GUJARAT STATE ELECTRICITY CORPORATION LIMITED Kadana Hydro Electric Project, Diwada Colony, Taluka Kadana, Dist Mahisagar Ph.

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1 TECHNICAL BID Tender Number: - KHEP / TECH /S.Y// 16 / WT / 13 Sub: Oil Filtration work of 75 MVA/2500 KVA Generating Transformers at Kadana Hydro Electric Project / Panam Power House. Due on As per Tender Notice At 3.30 P.M. (if Possible) EMD paid YES/NO Please mention the EMD Receipt No. Date: OR D.D. No. Date: Postal Address: Gujarat State Electricity Corporation Limited Kadana Hydro Power Station Diwada colony, Ta: Kadana, Dist: Mahisagar Gujarat

2 Sub: Oil Filtration work of 75 MVA/2500 KVA Generating Transformers at Kadana Hydro Electric Project / Panam Power House Sr. No. Index Page No. 1. Tender Notice 03 to Qualification criteria Detail Specifications (Tech Bid) 06 4 Annexure-A 07 5 Schedule-A 08 To 09 6 Details of Generating X former 10 6 Price Bid ( Schedule-B) 11 7 General condition at contract 12 to 18 8 Circular-I 19 9 I N T E G R I T Y P A C T Appendix I & II 21 to Format SD & PBG Annexure 26 to Safety Rules 38 To IMPORTANT INSTRUCTIONS 45 Issued to Receipt No. for Tender fees Receipt No. for Earnest Money 2

3 TENDER NOTICE Sub: Oil Filtration work of 75 MVA/2500 KVA Generating Transformers at Kadana Hydro Electric Project / Panam Power House Sealed tenders are invited in two separate envelopes (one for techno-commercial bid and second for price bid) by Addl. Chief Engineer, GSECL, KHEP, Diwada colony , Dist: Mahisagar for Sub: Oil Filtration work of 75 MVA/2500 KVA Generating Transformers at Kadana Hydro Electric Project / Panam Power House from well experienced & resourceful contractors / suppliers and / or registered under appropriate class who have executed similar type of work order in GSECL / Govt. / Semi Govt. / Public Sector Undertaking or Big Industrial house for the following. 1. Tender No. KHEP / TECH /S.Y//16/WT/13 2 Estimated value Rs. 3,19, Last date of issue of tender As per Tender Notice 4 5 Last date of submission of TECHNICAL BID & PRICE BID (By R.P.A.D. Only) Date of opening (if possible) TECHNICAL BID ONLY 6 Earnest Money Deposit Rs. 3,200=00 Up to 3.00 p.m.on or before due date of tender submission as per relevant tender notice on our web site 1 st page p.m. on due date of opening date of as per relevant tender notice on our web site 1 st page. 7 Security Deposit 5 % of total order value 8 Tender fee by Cash / DD Rs.500=00 9 Validity of rates 60 DAYS 10 Time limit Completion 15 DAYS 1.1 Tender documents can be viewed & downloaded from our Web-site and Government of Gujarat Web-site The tender will be received only by Regd. Post A.D. / Speed Post addressed to Addl. Chief Engineer, Gujarat State Electricity Corporation Ltd, Kadana HEP, Diwada colony , Dist: Mahisagar 1.3 The Earnest Money Deposit & tender fee should be paid by a Demand Draft only in favor of GUJARAT STATE ELECTRICITY CORPORATION LTD. drawn on Bank of Baroda at Diwada Colony. E.M.D. & tender fee will be accepted up to Hrs. up to the date of opening of the Tender. Tenders without tender fee & E.M.D. or with part payment of tender fee & E.M.D. will not be considered in any circumstances. The details of tender fee & E.M.D paid should be submitted separately in a letter giving details of payment of Tender fee & E.M.D. i.e. Demand Draft only in the cover prescribed as EMD cover. In Demand Draft for tender fee & E.M.D. should be put inside the cover containing price bid cover- B, such tender may not be considered hence Price bid bid cover-b put separately. 1.4 Tenders submitted without Tender fee & Earnest Money Deposit will be rejected and no correspondence in this regard shall be entertained. 3

4 1.5 For Technical scrutiny of documents, tenderer have to submit the documents mentioned in qualification criteria. All required documents should invariably be submitted along with technocommercial bid, otherwise offer will be ignored. 1.6 Techno-commercial Bids and Price Bids will be opened on the date and time specified above in the office of the Addl. Chief Engineer, Gujarat State Electricity Corporation Ltd., Kadana HEP, Diwada colony , Dist: Mahisagar in presence of those tenderer or their authorized representatives who wish to remain present. 1.7 Gujarat State Electricity Corporation Ltd. reserves the right to accept any tender and to reject any or all the tenders without assigning any reason thereof. 1.8 Earnest Money Deposit will be return to non qualifying tenderer after finalization of order and no interest on the same will be paid. Addl. Chief Engineer GSECL, KHEP 4

5 . GUJARAT STATE ELECTRICITY CORPORATION LIMITED Sub: Oil Filtration work of 75 MVA/2500 KVA Generating Transformers at Kadana Hydro Electric Project / Panam Power House PRE QUALIFICATION CONDITIONS FOR TECHNICAL BID Party should have to submit the following document along with the technical bid. Sr. REQUIRED DOCUMENTS/DETAILS No. 01 The bidder should produce certificate /document as evidence for experience of having successfully completed similar works/jobs carried out satisfactorily for minimum one year in last years period in government /semi government /state electricity boards/corporation body. 02 The bidder must have their own 1No. Filter Plants in view of contingency planning 03 The bidder must enclose certificates past order copy /documents for similar type of work not below 75MVA rating. REMARKS BY BIDDER 04 Bidder must enclose following information with tender procurement letter and also with Tender in techno-commercial bid. a) List of manpower and Engineers. b) List of Equipments. c) List of works done in last two year under reputed organizations. d) Party does not black listed from any Subsidiary company of GUVNL. 05 Certain statutory documents should be enclosed whether he is a manufacturer or otherwise. A.Bank Solvency certificate. B. Valid Electrical Contractors License. C. Valid Registration towards provident fund. D. Valid Registration for Service Tax 06 Details of minimum tools, tackles and equipments in possession relevant to the job. 06 PAN No. 07 Details of PF Code no from appropriate authority. 08 Copy of Contract labour license from the appropriate authorities, duly obtained and or renewed for the entire contract period. 09 Group insurance of all the contract labor duly engaged throughout the contract period. 10 Conditional tender is liable to be rejected.withdrawal or insertion of conditions unilaterally after opening of tenders will not be permitted unless it so desired by the GSECL. 11 Party should have to submit the details of the registration number regarding service tax along with technical bid (Copy of Service tax registration) 12 Schedule- A, Terms & Conditions duly signed on each page, deviation if any clearly be brought out. 5

6 TECHNICAL BID Tender Number: - KHEP / TECH /S.Y// 16 / WT / 13 Sub: Oil Filtration work of 75 MVA/2500 KVA Generating Transformers at Kadana Hydro Electric Project / Panam Power House Sr. Description of Material Qty. Reqd Unit No MVA /2500 KVA Generating Transformer complete Oil filtration work including oil draining, filling of filtered oil in main tank as per scope of work at KHEP/Panam P/H Litre Oil Qty Ltr X 1 Nos Transformer Oil Qty Ltr X 2 Nos Transformer Oil Qty 1430 Ltr X 1 Nos Transformer Addl. Chief Engineer GSECL, KHEP 6

7 Annexure -A Sub: Oil Filtration work of 75 MVA/2500 KVA Generating Transformers at Kadana Hydro Electric Project / Panam Power House SCOPE OF WORK. 01 Dismantling of LV Bus duct and HV jumpers. 02 Testing of transformer for following tests. 03 Insulation Resistance and PI test 04 Oil BDV test 05 Draining of oil up to required level with pump in separate oil tank or empty barrels provided by GSECL 06 Filtration of the drained oil in storage tank/oil barrels and testing for BDV before filling in main tank. 07 Filtration of entire oil in transformer tank till the desired IR value of the winding & BDV 70 KV of & moisture content below 10 ppm of oil is achieved. Filtered oil shall be pushed into the transformer tank under vacuum. - Necessary testing of transformer oil at various stages as per requirement. 08 Filling of oil from storage tank/oil barrels to the main tank under vacuum through filter. 09 Re-fitting of LV duct covers and worming, proofing. Tightness of Nut bolts of Top plate, Bushing, Radiators and Transformer body. 10 Testing of transformer after filtration for following tests. 11 Insulation Resistance and PI test 12 Oil BDV test 13 Testing of transformer oil from M/s. ERDA, Vadodara after completion of work as following. i) DGA ii) Water content iii) Specific resistance at 90 degree ohm-cm iv) Dielectric dissipation factor at 90 deg C. V) BDV 7

8 Schedule-A Sub: Oil Filtration work of 75 MVA/2500 KVA Generating Transformers at Kadana Hydro Electric Project / Panam Power House Pre-qualifying criteria. Condition No. 1: Bidder must have experience of having same type of work of 75 MVA Transformer or above capacity in last year. Condition No. 2: The bidder must have their own 1No. Filter Plants in view of contingency planning. Condition No. 3: The bidder must enclose certificates past order copy /documents for similar type of work not below 75MVA rating. Condition No. 4: Bidder must enclose following information with tender procurement letter and also with Tender in techno-commercial bid. a) List of manpower and Engineers. b) List of Equipments. c) List of works done in last two year under reputed organizations. d) Party does not black listed from any Subsidiary company of GUVNL. Condition No. 5: Certain statutory documents should be enclosed whether he is a manufacturer or otherwise. A.Bank Solvency certificate. B. Valid Electrical Contractors License. C. Valid Registration towards provident fund. D. Valid Registration for Service Tax. Scope of GSECL: 1) AC Supply 3 phase, 4 wires, 250 Amp. Within 20 mtr. from transformer. 2) Providing empty oil barrels for draining of oil. 3) New Transformer oil confirming to IS 335. Scope of Party: 01 Filter machine capacity not less than 6000ltr per hour and all required tools & tackles, consumables will be arrange by Party. 02 Skilled manpower shall be arranged by the Party. 03 All required tools tackles, consumables required for the work shall be arrange by Party without extra cost. 04 Tarpaulin for covering the Job will be in the scope of party. 05 All the measuring and testing Equipments shall be arranged by party. 06 Transportation of fresh oil from Main store, KHEP to site. 8

9 TERMS & CONDTIONS: 01 The entire work as per the scope of work of transformer will be carried out at our site. 02 Any damage to the transformer or part thereof during execution of work will have to repaired free of cost by contractor or shall be recovered from the party after replacement of damage part. 03 Taxes & Duties: - Service Tax will be applicable at actual on the rates Prevailing at the time of execution of the work order. 04 Rental quarter accommodations to be provided by GSECL for site crew and Engineer in GSECL colony on chargeable basis if available. 05 As the work is continuous type nature, round the clock permission to be arranged by GSECL for site crew. Party shall have to observe all safety rules and regulations while working in our premises. All your employees are covered under personal accident policy & PF. 06 Time limit -The work will be completed within 15 day per transformer after giving intimation from Engineer In charge,from the date of commencement of the work at site considering smooth working conditions for each transformer. 07 Payment: - As per GSECL rules 08 Guarantee: - The work done will be guaranteed for one year from the date of Completion of work. 09 No material or labour charges escalation shall be entertained against this order. 10 All the standard terms and conditions of GSECL for work contract shall be applicable to the party. GSECL shall not be responsible for any accident of contract person at site during the work. Addl. Chief Engineer GSECL, KHEP 9

10 Details of 75 MVA Generator Transformers at Switchyard KHEP. Sr. No. Details of Transformer GT-1&2 GT-3%4 Panam GT 01 Make CROMPTON GREVES TELK National Industries ABB Sweden 02 MFG.YEAR 1981/ / Transformer Sr No 24298, Capacity MVA 75 MVA 75 MVA 2500KVA 05 Voltage Rating 11kV/ 229 kv 11kV/ 229 kv 3.3kV/11kV 06 Current in Amp. HV /133/ Amp 07 Current in Amp. LV /2759/ Amp 08 IMP in %age Vector Group YNd11 YNd11 YNd11 10 Qty of Oil in Ltr No of Tap Core & Winding Tones kgs 6530kg 13 Type of Cooling ONAN/ONAF ONAN/ONAF ONAN 14 Temp Rise Oil/wdg 50 deg c 50 deg c - 15 Year of Commissioning Detail of GT of Panam P/H: 2500kVA, 3.3kV/11kV Generating Transformer Make: National Industries ABB Sweden 3 phase, 50Hz, 2500kVA Type: TAU-2500/124 Wt. 6530kg Sr. no Oil wt 1430kg Manufacture year: kV/11kV 437Amp/131Amp Imp: 6.55% Duty: Continuous STD: IEC 76 Temp Class: A Vector Group: YNd11 Cooling: ONAN Insulation: L175AAC28 L240AC10 Tap Position ABC abc Volt Amp Volt Amp

11 SCHEDULE 'B' Sub: Oil Filtration work of 75 MVA/2500 KVA Generating Transformers at Kadana Hydro Electric Project / Panam Power House Sr.No. 1 Description Unit QTY. RATE Total 75 MVA /2500 KVA Generating Transformer complete Oil filtration work including oil draining, filling of filtered oil in main tank as per scope of work at KHEP/Panam P/H. Litre Total THREE LAKH NINETEEN THOUSAND NINE HUNDRED EIGHTY SEVEN RUPEES AND FIFTY PAISA ONLY 1. The Rates are Exclusive of Service Tax. Service Tax at prevailing rate, if applicable will be paid by GSECL extra on production of paid evidence/challan. Party Offered rate at Estimated Cost % Below Estimated Cost % Above Estimated Cost Addl. Chief Engineer GSECL,KHEP 11

12 Sub: Oil Filtration work of 75 MVA/2500 KVA Generating Transformers at Kadana Hydro Electric Project / Panam Power House GENERAL CONDITION AT CONTRACT. 1. WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR: A) The contractors shall pay minimum rates fixed under the minimum wages act. The wages of every contract labor employed by him under this contract shall be paid by him before the expiry of 7th day of the last day of the month in respect of which the wages are payable (i.e. wages of a month have to the paid by him in the first week of the next month). The payment shall be disbursed in the presence of management representative during the working hours in factory premises and the contractor shall get the entries certified in the register of wages by the representatives of the company. Any default will result in cancellation of contract forthwith or also the contract shall be punishable to the extent of Rs. 100/- fine per each day. B) The contractor shall be give his telephone number and address to the Board so that in case of labor trouble etc. the contractor can be contacted. The contractor shall arrange to have his office outside the factory premises and the contractor shall keep himself present through out the work hours. 32 LABOUR LAWS:- (1) a) Person below the age of 18 years and above 60 years should not be employed for the work. b) No female worker shall be employed in the night shift between 7.00 P.M. to 6.00 A.M. c) The contractor shall maintain a valid labour license under the contract labour (Regulation and Abolition) Act for employing necessary man power to be required by contractor. In the absence of such license the contract shall be liable to be terminated without assigning any reasons thereof. d) The contractor shall at his own expense comply with all labour laws and keep the G.S.E.C.L. Indemnified in respect thereof. Some of the major liabilities under various labour and industrial laws, which the contractor shall have to comply, which are as under: I) Payment of contribution by way of employee s contribution towards provident fund, family pension scheme, deposit linked insurance scheme, administrative charge etc., at the rates made applicable from time to time by Govt. of Gujarat /Govt. of India and other statutory authorities. II) Payment of deposit in respect of each contract labour at the rate applicable of with the offices of Commissioner of Labour as per the contract labour (Regulation and Abolition) Act. III) License fee as prescribed under the contract labour (Regulation and Abolition) Act and rules framed there under depending upon the number of workmen employed by contractor. IV) Identity cards as prescribed under the factories Act shall be issued to workmen. VI) Payment of retrenchment compensation, Notice pay and other liabilities as per Industrial Disputes Act. Any payment to the contractor's employees arising out of any claim or disputes under the Industrial Dispute Act 1947 or any other labour laws VI) Payment of compensation in case of accidental injury shall be made as per the WC Act. VII) If the female workmen are more than 30 numbers engaged then provision of crèches, shall be complied accordingly. VIII) Maternity leave as per the provision of the maternity benefit Act. The above are some of the major liabilities of the contractor in addition to other liabilities prescribed under the various labour laws in force from time to time from statutory Authorities like State Government / Government of India, which the contractor shall have to comply with. 12

13 GUJARAT STATE ELECTRICITY CORPORATION LIMITED (2) PROVIDENT FUND AND FAMILY PENSION SCHEME The contractor shall submit along with his bill (month wise) statement regarding deductions against employees provident fund and family pension scheme in respect of each concerned employee. Provident fund and family pension scheme at the rate of 12 % of wages (or at the rates made applicable by the Government time to time). The contractor s contribution and his workers contribution towards provident fund and family pension scheme shall deposited by the contractor with Regional Provident Fund Commissioner, Ahmadabad. In case if the contractor deposits the contribution to the Assistant Provident Fund Commission, the zerox copy of challans and schedule must be submitted in the office. For maintaining the CPF Account of contractor s employees the contractor will have to pay administrative charges as applicable of the emoluments of the employer of the contractor's every month. (3) GROUP INSURANCE SCHEME The contractor has to take Group Insurance for all workmen engaged by him and copy of the same shall be produced to Concerned Officer. (4) PAID LEAVE FACILITY Paid leave facility at the rate of one day for every 20 days worked by the contract, labour shall be provided the contractor to his workers. It shall be duly verified and approved/certified by the authorized officer of the GSECL. (5) The contractor shall employ adequate number of experienced staff at site for daily supervision and for maintaining of various registers and records required under the law and contracts. No payment for such supervision shall be admissible. (6) CONTRACTOR TO INDEMNIFY THE GSECL The contractor shall indemnify and keep indemnified the GSECL, and every member, officer and employees of the GSECL, also Engineer-in-charge and his staff against all actions, proceedings, claims, demands, costs and expenses whatsoever arising out of or in connection with the matter referred in above clauses and elsewhere and against all actions, claims demands, cost and expenses which may be made against the GSECL by any workman/ employees of contractor or any sub contractor and or from any liability any wise to any workman/employees of the contractor or sub-contractor under any laws, rules or regulation having in force of law including but not limited to claims against the owner under workmen compensation Act, The Employee s Provident Fund Act.1952, and/or the contract labour (Abolition and Regulation) Act The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to any workmen or other person in the employment of the contractor or his sub-contractor, and the contractor shall indemnify and keep indemnified the GSECL against all such damage and compensation and against all claims, demands proceedings costs, charges and expenses whatsoever in respect of or in relation thereto. (7) WORKMEN'S COMPENSATION & EMPLOYER'S LIABILITY INSURANCE Insurance shall be affected for all the contractor s employees engaged in the execution of these contracts. If any of the work is sublet, the contractor shall required the sub-contractor to provide workmen's compensation and Employer's liability insurance for the latter's employees unless such employees are covered under the contractor s insurance. It shall be liability of contractor for employees of his sub-contractor. (8) The contractor must maintain regular labour record and should be paying all acquired, benefits to the labours which in force. Contractor should obtain certificate for this from Govt. / Public organization for the works being executed by him. (9) The contractor must possess separate P.F. code for the above subject work. (10) Attendance rolls shall be maintained up to date. All the written registers, Performa etc shall be filled up and maintained up to date and kept ready for inspection at any time or submitted in-time to the concerned authorities as per contract labour etc. Factory Act. Etc... By contractor 11. The Company reserves the right to terminate this rate contract at any time during contract period without giving notice of termination of any reasons thereof. 13

14 12. The Company will be entitled to deduct directly from the bills, to be paid to the contractor any sum of sums payable by the contractor and which sum/sums the GSECL is required to pay as a principal employer on account of Contractor default in respect of all liabilities referred to in above clauses. 13. Nothing in the contract document stated shall anywise constitutes any workman/ employees of the contractor or any sub contractor as or to be workman employees of the owner or place obligationary liability in respect of any such workman/ employee upon the GSECL. 14. Office Correspondence will be carried out in English and if at any time to facilitate the contractor, Gujarati Translation may be furnished if deemed fit the English version will be the contract one the same only will held good for legal matter. 15. Contractor will be responsible and liable to pay difference in wages if any and or observe the revised service conditions that may be awarded by the honorable Industrial Tribunal effective from the dated directed in the award. 16. Rate quoted are firm and hence no price escalation or labor escalation will be applicable towards execution of work. 17. In case of delay in execution of work the penalty as Cl. No. 3 of Tender and contract for work will be applicable. 18. Party shall have to provide at their own the required personal protective equipments of standard make (ISI approved) to their staff during work execution and it will be your responsibility to see that the same are by your staff while at work. 14

15 Sub: Oil Filtration work of 75 MVA/2500 KVA Generating Transformers at Kadana Hydro Electric Project / Panam Power House. SECTION: GENERAL CONDITIONS OF CONTRACT 1. The contractor shall at their own expense make all necessary provision for housing water supply and sanitary arrangement for their employee as well as for works and shall pay direct to the authorities concerned all rates and taxes. 2. The contractor shall make their own arrangements for the necessary approach road, for transport of their materials and be responsible for the Compensation on account of damage to crop on Corporations property. 3. All the royalty charges octroi other duties will be paid by the contractor and no extra could be claimed on this account. 4. The organization will supply articles at the place and rates mentioned in schedule A of Tender form. In case of the materials issued either through or with the recommendation of this organization it will be absolutely necessary for the contractor to maintain a correct and honest record of the daily consumption of the said materials/with inside particular reference to the work during the day. The Engineer-in-charge of this department or his authorized agent shall have the right to inspect and check the stores containing these materials and the account for these materials shall be presented for inspection whenever asked for by them. Every facility shall be afforded by the contractors for all these inspections Engineer-in-charge will supply the materials in any quantity as deemed fit. 5. Godawn of sheds hired or constructed for storage of controlled materials and more/ particularly of cement shall be such as would prevent the materials from getting damages in any way. 6. It will be absolutely incumbent o the contractors to have on the site of work only such of the materials as have been dully passed by the Engineer-in-charge Materials that have been rejected must on no account be allowed to remain on the side and in spite of written order to do so any such rejected material is on the site beyond a period of 48 hours, notice the Engineer-in-charge shall have the right to remove it at the risk and cost of the contractor and even destroy it. 7. It must be distinctly understood that the conditions of the contract and of claims in respect of extra work will not be allowed, unless the works to which they relate is clearly without the spirit and meaning of the specifications or unless such work are ordered in writing by the Engineer-in-charge and claimed for in specified manner. 8. On completion of the work, the site shall be cleared by the contractors within the stipulated period, and ground brought to original state and they shall not be entitled for any extra claim on this account. 9. General specification of the latest edition of the P.W.D. Hand Book volume I & II shall also apply. 15

16 10. When cement is obtained through or with the recommendation or issued by the Corporation it should be understood that the contractors will have to be very careful regarding the handling of the cement bag so as to preserve their serviceability and quality. 11. DAMAGE CAUSES TO WORKS: The work whether fully constructed or not, and all materials, machinery plant tools, temporary building and other things connected there shall be at the risk and in the sole charge of the contractor until the works have been delivered, completed to the Engineer- in-charge and certificate from him to that effect obtained until such delivery the contractor shall at their own cost take all the precautions reasonably necessary to keep all the aforesaid works materials machinery, plant, tools, temporary building and other things connected with the work, free from any loss or damage and in the event to the same or any part there of being lost or damage shall from with within possible speed, reinstate and make good such loss or damage at contractor s own cost. 12. Supply of controlled articles will be invariably recommended after the actual requirements have been carefully scrutinized. In the event of any such materials remaining in surplus in charge of the contract, on account of some modifications either in the design or changes in construction or any other reason will be returned to the department. 13. There will be generally no objection on the component parts of the works being given over to responsible sub contractors but it must be borne in mind that this department would under no circumstances recognize these sub contractors and responsibility of executing the work in accordance with the condition of the contract will entirely rest on the main contractors. The main contractors will therefore always have the very responsible member preferably a technical hand, present on the works with power to sign all work order issued on the site of work and to take requisite actions in the interest of very efficient execution of works. 14. With a view to ensure rapid progress on the works purchaser may store at work sites certain quantities of the materials such as cement etc. and it will be incumbent on the tender to purchase these materials, at the rates mentioned in schedule A of tender form for supply of necessary articles, all necessary help will be tendered but in must be clearly understood that the purchases does not accepted and responsibility for the delay that may be cause in their supply on account of circumstances beyond the purchaser s control. 15. The Engineer-in-charge will fix the hours of work and no work shall be executed beyond that period during night time or in absence of the Engineer-in-charge or his authorized agent. The box measures shall be filled only in the presence of the Engineer-in-charge or his authorized agent. 16. Contractor will be asked to present the sample of materials and the approved sampled will be preserved at the site of work and no change in the approved sample will be allowed without the written permission of the Engineer-in-charge. 17. If any work is not executed according to the specifications and the directions of the Engineer-in-charge the same will be rejected or reduced rate will be allowed as deemed fit by the Engineer-in-charge. 18. Contract will have to communicate the name of his authorized agent who shall be presentation the works and shall be authorized to sign the materials requisitions receive instruction given verbally, or on the order book on behalf of the contractor. 16

17 19. The materials issued to the contractor as per schedule A of the tender shall not be removed from the work and all surplus material at the end of the works which is considered serviceable shall be returned to the organization even the unserviceable material shall be removed only with the prior permission to the E.E. in writing. 20. The contractor will have to sign the conditions of the contract and execute the agreement, send the list of previous works executed solvency certificates and pay up the security deposits, failing to that the tender will be rejected and earnest money deposit will be forfeited. The value of the stamp paper and stamp duty charges shall be borne by the contactor. 21. The contractor must arrange for all transport of materials weighting of material issued at department stores and all such cost include in the rates of schedule B with the loss or above percentage quoted by the contractor for finished work. 22. The competent authorities can delete to any items in the schedule B of the tender order if they fill that the items is not essential to be executed. 23. A schedule of quantities is included in the tender document it shall definitely understood that the Corporation does not accept any responsibility for the correctness or complication of this schedules and this schedule is liable to alterations by commissions, deduction or additions at the description of the Chief Engineer of as set forth in conditions of contract specific percentage less or above shall be quoted by the contractor below the total amount of schedule B. The tender documents shall be written legibly and free from grouser, over written on conversion of figures correction where unavoidable shall be made by crossing out initialing dating and rewriting both in figures and in words in case of my discrepancy in figures the price quoted in words shall prevail. 24. This notice to tenders shall form a part of the contract. 25. The entire work is to be completed within the stipulated time limit from the date of work order. The contractor will not be eligible for any extra for the idle period of work or waiting period that may be required to suit other considerations and no claim for compensation on account of such will be considered. However in case or delay due to circumstances beyond the control contractor either in date of commencement or due to waiting during construction extension time may be considered for completion of work. Due consideration will be given in granting extension of time for completion of the work if found necessary on account of delay supply of materials. No claim for compensation or for damages for extension in time shall be entertained in this account. All materials inquired by the contractor shall be drawn from the stores by requisition given in writing by the contractor at least one week before the requirement of work. The recoveries will be affected in running payment for all material issued up to the date of measurements for the particular bill or the quantities used in the works measured at the description of the Executive Engineer in charge of work. 26. The contractor shall keep one full time qualified Civil engineer at site who shall be fully authorized to receive and comply with such instructions as given by the Executive Engineer. The names of such Engineer with his qualification and experience shall be intimated by the contractor. The E.E. shall have the right to demand the removal of any technical person. Skilled or unskilled work men who in his opinion are considered to cause bad workmanship in the execution of work or to cause indiscipline. 17

18 27. Bill shall be submitted by the contractor monthly on or before the date fixed by the E.E., for all works executed in the previous months. 28. SUPPLY OF WATER AND ELECTRICITY: If possible water for construction purpose only may be supplied by the Corporation at one point as decided by the Engineer & recovery for water charges shall be effected at two percent of cost of time as executed in which the water supplied by the Corporation is used as certified by the Engineer in charge Electric supply is required the contractor shall be given Free of cost by GSECL. (Applicable to CIVIL WORKS only). 29. Should this tender be accepted I/We have agreed to abide by and full fill all the terms and provision of Tender and Contract of works as applicable and in default there to forfeit and pay to the Corporation the some of money due. 30. The work will have to be carried out in co ordination with other Agencies on the same site on account of this in case the contractor has to stop or delay his works for same time he will not claim anything extra only Corporation may consider to give suitable extension in time limit if necessary on such account. 31. Any disputes arising out of the contract if not settled mutually, than the same shall be settle by Gujarat Public Work Arbitration Tribunal act

19 Sub: Oil Filtration work of 75 MVA/2500 KVA Generating Transformers at Kadana Hydro Electric Project / Panam Power House CIRCULAR - I The following are the major obligations to be fulfilled by the Contractors as per the Contract Labor (R&A) Act 1970 and rule mentioned there under: 1. License to be obtained before starting the Work where number of contract laborers in ten or more. 2. Payment to contract laborers has to be made in presence of IRO/LWO. Wages rates for contract laborers are applicable as per the terms and conditions of the license. The contractor shall have to pay wages to workers as notified by Government of Gujarat., from time to time 3. Every contractor shall have to maintain the muster roll and wages register in respect of his contract labor. 4. Every contractor is required to issue employment card, wages slip and attendance card to their laborers. 5. The contractor has to maintain the register No. 13 containing details of contract labors employed by him. 6. Earned leave register/ card as per the Factories Act. And Rules. 7. Other registers required under Contract Labor Rules and the Factories Act. And Rules. 8. Every contractor shall have to obtain insurance policy in respect of the contract labors engaged by him to cover them under workmen s Compensation Act. 9. To send half yearly return to licensing officer as per Rule 82 (1) as per schedule time. 10. Before starting the work as per the contract awarded to him, he should make arrangement to enter into the agreement in the prescribed format on the stamp paper as applicable. Before fulfilling the above requirement the contractor is instructed not to start the work. The responsibility will be on his head in case he fails. 11. Contractor should posses separate P.F. code on their firm, name otherwise their offer may not be considered. All the contractors are informed to adhere to the rules and regulations applicable to them, particularly in respect of the laborers engaged by them, the contractor not fulfilling the obligations will not be allowed or continue with work/ not be held qualified to carry out the work at :Kadana Hydro Power Station. 19

20 I N T E G R I T Y P A C T OUR ENDEAVOUR To create an environment where Business Confidence is built through Best Business Practices and in fostered in an atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of society and the nation. GSECL S COMMITMENT PARTY S COMMITMENT To maintain the highest ethical Not to bring pressure recommendations standards in business and professions. from outside GSECL to influence its decision. Ensure maximum transparency to the Not to use intimidation, threat, satisfaction of stakeholders. inducement or pressure of any kind on GSECL or any of it s employees under any circumstances. To ensure to fulfill the terms of To be prompt and reasonable in fulfilling agreement/ contract and to consider the contract, agreement, legal objectively the viewpoint of parties. obligations. To ensure regular and timely release of To provide goods and / or services payments on due dates for work done. timely as per agreed quality and specifications at minimum cost to GSECL. To ensure that no improper is made by To abide by the general discipline to be employees or by anyone on our behalf. maintained on our dealings. To give maximum possible assistance To be true and honest in furnishing to all the Vendors/ Suppliers/ Service information. Provider and other to enable them to complete the contract in time. To provide all information to suppliers/ Not to divulge any information, business contractors relating to contract/ job which facilities him to complete the contract/ job successfully in time. details available during the courses of business relationship to other without the written consent of GSECL. To ensure minimum hurdles to vendors/ suppliers/ contractors in completion of agreement/ contract/ work order. Not to enter into carter/ syndicate/ understanding whether formal/ nonformal so as to influence the price. 20

21 EMD BANK GUARANTEE FORMAT FOR TENDER /ENQ. NO. APPENDIX I (BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100) WHEREAS M/s. (Name and Address of the Firm) having their registered Office at (Address of the Firm s registered Office) (hereinafter called the Tenderer) wish to participate in the Tender No. for of (supply / Erection / Supply & Erection / Work) of (Name of the material / equipment / work) for Gujarat State Electricity Corporation Limited and WHEREAS a Bank Guarantee for (hereinafter called the Beneficiary ) Rs. (Amount of EMD) valid till (mention here date of validity of this Guarantee which will be 4 (FOUR) months beyond initial validity of Tender s offer) which is required to be submitted by the Tenderer along with the Tender. We, (Name of the Bank and address of the Branch giving the Bank Guarantee) having our registered Office at (Address of Bank s registered Office) hereby give this Bank Guarantee No. dated and hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat State Electricity Corporation Limited or any Officer authorized by it in this behalf any amount not exceeding Rs. (amount of EMD) (Rupees ) (in words) to the said Gujarat State Electricity Corporation Limited on behalf of the Tenderer. We, (Name of the Bank) also agree that withdrawal of the tender or part thereof by the Tenderer within its validity or non-submission of Security Deposit by the Tenderer within one month from the date of tender or a part thereof has been accepted by the Gujarat State Electricity Corporation Limited would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary. 21

22 This agreement shall be valid and binding on this Bank upto and inclusive of (mention here the date of validity of Bank Guarantee) and shall not be terminated by notice or by Guarantor change in the constitution of the Bank or the Firm of Tenderer or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given, conceded with or without our knowledge or consent by or between the Tenderer and the Gujarat State Electricity Corporation Limited. NOT WITHSTANDING anything contained hereinbefore our liability under this Guarantee is restricted to Rs. (amount of EMD) (Rupees (in words). Our Guarantee shall remain inforce till (date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before (date should be 1 month after the above validity period of BG), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under. Place : Date : Please mention here complete Postal Signature of the Address of the Bank with Branch Code, Bank s authorized Telephone and Fax Nos. Signatory with Official Seal. NAME OF DESIGNATED BANKS : 1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the State Government business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank. Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time. 22

23 Appendix-II ON STAMP PAPER OF Rs.100/- FORM OF BANKER S UNERTAKING (For Performance Guarantees (PG) for Guarantee / Warrantee period as per Commercial Terms and Conditions of Tender) We, Bank of hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat State Electricity Corporation Limited, or any Officer authorized by it in this behalf any amount up to and not exceeding Rs. (in words) Rupees to the said Gujarat State Electricity Corporation Limited on behalf of M/s. who have entered into a contract for the supply / works specified below : P.O. (A/T) No. dated. This agreement shall be valid and binding on this Bank up to and inclusive of and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. NOT WITHSTANDING anything contained herein before, our liability under this guarantee is restricted to Rs. (Rupees only). Our guarantee shall remain in force until (date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before (date should be 1 month after the above validity period of BG), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place : Date : Please mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. Signature of Bank s Authorized Signatory With Official Round Seal 23

24 NAME OF DESIGNATED BANKS : 1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the State Government business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank. Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time. 24

25 FORM OF BANKER S UNDERTAKING (For SD & PG) (Bank Guarantee on Non-Judicial Stamp Paper of Rs. 100/-) We, Bank of hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the GUVNL / GSECL / GETCO / PGVCL / UGVCL / MGVCL / DGVCL or any Officer authorized by it in this behalf any amount up to and not exceeding Rs. (in words) Rupees to the said GUVNL / GSECL / GETCO / PGVCL / UGVCL / MGVCL / DGVCL on behalf on M/s. who have entered into a Contract for the supply / works specified below : A/T No. dated. This agreement shall be valid and binding on this Bank up to and inclusive of and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. NOTWITHSTANDING anything contained herein before our liability under this guarantee is restricted to Rs. (Rupees only). Our guarantee shall remain in force until. Place: Date: Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. SIGNATURE OF THE BANK S AUTHORISED SIGNATORY WITH OFFICIAL ROUND SEAL 25

26 ANNEXURE-I Sr. No. Details 01 Annexure 1 Confirmation (Tick any one) 02 Annexure 2 YES / NO 03 Firm s details as per Annexure 3 YES / NO 04 Copy of the un-priced schedule (Description and quantity of Items offered in price schedule without price). Annexure - 4. YES / NO 05 Work Completion Period as per Annexure- 5 YES / NO 06 Past experience details as per Annexure-6 YES / NO 07 Performance certificates as per Annexure-7 YES / NO 08 ANNEXURE 8 YES / NO 09 ANNEXURE 9 YES / NO 10 ANNEXURE 10 YES / NO 11 ANNEXURE 11 YES / NO 12 ANNEXURE 12 YES / NO 13 Certificate of Important Instruction & certificate-a YES / NO I / WE, confirm that following documents are attached with the technical bid of the offer. Seal of the Firm Date: Signature of the Tenderer NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE GIVEN FLAG MARKING FOR IDENTIFICATION 26

27 ANNEXURE-II TENDER FOR THE WORK OF ON FIRM S LETTER HEAD I / WE THE AUTHORISED SIGNATORY OF M/S HEREBY CERTIFY THAT M/S IS NOT RELATED WITH OTHER FIRMS WHO HAVE SUBMITTED TENDERS FOR THE SAME WORK UNDER THIS TENDER. SEAL OF THE FIRM PLACE: DATE: SIGNATURE OF THE TENDERER WITH DESIGNATION 27

28 ANNEXURE III Subject: Work of Reference: Tender enquiry No. EC Due on date: / / 2016 In connection with the above subject and reference I/ We confirm the following: 1. I / We, the under signed have read and examined the Scope of Work & requirements during execution of work in tender mentioned under reference along with the Commercial terms and conditions. 2. I / We, declare that our Technical Bid is strictly in line with the Tender specifications/work. 3. Further, I / We also agree that additional conditions / deviations, if any, found in the Commercial terms & conditions, our offer shall be out rightly rejected without assigning any reason thereof. 4. We hereby agree for the terms & conditions laid down in Tender. All the bidders are requested to see and verify the documents of a) General safety rules / norms to be observed by the contractors b) Additional terms and conditions regarding industrial law and other related matters for the tender documents. c) General rules and directions for the guidance of contractor booklet of GSECL, GTPS on our website under heading of Rules for Works And confirm that all the above documents you have verified & certify as below I/we hereby has read the above documents and agree for the Safety Rules, Industrial Laws and Contract Booklet (a, b & c as above) and accordingly submitted my/our offer. Signature of the Authorized Representatives of the firm Seal of the Firm Date: Name: Status: Name of the Tendering Firm / Agency: 28

29 ANNEXURE IV UN PRICED SCHEDULE (COPY WITHOUT PRICES) Sr. No. Details of the Items / Equipments Offered Quantity Offered Firm s Per Annum Production Capacity for the offered item / items. 29

30 ANNEXURE-V WORK COMPLETION PERIOD The contractor shall construct the whole of the works and hand them over to the GSECL on or before the date specified in the "Special Conditions" and save as herein provided, in no circumstances whatever shall extend or alter the date for the completion of works. Provided always that if in the opinion of the Engineer the completion of the works shall be delayed by any change of original design or by the order of the Engineer, of any altered, modified substituted or additional works or materials omitted or by strikes, lock outs or stoppages of labour, or resolution, riots, civil or political disturbance or by causes directly due to war or by the contractor not being given possession of the site or any part thereof or by the GSECL taking possession of and using the site or any part thereof or the works or any part thereof, whether any non performance of work under the powers herein contained or otherwise or by any non performance of work or non supply of materials to be performed or supplied by the GSECL or by the contractor not receiving any orders, drawings, instructions or directions in time or by the suspensions of the works or by fire, flood exceptionally bad weather tempest, storm, or by from unforeseen circumstances (and whether the same shall be due to any act or omission of the GSECL or its agents or those in their respective service or not) the Engineer may, if in his unfettered discretion, he thinks fit either forthwith or at any later time and from time to time not withstanding that the prescribed or extended time for completion has expired or that the work have been completed, by writing under his hand, extend the time for the completion of the works to such date as he shall appoint. Provided always that unless the contractor makes a written application to the Engineer within one month of the cause of delay and unless the time is extended by the Engineer, the prescribed time shall not be extended notwithstanding delays from the aforesaid foregoing or any other causes of whatsoever kind. 30