OPENING Call to Order, Roll Call, Establish Quorum Proof of Notice of Meeting HOMEOWNERS COMMENTS APPROVAL OF OUTSTANDING MINUTES

Transcription

1

2 OPENING Call to Order, Roll Call, Establish Quorum Proof of Notice of Meeting HOMEOWNERS COMMENTS APPROVAL OF OUTSTANDING MINUTES June 27, 2018 MPOA Monthly Meeting Minutes BOARD DISCUSSION Discuss policy statements Generate alternative revenue In Memoriam Notices Initiate measurement of Pointe erosion Elevators MOTIONS FOR APPROVAL Dik Hall Tom Werner MPOA FINANCIAL UPDATE Chuck Gregory, Board Liaison RIVER CLUB MANAGEMENT REPORT Dik Hall, Board Liaison PROPERTY MANAGEMENT REPORT Rita Cohen, Sr. Property Manager UPDATES COMMITTEE CHAIRS UPDATES MPOA BOARD MEMBERS Golf Meeting (Monthly) July 12, 2018 CDD Meeting (Monthly) July 23, 2018 MPOA/CDD Workshop July 17, 2018 OLD BUSINESS NEW BUSINESS DIRECTORS COMMENTS ADJOURNMENT

3 Dish Pit Project Reserve Last month this Board approved $5,000 to cover the estimated cost of the Dish Pit project. After further research by our selected suppliers, we were informed that the fabrication and installation would run an additional fee of $4,500. I therefore move that the MPOA Board approve an additional $4,500 which will be added to the pre- approved $5,000, covering the total fee which will not exceed $9,500, to fabricate and install the Glass Rack pit project.

4 Approval of new color schemes I move that the Board approve the 11 new color schemes for exterior painting of homes within Waterlefe adopted by the DRB at their meeting on July 17, 2018 as displayed at the July 25, 2018 MPOA Board meeting.

5 Bar A/C Unit /Air Handler Reserve I move that the Board approve the amount NTE $6, in General Reserve funds to pay Modern Air to replace one AC unit which covers the Bistro area. The current unit is 17 years old and has failed. Price includes one four ton Trane AC system and all installation costs.

6 Service Elevator Hydraulic Line Reserve I move that the Board approve the amount NTE $37, in General Reserve funds to pay Thyssenkrupp to replace underground hydraulic lines with overhead lines. The original lines have corroded and failed. Price includes new hydraulic lines, oil, installation, permits and inspections for the repair.

7 Monthly YTD Actual % Actual % Revenues - PM MPOA $163,530 OVER 0.29% $1,023,006 OVER 1.58% Revenues - Riverclub $44,160 OVER 33.00% $444,968 OVER 7.00% Total Revenue $207,690 OVER 5.95% $1,467,974 OVER 3.13% Cost of Goods Sold $18,756 OVER 27.58% $167,021 OVER 2.57% Payroll Expenses $77,747 UNDER -1.80% $553,938 UNDER -1.95% Oper & Res Expenses (No Deprec Incl) $100,333 UNDER -1.42% $677,742 OVER 3.14% Total Expenses $196,836 OVER 0.61% $1,398,701 OVER 1.00% NET $10,854 $69,273

8 Breakdown of the $19,515 Owner Balances Accounts Receivable-Villas $2,954 $8,404 is one property with a payment agreement for back assessments including interest and late Accounts Receivable-Owners $14,789 fees. PY River Club Dues $1,773 TOTAL $19,515 $5,696 is one property that is in bankruptcy. A/R over 90 days $18,496 Bankruptcy/Lien/Foreclose/Attorney (1 Unit) $5,696 Bad Debt Write Off this month $0 The balance of the Aged Owner Balances will be collected this month which totals $5,415.

9 Bank Bank Beginning Cash/Gain Ending Ending GL Balance Received Paid Out Balance Outstanding Balance BB&T Bank Operating $94, $375, ($259,241.45) $210, $26, $236, BB&T Bank Op MM $110, $2.79 ($100,000.00) $10, $10, BB&T Bank Op (Payroll) $ $86, ($86,452.55) $ $ BMO Harris Op Checking $1, $0.00 $0.00 $1, $1, ENDING BALANCE $249, BMO Harris Reserve $169, $ $0.00 $169, $169, BB&T CDAR Reserve $90, $0.00 $0.00 $90, $90, BB&T Bank MM Reserve New $57, $11, ($50,000.00) $18, $18, TOTAL RESERVES AND INVESTMENT $278, TOTAL OPERATING & RESERVES $527,977.38

10 PAP (Pre-Authorized Payments) This is the preferred payment option for both member convenience and MPOA efficiency. You authorize the MPOA to debit your checking/savings account on a certain day each month to pay your River Club bill and quarterly for MPOA fees. (same method as your utility companies use) Pulled Funds ACH Payments (Automated Clearing House) The member sets up an automated bill paying account at their bank. All members currently using ACH would have to re-establish their account through the Property Management Office. Pushed Funds Check Payments Most check payments are currently made through the BB&T Lockbox. This costs the MPOA over $3, per year. We would eliminate the Lockbox and send the current statements through the new website, and snail mail for those that don t have internet access. Checks will be sent by mail or dropped off in person to the Property Management Office instead of sending to the Lockbox address. Credit Card Payments Credit cards are currently accepted for River Club payments and at the River Club by non-members who pay in the restaurant and bar. The current cost of credit card fees exceed $25, per year. As residents of the community these fees come directly out of our River Club expenses and are paid by the residents through their MPOA fees. Therefore, we will strongly discourage the use of credit cards to pay River Club bills and will continue to not accept credit cards for MPOA fees.

11 Number of People by location/meal service June Brunch/ Tiki Walk ins* To Go Bistro Dining Room Events Total People 250/ * *Walk-ins category not an addition to total people 10% increase in total people from June, 2017

12 Activities Committee - Vicki Joshpe & Bobbie Griswold Co-chairs / Dik Hall, Liaison Amenities Committee - Janice Ritchie, Chairperson/ Tom Werner, Liaison Cable TV/Internet Jack Ritchie, Chairperson / Jodi Carroll, Liaison Communications - Open (to be filled), Chairperson/ Jodi Carroll, Liaison

13 Design Review/Covenant Enforcement Michaela Valletta, Chairperson Tom Werner, Liaison Let s continue to keep Waterlefe beautiful

14 Finance - Chuck Gregory - MPOA Treasurer & Liaison IT & Website - Dyana Young, Chairperson / Jodi Carroll, Liaison Property Management - Bill Shopovick, Chairperson/ Bob Griswold, Liaison Strategic Planning - Bob Griswold MPOA / Jim Davis CDD Welcome Barb Lee, Chairperson / Dik Hall, Liaison

15 OPENING Call to Order, Roll Call, Establish Quorum Proof of Notice of Meeting HOMEOWNERS COMMENTS APPROVAL OF OUTSTANDING MINUTES June 27, 2018 MPOA Monthly Meeting Minutes BOARD DISCUSSION Discuss policy statements Generate alternative revenue In Memoriam Notices Initiate measurement of Pointe erosion Elevators MOTIONS FOR APPROVAL Dik Hall Tom Werner MPOA FINANCIAL UPDATE Chuck Gregory, Board Liaison RIVER CLUB MANAGEMENT REPORT Dik Hall, Board Liaison PROPERTY MANAGEMENT REPORT Rita Cohen, Sr. Property Manager UPDATES COMMITTEE CHAIRS UPDATES MPOA BOARD MEMBERS Golf Meeting (Monthly) July 12, 2018 CDD Meeting (Monthly) July 23, 2018 MPOA/CDD Workshop July 17, 2018 OLD BUSINESS NEW BUSINESS DIRECTORS COMMENTS ADJOURNMENT