SHOA Newsletter FALL 2016

Transcription

1 SHOA Newsletter FALL 2016 MANAGER S MESSAGE There is currently an effort underway to bring all of the properties within Salishan Hill into compliance with our standards concerning appearance and hazard mitigation: PRESIDENT S MESSAGE Hello, Neighbors Thank you to all who attended August's board meeting and shared thoughts and feelings about the property maintenance issues in our neighborhood. It was a lively discussion. The SHOA board has instructed our manager to send out notices to more than 80 neighbors with property that needs attention, based on a review of every Salishan Hills property. Some fixes are easy, such as lot sign replacement. Others are more complex, such as cutting back overgrown brush and trees. Fifteen common area problems have also been identified for cleanup. Our board has listened to your concerns and is taking action. The recent forest fire near Depoe Bay reminds us of the importance of emergency communication. If you have not signed up for citizen alerts with Lincoln County, you can do so on the emergency management website co.lincoln.or.us. The notification system sends messages about severe weather, wildfires, distant tsunamis, unexpected road closures and other situations. You can receive messages by text, or phone. Be safe, be informed. Respectfully, Marcia Stone SHOA board president SALISHAN HILLS DECLARATION 3.4 General provisions for and restrictions on use of private areas. (a) Maintenance. The grounds of and improvements on each unit shall be maintained in a clean and attractive condition in good repair and in such fashion as to eliminate any fire or other potential hazard. (d) Appearance. All garbage, trash, cuttings, refuse, garbage and refuse containers, oil tanks, clothes lines and other service facilities, shall be screened from view, from neighboring units and from common areas in a manner approved by the Design Committee. SALISHAN HILLS RULES AND REGULATIONS VII. Lot Maintenance Requirements A. When visible from any roadway or from occupied property, the accumulation of unsightly materials, equipment and vehicles on owners' lots is not permitted. The Board will investigate all complaints relating to unsightly materials, equipment and vehicles and fines may be levied. B. Owners or lessees are required to maintain their lots so as to eliminate any fire or other potential hazard. I will be sending out letters detailing the HOA concerns. If you receive one of these letters, please note that you have 60 days to correct the items noted. This is an ongoing effort and I will be sending out similar letters as needed. Entry Gate and Traffic The entry gate has been knocked of four times this month. At the August Board meeting a fine of $50 was approved for knocking the bar off. The fine of $300 for damaging the bar is also still in effect. Please slow down, be respectful of pedestrians and other drivers, and make sure your guests understand our rules before you let them through the gate. Thank you, Ken Easton

2 BEING FIREWISE LANDSCAPING COMMITTEE REPORT Hello Neighbors! I want to start out by thanking Margaret Richmond for her service on the Committee. She and Jim are moving to warmer digs and we will miss her many contributions in helping us make our landscaped areas more desirable. The Landscape Committee continues to work on the landscaped islands throughout the neighborhood. This is the first year that we have been able to do a little design work as our first year and a half was devoted to cleaning and clearing the overgrowth on the landscaped islands. Of course this is an ongoing endeavor. We hope you are noticing and enjoying the continued changes that are slowly being made. There s lots of work ahead. By now I m sure you all have heard about the forest fire east of Depoe Bay. It has been knocked down and we all are breathing a little easier. What is important for us to learn from this experience is the fire was on clear-cut land and that helped the fire fighters contain and extinguish the fire relatively quickly. It was reported that flying embers ignited two other areas next to the original fire. What we all can take away from this event is that it is important for us to keep our lots and yards clear to help mitigate fire spreading. Remember we live in the hills and fire runs up-hill! We urge you to follow the FireWise standards and keep trees and shrubs pruned and remove flammable vegetation including overhanging branches near your homes. Plantings should be limited to carefully spaced low flammability species. Make sure that fire fighters can walk through your property easily. Empty lots pose particular danger to adjacent lots with homes. Let s all help each other and keep our neighborhood beautiful and safe. The Landscape Committee thanks you for all of your support. Linda Kostalik Landscape Committee Chairperson Wildfire Fuels Reduction Grant Available The Oregon Department of Forestry has secured a Federal grant that helps landowners with education and funding for fuels mitigation projects. Due to the work that has already been started and the risk of wildfire dangers, the Salishan Homeowners Association area had been designated a grant area. This grant enables ODF Foresters to provide technical and financial assistance to make your home safer from wildfire. The goal of the grant is to create defensible space around homes. Defensible space consists of removing easily flammable fuels near your home. Planting fire-resistant plants and proper spacing of plants is key in creating defensible space. Secondly using fire resistant building materials on your home can dramatically improve the structure survivability in the event of a wildfire. Other things to keep in mind are to keep roofs, gutters, and decks clear of flammable materials and debris. The grant funding is limited to refunding costs associated with fuels reduction projects. Funds are not eligible for construction costs. Hazards that are typically addressed in fuels reduction projects are: Prune limbs up 6-10 or 1/3 of tree height if less than 15 Removing small, stunted and dead trees Removing understory shrubs and invasive species Thinning trees to spacing Reducing vegetation that could carry wildfire to the crowns of trees If your are interested in improving your homes chances of surviving a wildfire please contact Marc DesJardin of the Oregon Department of Forestry at or at marc.desjardin@oregon.gov to find out more or to schedule a free site consultation.

3 SALISHAN HILLS OWNERS ASSOCIATION FINAL BALANCE SHEET 6/30/2016 Account ASSETS #s Operating Accounts 102 Petty cash Checking - Bank of the West 18, Money market funds - Bank of the West 90, , Reserve Accounts 113 Reserve money market - Bank of the West 22, Synchrony Bank - CD 128, Synchrony Bank - Savings 164, , Other Current Assets 1200 Member dues receivable 1, Prepaid insurance 1, Prepaid Federal taxes 124 Prepaid Oregon taxes 3, Total Assets 428, LIABILITIES AND RESERVES Current Liabilities 2000 Accounts payable 203 Contractors building deposits 4, Prepaid members' dues 88, & 208 Accrued Federal & OR taxes 2100 Accrued payroll taxes Total Current Liabilities 92, Unrestricted Reserves Operating reserves 40, Replacement Reserves 295, Current surplus (deficit) Total Unrestricted Reserves 336, Total Liabilities and Reserves 428, Salishan Hills Owners Association FINAL Statement of Cash Receipts & Disbursements Second Quarter Activity Report Fiscal Year st, 2nd & 3rd Quarters 2016 Year to Date Account Totals April May June Totals Budget #s REVENUES 401 Homeowners Dues 47, , , , , , Less Discount (261.95) (261.95) (2,636) 407 Building Permits , Refundable Deposit 1, (3,000.00) (1,500.00) 403 Late Charges, Penalties 1, Money Market Interest Income CD Interest Income 1, , , Reserve Money Market Income Miscellaneous Income ,500 Gate Openers Signs Other (647.00) (796.00) (1,443.00) Total Receipts 50, , , , , ,729 EXPENSES Administrative Expenses 501 Annual Meeting , Telephone, Manager , Insurance 4, , , Management Expense a Manager 12, , , , , ,450 b Secretary 3, , , Newsletter , Office Supplies Professional Services a Bookkeeping 3, , ,190 b Accounting 1, , ,500 c Other Professional Services ,000 d CC&R Review , Property Taxes Miscellaneous 1, , , Postage & Delivery , Web Site Social/Welcoming Committees Emergency Preparedness 1, , ,500 Total Administrative 31, , , , , ,330 Maintenance Expenses 601 Entry System 2, , , General Maintenance , , Landscaping a Landscaping 7, , ,000 b Tree Removal/Forest Mgmt 7, , ,000 c Common Area 5, , , Road Repairs 6, , , , Tennis Facility , Waste Removal 1, , , Payroll Taxes 2, , , , , Labor 9, , , , , Street Sweeping 1, , , Drainage 2, , , Emergency Expense , Equipment Expense Total Maintenance 47, , , , , ,922 Other Expenses Estimated Oregon Taxes 0.00 Estimated Federal Taxes 0.00 Total Other Expenses Total Expenses 78, , , , , , Net Operating Income (28,239.24) 2, , , , , REPLACEMENT EXPENDITURES ,549 Revenue vs Expense (28,239.24) 2, , , , Beginning Total Cash 383, , , , , (13,072) Ending Total Cash 355, , , , , NOTES: SAIF Dividend - $233; Transfer $880 to Social for Holiday Party; Web Ad Payment - $ SAIF - $983.75; Umbrella - $656; Liability - $3, b - Compilation - $1,200; Taxes - $ Secretary of State - $50; QuickBooks Upgrade - $99.98; Survey - $400; Payroll Tax Forms Beach Access $358-$222; CAI - $210; Overdrafts - $96; Reserve Study Software - $150; Checks - $46.07; Copies - $34; Remote Refund - $70; QuickBooks Online Backup - $49.95; Cart Recovery - $ a - $450 prior year

4 Acct FINAL Board Report Financials - June 30, 2016 SALISHAN HILLS OWNERS ASSOCIATION FINAL STATEMENT OF INCOME For the Period Ended June 30, 2016 OPERATING ACCOUNTS Beginning Balance As Of 06/01/16 $61, Petty Cash Balance as of 06/01/16 $ Bank of The West Ck Register Balance as of 06/01/16 $10, Deposits Bank Deposits 5 Deposits $63, Transfer From MM Total: $63, Checks Written 28 Checks $15, Transfer To MM $40, Ending Ck Register Balance 06/30/16 $18, Bank Of The West MM # /01/16 $50, Interest Accrued $6.09 Transfer Out Transfer In $40, Ending Balance 06/30/16 $90, Operating Accounts Ending Balance 06/30/16 $109, REPLACEMENT RESERVE ACCOUNTS Beginning Balance As Of 06/01/16 $315, Bank Of The West MM Reserve # /01/16 $22, Interest Accrued $1.49 Service Charge Transfers In From MM Transfers Out Total: $22, Synchrony Bank # (1 Yr/exp 9/10/16) 06/01/16 $128, Interest Accrued $ Transfers In Total: $128, Synchrony Bank Savings # /01/16 $164, Interest Accrued $80.69 Transfers Out Transfer In Total: $164, Replacement Reserves Ending Balance 06/30/16 $315, ALL ACCOUNTS Ending Balance 06/30/16 $425, Operating Replacement Percent Budget Account Fund Reserves Total of Budget #s Revenues 401 Dues 146, , % 146, Less Discount (2,639.51) (2,639.51) 0.13% (2,636) 404 Late charges % 1, Building permits , Miscellaneous income 1, , % 1, Interest income - Money Market % CD Interest Income - Reserve 1, , % 1, Money Market Income - Reserve % 960 Total Income 146, , , % 151,729 Administrative expense 501 Annual meeting % 1, Telephone, manager % 1, Insurance 4, , % 3, Management Expenses 504a Manager expense 17, , % 15, b Secretary expense 4, , % 4, Newsletters % 1, Office supplies % Professional services 0.00 a Bookkeeping 5, , % 5,190 b Accounting 1, , % 1,500 c Legal % 1,000 d CC&R Review % 3, Property taxes % Miscellaneous 1, , % 1, Postage & Delivery % 1, Web site % Social/welcome committees % Safety committee 2, , % 2,500 Total 40, , % 43,330 Maintenance expense 601 Entry system 2, , % 1, General maintenance 2, , % 3, Landscaping a Landscaping 9, , % 8,000 b Tree Removal/Forest Mgmt 7, , % 10,000 c Common Area 6, , % 6, Road repairs 9, , % 7, Tennis facility % 3, Waste removal 1, , % 2, Payroll taxes 1, , % 2, Labor 15, , % 16, Street Sweeping 2, , % 3, Drainage 2, , % 2, Emergency expense % 1, Equipment expense % 500 Total 61, , % 66,922 Other expense 802 Estimated Oregon income tax Estimated Federal income tax 0.00 Total Total Expenses 102, , ,252 Net income 43, , , ,477 Beginning Replacement Reserves Balances 22, , , Addition to Replacement Reserves 0.00 Road Repair Total Transfer Ending Replacement Reserves Balances 22, , ,645.35

5 COMMITTEES We have several committees that need volunteers to help make them work. Right now, most of these committees consist of one person, and often it is a person on the Board or doing another SHOA position. There needs to be a minimum of TWO people per committee or it will be dissolved. SOCIAL COMMITTEE Current Social Committee Chairperson is Anita Easton, who is also SHOA Secretary and assistant to SHOA Manager, as well as Welcoming Committee Chair. As of December 31, Anita will step down as Chairperson if there are no volunteers to help with this. The duties include planning 4 events per year: Memorial Day BBQ, Labor Day picnic, Halloween Party, and Holiday Dinner. Each event requires some grocery shopping for food/accessories, and set-up and take-down of each event. The invites are done via Evite. It would be great to get TWO extra people for this committee. Meetings could be held the week before each event (4 times a year) EMERGENCY PREPAREDNESS COMMITTEE Current chairperson is Roger Wang. The duties include inventory of emergency supplies, setting up a database and keeping stock rotated. We need TWO extra people to help Roger with this. Meetings are once a month or as needed. WELCOMING COMMITTEE Current chairperson is Anita Easton. Duties include printing documents and collating into a manila envelope to hand out to new homeowners. It also involves updating the information in the handout on a yearly basis after the Annual Meeting. It's a great way to meet/greet your new neighbor. We need TWO volunteers for this. DESIGN COMMITTEE Current chairperson is Carol Klinkhammer, who is stepping down Oct. 1. We need a chairperson and TWO extra people for the committee. Duties include reviewing homeowner requests for design changes to their homes/yards, and working with the Design Comm team on decisions. Meetings are once a month, usually the day after the Board Meeting. LANDSCAPING COMMITTEE Linda Kostalik is the chair for this committee. She needs at least TWO more members. Duties include keeping the landscaped islands in the middle of Salishan's roads free of weeds, bushes trimmed and trees limbed up periodically. It's a great way to get outdoors doing something fun and creative. ***There are many ways to help within our community that only take a few hours time. Ask the SHOA President how you can help. During Annual Meeting time, there are many clerical duties, such as stamping envelopes, stuffing envelopes, and collating paperwork. Each BBQ/Picnic involves set-up and take-down of chairs, tables, and trash cans. Ask how you can help with these. Get a small group to welcome new neighbors and provide a phone # they can call for information. Thank you for your help with volunteering for one of the committees listed above. Please Anita at anitahud@gmail.com or Marcia at marciafroststone@gmail.com to join one of the committees!

6 How To Contact Your Board Members and Committee Chairs President Marcia Stone Vice President Carol Klinkhammer Board Member Mario Biondini Board Member Tim Dodson Board Member Ann Butler Bluffs President Eric Anderson Island President Tom Gray Manager Ken Easton Secretary Anita Easton Treasurer/Budget/Planning Adele Cooke Bookkeeper Adele Cooke Emergency Preparedness Tim Dodson Insurance Vacant Design Vacant Maintenance/Landscaping Linda Kostalik Newsletter Michael Vandervelden Roads & Drainage Ann Butler Social Anita Easton Web Master Adele Cooke Welcoming Marcia Stone Web Site Salishan Hills Owners Association PO Box 177 Gleneden Beach, Oregon 97388