Chairperson Bill Jenkins gave opening remarks and introductions. presented by Carol McGrath

Transcription

1 Annual General Meeting of The Owners, Strata N40 (Moyie Shores Estates Strata Corporation) August 1, 2015, 10:00 AM at the Moyie Community Centre Minute Lots Present/proxy: 6, 42, 50, 60, 66 3, 5, 7, 11, 13, 14, 16, 13, 25, 26, 27, 29, 30, 31, 33, 34, 35,36, 38, 39, 41, 43, 44, 45, 49, 51, 52, 53, 55, 58, 59, 61, 67, 70, 75 Proxies included; Lot 8, 14, 53 No. Item Discussion Action Person Responsible 1. Call to Order and Welcome a. Introductions, Strata b. All Present c. Notation of Proxies Received d. Quorum of 24 confirmation 2. Motion to approve Aug 3, 2014 AGM Minutes as previously distributed. Chairperson Bill Jenkins gave opening remarks and introductions. Motion: Be it moved that the minutes of Aug 3, 2014 be approved as distributed. 3. Chairman s Remarks Bill gave his verbal report. Thanked volunteers and Council for work done on behalf of the Strata 40 Lots Represented Quorum of 24 was confirmed : Lot 14 Lot 16 Carried 4. Committee Reports and Approval of Financial Statements a. Treasurer s Reports Financial Report for fiscal year Review the Financial Statements as presented by Carol McGrath Motion: Be it moved that the Financial Statements for the fiscal year ended June 30, 2015 as distributed be approved. Lot 31 Lot 39 Carried

2 4. c. Dock Committee Report Phil Butz reported that there should not be any major dock repairs for the next few year as everything has been completed. Only maintenance and upkeep is ongoing. Phil Butz stated that neither he nor Dave McGrath will be able to continue with any heavy work on the docks and would appreciate someone stepping up to help on the committee. He thanked all the volunteers that worked on the docks over the past year. d. Dike Committee Report e. Waterworks Committee Report Al Humphreys reported that nothing has changed from previous years. Maintenance is ongoing. Bob Janzen Reported that we had a Boil Water Advisory due to a high count of chloroforms (64). He investigated and cleaned out an ant nest by the well but other than that there appears to be no other problems. The well was shocked and we were given two clear report and were able to remove the Boil Water Advisory. Water Quality remains good. A switch box between the wells was arcing and an electrician was brought in to fix the issue. It was noted that the wrong breaker was being used and the switch box was replaced. Both pumps are working with one

3 more part coming to complete all repairs. Bob Janzen gave a report on the conservation of water and how much water a household uses and wastes and the reasons we have gone to Stage 2 Water Conservation. Recommend we stay in Stage 2 Water Conservation. It was suggested that maybe we should look into going to large pumps so that we will recover quicker. Bill Sanderman reported that the well site only have single phase power and we are using the largest pumps available for single phase. To bring in 3 phase power it could cost upwards of $100, It was suggested that we look into the program that RDEK offered for Cranbrook with regard to a rebate if you switched out your old toilets for the new low flow toilets. The Executive will look into the potential cost of this for future reference and possible planning on capital expenditure on future budgets. The Executive will look into that possibility. Executive Executive f. Fire Protection Committee Report Bill Sanderman reported on the status of Moyie s Emergency Response Group which is not a fire department but Neighbors helping Neighbors. There is a trailer in the town site of Moyie as well as Moyie Shores Estates. The suppling of these trailers is done through donations. Motion: Bill Sanderman moved that a donation of $35.00 per household be donated to the Emergency Response Group to continue the funding of the fire group.

4 Bill Jenkins modified the motion to: Motion: $ for the Moyie and Area Emergency Response to come out of capital funds. Lot 41 Seconded Lot 3 Carried Treasurer g. Signage Committee Report Thane Jensen reported that the project is idle until someone comes forward to carry on. He also reported that with all the work Dave McGrath is doing on refurbishing the present signs, maybe this project is not required. It was noted that new signs for the beach area and a new bulletin board do need to be purchases. MOTION: Beth Lenz moved: The monies ($2,000.00) originally allocated for the initial planning stage of the new signage project be moved toward the continuing refurbishing of the present signs and the purchase of a few new signs for the beaches and a bulletin board. Seconded Lot 30 Lot 43 Carried h. Announcement BBQ Committee 5. New Business a. Moyie and Area Emergency Response Campaign 2015/16 b. Kayak Rack The BBQ is being organized by Diane Butz, Kathy Turbide, Janice Snyder and Teresa Dunham. It will be at 5:00 p.m. at the north beach. Everyone welcome. Motion approved under 4.f. Fire Protection Committee Report It was decided that due to the number of kayaks that are on the ground, a new kayak rack is required.

5 Motion: Approve the building of another Kayak rack for $ Seconded Lot 50 Lot 66 Carried Bill Sanderman 6. Other Business a. Lot 75 Donation to Moyie Emergency Response Group..Imre Rokus thanked all the people who came out to help him fight his house fire 4 years ago. He was injured during the fire and has been unable to thank everyone. He also wanted to donate $ to the Moyie Emergency Response Group. Imre Rokus will drop of a cheque to Marilyn Sanderman b. Imre Rokus (Lot 75) Road Imre Rokus complained of all the dust he gets due to the unpaved road to the point. He explained that he was part of the original subdivision and the point was to be only one lot and that the road should be paved at least past his house to the first telephone pole. The Board of Directors will confer with the Moyie Properties Strata Council with regard to the paving of the road and the costs to the Moyie Properties. Board of Directors The road is the responsibility of Moyie Properties strata and they have discussed the matter of paving it at a meeting yesterday. They will continue to work on it. It was suggested that maybe even oil/tar base be placed on it to control dust. Lot 75 wants the Strata and the Point to seriously look into having the road paved. c. It was asked if propane fire pits were legal during a fire ban. The fire pits must have a CSA approval sticker on them.

6 d.. Website It was requested that the three stages of water restrictions be placed prominently on the website. Marilyn will ask Lucy Gamber to place them on the website. Marilyn Sanderman Lucy Gamber explained that if anyone has any changes or additions to the website then they need to notify the Council and they will notify her. 7. Presentation of Budget: Carol McGrath gave a breakdown of the budget for approval. a. Reserve Fund contribution Motion: (3/4 vote required) Be it moved that a contribution of $400 per lot be made to the Reserve Fund. Lot 75 Lot: 39 Carried b. $250 Donation of Moyie Community Association Motion: Be it moved that the donation to the Moyie Community Association be increased to $ Lot 14 Lot: 13 Carried c. Approve fiscal Strata Fees of $765 per lot. Motion: Be it moved that Strata Fees for the fiscal year be set at $765. Lot: 51 Lot: 75 Carried d. Approve Budget Motion: Be it moved that Budget for the be approved as previously distributed. Lot: 75 Lot: 39 Carried 8. Change of Council a. Resignation of Executive b. Nomination and Election of Executive Nomination/volunteer in writing: Maurice Turbide, Lot 50 has volunteered to join Council. Existing council agree to let their names stand.

7 Motion: Be it moved that the Nominees/Election of Strata Council members be approved. New Council: Arising from Council Meeting held immediately after AGM. Chair Bill Jenkins Treasurer Carol McGrath Secretary Marilyn Sanderman Director at Large Phil Butz, Kathy Janzen, Gage Tarrant and Maurice Turbide Point Rep. Thane Jensen c. Call for Committee Volunteers (Dock, Fire, Dike, Waterworks, Bylaws, BBQ) Docks: Jeff Johnston Fire: Bill Sanderman Dike: Al Humphrey Waterworks: Bob Janzen Bylaws: Carol McGrath and Maurice Turbide Barbeque: Marian Smerek and Connie Lagadin will assist with the BBQ. We are still looking for a volunteer to head the committee. 9. Draw for $50 Moyie Store Gift Certificate Winner: - Lot 14 Marilyn/Bill Sanderman 10. Adjournment Motion: Be it moved that the meeting be adjourned at 11:45 am. Lot: 14 : Lot: 38 Carried