B O A R D S T A T U S R E P O R T DECEMBER 18, A. Invitation for Bids. Benson Avenue Stormwater Improvement Project.

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1 B O A R D S T A T U S R E P O R T DECEMBER 18, 2018 I. BIDS A. Invitation for Bids. Benson Avenue Stormwater Improvement Project. Bids Opening December 19, 2018 II. PURCHASING A. BLUE CROSS & BLUE SHIELD OF GA, INC. $26, Change order request approved to increase purchase order by $26, for the Authority s employees health care program for a 12-month period from January 1, 2018 to December 31, 2018 for a new purchase order total $1,498, The increase is due to the number of employees who have signed up for our insurance compared to last year. B. EAST ELECTRICAL CONTRACTORS, INC. $28, Purchase order issued to East Electrical Contractors, Inc. in the amount of $28, for emergency valve pit electrical repairs performed at the Sweetwater Creek Sidestream Plant. III. CONTRACTED PROJECT CONSTRUCTION Page 1 of 11 A. 36-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $50, Adjusted Purchase Order (including C.O.) $50, Balance Remaining on Adjusted Contract Price $50, No projects at this time. B. 30-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $50, Adjusted Purchase Order (including C.O.) $50,000.00

2 Balance Remaining on Adjusted Contract Price $50, No projects at this time. C. 20-Inch & 24-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $50, Adjusted Purchase Order (including C.O.) $50, Balance Remaining on Adjusted Contract Price $50, No projects at this time. D. 16-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $222, Adjusted Purchase Order (including C.O.) $222, Balance Remaining on Adjusted Contract Price $222, Thornton Road Water Line Extension Estimated Project Cost $172, Amount Paid to Date $ 11, Estimated Cost to Complete Project $161, % Paid of Estimated Cost to Date 6% % Overall Project Completed 10% This project includes extending approximately 2,700 linear feet of 16 water main down Thornton Road from Factory Shoals Road. Construction of the project is under way, and the project should be completed by March 31, E. 12-Inch Pipeline Construction Page 2 of 11

3 Approved Purchase Order (Excluding C.O.) $35, Adjusted Purchase Order (including C.O.) $35, Balance Remaining on Adjusted Contract Price $35, No projects at this time. F. 8-Inch Pipeline Construction (2016 Annual Contract) Contractor: RDJE, Inc. 679 Hwy. 29 South Newnan, GA Approved Purchase Order (Excluding C.O.) $160, Change Orders (C.O.) $ 75, Adjusted Purchase Order (including C.O.) $236, Approved Payments on Contract to Date $236, Balance Remaining on Adjusted Contract Price $ 0.00 Hwy. 78 at Mann Road Water Line Relocation Project Estimated Project Cost $208, Amount Paid to Date $208, Estimated Cost to Complete Project $ 0.00 % Paid of Estimated Cost to Date 100% % Overall Project Completed 100% WSA s planned water line relocation work on this project is complete. GDOT s contractor is continuing work on the intersection improvement project, which may necessitate additional unexpected work on WSA s part. G. 8-Inch Pipeline Construction Approved Purchase Order (Excluding C.O.) $1,232, Adjusted Purchase Order (including C.O.) $1,232, Balance Remaining on Adjusted Contract Price $1,232, Chestnut Log Phase II Water Line Replacement Project Estimated Project Cost $875, Amount Paid to Dated $ 35, Estimated Cost to Complete Project $840, Page 3 of 11

4 Page 4 of 11 % Paid of Estimated Cost to Date 4% % Overall Project Completed 4% This project includes installation of approximately 8,900 LF of 8-inch ductile iron pipe for the replacement of 6-inch and 2- inch waterlines. WSA has requested the contractor to delay this project until completion of the Thornton Road water line extension. Rolling Hills Phase 1 Water Line Replacement Project Estimated Project Cost $735, Amount Paid to Date $319, Estimated Cost to Complete Project $416, % Paid of Estimated Cost to Complete Project 43% % Overall Project Completed 100% This project is complete H. 2-Inch Pipeline Construction Contractor: RDJE, Inc. 679 Hwy. 29 South Newnan, GA Approved Purchase Order (Excluding C.O.) $111, Change Order (C.O.) $ 0.00 Adjusted Purchase Order (including C.O.) $111, Balance Remaining on Adjusted Contract Price $111, Hwy. 92 Phase 4 Water Line Relocation Project Estimated Project Cost $ 76, Amount Paid to Date $ 0.00 Estimated Cost to Complete Project $ 76, % Paid of Estimated Cost to Date 0% % Overall Project Completed 0% GDOT s contractor is working on grading. WSA is coordinating with GDOT and their contractor regarding the start time of the water line relocation. I. AMR/AMI System Project Contractor: Itron, Inc N. Molter Road Liberty Lake, WA Approved Contract Price (Excluding C.O.) $6,348, Change Orders (C.O.) $ 920,574.08

5 Page 5 of 11 Adjusted Contract Price (including C.O.) $7,296, Approved Payments on Contract to Date $6,205, Balance Remaining on Adjusted Contract Price $1,090, % Paid on Contract to date 85% % Overall project completed 93% The read rate is 82.83% this month, which is up from 82.63% last month. Itron anticipates that our read rate should be 84% once the project is completed. This is 2% greater than their contractual obligation. Meter and endpoint installation crews have installed 33,889 meters and endpoints as of December 5, 2018, The crews began installation of the customer s side turn on/off valve on March 27, 2012 and have installed 30,780 valves to date. J. Bear Creek Water Treatment Plant and Dog River Intake 2 Painting Contractor: Llamas Coatings, Inc River View RD. S.E. Lawrenceville, GA Approved Contract Price (Excluding C.O.) $ 69, Change Orders (C.O.) $ 20, Adjusted Contract Price (including C.O.) $ 89, Approved Payments on Contract to Date $ 89, Balance Remaining on Adjusted Contract Price $ 0.00 % Paid on Contract to date 100% % Overall project completed 100% This project is complete K. South Sweetwater Road Stormwater Improvement Project Contractor: Site Engineering, Inc Best Friend Road Atlanta, GA Approved Contract Price (Excluding C.O.) $439, Adjusted Contract Price (including C.O.) $439, Approved Payments on Contract to Date $387, Balance Remaining on Adjusted Contract Price $ 51, % Paid on Contract to date 88% % Overall project completed 100% This project is complete. L. Chapel Hill Farms Drive Stormwater Improvement Project Contractor: The Corbett Group LLC 6535 Bankhead Highway Douglasville, GA 30134

6 Page 6 of 11 Approved Purchase Order (Excluding C.O.) $398, Adjusted Purchase Order (including C.O.) $398, Approved Payments on Contract to Date $370, Balance Remaining on Adjusted Contract Price $ 27, % Paid on Contract to date 93% % Overall project completed 100% This project is complete M. Sewer System Master Plan Contractor: Barge Design Solution, Inc The Corners Parkway, Suite 450 Peachtree Corners, GA Approved Contract Price (Excluding C.O.) $493, Change Orders (C.O.) $ 19, Adjusted Contract Price (including C.O.) $513, Approved Payments on Contract to Date $172, Balance Remaining on Adjusted Contract Price $340, % Paid on Contract to date 34% % Overall Project Completed 40% This project includes the preparation of a sewer system master plan, which will evaluate WSA s sewer system for existing and future capacity, develop a hydraulic model of the system, and make recommendations for improvements to the system. This project is expected to be complete by September 30, N. Northside Wastewater Treatment Plant Paving Project Contractor: Magnum Paving, LLC Carrollton Villa Rica Highway, Suite 209 Villa Rica, GA Approved Purchase Order (Excluding C.O.) $ 98, Change Orders (C.O.) $ 18, Adjusted Purchase Order (including C.O.) $116, Balance Remaining on Adjusted Contract Price $116, % Paid on Contract to date 0% % Overall project completed 25% This project includes repaving of asphalt driveway and parking surfaces at the Northside WWTP. The Project is underway and is expected to be complete by December 31, A change order has been executed to add a Permaflex asphalt layer to prolong the life of the replacement asphalt.

7 Page 7 of 11 O. South Central Wastewater Treatment Plant Equalization Tank Refinishing Project Contractor: Llamas Coatings, Inc River View RD. S.E. Atlanta, GA Approved Purchase Order (Excluding C.O.) $142, Adjusted Purchase Order (including C.O.) $142, Balance Remaining on Adjusted Contract Price $142, % Paid on Contract to date 0% % Overall project completed 0% This project includes removal of existing surface coating, subsequent concrete refinishing and application of cementitious concrete coating of the equalization tank at the South Central Wastewater Treatment Plant. Work is anticipated to begin this month and be complete by February 28, P. Andy Mountain Tank Rehabilitation Project Contractor: Utility Service Co. Inc 535 Courtney Hodges Blvd Perry, GA Approved Contract Price (Excluding C.O.) $246, Adjusted Contract Price (including C.O.) $246, Balance Remaining on Adjusted Contract Price $246, % Paid on Contract to date 0% % Overall project completed 15% This project includes reconditioning the 2,000,000-gallon water tank, including sandblasting the interior surface, pressurewashing the exterior surface, re-coating all surfaces, and making miscellaneous repairs. The project is expected to be complete by March 1, Q. Nations Drive Stormwater Improvement Project Contractor: CMES, Inc McDonough Dr. NW Norcross, GA Approved Contract Price (Excluding C.O.) $258, Adjusted Contract Price (including C.O.) $258,361.00

8 Balance Remaining on Adjusted Contract Price $258, % Paid on Contract to date 0% % Overall project completed 5% This project includes replacement of 30-inch and 36-inch corrugated metal pipes at the intersection of Nations Drive and Redwood Drive with 42-inch and 48-inch reinforced concrete pipe. This project is under construction and expected to be complete by February 4, R Sewer Manhole Rehabilitation Project Contractor: RDJE, Inc. 679 Hwy. 29 South Newnan, GA Approved Contract Price (Excluding C.O.) $ 80, Adjusted Contract Price (including C.O.) $ 80, Balance Remaining on Adjusted Contract Price $ 80, % Paid on Contract to date 0% % Overall project completed 0% This project includes the repair of 24 manholes in several locations by relining the interior surfaces with corrosion resistant materials. Notice to proceed was issued effective December 3, This project is scheduled to be completed by February 1, IV. DIVISIONAL STATUS REPORTS A. Water Operations 1. One of the Water Operations Division s Fiscal Year 2019 goals is to maintain direct water treatment costs below $1.05 per 1,000 gallons. For Fiscal Year 2019 (through October 2018), direct cost was $0.94 per 1,000 gallons. 2. From November 12, 2018 to December 9, 2018, the Bear Creek Water Treatment Plant operated at 49% of its capacity. B. Wastewater Operations 1. One of the Wastewater Operations Division s Fiscal Year 2019 goals is to maintain the average direct wastewater treatment costs below $1.80 per 1,000 gallons. For Fiscal Year 2019 (through October 2018), the average direct costs were $1.61 per 1,000 gallons. Page 8 of 11

9 C. Maintenance 1. During the period of November 11, 2018 to December 10, 2018, the Maintenance group completed 386 service orders (goal is 600). There are currently 542 open service orders in the work order system (goal is under 550) assigned to Maintenance. 2. The sewer crews responded to eight sewer back-ups. Four were on the customer s side and four on WSA s side. One reported damage at 3817 Paul Street where the main backed up due to rock and debris in the main. All repairs have been made. 3. The Leak Detection Crew surveyed 68,732 feet (monthly goal is 88,000 feet) of water line on Kings Highway, Stewart Mill Road, Yeager Road, and North Quail Drive. One main leak, two fire hydrant leaks, and five water service line leaks were found with an estimated water loss of 23,040 gallons per day. All repairs have been made. This crew has been assisting the I&I crew due to short staffing. 4. The I&I Crew inspected and mapped 172 manholes, smoke tested 20,621 feet and surveyed 12,162 feet of line using the SLRAT assessment tool in the Sweetwater Basin. This crew has been assisting the leak detection crew due to short staffing. Nine new easement encroachments were documented this month. To date, 682 encroachments have been identified and 418 have been closed out. 5. The TV Crew televised 4,298 feet of sanitary sewer in the Sweetwater Basin and surveyed 31,303 feet of line with the SLRAT at assessment tool. 6. The Vac Truck assigned to lift stations was used to pressure wash and vacuum 36 lift stations (goal is 30). 7. The Vac Truck crew assigned to sanitary sewer mains was used to clean 5,209 feet of sewer lines in the Sweetwater Basin. This crew assisted in cleaning Rebel Trails Wastewater Treatment Plant aeration basin and in completing a main repair on Strickland Street. 8. Right-of-way crews cleared 12,300 feet of right-of-way in the Sweetwater Basin. Driveways were repaired at the lift stations at Tributary, Leisure Acres, and Ashley Falls. The fence perimeter was cleared at Sweetwater Creek Wastewater Treatment Plant and a sewer main creek crossing sag was repaired in Stone Creek subdivision. This sag was the cause of the previously reported sewer spill on October 3, The Manhole Repair Crew rehabbed 14 manholes in the Sweetwater basin. This crew also assisted the ARV Crew due to short staffing. Page 9 of 11

10 Page 10 of The Air Release Valve (ARV) crew inspected 30 ARV s, replaced seven ARV s and cleaned five. Four buried ARV S were located and on odor control unit was serviced. 11. Due to manning shortages in the water department, the Valve and Hydrant Crew has been assisting with leak repairs. D. Construction 1. All construction crews are continuing to install new meters for the AMR/AMI project. E. Stormwater 1. A new Municipal Separate Storm Sewer System (MS4) permit was issued by the Georgia Environmental Protection Division (EPD) on December 6, This permit supersedes the previous MS4 permit and Stormwater Management Plan (SWMP) under which WSA has been operating. WSA submitted a Notice of Intent to obtain a coverage under the permit on October 25, Per MS4 permit requirements, WSA submitted a new SWMP to EPD on June 4, 2018 and is awaiting comments or approval from EPD. 2. WSA submitted grant applications to GEMA on October 28, 2016 on eight residential structures to determine if they qualify for grant funding. For properties that qualify, WSA will offer to purchase the properties based on their tax assessed values. If the property owners elect to sell, WSA will purchase the properties and demolish the structures to permanently remove them from the floodplain. GEMA completed evaluation of the application, determined they are complete, and forwarded them to FEMA for final approval. GEMA has indicated FEMA anticipates awarding the grant October 2018, but WSA has not yet received award from FEMA. F. General Services 1. Authority employees raised $2, for the 2018 Jeans-4-a-Cause charity, West Georgia Elves. 2. The Authority s Human Resources department was awarded the Medium Agency Achievement Award for Outstanding Contribution in the Field of Human Resource Management by the Georgia Local Government Personnel Association. G. Public Relations 1. On November 28 th, a special needs class from Douglas County School toured the Bear Creek Water Treatment Plant. 2. On December 5 th, WSA hosted a group of teachers and counselors from the CTAE (Career, Technical, and Agricultural Education) Advisory Committee.

11 The group learned about the variety of career opportunities in the industry as well as different partnership ideas to get students interested in working in water. 3. WSA employees Robert Keehn, Chip Butts, and Lyndsey Sargent served as judges for the regional DECA (Distributed Education Clubs of America) competition held at the Douglasville conference center on December 11 th. H. Finance 1. Copies of the Authority s recently completed fiscal year-end June 30, 2018 Comprehensive Annual Financial Report (CAFR) have been sent to Sun Trust Bank and to the Standard and Poor s (S&P) rating agency. 2. Financial information for the year ended June 30, 2018 has been filed with Georgia Department of Community Affairs (DCA) and the authority registration for calendar year 2019 has been completed with DCA as required for every authority by Georgia State law. I. Dog River 1. The Recreational Complex closed to the public at the close of business on Saturday, November 17 th. Season pass holders will still be able to access the Complex during normal business hours. The Complex will reopen to the public on March 1 st, Page 11 of 11