THURSDAY, MARCH 22, :00 AM

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1 AGENDA PUBLIC WORKS COMMITTEE REGULAR MEETING THURSDAY, MARCH 22, :00 AM HIGHWAY DEPARTMENT - MEETING ROOM 410 SOUTH SPRING STREET, PORT WASHINGTON, WI CALL TO ORDER Roll Call 2. PROPER NOTICE/ADOPTION OF AGENDA 3. PUBLIC COMMENTS/CORRESPONDENCE/COMMUNICATIONS 4. APPROVAL OF MINUTES a. Public Works Committee - Regular Meeting - Feb 22, :00 AM 5. FACILITIES MANAGEMENT a. Action Items: 1. Review/Approve Addendum to the Justice Center Soccer Field Lease with the Port Washington Soccer Club for Netting Installation b. Management/Financial/Informational Reports 1. Facilities Reports 6. TRANSIT SERVICES a. Action Items: 1. Review/Approve Eliminating Saukville Wal-Mart Stop for Summerfest Service b. Discussion Items: 1. Interfaith Caregivers of Ozaukee - Report on 2017 Ridership & Costs c. Management/Financial/Informational Reports 1. Transit Financial Report 7. HIGHWAYS a. Action Items: 1. Review/Approve CTH I Reconstruction Project Bid 2. Review/Approve CTH I Construction Management Contract 3. Review/Approve 2018 Asphalt Oil Quotes 4. Review/Approve Port Washington Salt Dome & Shed A Roof Quote 5. Review/Approve Traffic & Parking Control Company Contract 6. Review/Consider Mailbox Policy 7. Review/Approve Tractor with Mower Attachments Purchase 8. Review/Approve Shoulder Grader Purchase 9. Review/Approve Foreman Truck Purchase b. Management/Financial/Informational Reports 1. Highway Reports 8. NEXT MEETING DATE May 17, 2018 (new committee) 9. ADJOURNMENT A quorum of members of committees or the full County Board of Ozaukee County may be in attendance at this meeting for purposes related to committee or board duties, however, no formal action will be taken by these committees or the board at this meeting. Persons with disabilities requiring accommodations for attendance at this meeting should contact the County Clerk s Office at , twenty-four (24) hours in advance of the meeting. Updated 3/15/2018 7:14 PM

2 MINUTES PUBLIC WORKS COMMITTEE REGULAR MEETING THURSDAY, FEBRUARY 22, :00 AM HIGHWAY DEPARTMENT - MEETING ROOM 410 SOUTH SPRING STREET, PORT WASHINGTON, WI a Draft Minutes Pending Committee Approval 1. CALL TO ORDER A regular meeting of the Public Works Committee was held in the meeting room at the Highway department. Attendee Name Title Status Arrived K. Geracie Chairperson Present J. Slater Vice-Chairperson Present B. Jobs Supervisor District 3 Present L. Haeuser Supervisor District 19 Absent D. Korinek Supervisor District 13 Present Staff present: County Administrator Dzwinel, Public Works Director Edgren, Building Superintendents Hicks and Behlen, Transit Superintendent Wittek, Budget Manager Balke, Finance Director McMahon, County Surveyor Project Technician Guettel (9:07) and County Clerk Winkelhorst. Others present: Matt and Minal Hahm; and Sarah McCraw. 2. PROPER NOTICE/ADOPTION OF AGENDA Chairperson Geracie called the meeting to order at 8:00AM. The meeting was properly noticed. Motion made by Supervisor Korinek, seconded by Supervisor Jobs to adopt the agenda as presented. Motion carried. (4-0) 3. PUBLIC COMMENTS/CORRESPONDENCE/COMMUNICATIONS Chairperson Geracie presented a proclamation to M Squared Engineering, LLC for their contribution to National Engineering Week and to the industry as a whole, their contribution to public service, environmental protection and quality of life, and their dedication to Ozaukee County. Accepting the proclamation was M Squared Engineering, LLC Principals Matt and Minal Hahm. Mr. Edgren distributed the status update on various Public Works Department projects. 4. APPROVAL OF MINUTES a. Public Works Committee - Regular Meeting - Dec 20, :00 AM b. Public Works Committee - Special Meeting - Feb 7, :00 AM Motion to approve the December 20, 2017 and February 7, 2018 minutes as submitted. Minutes Acceptance: Minutes of Feb 22, :00 AM (Approval of Minutes ) Updated 3/7/2018 Packet 7:41 Pg. AM 2

3 Minutes Public Works Committee February 22, a PUBLIC WORKS COMMITTEE RESULT: APPROVE [UNANIMOUS] MOVER: B. Jobs, Supervisor District 3 SECONDER: D. Korinek, Supervisor District 13 AYES: Geracie, Slater, Jobs, Korinek ABSENT: Haeuser 5. HIGHWAYS a. Discussion Items: 1. STH 32 & CTH LL Intersection Street Lighting This item was brought forth by Ms. Winkelhorst to Mr. Edgren regarding the need for lighting at STH 32 & CTH LL intersection. The Public Works Director at the City of Port Washington has also requested that the committee review this request. Mr. Edgren reviewed the policy regarding street lights noting that the county currently owns two street lights within the county. In addition, he has been in contact with the Wisconsin Department of Transportation and their policy is similar to the county. Ms. Winkelhorst spoke to the lack of lighting for pedestrians as well as traffic making a turn from STH 32 onto CTH LL. Discussion on county versus local responsibility and a possible traffic or accident analysis. Per the discussion from the committee Mr. Edgren will request an accident study from the Sheriff or the Ozaukee County Traffic Safety Commission and will notify the City of Port Washington Public Works Director that per county policy, a street light at the location of STH 32 & CTH LL would have to be installed by the city. 6. FACILITIES MANAGEMENT a. Action Items: 1. Review/Approve Carryover of 2017 Funds Motion to approve the carryover of 2017 funds request for the Administration Center of $92,575 and request for the Justice Center of $145,000. This will move forward to the Finance Committee for further action. PUBLIC WORKS COMMITTEE RESULT: APPROVED AND FORWARDED [UNANIMOUS] Next: 2/23/2018 8:30 AM MOVER: D. Korinek, Supervisor District 13 SECONDER: J. Slater, Vice-Chairperson AYES: Geracie, Slater, Jobs, Korinek ABSENT: Haeuser Minutes Acceptance: Minutes of Feb 22, :00 AM (Approval of Minutes ) b. Management/Financial/Informational Reports 1. Facilities Report There were no questions. Updated 3/7/2018 Packet 7:41 Pg. AM 3

4 Minutes Public Works Committee February 22, a 7. TRANSIT SERVICES a. Action Items: 1. Review/Approve Carryover of 2017 Funds Motion to approve the request for the carryover of 2017 funds for the amount of $50,000. This request will move forward to the Finance Committee for further action. PUBLIC WORKS COMMITTEE RESULT: APPROVED AND FORWARDED [UNANIMOUS] Next: 2/23/2018 8:30 AM MOVER: J. Slater, Vice-Chairperson SECONDER: D. Korinek, Supervisor District 13 AYES: Geracie, Slater, Jobs, Korinek ABSENT: Haeuser b. Discussion Items: Transit Ridership Report Mr. Wittek distributed and reviewed the 2017 Transit Ridership Report which included information on the Express Bus Service and Shared-Ride Taxi Service Trends and the report on the Express Bus, Shared-Ride Taxi and Summerfest 2017 ridership. c. Management/Financial/Informational Reports 1. Transit Financial Report Mr. Wittek reported that the contract with Milwaukee County Transit Services (MCTS) for Summerfest Services remains unsigned. MCTS is unwilling to provide a 2nd Summerfest Pick-up/Drop-off location. This item will be coming forward for action at the next meeting. 8. HIGHWAYS (CONT.) a. Action Items: 1. Review/Approve Transfer to General Fund from Special Revenue Fund Balance Mr. Edgren supports the request to transfer $1,900,000 from the Special Revenue Fund for County Roads & Bridges. The remaining $2,000,000 in this fund is a sufficient amount to retain for the purposes designated. Motion to approve the request to transfer $1,900,000 from the Special Revenue Fund for County Roads & Bridges to the General Fund. This request will move forward to the Finance Committee for further action. Minutes Acceptance: Minutes of Feb 22, :00 AM (Approval of Minutes ) Updated 3/7/2018 Packet 7:41 Pg. AM 4

5 Minutes Public Works Committee February 22, a PUBLIC WORKS COMMITTEE RESULT: APPROVED AND FORWARDED [UNANIMOUS] Next: 2/23/2018 8:30 AM MOVER: D. Korinek, Supervisor District 13 SECONDER: J. Slater, Vice-Chairperson AYES: Geracie, Slater, Jobs, Korinek ABSENT: Haeuser 2. Review/Approve Southeastern Wisconsin Regional Planning Commission's 2018 County Surveyor Services Agreement 9:07AM County Surveyor Project Technician Guettel joined the meeting. Mr. Edgren stated that this is the annual contract for reactive work. Mr. Guettel provided background information on the monument program, reviewed the current contract and possible options that are being considered for proactive work. Motion to approve the 2018 County Surveyor Services Agreement for reactive work. PUBLIC WORKS COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: B. Jobs, Supervisor District 3 SECONDER: D. Korinek, Supervisor District 13 AYES: Geracie, Slater, Jobs, Korinek ABSENT: Haeuser 3. Review/Approve Crackfilling Machine Purchase Motion to approve the purchase of Crafco SuperShot 250 Melter for $59,129 from Sherwin Industries, Inc. PUBLIC WORKS COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: J. Slater, Vice-Chairperson SECONDER: D. Korinek, Supervisor District 13 AYES: Geracie, Slater, Jobs, Korinek ABSENT: Haeuser 4. Review/Approve Shoulder Machine Purchase Motion to approve the Weiler W530A Road Widener for the amount of $211,500 from Fabick Cat. Minutes Acceptance: Minutes of Feb 22, :00 AM (Approval of Minutes ) Updated 3/7/2018 Packet 7:41 Pg. AM 5

6 Minutes Public Works Committee February 22, a PUBLIC WORKS COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: B. Jobs, Supervisor District 3 SECONDER: D. Korinek, Supervisor District 13 AYES: Geracie, Slater, Jobs, Korinek ABSENT: Haeuser 5. Review/Approve CTH D Contamination Investigation Motion to authorize the Public Works Director to pursue additional CTH D Contamination Investigation for up to $10,000. PUBLIC WORKS COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: J. Slater, Vice-Chairperson SECONDER: D. Korinek, Supervisor District 13 AYES: Geracie, Slater, Jobs, Haeuser, Korinek b. Discussion Items (cont.): 1. Highway Department Vehicles/Equipment at "Local" Events Mr. Edgren discussed the idea of setting up equipment at different events around the county with volunteer highway staff to assist. The committee agrees with the idea, but would like Mr. Edgren to check on liability issues with the county insurance company. c. Management/Financial/Informational Reports 1. Highway Financial Reports There were no questions. 9. NEXT MEETING DATE March 22, ADJOURNMENT Motion made by Supervisor Slater, seconded by Supervisor Korinek to adjourn. Motion carried. (4-0) Meeting adjourned at 9:39AM. Julianne B. Winkelhorst, County Clerk Minutes Acceptance: Minutes of Feb 22, :00 AM (Approval of Minutes ) Updated 3/7/2018 Packet 7:41 Pg. AM 6

7 5.a.1 AGENDA DATE: March 22, 2018 DEPARTMENT: Highway DIRECTOR: Jon Edgren PREPARER: Jon Edgren Public Works Committee AGENDA INFORMATION SHEET Agenda Summary Review/Approve Addendum to the Justice Center Soccer Field Lease with the Port Washington Soccer Club for Netting Installation BACKGROUND INFORMATION: The Justice Center Soccer Fields are owned by Ozaukee County, but are currently being used by the Port Washington Soccer Club (PWSC) through a 25- year lease. The lease is scheduled to end on December 31, In August 2017, the Public Works Committee approved an addendum to allow the PWSC to install a 20 high x 60 wide netting behind Field #6 to stop soccer balls from going into Sunset Road. The PWSC has decided that they would like to install a second netting behind Field #5, which matches the Field #6 netting. (See attached lease, addenda, map and netting details.) ANALYSIS: Given the responsibility of the PWSC to install and maintain the netting and the improved safety, I recommend approval of the netting. FISCAL IMPACT: N/A FUNDING SOURCE: N/A RECOMMENDED MOTION: Approve the PWSC Justice Center Soccer Netting addendum as submitted. ATTACHMENTS: Justice Center - PWSC Soccer Fields - Lease Info (PDF) Packet Pg. 7

8 5.a.1.a LEASE THIS LEASE MADE the -3,RI//_ day of APRIL, 1995 between OZAUKEE CotiN- TY with its office at 121 West Main Street, City of Port Washington, Wisconsin, herein referred to as "County," and the Port Washington Soccer Club, with H,s principal office located at P. 0. Box 65, Port Washington, Wisconsin, herein referred to as "Club," agree as follows: SECTION ONE DESCRIPTION.AND USE OF PREMISES County is the owner of real property known as the Ozaukee County Justice Cente r and surrounding lands. County is not currently using all of the propert y at t he Justice Center, specifically the property located north of the Just:i.ce Center bounded by the Justice Center facility, Sunset Road, Highway 32 and Highway LL. County agrees to lease that area to the Club for purposes of creating a. soccer complex composed of six to eight soccer fields. The design and loca t ion of the fie lds i s to be agreed upon by the County before const.ruction and use. SECTION TWO RENT Cl ub shall pay to the County $1. 00 per year for use of the lands subject to t his lease. The rent shall be paid to County at the County Clerk's office, A&ni nis t ration Center, 12 1 W. Main Street, Port Washington, Wisconsin 53074: SECTION THREE TERM OF LEASE Tb.e initial term of this lease shall be f o r twenty ( 20) years, commencing on,ta nua ry 1, 1995, a nd ending December 31, Either pa rty may terminate this l ease upon one hundred e i ghty ( 180) days written notice sent to the other pa:r ty at. the above l.isted addresses by certified mail or by personal service. Count y s hall have the right to terminate this lease for any reason at any 1:ime..L\ny improvements made upon the premises by the Club shall be for the be nefit of County and Club s hall not be reimbursed for those improvements by County upon termination or expiration of this lease, Attachment: Justice Center - PWSC Soccer Fields - Lease Info (4828 : JC Soccer Netting) SECTION FOUR TOTAL AGREEMENT Th:t s document contains the entire agreement between the parties unless modified, altered or amended by mutual agreement of the pa:t:ties, signed by the parties and attached to this lease. Packet Pg. 8

9 5.a.1.a SECTION FIVE USE OF PREMISES Club shall have use of the premises ;.!hich are t he S\lbject of this lease f or purposes of playing a nd practice for socce r teams and the soccer club. Par ki ng shall occur on 'the highv1ays s urr ounding the soccer fields or on the land l eased by the Club. Packing shall not. be permitted on the J ustice Center parking lots. I t is ant i cipated that Saturday mornings shall be used f or games and p r actices may be hel d at other times. The Club shall not use the premises or any part thereof for any purposes other than those that are set forth in this l ease. Club is responsible for leveling of the area and creation of the soccer f ields as well as placement of all necessary facilities for use of the soccer club. The leveling of the soccer fields shall occur as soon as is practical and be done with the approval of County as t o location and site planning. SECTION SIX ASSIGNMENT Club shall not assign this lease, sublet or grant any concession or lic ense t.o use the leased premises or any part thereof without the written consent o f County. SECTION SEVEN UTILITIES I f utilities are required, they are the responsibility of Club who shall pay for and provide for al.l utility services necessary. All costs and expenses of any kind in connection with the use, operation and maintenance of any utilit,ies during the t ime of this lease are the responsibility of Club. SECTION EIGHT INSURANCE Club shall maintain public liabil ity i nsurance c overing County and Club against injury to persons, property and loss of life which may be sustained in or upon the premises which are the subject of this lease, during t,he term of this lease in the amount of a t least One Hillion Dollars ( $1,000,000} per pers on or any number of persons injured or killed in one (1) accident. Club shall p:r ovi.de County a cert ificate of such insurance. Club shall not perform any act on t.he premises or make any use thereof which would make void or voidable any ; ns1.n ance on the premises or buildings. Attachment: Justice Center - PWSC Soccer Fields - Lease Info (4828 : JC Soccer Netting) - 2- Packet Pg. 9

10 5.a.1.a SECTION NINE Iffi)EMNIFICATION OF LESSOR Club agrees to protect and hold harmless County from any and all claims, demands, damages, suits, including wrongful death, sustained or claimed to have been sustained to any person or property in or upon the premises which are the subj e c t of this lease by any person whatsoever, including Club, its employees, agents, representatives or invitees, whether arising in law or in equity, out of o r by virtue of the lease, or the supplying of facilities contemplated under thi s l ease, or f rom the conduc!t or management of the operations conducted by C:lul) on the leased premises, unless such loss is occasioned by the negligence or action of the County, its employees, agents or representatives. SECTION TEN NONLIABILITY County shall not be liable for any claims against Club for damages or injuries resulting from a failure to keep the leased premises in repair, and s hall not be liable for any damages done or resulting from any use of or work perfo:r.med upon the leased premises or for any damage or injury not caused by County, its employees, agents or representatives. SEC'l'ION ELEVEN Cl,EANUP AND MAINTENANCE Club will conduct a general cleanup of the grounds used by it immediately f oj.j.ow1.ng each use of the grounds. Club agrees to return the premises to a clean and usable condition and to remove all waste materials, garbage, etcet ':O:ca, t o approved deposit facilities and to leave the premises in the condition 1.t was upon Club's entry for use of the premises. In addition, Club agrees to cut the grass, a s often as is necessary. I N vlitness '~>-THEREOF. the parties have executed this lease on t.he day and year >vtitten above. OZAUKEE COUNTY H~O ld~~~-- c ounty Clerk PORT WASHINGTON SOCCER CLUB,--..,, f \ ( ) By '.../&~ Doug Biehl President --~ 1'1 ~. - I I \...:,..:~ Attachment: Justice Center - PWSC Soccer Fields - Lease Info (4828 : JC Soccer Netting) ~ EX ECUTED IN DUPLICATE] - 5- Packet Pg. 10

11 5.a.1.a ADDENDUM TO LEASE Ozaukee County and the Port Washington Soccer Club agree to amend the current lease executed on April 20, 1995, as follows: 1. Section 3 of the lease is amended to add the following: The lease will be extended an additional twenty-five (25) years from December 31, 2015 to December 31, Section 5 of the lease is amended to add the following: The Club shall have the option to build a pavilion equipped with electrical service on the property. The County must approve the location of the pavilion and the final plans for the pavilion prior to the commencement of construction. The Club shall obtain all necessary permits before proceeding with construction. The building shall become the property of the County once completed. During the term of this lease, the Club will be allowed to use the building for storage and concession purposes. The Club will be responsible for the cost of maintaining and cleaning the pavilion during the term of this lease. 3. Section 2 of the lease is amended to add the following: The County shall pave the gravel parking lot with entrances on Spring Street and Sunset Road. The Club will reimburse the County for the cost of paving in 25 annual equal installments during the term of this lease. 4. Section 8 of the lease is amended to add the following: The Club shall maintain insurance to cover damage and replacement of the building during the term of this lease. The Club must provide a copy of the insurance policy to the County. The Club will also provide a copy of the public liability insurance policy covering the County and the Club against injury to persons, property and loss of life sustained on the premises. With the exception of the changes stated in this addendum, the original lease terms remain in full force and effect throughout the term of this extension. IN WITNESS WHEREOF, the parties have executed this addendum to the lease on the day and year written below. Attachment: Justice Center - PWSC Soccer Fields - Lease Info (4828 : JC Soccer Netting) PortWashingtonSoccerClubBy: ~~ 7/JSjJ0/3 Pfesi nt ~ (date) Packet Pg. 11

12 5.a.1.a Attachment: Justice Center - PWSC Soccer Fields - Lease Info (4828 : JC Soccer Netting) Packet Pg. 12

13 5.a.1.a ADDENDUM TO LEASE MARCH 22, 2018 Ozaukee County and the Port Washington Soccer Club agree to amend the current lease executed on April 20, 1995 and addenda executed on July 29, 2013 & August 22, 2017 as follows: 1. Section 5 of the lease is amended to add the following: The Club shall have the option to build Netting on the northern end of Field #5 & #6 to block soccer balls from entering Sunset Road. The Club shall obtain all necessary permits and approvals from the City of Port Washington before proceeding with construction. The netting shall be used during the spring and fall soccer seasons, but taken down between seasons when no soccer activities are occurring. The Club will be responsible for the cost of constructing, maintaining, set-up and take-down of the netting during the term of this lease. With the exception of the changes stated in this addendum, the original and previous addendum lease terms remain in full force and effect throughout the term of the extension. IN WITNESS WHEREOF, the parties have executed this addendum to the lease on the day and year written below. Ozaukee County By: Administrator Port Washington Soccer Club By: President (date) (date) Attachment: Justice Center - PWSC Soccer Fields - Lease Info (4828 : JC Soccer Netting) Packet Pg. 13

14 5.a.1.a Proposed Netting PWSC Netting Request Justice Center Soccer Fields DISCLAIMER: Ozaukee County does not guarantee the accuracy of the material contained here in and is not responsible for any misuse or misrepresentation of this information or its derivatives. Field #5 SCALE: 1 = 200' Field #6 Netting approved in August 2017 Ozaukee County 121 W Main St P.O. Box 994 Port Washington WI , Print Date: 3/15/2018 Attachment: Justice Center - PWSC Soccer Fields - Lease Info (4828 : JC Soccer Netting) Packet Pg. 14

15 5.a.1.a Attachment: Justice Center - PWSC Soccer Fields - Lease Info (4828 : JC Soccer Netting) Packet Pg. 15

16 5.b.1 Public Works Committee AGENDA INFORMATION SHEET AGENDA DATE: March 22, 2018 DEPARTMENT: Facilities Management DIRECTOR: Jon Edgren PREPARER: Julie Winkelhorst Agenda Summary Facilities Reports ATTACHMENTS: Facilities Financials Feb (PDF) Fairgrounds Financials Feb (PDF) Packet Pg. 16

17 5.b.1.a Attachment: Facilities Financials Feb (4838 : Facilities Report) Packet Pg. 17

18 5.b.1.b Attachment: Fairgrounds Financials Feb (4838 : Facilities Report) Packet Pg. 18

19 6.a.1 AGENDA DATE: March 22, 2018 DEPARTMENT: Transit DIRECTOR: Jon Edgren PREPARER: Jason Wittek Public Works Committee AGENDA INFORMATION SHEET Agenda Summary Review/Approve Eliminating Saukville Wal-Mart Stop for Summerfest Service BACKGROUND INFORMATION: The proposal obtained from MTS's, the awarded contractor for the Express Bus Service contract for 2018, with four option years, specified that their proposal was for serving only one stop during Summerfest. Currently, Summerfest Express Bus Service is provided to both the Saukville Wal-Mart Bus Stop, and the Grafton Target/Home Depot bus stop during the 11 days of Summerfest from approximatly 11:30 am to 12:30am daily. Due to this stipulation in their proposal, Transit Services inquired whether, an estimate of costs could be provided to serve both stops. MTS's has declined, as it is not a financial issue, but a question of distributing staff and bus resources adequately, due to their own service constraints. ANALYSIS: Due to our contractor's position, Transit Services recommends that Summerfest Service be reduced to one stop, eliminating the Saukville Wal-Mart, and only providing service to the Grafton Target/Home Depot. Our bus stop at the Grafton Target/Home Depot lot is allowed by right, as providing a bus stop was a condition required of the developer by the Village of Grafton for it's conditional use approval. Advantages to serving only one bus stop, are streamlining the service, as well as potential decreased purchased service costs, and improved frequency of the service and shortened ride times for all bus riders on the bus. The Target/Home Depot lots has approximately 900 spaces (3x any lot in Milwaukee County), while the Saukville lot has only 500. MCTS does not anticipate any vehicle lot issues as 63% of Summerfest riders already use the Target lot, without issue. Generally, many of the Summerfest riders carpool or get dropped off by parents or friends as well. FISCAL IMPACT: $0 FUNDING SOURCE: RECOMMENDED MOTION: Approve Eliminating Saukville Wal-Mart Stop for Summerfest Service ATTACHMENTS: RE_ Changes to draft 2018 Contract with MTS_ for PW (PDF) Grafton Target-Home Depot Lot (PDF) Packet Pg. 19

20 6.a.1.a From: To: Cc: Subject: Date: Stephanie Gulizia Jason Wittek Tim Hosch; Tom Winter RE: Changes to draft 2018 Contract with MTS Tuesday, February 20, :16:07 AM Dear Jason, We understand your desire to maintain the two lots for Summerfest, and appreciate your willingness to adjust service frequency to cover the costs. This, however, is not purely an issue of finance, but one of resource constraints and efficiencies. Specifically: Maintaining two lots requires an additional 110 hours of Platform Instructors time. We only have 33 Instructors, and we need those resources at other lots and throughout the core system. We are unable to replace those Instructors with other staff due to Union rules. As mentioned below, budget constraints have forced us to make major decisions regarding our aging bus fleet. Committing to extensive special services like Summerfest requires the availability of spare buses. Our number of spares have been reduced, and we have plans to further reduce in order to operate within the constraints of fewer capital funds. Reducing frequency as you suggested doesn t necessarily result in fewer bus hours, as we have to serve the clients that show up. So when buses fill up in Saukville, we send additional buses to pickup at Grafton. Conversely, when return buses fill up at end of the night, we order additional service to take everyone home. Your ridership on this route has been relatively steady, so we feel picking up from one lot will maximize the use of the available bus hours. In 2018, we will have riders pay for their trip once they reach the Summerfest downtown lop/lot. Therefore, boarding will be much quicker in Ozaukee and buses will depart as soon as they are full. Again, this aims at maximizing the bus hours we have, and spending as few hours in layover or boarding as possible. For these reasons, we specifically did not bid on providing two lot service, and cannot offer it at this time regardless of price. We have discussed this internally at all levels and across all impacted departments (executive, operations, finance, and materials management), and we simply do not have the adequate resources to service two lots. We understand this may be a difficult sell with your County government, so let us know if there is anything we can do to that end. If they are adamant that two lots be served, we understand they may turn to a charter group, and MCTS would do our best to coordinate that transition with you. Regards, Stephanie From: Jason Wittek [mailto:jwittek@co.ozaukee.wi.us] Sent: Wednesday, February 07, :14 PM To: Stephanie Gulizia <sgulizia@mcts.org> Subject: RE: Changes to draft 2018 Contract with MTS Attachment: RE_ Changes to draft 2018 Contract with MTS_ for PW (4823 : Eliminating Saukville Wal-Mart Stop) Packet Pg. 20

21 6.a.1.a Hi Stephanie, Any updated on this matter? Jason From: Stephanie Gulizia Sent: Wednesday, January 17, :30 PM To: Tom Winter Jason Wittek Cc: Tim Hosch Dan Basile Dan Boehm Subject: RE: Changes to draft 2018 Contract with MTS Thanks Jason. We will get that information to you as soon as possible upon Tim's return. Get Outlook for Android From: Jason Wittek Sent: Wednesday, January 17, :26:35 PM To: Stephanie Gulizia; Tom Winter Cc: Tim Hosch; Dan Basile; Dan Boehm Subject: RE: Changes to draft 2018 Contract with MTS Hi Stephanie, I appreciate your thoughtful response. We would definitely appreciate understanding 1) what those extra costs might be to serve both lots at existing service levels as you ve stated, and 2) please provide a revised service schedule for serving both lots that would reduce frequency and service hours during non-peak service times to off-set those costs and alleviate MCTS s concern over bus availability/resources. Thank you, Jason Jason Wittek, CNU-A Policy & Budget Analyst County Administrator s Office 121 West Main Street Port Washington, WI (262) Attachment: RE_ Changes to draft 2018 Contract with MTS_ for PW (4823 : Eliminating Saukville Wal-Mart Stop) Packet Pg. 21

22 6.a.1.b Attachment: Grafton Target-Home Depot Lot (4823 : Eliminating Saukville Wal-Mart Stop) Ozaukee County GIS DISCLAIMER: Ozaukee County does not guarantee the accuracy of the material contained here in and is not responsible for any misuse or misrepresentation of this information or its derivatives. SCALE: 1 = 200' Ozaukee County 121 W Main St P.O. Box 994 Port Washington WI , Print Date: 3/15/2018 Packet Pg. 22

23 6.c.1 Public Works Committee AGENDA INFORMATION SHEET AGENDA DATE: March 22, 2018 DEPARTMENT: Transit DIRECTOR: Jon Edgren PREPARER: Jason Wittek Agenda Summary Transit Financial Report ATTACHMENTS: Feb 2018 TS PnL (PDF) Packet Pg. 23

24 6.c.1.a Ozaukee County Committee Report Special Revenue Fund Transit Services For the Two Months Ending Wednesday, February 28, 2018 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual 2018 YTD Actual 2018 Amended Budget Budget Balance % Budget YTD Revenues Taxes - $548,305 $548, % Intergovernmental Revenues - - $2,336,965 $2,336, % Public Charges for Services $88,066 $103,766 $909,094 $805, % Fines/Forfeitures/Penalties $627 $627 $6,600 $5, % Other Revenue - - $5,000 $5, % Total Revenues $88,693 $652,698 $3,805,964 $3,153, % Expenditures Salaries $7,004 $12,313 $70,876 $58, % Fringe Benefits $3,376 $6,457 $23,521 $17, % Travel/Training $48 $48 $7,000 $6, % Supplies $8,059 $50,193 $257,300 $207, % Purchased Services $245,749 $249,257 $2,990,312 $2,741, % Interdepartment Charges $2,909 $5,770 $148,104 $142, % Other Expenses - $2,446 $33,851 $31, % Total Operating Expenditures $267,145 $326,484 $3,530,964 $3,204, % Capital Outlay Equipment & Furniture - - $275,000 $275, % Total Capital Outlay - - $275,000 $275, % Total Expenditures $267,145 $326,484 $3,805,964 $3,479, % Net Increase (Decrease) ($178,452) $326,214 - ($326,214) 0.00% E q u i t y: Attachment: Feb 2018 TS PnL (4825 : Transit Financial Report) CommRpt Oversight Comm Recommended PnL Amended Bdgt 3/15/2018 Packet Pg. 24

25 7.a.1 AGENDA DATE: March 22, 2018 DEPARTMENT: Highway DIRECTOR: Jon Edgren PREPARER: Jon Edgren Public Works Committee AGENDA INFORMATION SHEET Agenda Summary Review/Approve CTH I Reconstruction Project Bid BACKGROUND INFORMATION: As part of the 2017 & 2018 Highway Department Budget, the reconstruction of CTH I from CTH Z to Belgium-Kohler Road (West) was approved with a total project cost of $2,150,000. The project involves adding asphalt & gravel shoulders, reducing vertical curves, and repaving of the highway. In order to accomplish the work, design and real estate acquisition has already been approved. Ozaukee County is approved for approximately $600,000 in County Highway Improvement Program (CHIP) funds through the Wisconsin Department of Transportation (WisDOT), which fund projects up to 50% of eligible project costs. Project Design, Construction Management, Real Estate Acquisition, and Construction costs are eligible except for Paving performed by Ozaukee County. ANALYSIS: The Ozaukee County Highway Department opened bids for the CTH I Reconstruction project on Tuesday, March 6th at 2pm. The Bid Results were as follows: CONTRACTOR TOTAL BID 1) Mueller Excavating, Inc. $774,863.32* 2) Vinton Construction Co. $827, ) C.W. Purpero, Inc. $939, ) Buteyn-Peterson Const. Co., Inc. $988, ) Musson Bros., Inc. $1,087, *Recommended selection. See attached sheet for overall construction budget update. FISCAL IMPACT: Balance Current Year: $774, Next Year s Estimated Cost: N/A FUNDING SOURCE: County Levy: X ($387,500) Non-County Levy: X ($387,500) Packet Pg. 25

26 Indicate source: WisDOT CHIP Fund 7.a.1 RECOMMENDED MOTION: Award the CTH I Construction Contract to Mueller Excavating. ATTACHMENTS: CTH I - Est Project Cost Totals (PDF) Packet Pg. 26

27 7.a.1.a CTH I: CTH Z to Belgium Kohler Road (West) Estimated Total Project Costs Ozaukee County Highway Department Thursday, March 15, 2018 Estimated CHIP County Responsible Party Contracts Portion Portion Construction Mueller Excavating $775,000 $387,500 $387,500 Design GRAEF $100,000 $50,000 $50,000 Construction Mgmt GRAEF $50,000 $25,000 $25,000 ROW Acquisition CORRE $48,000 $24,000 $24,000 ROW Purchase Property Owners $100,000 $50,000 $50,000 Compensable Utility Utilities $100,000 $0 $100,000 Paving Ozaukee County $450,000 $0 $450,000 $1,623,000 $536,500 $1,086,500 Budgeted Amounts $600,000 $1,300,000 Attachment: CTH I - Est Project Cost Totals (4830 : CTH I Bid) Packet Pg. 27

28 7.a.2 AGENDA DATE: March 22, 2018 DEPARTMENT: Highway DIRECTOR: Jon Edgren PREPARER: Jon Edgren Public Works Committee AGENDA INFORMATION SHEET Agenda Summary Review/Approve CTH I Construction Management Contract BACKGROUND INFORMATION: As part of the 2017 & 2018 Highway Department Budget, the reconstruction of CTH I from CTH Z to Belgium-Kohler Road (West) was approved with a total project cost of $2,150,000. The project involves adding asphalt & gravel shoulders, reducing vertical curves, and repaving of the highway. In order to ensure compliance with specifications by the contractors and maintain a constant presence for communication with local residents, Ozaukee County needs to hire a consultant to perform construction management, which will include construction observation, daily inspection reports, and material testing. Highway Staff requested that GRAEF submit a Construction Management contract (attached) for review. As discussed with the Construction Bid Award, Ozaukee County is approved for County Highway Improvement Program (CHIP) funds through the Wisconsin Department of Transportation (WisDOT) for up to 50% of eligible project costs. ANALYSIS: GRAEF, as the designers of the project, have a detailed insight into the project, and have maintained a good relationship with Ozaukee County through past design and construction projects. The actual costs will be based upon Time & Materials, but their estimated fees are reasonable and within standard fee ranges. FISCAL IMPACT: Balance Current Year: $50,000 Next Year s Estimated Cost: N/A FUNDING SOURCE: County Levy: X (+/-$25,000) Non-County Levy: X (+/-$25,000) Indicate source: WisDOT CHIP Funds RECOMMENDED MOTION: Approve the Construction Management Contract from GRAEF. ATTACHMENTS: GRAEF - CTH I Const Mgmt Proposal (PDF) Packet Pg. 28

29 7.a.2.a - GRa EF One Honey Creek Corporate Center 125 South 84th Street, Suite 401 Milwaukee, Wl / / fax collaborate 1 formulate 1 innovate March 9, 2018 Mr. Jon Edgren, P.E. Ozaukee County Highway Commissioner 410 South Spring Street Port Washington, WI Subject: Dear Mr. Edgren: CTH I, Ozaukee County Proposal for Construction Inspection Services Per your request, Graef-USA Inc. (GRAEF) is pleased to provide this proposal for services to Ozaukee County (Client) to perform inspection for the reconstruction of CTH I, from Fredonia Avenue to Belgium-Kohler Road. An executed copy of this proposal will become our Agreement. This proposal is subject to GRAEF's Standard Terms and Conditions, a copy of which is attached and incorporated by reference. It is our understanding that the nature of the Project is the re-construction of 1.5 miles of a rural County Highway near the Town of Fredonia in Ozaukee County. For this Project, GRAEF proposes to provide the following Basic Services: Conduct a precon conference. Conduct inspections of all phases of roadway and utility construction operations. Review material testing and reject materials that do not meet the specifications. Hold weekly progress review meetings on site. Maintain a daily diary of contractor activities, on-site labor and equipment and completed quantities. Review requests and prepare recommendations for progress payments. Review change orders for work not included in the contract. Prepare punch list for contractor, listing work left to be completed. Conduct final inspection of the project and prepare a recommendation for acceptance. Attachment: GRAEF - CTH I Const Mgmt Proposal (4831 : CTH I Const Mgmt) The following items are excluded from this scope: Field Survey Inspection of County paving operations anticipated to take three weeks Record drawings GRAEF will endeavor to perform the proposed Basic Services per the following schedule: F:\Ozaukee County CTH I Inspection Proposal.dotx:.docx Packet Pg. 29

30 7.a.2.a - GRa EF collaborate 1 formulate 1 innovate The schedule assumes a construction start of July 9, 2018 and will be substantially completed by October 17, For estimating purposes, we assumed one inspector working 5 days a week, 8 hours per day for a total of 812 hours less 150 hours when County paving operations are occurring. During County paving operations GRAEF will not be on site. This results in a total of 662 inspection hours. At your written request, GRAEF will provide the following Additional Services for additional compensation as detailed below: One-person Survey Crew at $125/hour plus mileage. For this Project, it is our understanding Client will provide the following services, items and/or information: Project Plans Project Contract Documents - Specifications Daily Report Forms if different from GRAEF For all Basic Services, Client agrees to compensate GRAEF as follows. On an hourly basis estimated at $50,000 which includes reimbursable expenses. Reimbursable expenses include mileage at $0.545/mile. Actual costs may be more or less than this estimate. For all Additional Services authorized by the Client and performed by the Consultant, the Client will pay Consultant on an hourly basis, plus reimbursable expenses. To accept this proposal, please sign and date both of the enclosed copies and return one to us. Upon receipt of an executed copy, GRAEF will commence work on the Project. Attachment: GRAEF - CTH I Const Mgmt Proposal (4831 : CTH I Const Mgmt) Jon Edgren, P.E. -2- March 9, 2018 Packet Pg. 30

31 7.a.2.a Jon E. Edgren Public Works Director March 22nd, 2018 Attachment: GRAEF - CTH I Const Mgmt Proposal (4831 : CTH I Const Mgmt) Packet Pg. 31

32 7.a.3 AGENDA DATE: March 22, 2018 DEPARTMENT: Highway DIRECTOR: Jon Edgren PREPARER: Jon Edgren Public Works Committee AGENDA INFORMATION SHEET Agenda Summary Review/Approve 2018 Asphalt Oil Quotes BACKGROUND INFORMATION: The Ozaukee County Highway Department annually requests quotes for bituminous materials for asphaltic paving and sealcoating projects. Quotes were requested from HG Meigs Paving Asphalts & Emulsions and Flint Hills Resources, and were due on March 14 th, ANALYSIS: The Ozaukee County Highway Department received two quotes for the materials, but Flint Hills Resource s quote did not include application charges and was deemed an incomplete bid. Attached are the summary results. Below is Meig s bid information compared to last year s bid: Change PG58-28 $ $ $ % HFRS-2 (Applied) $1.81 $1.79 $ % Based upon the Meig s responsive bid and long-term relationship, we recommended awarding the Asphalt Oil bid to Meigs. FISCAL IMPACT: Balance Current Year: $980,000 Next Year s Estimated Cost: N/A FUNDING SOURCE: County Levy: Construction funds approved within the Highway Budget RECOMMENDED MOTION: Award the Asphalt Oil bid to Meigs. ATTACHMENTS: 2018 Asphalt Oil Summary (PDF) Packet Pg. 32

33 7.a.3.a Supplier PG Estimated Quantity (Tons) Estimated Cost HFRS-2 & CRS-2 Emulsion Application Charges Sub- Total Estimated Quantity (Gal) Estimated Cost Estimated Total Cost Henry G. Meigs, LLC $ ,966 $809, $ $0.15 $ ,100 $168, $978, Flint Hills Resources $ ,966 $806, $1.77 $0.50 $ ,100 $177, $983, *Application charges for Flint Hills Resources not submitted. Estimate taken from Perason Bros quote Asphalt Oil Bid Ozaukee County Quote Summary Quantity Estimates Year Avg. PG58-28 (TON) 2,304 1,907 1,687 1,966 HFRS-2 Applied (GAL) 86,268 67,522 80,511 78,100 ` Attachment: 2018 Asphalt Oil Summary (4832 : 2018 Asphalt Oil) 1 Packet Pg. 33

34 7.a.4 AGENDA DATE: March 22, 2018 DEPARTMENT: Highway DIRECTOR: Jon Edgren PREPARER: Jon Edgren Public Works Committee AGENDA INFORMATION SHEET Agenda Summary Review/Approve Port Washington Salt Dome & Shed A Roof Quote BACKGROUND INFORMATION: As part of the 2018 Highway Department Budget, we planned for the reroofing of the Port Washington Salt Dome ($100,000) and Equipment Shed A ($50,000) due to curling, missing and damaged shingles. The proposed maintenance project includes: Removal of all shingles down to the decking Removal of existing gutters and downspouts (Shed A) Install synthetic felt and ice shield Install 23 new vents (Salt Dome) Install 40 year shingles (light grey in color) Install new 5 gutters and 3 x 4 downspouts ANALYSIS: Warren Guettel, Construction Superintendent, requested information from multiple companies, and received the following quotes: Shed A Gutters Salt Dome Total 1 PHD Roof Doctors, Inc. $40,650 N/A $77,900 $118,550* 2 C&K Services $54,298 $4,750 $72,708 $131,756** 3 Dehling-Voight, Inc. $44,308 $5,862 $116,200 $166,370 *PHD Roof Doctors quote was for 30-year shingles and didn t include gutters & downspouts. **Recommended quote. Following review of the quotes, Highway Staff recommends the 2nd Low Bid of $131,756 from C&K Services. C&K Services quote met requirements, and they have performed well for the Highway Department in the past including reroofing Cedarburg Shop s Salt Shed. FISCAL IMPACT: Balance Current Year: $131,756 Next Year s Estimated Cost: N/A FUNDING SOURCE: County Levy: N/A Non-County Levy: X Packet Pg. 34

35 Indicate source: Highway Department s Building Fund 7.a.4 RECOMMENDED MOTION: Approve the contract with C&K Services for a total of $131,756. Packet Pg. 35

36 7.a.5 AGENDA DATE: March 22, 2018 DEPARTMENT: Highway DIRECTOR: Jon Edgren PREPARER: Jon Edgren Public Works Committee AGENDA INFORMATION SHEET Agenda Summary Review/Approve Traffic & Parking Control Company Contract BACKGROUND INFORMATION: Traffic & Parking Control Company (TAPCO) has provided Ozaukee County annual Traffic Signal preventative maintenance service for many years. Currently, the county has 11 traffic signal locations, all located along CTH W (Port Washington Road). TAPCO provides the Preventative Maintenance services, documents the proper operation of the signals, and provides that documentation if requested for traffic incidents at the signalized intersections. Additionally, TAPCO offers a Video Detection Maintenance Option, to clean Traffic Signal Cameras, which are installed at most County Signalized intersections. ANALYSIS: The proposed Preventative Maintenance agreement is $2,021, up from $1,925 in Additionally, the proposed Video Detection Maintenance option is $40 per camera, which is the same as We estimate that we have 34 Video Detection cameras, so the additional cost would be $1,360. The total cost would be $3,381. (Both contracts are attached.) FISCAL IMPACT: Balance Current Year: $3,381 Next Year s Estimated Cost: N/A FUNDING SOURCE: County Levy: X Non-County Levy: N/A Indicate source: N/A RECOMMENDED MOTION: Approve the Traffic Signal Preventative Maintenance agreement with the Video Detection Maintenance option as submitted. ATTACHMENTS: TAPCO Traffic Signal Maint Contract (PDF) Packet Pg. 36

37 ... :~TAPCO TRAFFIC & PARKING CONTROL CO.. INC. 7.a.5.a tapconet.com Phone Fax West Brown Deer Road Brown Deer, Wisconsin TRAFFIC SIGNAL PREVENTIVE MAINTENANCE CONTRACT The "PRO-TECH" Contract This contract is between Ozaukee County, the customer and Traffic and Parking Control Company, Inc W Brown Deer Rd., Brown Deer, Wi sconsin (T APCO), the contractor. This contract covers the period of time from midnight, May 1st 2018 to midnight, April 30th, The intersections covered by this contract are listed in Exhibit A, accompanying this contract. The contractor (TAPCO) agrees to provide full preventive maintenance under the following terms and conditions; TAPCO shall inspect the covered signalized intersection(s) and their control equipment to verify proper operation. This inspection shall take place once a year. TAPCO shall check the following items at the covered signalized intersection(s). These checks have been developed by employing current engineering practices. These professional standards will be applied to not only the signal maintenance but signal timing and traffic operations as well. 1.) Verify proper operation of the Controller Unit. This shall consist of verifying that the controller is correctly programmed per the controller database records and that the controller is correctly executing its program. 2.) T APCO will maintain the intersection documentation consisting of signal plan charts, cabinet blueprints and timing plan charts. 3.) Verify proper operation of the NEMA Conflict Monitor Unit. This shall consist of testing the NEMA Conflict Monitor on an automatic NEMA monitor test set. The test set shall be capable of testing all aspects of monitor operation for conformance with NEMA specifications. Attachment: TAPCO Traffic Signal Maint Contract (4834 : TAPCO Contract) Packet Pg. 37

38 ~~TAPCO TRAFFIC & PARKING CONTROL CO., INC. 7.a.5.a tapconet.com Phone Fax West Brown Deer Road Brown Deer, Wisconsin ) Check AC power feed at the control cabinet. Record measured voltage from Hot to Neutral, from Hot to Ground, and from Neutral to Ground. Record measured current flowing in the Hot, Neutral, and Ground conductors. 5.) Check and record current drawn, at the control cabinet, from each loadswitch circuit by the field lamp loads. 6.) Check and record inductance, series resistance and leakage resistance for each loop detector circuit at the control cabinet. Verify the proper operation associated with each detector amplifier. 7.) Check all terminal screws in the control cabinet for tightness. 8.) Verify operation of control cabinet heater and fan. Verify correct settings of their respective thermostats. 9.) Verify correct fl ash operation at the control cabinet. Also verify operation of any control switches in the control cabinet. 10.) Verify operation of all pedestrian pushbuttons and check for the presence and orientation of the pushbutton signs. 11.) Check all signal head indications for proper aiming and proper operation. 12.) TAPCO shall visually inspect the control cabinet, meter pedestal, pull boxes, signal poles, signal bases, and signal heads for any signs of damage or vandalism. 13.) TAPCO will check operation of the lighting control circuit if housed within the traffic signal cabinet and check luminaires for proper operation. 14.) TAPCO shall replace the control cabinet air filter element, vacuum inside the cabinet, and lubricate the cabinet door hinges and locks once per year. 15.) TAPCO will verify proper operation of optical preemption, and if installed, confirmation lights. Attachment: TAPCO Traffic Signal Maint Contract (4834 : TAPCO Contract) 2 Packet Pg. 38

39 ~~TAPCO TRAFFIC & PARKING CONTROL CO., INC. 7.a.5.a tapconet.com Phone Fax West Brown Deer Road Brown Deer, Wisconsin ) TAPCO shall check for proper grounding of unused conductors within the traffic control cabinet. 17.) TAPCO will verify proper operation of vehicle detection systems to include video detection, microwave detection, and wireless sensors. 18.) TAPCO will provide, where necessary, firmware upgrades to video, microwave, and wireless vehicle detection systems. 19.) TAPCO shall supply the customer completed documentation of all preventive maintenance performed. [f loaner equipment is required to restore the intersection to proper operation until equipment is discovered to be malfunctioning, can be repaired and returned to service, that loaner equipment shall be charged for. The rental rate for loaner equipment shall not exceed l 0% of list price per month pro-rated weekly. Loaner equipment is subject to availability. The contractor (T APCO) agrees to provide preventive maintenance under the terms of this contract during normal business hours. Normal business hours are defined as 8:00a.m. to 5:00 p.m.. Monday through Friday, excluding Saturdays, Sundays and Holidays. The contractor (T APCO) further agrees to provide response maintenance and/or design modification maintenance, as authorized by the customer. Response maintenance, under the terms of this contract, will be limited to "at random failures", accidents or "knockdowns" or vandalism, or acts of God such as lightning damage, flood, etc. Design modification maintenance, under the terms of this contract, will include, but not be limited to changes in signal sequence or timings that are required or desired. T APCO shall provide response maintenance and/or design modification maintenance under the terms of this contract during normal business hours. The regular hourly rate for these services shall be $ per hour, portal-to-portal. Attachment: TAPCO Traffic Signal Maint Contract (4834 : TAPCO Contract) Current engineering practices and professional standards shall be applied to not only the response maintenance, but to the design modification maintenance as well. 3 Packet Pg. 39