2012 Sub: Tender for Stationery for the year Director (Medical) Delhi, ESI scheme invites tenders for framing rate contract of stationery items for ESI Scheme in Delhi, New Delhi & Noida for the year Cost of tender forms Last date of sale of tender forms Last date of Submission of Tenders EMD Date & Time of opening of Tender Rs 200/ P.M :00 PM 1,00,000/ :30 PM The tender form can be obtained from onwards by hand from the office of Dy. Manager(Stores) Central Store ESI Dispensary Complex Tilak Vihar, New Delhi on any working days between 10:00 a.m to 4:00 p.m. on payment of Rs 200/- (Two hundred only) in the form of Demand Draft/Banker s cheque in favor of ESIC Fund Account No. 1 Payable at Delhi. The Tender form is also available at ESIC Website mentioned above. The vendors downloading the tender form from the website must submit above mentioned demand draft/banker s cheque of Rs 200/- (Two Hundred Only) along with the tender. The complete sealed tender along with above mentioned EMD in the form of Demand Draft/Banker s Cheque in favor of ESIC Fund Account No. 1 payable at Delhi will be accepted and opened as per the schedule detailed above. If any date mentioned in the schedule is declared holiday the tender will be received/opened on next working day. The undersigned reserve all rights to reject any or all tender(s) without assigning any reason(s) thereof. Director (Medical) Delhi

2 2 TO BE FILLED IN BY TENDERER AND RETURNED WITH THE TENDER To, Director (Medical) Delhi ESIC Dispensary Complex Tilak Vihar Complex New Delhi Dear Sir, Dated: 2012 I/We return herewith your Rate Enquiry No. 111/D/16/11/1/2012/CS (Stny) dated with our quotation against respective items. I/We have carefully perused the Terms and Conditions of the Contract and accept the same. : For and on behalf of the firm (Firms Name & Address) (Signature of Authorized Signatory) Name: Designation: Seal:

3 3 PROFORMA TO BE FILLED IN BY TENDERER 1. Name of Firm: 2. Address for Correspondence: 3. Tele No./Fax No/ address: 4. Person responsible for conduct of business: 5. Has the firm ever been blacklisted/de-barred by any Govt. agency. If yes details thereof: 6. Is the firm, manufacturer or authorized distributor/supplier for the firms, if distributor, give names: 7. PAN No.: 8. VAT No.: I/We, proprietor/partner/director of M/S here by declare that the information given in this form is true and correct to the best of my knowledge and belief. Name of Designators

4 4 CHECK LIST FOR THE TECHNICAL BID (Certificates/ Documents to be submitted along with tender documents) 1. Forwarding letter. 2. EMD for Rs. 1,00,000/- in the form of Pay Order/DD/Bankers Cheque in the name of ESI Fund A/C No. 1 payable at Delhi. EMD by cheque or in any other form is not acceptable. 3. Audited balance sheets of last 3 yrs i.e. for the Financial Year, , & duly attested by C.A. 5. PAN No. 6. TIN No./VAT No./TAN No. 7. Annexure A 8. Undertaking (Annexure C ) 9. Samples: Each sample should be named, tagged and signed by the Tenderer. 10. Tender fee of Rs 200/- in the form of DD/Banker s cheque in favour of ESI Fund A/C No. 1 payable at Delhi. Signature of Tenderer Name of Tenderer Address of Tenderer Tender Accepted for further processing Tender Rejected for further processing ( ) ( ) ( ) Tender Opening Committee Signature of Tender

5 5 INSTRUCTIONS (TERMS AND CONDITONS) 1. The Earnest Money Rs. 1,00,000/-( Rupees One Lakh only) must be deposited along with Tender Form through Banker Cheque/ Demand Draft in favour of ESI Fund A/c No. 1 payable at Delhi/New Delhi. Tender without earnest money will not be entertained. 2. Tender with tender fee should reach this office by PM on 04/10/2012 and will be opened at 02.30PM on the same day at same place. If declared holiday, the tender will be received/opened on next working day at same time and same place. Tender received late will not be entertained. Representative may attend the meeting. 3. Rate should be quoted exclusive of VAT. The rate of VAT should be quoted extra for each item. 4. Registration number of supplier must be under Shop & Establishment Act. 5. Firm should be at least 3 years old in business. Average annual turnover of the firm in preceding 3 years should not be less than 60 lakhs. 6. Firm should be authorized directly by the manufacturer/distributor/supplier in India. 7. Tender forms are not transferable and cost of Tender Documents is also not refundable. 8. Tenderers should return complete tender documents, duly filled in, signed and stamped on each page and with full validity as per tender enquiry, failing which, the incomplete tenders will be rejected. 9. Covering letter of the tender documents should clearly indicate the list of enclosures. 10. The prices be quoted in figures as well as in words against each item without any overwriting/cutting or erasing, failing which, such tenders may be rejected. 11. Each page of the tender should be numbered and signed by the tenderer with the seal of the firm. 12. Conditional/Incomplete tenders shall be rejected. 13. No firm black listed by Govt. or Govt. Undertaking should apply in the tender process. 14. Supply order will be placed from time to time during currency of the contract in which the exact quantities referred on each occasion together with the date of delivery shall be specified by the purchase officer. 15. Not withstanding any omission or shortcoming in the supply order it is incumbent upon the contractor/seller to supply the item as per the specification of RC. 16. Old/Loose supplies/damaged/tampered supplies shall not be accepted under any circumstances. (

6 6 17. Supplies to be made in proper boxes/packing which should be able to prevent damage or deterioration during transit. 18. The purchaser will not pay separately for transit insurance and the contractor/supplier will be responsible for delivery of items covered by the supply order in good condition at the specified destination and for this purpose freight, insurance, octroi etc, if any, will have to be borne by the supplier,. The consignee will, as soon as possible but not later than 30 days of the date of arrival of stores at destination, notify the contractor of any loss or damage to the stores that may have occurred during transit. 19. If any store/stores supplied against this rate contract acceptance of tender is/are found to be not of standard quality after inspection by competent authority the contractor/supplier will be liable to replace the entire quantity or make full payment of entire consignment against the particular invoice irrespective of the fact that part or whole of the supplied stores may have been consumed. The rejected stores will be returned to the suppliers at their risk and cost. The decision of D(M)D will be final and legally binding to the supplier. The Corporation will not be responsible for any losses occurred for this to firm. 20. Delivery period will be six weeks. 21. If the firm/supplier fails to execute supply order within the stipulated period written extension can be taken at least 10 days prior to due date of delivery. Such extension is permissible for a maximum period of 5 weeks and in this situation penalty of 2% of value of the order calculated at the contract rate per week will be levied upto the maximum of 10% upto 5 week for the late supply and after that the supply order will be cancelled. The cut of date of delivery period shall be counted from the date of actual dispatch of supply order to the date of receipt of supplies at the FOR Destination. 22. If the stores are not supplied by the due date of delivery or by the extended date full or in part, the order in respect of the quantity not supplied is liable to be cancelled at the contractors risk and expense. The extra expenditure involved in procuring supplies from elsewhere will, in that case, be recoverable from the contractor/supplier in full at the discretion of purchase officer. The recoveries thus due will be deducted from any sum due to him from the purchase officer or which at any time thereafter may become due to him under this contract or any other contract placed with him by the purchase officer. Apart from risk purchase action, the firms/suppliers earnest money deposit/ the security deposit may be forfeited and may invite penal action. Non supply of stores on more than 3 occasions may invite penal action like debarring or not participating in Rate Contract present and future for 3 years. If the firms/supplier withdraws or refuses to supply stores, midway it may invite penal action like debarring from participating in present and future rate contract for 3 years. 23. The supply shall have to be made in 2-3 installments during the year to Central Store Tilak Vihar & different ESI Hospitals in Delhi/Noida viz. Basaidarapur, Okhla, Jhilmil, Rohini and Noida. 24. Rates must be F.O.R Central Stores, ESI Dispensary Complex Tilak Vihar and also applicable to other ESI Hospitals mentioned above.

7 7 25. Rates will be valid up to one year from the date of finalization of the tender and any requests to increase the rates for any item (s) during the currency of the contract shall not be considered. 26. Six (6) Samples of each items S.No.36, 37, 44 to 68 (in annexure A ) should be submitted along with tender in sealed box/packet. Name of the firm should be mentioned on the Sample. Tender without samples will not be entertained. 28. All the samples should be signed with seal and tagged properly. 29. Rates should not be quoted lower elsewhere, if already supplying to any govt. Institution/Organization.

8 8 TENDER FOR STATIONERY ITEMS FOR THE YEAR CENTRAL STORE DIRECTORATE (MEDICAL) DELHI ESI DISPENSARY COMPLEX TILAK VIHAR NEW DELHI Telephone No: No. F.No. 111/D/16/11/1/2012/CS(Stny) Dated: 12 th Sep 2012 To, The Director (Medical) Delhi ESI Dispensary Complex Tilak Vihar, New Delhi COST OF TENDER SET: Rs. 200/- (Non-Refundable) NOTE: The envelope containing the tender as well as subsequent communications should be addressed and delivered to: THE DIRECTOR (MEDICAL) DELHI E.S.I. DISPENSARY COMPLEX TILAK VIHAR, NEW DELHI All communications must be addressed to the officer named above by title only and not by name. From, M/s Subject: Invitation of Tender for the Supply of Stationery Items and Instructions to Tenderers Dear Sir(s), With reference to the Advertisement in the news papers dated , inviting sealed tenders/quotations on the above subject, I am directed to inform you as follows:- 1. SEALED TENDERS are invited from reputed Firms/ Manufacturers/ reputed Suppliers for the supply of stationery items as per specifications as per the list enclosed (Annexure A ).

9 9 2. LAST DATE OF RECEIPT AND OPENING OF TENDERS 2.1 Issue of Tenders: A complete set of Tender Documents (Non transferable) giving terms and conditions will be available on the organization website i.e. The tender documents downloaded from is to be submitted along with Tender cost of Rs. 200/- (Rs Two Hundred only) in the form of D.D. in favour of ESI Fund A/C No. I Payable at Delhi. The tender form can be obtained from onwards by hand from the office of Dy. Manager (Stores) Central Store ESI Dispensary Complex Tilak Vihar, New Delhi on any working days between 10:00 a.m to 4:00 p.m. on payment of Rs 200/- (Two hundred only) in the form of Demand Draft/Banker s cheque in favor of ESI Fund Account No. 1 Payable at Delhi. 2.2 Last date of Receipt: The sealed tenders, complete in all respect, signed along with stamp of the firm on each page, should be dropped in the Tender Box Placed in office of Store Manager, ESIC Dispensary Complex, Tilak Vihar, New Delhi on or before by 01:00 PM. Late Bids i.e., bids received after the specified date and time of receipt, will not be considered. The D(M)D will not be responsible for Postal/ Courier delays and loss of Tender documents in transit.. Telegraphic/Telex/Fax/E- Mail/Conditional/Incomplete Tenders will not be entertained and shall be rejected. 2.3 Opening of Tenders: Tenders will be opened on date & time mentioned in advertisement in the presence of tenderers or their authorized representatives. In case, date of receipt/opening of tenders happens to be a declared public holiday, the tender shall be received/opened on next working day. Other conditions will remain unchanged. 2.4 Date of opening of Price Bid: Date of opening of price bid will be fixed after completion of the Technical Evaluation. 2.5 Signing of Tender: Individuals signing tender or other documents connected with the contract should specify: (i) Whether signing as a Sole Proprietor of the firm or his attorney. (ii) Whether signing as a Registered Active Partner of the firm or his attorney. (iii) Whether signing for the firm Per Procurationem. (iv) In the case of companies and firms registered under the Indian Partnership Act the capacity in which signing, e.g. Secretary, Manager, Partner, their attorney etc and produce copy of document, empowering him to do so, if called upon to do so. Note: In case of unregistered firms all the members or all attorneys duly authorized by all of them or the Manager of the firm should sign the tender and subsequent documents. 3. VALIDITY OF TENDERS: The validity of rates quoted will be for a period of one year from the date of finalizing of tender by Committee appointed by D(M)D. However, D(M)D is at discretion to extend the validity for further period on same terms, conditions and rates. 4. PROCEDURE FOR SUBMITTING TENDERS The tender shall be submitted in 2 parts, viz. (i) Technical Bid. (ii) Price Bid. 1. Each bid is to be submitted in separate wax sealed envelopes marked as Technical Bid and Price Bid. All these envelopes should be kept in another bigger size envelope and wax sealed. 2. Each page of the tender should be numbered and signed by the tenderer with seal of firm.

10 10 5. SUBLETTING OF CONTRACT: The Tenderer shall not sublet, transfer or assign the tender to anyone thereof without the written permission of the D(M)D. In the event of the tenderer contravening this condition, D(M)D has right to terminate the tender and the security money will be forfeited. 6. SPECIFIC TERMS & CONDITIONS 6.1 Technical Bid: The Specifications of items offered by the tenderer must tally with the specifications mentioned in the tender document (Annexure A ) 6.2 Samples: Six samples of what you offer to supply from item no. 36, 37, 44 to 68 as per annexure A should be submitted with tender. Each sample should have the following clearly mentioned :- (a) Tenderer name and signature (b) Tender number (c) (d) Item number against which tendered Any other description, if necessary, be written clearly against the item. Tender without samples will not be entertained. 7. PRICES: The prices quoted should not be higher than that quoted else where in other Govt./Institutions/Departments. If any item in the annexure A is not being tendered for, please write NOT QUOTED against the item. In the event of the space in Annexure A being insufficient for the required purpose additional page may be added, each of which is to be numbered, signed and sealed by the tenderer and the reference of these pages be made in the tender documents. 8. DOCUMENTS TO BE ATTACHED WITH TECHNICAL BID: (a) Original Tender Documents. (b) EMD* (c) Photocopies of audited balance sheets of last 3 years (i.e & , ), duly attested by C.A. (d) Photocopy of PAN No. of the Firm/Dealer/Proprietor. (e) TIN Number under TN VAT Act. (f) List of items quoted by the tenderer in Annexure A. (g) Undertaking (Annexure C ) 9. EMD: The Earnest Money Rs 1,00,000/- (Rupees One lakh only) must be deposited along with the tender form in the form of Demand Draft/Banker Cheque in favor of E.S.I. Fund A/c No. 1. Tender form without Earnest Money will not be entertained. 10. VAT REGISTRATION CERTIFICATE AND BALANCE SHEETS The tenderers must attach, attested photocopies of latest and valid VAT Certificate (VAT Deposition Receipt), Audited balance sheets of last three Financial Years ( , , ) duly attested by CA. Failure to submit the same will render the tender invalid automatically. 11. UNDERTAKING The undertaking (Annexure- C ) duly signed by the tenderer must be enclosed with the Technical Bid of Tender form, failing which, the tender shall be rejected.

11 ASSESMENT: The samples of the non branded items of qualified tenderers will be evaluated by the technical evaluation committee. On the basis of evaluation of tender document in r/o documents and EMD, the samples of non branded items shall be evaluated only of qualified tenderers. 13. PRICE BID: The price bid of only technically approved items of qualified tenderer shall be opened. The prices be quoted in words as well as in figures without any overwriting/cutting or erasing failing which such tenders may be rejected. 14. DOCUMENTS TO BE ATTACHED WITH PRICE BID (a) The rightly. (b) (c) (d) are (e) While quoting the rates, serial number of the item of the tender list must be indicated technically in prescribed Performa of price bid (Annexure- B ). prices should be indicated in words and figures without any overwriting/erasing/cutting, failing which, such bid may be rejected out The rates should be inclusive of freight charges, packing charges and octoroi (CIF value) etc. The rates quoted should be exclusive of VAT/CST Price Bids showing rates like Tax Included/Inclusive of tax/tax paid etc not acceptable and such offer may not be considered and may be rejected. Tenderer/bidder shall not quote price more than M.R.P. of the item. Any violation of the above mentioned terms & conditions may lead to rejection of Tender and forfeiture of EMD or Security Deposit. 15. EXCLUSIVE RIGHT OF DIRECTOR (MEDICAL) DELHI: D(M)D ESIC Dispensary Tilak Vihar Complex New Delhi has the full and exclusive right to accept or reject any or all the tenders without assigning any reason. 16. DELIVERY TO STORES (a) The delivery should be made to the concerned stores and hospitals on F.O.R. destination basis within 42 days from the date of dispatch of supply order. (b) The time and the date of delivery of stores stipulated in the supply order shall be deemed to be the essence of the contract and delivery must be completed not later than the date(s) so specified. In case, the supplies cannot be delivered within due date, the supplier shall have to obtain a prior written extension at least 10 days in advance of the date of delivery from the Purchase officer. Such extension is permissible for a maximum period of 5 weeks and in this situation the penalty will be levied as per rule.

12 PENALTY CLAUSE & RISK PURCHASE:- The tenderer will be bound to supply the items within stipulated period, failing which liquidated damages will be recovered for default on the part of the supplier in delivery of goods beyond scheduled delivery dates. (i) For Delay in Supply - Penalty of 2% of value of the order calculated at the contract rate per week will be levied upto the maximum of 10% upto 5 week for the late supply and if the order is still not supplied, the supply order will be cancelled and the item will be procured from next higher bidder and the difference will be recovered from subsequent bills/security money deposit. The cut off date of delivery period shall be counted from the date of actual dispatch of supply orders to date of receipt of supplies at FOR destination. (ii) For Non Supply - In case of non supply of stores on more that 3 occasions the Security Deposit of the firm shall be forfeited, besides penal action like debarring from present and future contracts for 3 years from the last date of failure to supply. If the firm withdraws from contract midway or refuses to supply stores midway, it may be debarred for 3 years, by competent authority. 18. PACKING OF STORES: Tenderer/Bidder/Dealer should supply the stores with proper packing and marking during the transit so as to receive the store at the destination without any loss or damage of the item/items. 19. PAYMENT : Payment shall be made only after receipt of complete stores and its due inspection by Inspecting officer, on submission of bills as per procedure. The bill raised by the firm should have all tax registration numbers printed on the bill. Validity of the tax registration during the currency period of contract shall be the sole responsibility of the firm. Payment shall be made through ECS against the bills and income tax and other taxes if any shall be deducted against bills submitted. No advance payment shall be made. 21. SECURITY DEPOSIT: Successful Tenderer shall deposit Rs. 2,50,000/- as security deposit in the form of Bank guarantee as per the format given in annexure D. 22. E.M.D (Refundable) AS PER ANNEXURE-: EMD will be released after the finalization of the Tender. In case any tenderer fails to deposit security deposit money within specified time and date his EMD shall be forfeited. 23. DISPUTES AND ARBITRATION In case of any dispute the decision of D(M)D will be final.all disputes subject to Delhi Juridiction only.

13 19 Annexure C Date: UNDERTAKING I/We undersigned is/are authorized signatory/signatories of the firm M/s Address do here by undertake that- 1. The firm is in this business since last three years. 2. If above information is found incorrect/false at any time the tender is liable to be rejected. Authorised Signatory/ signatories

14 20 BANK GUARANTEE FORM FOR PERFORMANCE SECURITY (At the time of award of tender) To Director (Medical) Delhi ANNEXURE D WHEREAS (Name and address of the supplier)(hereinafter called the supplier)has undertaken, in pursuance of contract No. 111/D/16/11/1/2012/CS(Stny) dated 12 th Sep 2012 to supply Stationery items (herein after called The contract ). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of 2,50,000/- (Rs. Two Lakh Fifty Thousand only) (Amount of guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under control and without CAVIL or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. This guarantee shall be valid up to 24(Twenty Four) months from the date of notification of award i.e. up to (indicate date). (Signature with date of the authorised officer of the bank) (Name & designation of officer) (Seal, name & address of the bank and address of the branch)