Meetings Franklyn noted that since 4 out of the 5 board members are available to attend the November 26 th MPOA meeting, it will remain as is.

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1 Type of Meeting: MPOA Meeting Date of Meeting: October 22, 2012 Time of Meeting: 3:00 PM Location of meeting: Waterlefe River Club Attendees: Franklyn Dickson, Dik Hall, Mary Lou Kovac, Bill Stasiuk, Tom Werner The meeting was called to order at 3:00 PM by Franklyn Dickson Five board members were in attendance resulting in a quorum. Notice of the meeting was posted 48 hours in advance. Approval of Minutes A Motion was made by Bill Stasiuk to approve September minutes. The motion was unanimously approved. Meetings Franklyn noted that since 4 out of the 5 board members are available to attend the November 26 th MPOA meeting, it will remain as is. A Motion was made by Tom Werner to move the December MPOA meeting to December 17 th. The motion was seconded by Bill Stasiuk. The motion was unanimously approved. The meeting to be held Friday, October 26 th, is with the attorneys (at their office) to discuss The Shores. Four of the five board members can attend. It is a closed door meeting. o Ken Wenzel reported how the CDD has been looking at several ways to move towards one community (CDDD and MPOA) and increase amenities for Waterlefe residents. Ken also reported that when it rains, the golf maintenance office leaks and floods. The building is 12 to 13 years old and needs work. The Property Management building issue is currently under analysis as to whether or not it should be replaced, upgraded, move to another spot, etc. The CDD is requesting to pursue a joint venture with the MPOA to [put in, upgrade, build, etc.], an office area for both entities as a joint venture and share expenses. o Ken had an architect provide input; however he does not yet have an estimate. He has received space designs. For the architect to go forward, there are costs involved. Both groups would share that cost. Based on preliminary designs, we would receive multiple options to choose from. o Bill Stasiuk made a motion for the MPOA to contribute up to $3,000 with the CDD to move forward with plans. o Tom seconded the motion. o Discussion: A discussion with the audience took place with all questions responded to. o The motion was unanimously approved. Treasurer s Report Ben provided the following updates (additional details found on page 3 of the Treasurers Report for September 30): o Current assets are $3,436,079; we currently have 5 times more assets than liabilities.

2 o YTD we have $1,294,206 vs. a budget of $92,965. o The MPOA Board likes the Treasurer s new summary sheet. o Franklyn noted a comma, not a period, is needed on the current assets. o The Board accepted the Treasurer s report. River Club Tom Nurney provided a report on the financials of the River Club that included: o September was not a good month, there is no way to sugar coat the results. o $7,000 in food revenue / $7,000 below budgeted revenues. o $5,000 behind top line revenue YTD, which is close to plan. They will do a better job budgeting for September o The River Club saved close to $19,000 YTD in payroll. o Net Operating Income $46,000 is in the black YTD. o Functions in October should bring revenue up. River Club Management Tom Nurney provided the following highlights: o The five pop-up tables will arrive the third week in November. o Three tables needed to be redone due to quality issues. o The 20 armless chairs are expected to be delivered the second week in December. o Four of the armless chairs will be at each of the pop-up tables which will seat 8 comfortably. o The new triceps exercise machine will be delivered in December. o Forty-two people attended the wine event last Wednesday. o The new menu food tasting went well. o The new menu is effective November 6 th for lunch and November 7 th for dinner. o The penalty payment from the chair supplier will be here next week. Dik Hall made a motion to Award Fox Restaurant and Supply the order for the Refrigerated Display case not to exceed $2,900. Three bids were received for $2,931 (Wasserstrom), $2,923 (Restaurant Source) and $2,820 (Fox Restaurant Equipment and Supply. The motion passed unanimously. Property Management Bill Stasiuk made a motion to provide $650 for concrete work on the Pointe (a picture of the crack was provided to the board). Discussion: None The motion passed unanimously. Bill Stasiuk made a motion to purchase a pressure washer for Property Management. Discussion: o Christine noted we do not currently own one and currently we hire/rent when needed. o Christine noted we have the staff to use a power washer (and could also partner with the golf course) and they are often used. o Three bids from $1,000 to $1,400 were received.

3 o Christine investigated the three and suggested the one for $1,400 based on endurance, maintenance and performance. It also is on wheels. o They will be able to pressure wash Waterlefe buildings. The motion was seconded by Dik Hall. The motion passed unanimously. Christine provided the following update: o Cornerstone will take over landscaping in the Villas, Pointe and River Club on November 8. These contracts have already been approved and signed. Cornerstone will also take over landscaping at the Watch later this year. o They are waiting for the final Landings contract. o Franklyn emphasized that this is going in the direction of the strategy to have the one vendor concept within Waterlefe. o Additional information regarding the Kayak proposal will be covered at the next meeting. o The Villas landscape survey responses resulted in 39 respondents. o They have added additional verbiage to the signage in the pool area regarding who can use the facility (e.g. private property). Discussion: o The Glovers (residents) noted the strip of grass around the lake on Portside Terrace is dead. o Christine will perform a complete analysis and report back to the Glovers. o The Glovers are also concerned about erosion in the future and also needs additional planting. o The newsletter will be published after the CDD election. o CDD member Roz will be joining the Property Management committee. CDD Bill Stasiuk noted that Tony Maddaloni will not be a candidate for the CDD and was also the CDD rep for the Presidential Council. We will need a replacement. Communications Committee A representative is needed on the Communication Committee from IT CDD member Roz will be joining the Property Management. Joe Rassett noted the ads in Play Golf Sarasota will focus on the community and the golf course. A discussion took place at the last communication meeting and MPOA meeting regarding the shared costs ($3,600) with the golf course. Bill Stasiuk made a motion to include the money in the 2013 budget. Discussion: None as it was discussed at the September meeting. The motion carried unanimously. Design Review Board Tom Werner provided the following highlights: o There were two resignations within the DRB. o There are two new members.

4 o The DRB continues to work on standardizing procedures to ensure clarity for all homeowners. o John Brocki is the CDD representative and he is going through the residential questionnaire for changes and has provided great input. o The new DRB board members are reviewing the procedures and will provide input for changes at the next meeting. Covenant Enforcement Committee Tom Werner provided the following highlights: o They did not have a meeting in September. o The next meeting will be held the 12 th of November. o There are currently 3 or more cases that need attention. The names and addresses of the offenders were going to be posted on the website; however the attorney advised they leave out personal names and just post the addresses.. The compliance rate is zooming upwards. Boat Life Committee Bill Stasiuk reported one problem was recently repaired. Activities Committee Sara Wiley provided the following update: o The Wine on Wednesdays, WOW, is growing in popularity. It was well attended last Wednesday. o Upcoming Events: The Show Us Your Colors College Football dinner is cancelled because agreement has not been made on scheduling. I believe it would have brought a lot of new and enthusiastic faces. o Our welcome back Harvest Moon Dinner Dance on the 27 th is almost sold out. o New Years is a sellout. There are still openings at the Lefe Room. o Our farewell party in March will be a Casino Party with gambling to the benefit of the Manatee County Food Bank. Sara stated her objective has always been to bring out new people with fun and enthusiasm to expand the base of residents who will support the River Club, join into our activities, feel like they belong and perhaps join into the leadership at Waterlefe. Finance Committee Ben Strader provided the following information: o Background: The current climate controlled storage facility utilized by the MPOA for records and other storage is currently very full. The River Club needs additional temporary storage now for banquet chairs and other River Club items such as Christmas decorations. Until permanent storage space is built at the River Club, space must be rented. A special reduced price has been offered to the MPOA for a 10 X 10 locker at the same facility that is currently used. The reduced price is offered because the MPOA is a longtime customer and must be accepted by the end of the year. The lease is for one year at a cost of $99.00 per month.

5 o Mary Lou Kovac made a motion that authorizes the MPOA Treasurer is authorized to sign a one year lease for an additional 10 X 10 locker at a monthly cost of approximately $99.00 with Big Jims Storage, 6403 East State Road 64, Bradenton, o The motion was seconded by Dik Hall o Discussion: Franklyn asked if the file storage would be locked. The files will not be stored in the new locker. Tom noted he has a truck to transfer the Christmas décor, banquet supplies, etc. o Ben Strader noted the MPOA Finance Committee reviews the bad debt reserve analysis each quarter and makes recommendations to the MPOA Board as to the amount that should be maintained in the bad debt reserve account (additional details are available from a report provided by Ben). The Finance Committee has requested that the Annual Budget Workshop be scheduled for November 12 at 1:00 PM at the River Club as the information has to be provided to the community by the first week in December. o Ben asked the chairs to report to him any additional money needed for 2013 to Ben. o Franklyn asked for clarification if the pool funds are included. Ben confirmed they are included. o Mary Lou Kovac made a motion for the meeting to be scheduled for November 12 th at 3:00 PM o The motion was seconded by Bill Stasiuk o Discussion: Joe Rassett noted the 3:00 PM Management Scramble golf tournament conflicts with the workshop meeting time o Mary Lou Kovac amended the motion to make the budget meeting at 1:00 PM o Bill Stasiuk seconded the motion Ben discussed and provided information regarding the offer by BBT Bank to use credit cards to pay homeowner expense. BBT is the bank that is used for MPOA; lock box s, interface, etc. This primarily benefits international residents and people who want to get points. There is no cost to the MPOA. If a homeowner wants to use it to pay their bill, they will charge them $9.95 per transaction. This is a convenience that is not currently available. o Mary Lou Kovac made a motion that the MPOA accept the BB&T Bank offering to accept credit card payments for MPOA billed assessments; and that Escalante Golf be directed as the contracted Waterlefe MPOA property manager to contract with the BB&T Bank to utilize the bank s offering for Waterlefe unit owners to utilize national credit cards to pay assessments billed through BB&T s Lockbox service currently utilized by Waterlefe MPOA. o The motion was seconded by Dik Hall o Discussion o If you use this service, it is $9.95 per time o This has been discussed with the Finance Committee who supports it o If clients pay the entire bill at one time, they would only be charged once. Many foreign residents do this now to avoid wire fees, conversion impact, etc.

6 IT Committee Mary Lou provided the following updates: o The next IT meeting is scheduled for October 23 rd at 9:00 am o They will be looking at issues regarding Property Management and the River Club CATV Committee o Jack reported a change in the legal legislations. Cable can begin scrambling all signals that come through. He is checking to see how Brighthouse is handling this change including asking Brighthouse to provide a new digital box (analog to digital o Christine will work with Jack o The regular digital box works for channel 95 (you can also get channel 95 on the website) River Club Committee Paul provided the following update: o Recently a group of people got together to talk about ideas for the fitness center o They suggested posting for guidelines for behavior and how they operate within the center o The guidelines have been updated and posted on two entry doors o A discussion took place regarding updates on #15 MPOA Dues and Assessments Collection Policy and #16 River Club Collection o They are being modified to eliminate some use of amenities for those in arrears o Franklyn noted he does not want this to be discussed today; he wants to confer to finance and legal with their concerns. o There are no changes to any of the finance issues o Communication is critical o Tom Werner made a motion to adopt policy statement #15 and #16 o The motion was seconded by Dik Hall o Discussion: Clarification 30 days after the notice and after the event not just 30 days (technically it is 90 days in total) The language needs to be clearer Bill asked how this impacts the Shores. It does not differentiate; however because there is a litigation challenge, it was suggested they do not enforce If someone is in arrears, they should not be using our amenities How to enforce? Ask them to leave Mark asked if a penalty should be assessed: Yes!!! However, that would require a policy change o The motion passed with one opposed (Franklyn Dickson) and one abstention(dik Hall) o Dik Hall made a motion for the purchase of a VP-215C Vacuum Machine from the Web Restaurant Store to be used to bag and freeze food made in the Souve Machine o Discussion: Three bids were received for $959 (The Web Restaurant Store), $1,079 (Kodiak Health), $999 (EBay). o The motion was seconded by Bill Stasiuk Ft Hamer Bridge Committee Dik Hall attended the Commissioner s meeting in Parrish

7 o Bustle and Holmes (running for office) were at the meeting. o Holmes showed an expose on making money as a disabled veteran and reducing almost 90 % of his tax bill. o Holmes is definitely against the Ft. Hamer Bridge. o If Holmes is elected it will be 4 against and 3 for the Ft. Hamer Bridge. Strategic Planning Committee Paul provided the following update: o The Golf course committee has been working on the SP effort. They have asked Escalante to provide consulting support for the plan Presidents Council Franklyn noted a meeting will be held within the next few weeks Welcome committee Mary Lou provided the following update: o A Meet and Greet planning session is underway for new residents and will be held Friday, November 16 th at 4:00 PM. o Dik noted the last meet and greet had more board members than people and that we should reduce the amount of attendees from Waterlefe. The CDD board and MPOA board along with a few committee representatives will also attend. Old Business The MPOA has served liens on the impacted homes in the Shores and they have offered to go into formal mediation. The MPOA will be meeting with our attorneys Friday, October 26 th. Franklyn has instructed him that it has to include 100% of the impacted homeowners. Franklyn expects some resolution within the next two months. Mediation is required in all civil situations. Our Legal Advisory Committee and the CDD committee recommend we follow the aforementioned procedures. New Business None Homeowner s Comments None Final Directors Comments Dik Hall - None Mary Lou Kovac None Tom Werner - None Bill Stasiuk None A motion to adjourn the meeting at 4:30 pm was made by Dik Hall The motion was seconded by Tom Werner The motion passed unanimously