CITY OF SANTA ANA FISCAL YEAR PROPOSED BUDGET SUMMARY

Transcription

1 CITY OF SANTA ANA FISCAL YEAR PROPOSED BUDGET SUMMARY Work-Study Session May 16, 2017

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3 FISCAL YEAR PROPOSED BUDGET SUMMARY GENERAL FUND APPROPRIATIONS FY Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health, Livability, Engagement & Sustainability Community Facilities & Infrastructure Team Santa Ana

4 60.0% Proposed FY Appropriations $ 240,471, % 49.7% 40.0% 30.0% 20.0% 21.0% IT ing : $2.6M Non-GF: 6.5M Total: $9.1M 10.0% 8.3% 5.3% 4.2% 3.8% 2.6% 2.3% 1.6% 1.1% 0.0% Police Department Fire Department Recreation & Library Other* Planning Debt Service Public Works Finance Transfers to Projects Information Services * Includes City Manager s Office, City Attorney s Office, Bower s Museum, Personnel, Clerk of the Council, Community Development, Legislative Affairs, and Non-Departmental 4

5 FISCAL YEAR PROPOSED BUDGET SUMMARY NON-GENERAL FUND BUDGET APPROPRIATIONS FY Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health, Livability, Engagement & Sustainability Community Facilities & Infrastructure Team Santa Ana

6 FY Proposed Non- Budget Appropriations: $283,058,604 $70 Millions $60 $ % $ % $ % $ % $40 $43 6 $30 $20 $10 9.2% $26 8.6% $24 5.8% $16 4.8% $14 $- Water Enterprise Capital s Other Enterprise s Housing Assistance Special Revenue s Successor Agency GF Related CDBG & Other Grants

7 FISCAL YEAR PROPOSED BUDGET SUMMARY WORKFORCE CHANGES GENERAL FUND & NON-GENERAL FUND Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health, Livability, Engagement & Sustainability Community Facilities & Infrastructure Team Santa Ana

8 Proposed Full-Time Workforce Changes - FY Additions/Deletions Organizational Changes Department Qty. Position Fiscal Impact Non- Community Development Agency 1 Arts & Culture Specialist 92, , , ,680 Finance & Management Services 1 Accountant I 20,374 20, Senior Accounting Assistant 103, ,091 (1) Accounting Assistant (103,091) 2 (103,091) ,374 20,374 0 Information Technology 1 Network Specialist/WAN Systems Administrator 140, ,850 1 Web Systems Technician 85, ,310 (1) Project Management Officer (226,160) 0 (226,160) Parks, Recreation & Community Services 1 Librarian 92, ,920 2 Recreation Leader 110, , , ,970 92,920 1 Police Department (8) Correctional Officer (1,052,674) (1,052,674) 0 (2) Correctional Supervisor (333,260) (333,260) 0 (1) Sr. Correctional Records Specialist (96,551) (96,551) 0 1 Personnel Technician 81,621 2, 3 81, Senior Management Analyst 147, ,122 0 (9) (1,253,742) (1,253,742) 0 Public Works Agency 1 Management Aide 131, ,056 1 Senior Office Assistant 31, ,641 2 Construction Inspector I 245, ,974 1 Water Services Supervisor 148, ,633 3 Water Services Quality Inspector 384, ,381 (1) Equipment Operator (114,084) 0 (114,084) 7 827, ,601 Positions (6) Non- Positions 10 Total 4 (109,197) (1,122,398) 1,013,201 1 Strategic Plan ing 2 Includes reduction in part time staffing 3 ing through operational savings All Workforce changes are pending Personnel approval 8

9 Proposed Full-Time Workforce Changes - FY Reallocations City Attorney's Office Community Development Agency Finance & Management Services Personnel Services Agency Planning & Building Agency Police Department Public Works Agency Qty. Position Fiscal Impact Non- (1) Senior Legal Secretary (110,177) (110,177) 0 1 Litigations Assistant 110, , Non- Fiscal Qty. Position Impact (1) Senior Receptionist (99,314) 0 (99,314) 1 Senior Office Assistant 95, ,826 (3,488) 0 (3,488) Qty. Position Fiscal Impact Non- (1) Management Aide (87,065) 0 (87,065) 1 Management Analyst 93, ,939 6, ,874 Qty. Position Fiscal Impact Non- (1) Personnel Services Specialist (104,470) 0 (104,470) 1 Risk Management Assistant 104, ,470 (1) Risk Management Coordinator (133,599) 0 (133,599) 1 Risk Management Supervisor 144, ,015 10, ,416 Qty. Position Fiscal Impact Non- (1) Associate Planner (170,287) (170,287) 0 1 Senior Planner 178, ,201 0 (1) Code Enforcement Supervisor (168,492) (168,492) 0 1 Code Enforcement Principal (AM) 195, , ,192 35,192 0 Qty. Position Fiscal Impact Non- (1) Police Services Officer (103,197) (103,197) 0 1 Communications Services Officer 103, , Qty. Position Fiscal Impact Non- (1) Engineering Aide (185,339) 0 (185,339) 1 Assistant Engineer II 185, ,339 (1) Senior Water Systems Operator (130,624) 0 (130,624) 1 Water Services Production Supervisor 131, , Total 49,596 35,192 14,404 All Workforce changes are pending Personnel approval 9

10 FY ORGANIZATION CHART AND FULL-TIME EMPLOYEES RESIDENTS OF THE CITY OF SANTA ANA MAYOR AND CITY COUNCIL 10 City Attorney 14 (1.2%) City Manager 10 (0.9%) Clerk of the Council 5 (0.4%) Recreation & Community Services 71 (6.2%) Public Works 165 (14.4%) Police Department 618 (54.0%) Finance & Management Services 104 (9.1%) Information Technology 17 (1.5%) Community Development Agency 45 (3.9%) Personnel Services 25 (2.2%) Planning & Building 70 (6.1%) FY Total FT Positions: 1144

11 FISCAL YEAR PROPOSED BUDGET SUMMARY PROPOSED CHANGES TO THE MISCELLANEOUS FEES Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health, Livability, Engagement & Sustainability Community Facilities & Infrastructure Team Santa Ana

12 Proposed New Miscellaneous Fees FY PLANNING AND BUILDING AGENCY 1. Conceptual Review First Look Fee Existing Fee: None Proposed Fee: $ The First Look fee covers staff time to perform conceptual reviews of proposed development projects (pre-submittals). A conceptual review involves two planners and a manager to review documents, discuss, and render a decision on a project. Projected annual revenues are $4, Site Plan Review (Public Hearing) Existing Fee: None Proposed Fee: $4, The Site Plan Review fee is to recover costs associated with taking a site plan to the Planning Commission for a public hearing. Costs such as preparation time by a Senior Planner and Planning Commision Secretary, as well as, incidental supplies/duplication costs necessary to bring a site plan before the Commission are fully covered. Department is anticipating to receive $16,240 annually. PUBLIC WORKS AGENCY 3. Backflow Device Testing Administrative Fee Existing Fee: None Proposed Fee: $87.00 This fee is to recover in full for an hour of staff s time to acquire a backflow test for a customer not in compliance with Santa Ana Municipal Code (SAMC) and State of California backflow preventer device testing requirements. Due to revisions in SAMC, this fee will now be as set in the Miscellaneous Fees Schedule. Department anticipates $26,000 a year. 4. Backflow Preventer 3 rd and Final Notice Fee Existing Fee: None Proposed Fee: $ The Backflow Preventer 3 rd and Final Notice Fee is to cover the full costs for staff to generate repeat notices for customers not in compliance with Santa Ana Municipal Code (SAMC) and State backflow preventer device testing requirements. Due to revisions in SAMC, this fee will now be as set in the Miscellaneous Fees Schedule. $52,600 is projected annually by the department in revenue. 12

13 PUBLIC WORKS AGENCY Continued 5. Fire Flow Test Application Fee Existing Fee: None Proposed Fee: $24.46 This fee is to recover costs for an Assistant Engineer II to gather pertinent data for performing a witnessed fire flow test. These tests are required of certain development projects by the Orange County Fire Authority. Per revisions in the Santa Ana Municipal Code (SAMC), this fee will now be as set in the Schedule of Miscellaneous Fees. Department anticipates $978 in fees annually. 6. Fire Flow Test Witness Fee Existing Fee: None Proposed Fee: $ This fee covers in full staff time in witnessing the fire flow test performed by a 3 rd party in the field. Orange County Fire Authority requires these tests of certain development projects. Due to revisions in the Santa Ana Municipal Code (SAMC), this fee will now be as set in the Schedule of Miscellaneous Fees. $4,590 in fees is anticipated for FY Water Service Application Fee Existing Fee: None Proposed Fee: $24.46 This application fee recovers staff time gathering and processing pertinent data for the installation of a water meter as requested by customers. Per revisions in the Santa Ana Municipal Code (SAMC), this fee will now be as set in the Schedule of Miscellaneous Fees. Water Enterprise anticipates $1,468 in fees for FY Construction Meter Daily Rental Charge Existing Fee: Proposed Fee: None $2.00 per day This charge is based on the cost of the equipment to be located at a construction site. This fee has been charged and collected per Santa Ana Municipal Code (SAMC) in the past, however due to revisions in the code, this charge will now be as set in the Miscellaneous Fees Schedule. 13

14 PARKS, RECREATION, COMMUNITY SERVICES AGENCY 9. Jetpacks (Hotspots) Overdue/Loss of Use Fee Existing Fee: Proposed Fee: None $2.00 per day This fee is to deter borrowers from holding on to materials past the due date. Library Services estimates to receive $500 in Overdue/Loss of Use Fees in FY Lost/Damaged Jetpacks (Hotspots) Existing Fee: None Proposed Fee: $10.00 Plus Replacement Cost of Equipment and Materials This fee is to recover in part some of staff s time and costs of materials to prepare a replacement unit for public use. Preparation requires a Library Assistant to unpack and log the serial number of a unit for inventory and tracking purposes. Before making the hotspots available to patrons, units need to be activated and tested for connectivity. A user guide is printed, and the creation and adhering of labels need to be completed. Staff does not anticipate many replacements in FY and therefore estimates $200 in cost recovery. 14

15 Proposals to Modify Existing Fees FY PLANNING AND BUILDING AGENCY 1. Landscape Plan Review Single Family or Duplex Existing Fee: $ Proposed Fee: $ Reclassification of the fee name will specify the proper project category and distinguish this charge from two other Landscape Plan Review fees for multiple family (residential), and non-residential/mixed-use. The fee amount is being decreased to stimulate voluntary re-landscaping projects throughout the City. 2. Landscape Plan Review Triplex, Townhouse, or Multiple Family Existing Fee: $ Proposed Fee: $ Reclassification of the fee name will specify the proper project category and distinguish this charge from the other two Landscape Plan Review fees for single family/duplex (residential), and non-residential/mixed-use. The fee amount is being decreased to stimulate voluntary re-landscaping projects throughout the City. 3. Landscape Plan Review Mixed Use or Non-residential Existing Fee: $ 1, Proposed Fee: $ Reclassification of the fee name will specify the proper project category and distinguish this charge from the other two residential Landscape Plan Review fees for single family/duplex and triplex/townhouse/multiple family. The fee amount is being decreased to stimulate voluntary re-landscaping projects throughout the City. POLICE DEPARTMENT 4. Driving Under Influence Cost Recovery Existing Fee: Actual Cost Up to $1,000 Proposed Fee: Actual Cost Up to $12,000 (per incident) The proposed action is based on Government Code Section that allows for the reimbursement of expenses up to $12,000. This increase is in response to obtaining 100% cost recovery when statutes sanction full cost recovery. 15

16 POLICE DEPARTMENT Continued 5. Hit & Run Accident Investigation Existing Fee: Actual Cost Up to $1,000 Proposed Fee: Actual Cost Up to $12,000 (per incident) The proposed action is based on Government Code Section that allows for the reimbursement of expenses up to $12,000. This increase is in response to obtaining 100% cost recovery when statutes sanction full cost recovery. 6. Police Pursuits Cost Recovery Existing Fee: Actual Cost Up to $1,000 Proposed Fee: Actual Cost Up to $12,000 (per incident) The proposed action is based on Government Code Section that allows for the reimbursement of expenses up to $12,000. This increase is in response to obtaining 100% cost recovery when statutes sanction full cost recovery. 7. Police Security Services Police Personnel Existing Fee (Hourly) Proposed Fee (Hourly) Police Commander $73.78 $86.51 Police Sergeant $ $ Police Officers $85.58 $90.33 PCO, PSO, other Civilian $52.83 $48.39 Proposed modifications would achieve full cost recovery. Department estimates $10,000 to $30,000 annually depending on special events needs. 16

17 Proposals to Delete Fees FY POLICE DEPARTMENT 1. Police Evidence Photos to CD/DVD Per Image Fee Existing Fee: $1.00 per image Proposed Fee: $0.00 This fee is being eliminated because staff time to set-up and burn one image to a disk is not much different than burning multiple images to a disk. Therefore with the elimination of this fee all Police s evidence photos to CD/DVD would be subject to the $20 per a disk charge. LIBRARY 2. Library Room Rental per Hour Meeting Room: Kitchenette: Existing Fee: $46.08 Proposed Fee: $0.00 Existing Fee: $17.56 Proposed Fee: $0.00 Due to nominal requests to utilize these areas by the public, the Library has ceased renting them. However, these rooms remain available for Library programs and events, as well as, city activities at no charge. FINANCE & MANAGEMENT SERVICES 3. UUT Max Tax Processing Fee Maximum: $ per refund Proposed Fee: $0.00 per refund Review & processing: $40.00 per hour Proposed Fee: $0.00 per hour UUT Max Tax Processing Fee is being deleted due to the repeal of the Max Tax Program in November 2014 through ballot Measure AA. 17

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19 FISCAL YEAR PROPOSED BUDGET SUMMARY CAPITAL IMPROVEMENT PROGRAM Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health, Livability, Engagement & Sustainability Community Facilities & Infrastructure Team Santa Ana

20 PROJECTS I. Street Improvements CITY OF SANTA ANA CAPITAL IMPROVEMENT PROGRAM (CIP) FY CIP PROJECTS BY CATEGORY TOTAL Planning Pavement Management 200,000 Project Development 100,000 Right-of-Way Management 100,000 Subtotal Planning 400,000 Curb, Gutter, Sidewalk Improvements Omnibus Concrete 200,000 Subtotal Curb, Gutter, Sidewalk Improvements 200,000 Alley Rehabilitation Alley Improvement Program 126,145 Subtotal Alley Rehabilitation 126,145 Neighborhood Street Rehabilitation Residential Street Repair Program 1,033,604 Subtotal Neighborhood Street Rehabilitation 1,033,604 Local Street Rehabilitation Local Street Preventative Maintenance 2,000,000 Subtotal Neighborhood Street Rehabilitation 2,000,000 Arterial Street Rehabilitation Main Street Rehabilitation: Edinger to 1st 657,000 Sustainable Mobility and Roadway Transformation (SMaRT) 2,090,897 Bristol Street Rehabilitation: 17th to Santa Clara 750,000 Westminster Avenue Rehabilitation: Harbor to Farview 239,000 Subtotal Neighborhood Street Rehabilitation 3,736,897 Street/Bridge Improvements & Widening Bristol Street and Memory Lane Intersection Widening 1,556,325 Farview Bridge and Street Improvements 1,627,625 Grand Avenue Widening: Phase 1 - First to Fourth 40,000 Warner Avenue Improvements: Phase I - Main to Oak 8,728,220 Warner Avenue Improvements: Phase 2 - Oak Street to Grand Avenue 1,081,500 Subtotal Neighborhood Street Rehabilitation 13,033,670 TOTAL STREET IMPROVEMENTS 20,530,316 20

21 PROJECTS II. TRAFFIC IMPROVEMENTS CITY OF SANTA ANA CAPITAL IMPROVEMENT PROGRAM (CIP) FY CIP PROJECTS BY CATEGORY TOTAL Planning Bike Lane Project Development 69,448 OC Street Car 431,500 Traffic Management Plans 50,000 Traffic Safety Project Development 50,000 Subtotal Planning 600,948 Traffic Improvements Bear St. Traffic Signal Synchronization 40,000 Main Street and 15th Street Traffic Signal 408,800 Traffic Signal Equipment Replacement 100,000 Warner Avenue and Flower Street Intersection Improvements 116,250 Subtotal Traffic Signal 665,050 Traffic Safety/Mobility Improvements Citywide Bike Lane Striping and Maintenance 250,000 Safe Mobility Santa Ana (SMSA) 1st Street/Jackson Street and 5th Street/Euclid Street Signal Modifications 726,200 Bristol Street and Edinger Avenue Class II Bike Lanes 743,440 Bristol Street Protected Bike Lanes 2,294,000 Citywide Bike Racks and SARTC Bicycle Center 1,111,112 Edinger Avenue Proected Bike Lanes 300,000 Hazard Avenue Protected Bike Lanes from Euclid Street to Harbor Boulevard 114,000 Santa Ana and 5th Street Protected Bike Lanes 740,000 Sepulveda Safe Routes to School Project 35,000 Subtotal Mobility/Safety 6,313,752 TOTAL TRAFFIC IMPROVEMENTS 7,579,750 III. UTILITY/DRAINAGE/LIGHTING IMPROVEMENTS Sewer Improvements Bristol Street Phase 3B Sewer Main Improvements 350,000 Citywide Sewer Main Improvements 196,752 Flower Street Sewer Main Improvements 150,000 Washington Square Sewer Main Improvements 150,000 Subtotal Sewer Improvements 846,752 Water Improvements 17th Street Water Main Improvements Phase 2 170,000 Grand Avenue Water Main Improvements 100,000 Riverview Neighborhood Water Main Improvements 1,330,000 Thornton Park Water Main Improvements 200,000 Warner Avenue Widening Water Main Improvements 100,000 West Grove Valley Neighborhood Water Main Improvements 1,700,000 Subtotal Water Improvements 3,600,000 Facility/Drainage Segerstrom (San Lorenzo) Sewer Lift Station Reconstruction 1,475,300 Drainage Master Plan Alternative Improvement Assessment and Prioritization 150,000 C-5-F Channel Extension Assessment between Newhope and Harbor 50,000 Well No Improvements 400,000 Well No Rehabilitation 400,000 Civic Center Stormwater Lift Station Rennovation 200,000 Santa Ana Delhi Channel Diversion Project 3,795,000 Subtotal Facility Improvements 6,470,300 Street Lighting Improvements Street Light Re-wiring and Repairs 200,000 Subtotal Storm Drain Water Quality 200,000 TOTAL PUBLIC UTILITY/DRAINAGE IMPROVEMENTS 21 11,117,052

22 PROJECTS CITY OF SANTA ANA CAPITAL IMPROVEMENT PROGRAM (CIP) FY CIP PROJECTS BY CATEGORY TOTAL IV. City Facility Improvements Recreation Improvements Delhi Playground Equipment 51,280 Madison Park Playground Equipment 4,753 Riverview/Cabrillo/Windsor Basketball and Tennis Courts Resurfacing 32,227 Rosita Park Playground Equipment 87,062 Santa Ana Library Children's Patio Expansion 300,000 Santiago Bike Trail/Bomo Koral Sidewalk & Walkway Renovation 17,266 Santiago Park Playground Equipment 71,084 Thornton Park Playground Equipment 23,695 Subtotal Recreation Improvements 587,367 Park/Zoo Facilities 6th and Lacy Park Improvement 1,069,595 Centennial Lake Circulation Renovation (Design) 235,700 Centennial Lake Circulation Study 11,000 Jerome Park Security Cameras 89,500 Pacific Electric Bike Trail Security Lighting 853,604 Raitt & Myrtle Park Improvements 180,000 Roosevelt/Walker Park Improvements 498,248 Santiago Park Security Cameras 50,000 Security Lighting at Various Parks 405,600 Security Lighting at Various Parks (Phase 2) 460,000 Windsor Park Security Cameras 50,000 Subtotal Park/Zoo Facilities 3,903,247 Civic Center Improvements Civic Center Dry Steam Renovation 300,000 Civic Center Fountain Repair - Sasscer Park 200,000 Civic Center Irrigation Controller Replacement 50,000 Civic Center Japanese Garden Renovation 100,000 Civic Center Plaza of the Sun/Mall Drought Tolerant Landscape 500,000 Civic Center Renovate ADA Access 100,000 Subtotal Safety/Mobility Improvements 1,250,000 TOTAL BUILDING FACILITIES IMPROVEMENTS 5,740,614 GRAND TOTAL 44,967,732 22

23 SEVEN-YEAR CAPITAL IMPROVEMENT PROGRAM FY THROUGH FY FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 TOTAL I. STREET IMPROVEMENTS Alley Rehabilitation 126, , , , , , ,000 1,026,145 Arterial Street Rehabilitation 3,736,897 6,352,403 6,352,403 6,352,403 6,352,403 6,352,403 6,352,403 41,851,315 Curb, Gutter, Sidewalk Improvem 200, , , , , , ,000 1,700,000 Local Street Rehabilitation 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 14,000,000 Neighborhood Street Rehabilitatio 1,033,604 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 7,033,604 Planning 400, , , , , , ,000 2,800,000 Street/Bridge Improvements & Widening 13,033, ,033,670 Total 20,530,316 10,152,403 10,152,403 10,152,403 10,152,403 10,152,403 10,152,403 81,444,734 II. TRAFFIC IMPROVEMENTS Planning 600, , , , , , ,000 2,749,448 Traffic Improvements 665, , , , , , ,000 1,265,050 Traffic Safety / Mobility Improve 6,313,752 7,182,448 1,063, ,559,200 Total 7,579,750 8,030,948 1,843, , , , ,000 18,573,698 III. UTILITY/DRAINAGE/LIGHTING IMPROVEMENTS Planning 150, ,000 Sewer Improvements 846,752 2,500,000 3,000, ,346,752 Storm Drain/Water Quality Improvement 4,045,000 1,200, ,245,000 Street Lighting Improvements 200, , , , , , ,000 1,400,000 Water Improvements 3,600,000 4,000, ,600,000 Water/Sewer Facility Improvement 2,275,300 1,000,000 3,000, ,275,300 Total 11,117,052 8,900,000 6,200, , , , ,000 27,017,052 IV. CITY FACILITY IMPROVEMENTS Park Facility Improvements 5,740, ,740,614 Total 5,740, ,740,614 GRAND TOTAL 44,967,732 27,083,351 18,195,403 10,632,403 10,632,403 10,632,403 10,632, ,776,098 23