Council Action: Certification of Funds:

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CITY OF PALMER ACTION MEMORANDUM NO. 14-060 Subject: Authorize the City Manager to Execute Change Order No. 4 for Sherrod Area Water and Street Improvements, Phase 2, with, Inc.

1 CITY OF PALMER ACTION MEMORANDUM NO Subject: Authorize the City Manager to Execute Change Order No. 4 for Sherrod Area Water and Street Improvements, Phase 2, with, Inc. for Additional Storm Drain Replacement Costs in the Amount of 21, Agenda of: August 26, 2014 Council Action: Approved for presentation by: City Manager City Attorney City Clerk Certification of Funds: Total amount of funds listed in legislation: 21, This legislation ( ): Has no fiscal impact Creates: X A negative fiscal impact in the amount of: 21, A positive fiscal impact in the amount of: X Funds are budgeted. (see attached spreadsheet) Funds are budgeted from this (these) line item(s): a) (Grant 67117) 959,263 b) (City match Grant 67117) 706,530 c) (water main tie ins) 252,000 d) (Grant 14-DC-126) 1,000,000 e) (Road LID City match) 9,662 f) (Road LID City match) 75,515 g) (Roads LID City match) 23,930 a) Funds originally budgeted in line item : 3,026,900 Difference in budgeted funds: b) Funds originally budgeted in line item : Difference in budgeted funds: Budget remaining all funds 928,369 General fund unassigned balance (after budget modification) Enterprise unrestricted net position (after budget modification) Director of Finance signature certifying funds: Page 1 of 2 IM

2 Attachment(s): Change Order request Change Order No. 4 from Inc Summary Statement: The Sherrod Area Water and Street Improvements Project is a multiphase, multiple year improvement project of water and street improvements. The phase 2 project included some storm drain work in the original contract. During construction we found a 225-foot section of 15-inch storm drain culvert on Gulkana Street connecting 18-inch culvert to 24-inch culvert. This reduced size culvert limits the storm drain system capacity, so the City directed the contractor to replace the 15-inch culvert with 18-inch culvert. Attached for information and discussion, desired, is a summary of total project funding. Funds are available in the DCCED Grant 14-DC-127 to pay for this change order. Administration recommendation: Approve Action Memorandum no Page 2 of 2 IM

3 Sherrod Phase II Budget Allocation Funding Source Line Item 01/01/2014 Budget Vendor Contract Encumbered 07/31/2014 Spent Admin (Budget - Contract) Remaining Budget Legislation ARRA Grant ,184 HDL 40, , AM ,638 HDL, DEC, News adv 39, HD Supply Waterworks 301, , AM ADEC Grant , , , , AM , , , AM Chg Order #1 290, , AM City Match , , , , AM , , , AM Chg Order #1 124, , AM Chg Order #3 3, , DCCED Grant 14-DC ,619 ADMIN FEE ,381 HDL HDL {Construction Admin) 40, , , , , , s 911, AM , AM , AM DCCED Grant 13-DC ,000 ADMIN FEE ,000 HD Supply Waterworks 14, , , AM , , AM , , , AM Road Fund ,268 60, , AM Eagle Trail Head Parking ,000 Chg Order #2 29, , AM

4 CHANGE ORDER PROJECT: TO: Sherrod Area Water and Street Improvements, Phase 2 Palmer, Alaska. Inc SOld Glenn Hwy Palmer, AK DISTRIBUTION TO: OWNER [X] PROJECT ENGINEER [X] CONTRACTOR (X] FIELD [ ] CHANGE ORDER NUMBER: INITIATION DATE: HDL PROJECT NO: CONTRACT FOR: CONTRACT DATE NOTICE TO PROCEED: 04 07/18/L General 05/29/ /15/2014 You are directed to make the following changes in this Contract: 1, INCREASE the Contract quantity as sho~a~n tor following items: Item Work Description Qty. Units Unit Price A-B Trench Excavation & Backfill (various depths for storm drain piping) 225 LF A-22 Furnish and lnstall18-inch CMP, round, steel, galvanizt:d 225 LF A-2o Connect to Existing Storm Drain Manhole 1 EA 1, A-57 Remove Pipe (Existing Storm Drain) 225 LF TOTAL Total Price ~, , , ' 5, ~ 21, Nets: All work shall be In accordar..ce wlth the Contract Documents and must be approved by the Project Engineer and the-c_ity of Palmer...._.._... Not valid untll signed by both the Owner and the Owner's Agent. Signature of the Contractor indicat~s his agreement herewith including any adjustments in the Contract Sum or Contract Time. \ Original Contract Sum 1,400, Net change by previously authorized Change Orders 448, Contract Sum prior to this Change Order 1,848, Contract Sum will be (increased) (deoroasoa) (unchartgod) by this Change Order _21'",750.1;3 New Contract Sum including this Change Order (i1,870 ;280.2~. Contract Time for Substantia! Completion for Work Araa _1_ will be (increased) (decreased) (~) days. Substantial Completion as of the date of this Change Order therefore is: Work Area # /09/14 Work Area # /13/14 Work Area # /06/14 Work Area # /06/14 Work Area # /01/14 Illumination /13/14 Contract Time for Final Completion will be (increased) (deereased) (unchanged)... 0 days Final Acceptance as of the data of this Change Order... 10/31 /14 Pagu 1 of 2

5 BY ACCEPTING THIS CHANGE ORDER THE CONTRACTOR AGREES THAT THE AMOUNT PAID FOR ON THE ABOVE ITEMS IS EQUITABLE AND THAT NO FURTHER COMPENSATION FOR THE ABOVE ITEMS WILL BE MADE. Recommended: Hattenburq Dilley & Linnell PROJEIJT ENGINEER 202 W Elmwood Ave Ste 1 Addi:ass Palmer AK By: ~~~~T--- Date:.,_,'-=;..r-...:...-'---- Authorized: City of Palmer OWNER 231 W. Evergreen Avenue "Address Palmer, AK By:. Date:. Page 2 of 2

City of Palmer Action Memorandum No

City of Palmer Action Memorandum No. 15-075 Subject: Authorize the City Manager to Negotiate and Execute a Contract with for the Palmer 2015 ADA Sidewalk Improvement Project in the Amount of $62,837 Agenda