CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM

Transcription

1 THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: FROM: Via: DATE: The Honorable Mayor & Members of the City Commission Steven Alexander, City Manager Quentin Pough, Director of Parks and Recreation g November 15, 2016 Agenda Item No.: SUBJECT: BACKGROUND: A Resolution authorizing the City Manager to procure maintenance and repair services for sport field lighting from Electrical Contracting Services at two (2) City parks. Park staff conducted an assessment at Palmer Park and Murray Park and concluded that approximately thirty-eight (38) lamps require replacement. Proper lighting will help ensure a safer and quality playing environment for the public. Competitive proposals were sought from three (3) different sources of supply; Electrical Contracting Services was the lowest and most responsive vendor. A contingency in the amount of $2,000 will be included over the proposal amount to address for unknown factors that may arise s,uch as new wiring, additional ballast, fuses and/or lamps. VENDORS & AMOUNT: Please find below a breakdown of all proposals: VENDORS AMOUNT ELECTRICAL CONTRACTING SERVICES $18,856./ DAVCO ELECTRICAL CONTRACTORS CORP. $21,043 CANSECO ELECTRICAL CONTRACTORS, INC. $57,929 AMOUNT: ACCOUNT: ATTACHMENTS: Proposal amount is not to exceed 18,856 with a contingency amount of 2,000 for a total amount not to exceed 20,856. The total expenditure in the amount of $20,856 shall be charged to the Citywide Parks Improvement, account number , which has a balance of $845,409 before this request was made. Resolution Vendor Proposals

2 RESOLUTioN NO.: A Resolution authorizing the City Manager to procure maintenance and repair services for sport field lighting from Electrical Contracting Services at two (2) City parks. WHEREAS, park staff conducted an assessment at Palmer Park and Murray Park and concluded that approximately thirty-eight (38) lamps require replacement; and WHEREAS, proper lighting will help ensure a safer and quality playing environment for the public; and WHEREAS, competitive proposals were sought from three (3) different sources of supply; Electrical Contracting Services was the lowest and most responsive vendor; and WHEREAS, a contingency in the amount of $2,000 will be included over the proposal amount to address for unknown factors that may arise such as new wiring, additional ballast, fuses and/or lamps. 19 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE 20. CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is authorized to pay Electrical Contracting Services for an amount not to exceed $18,856 for maintenance and repair services for sport field lighting at Murray Park and Palmer Park. The City Manager is authorized to expend an additional $2,000 over the proposal amount of $18,856 for unknown factors. Section 2. The total expenditure in the amount of $20,856 shall be charged to the Citywide Parks Improvement, account number , which has a balance of $845,409 before this request was made. Section 3. Severability. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. 34 Section 4. Effective Date. This resolution shall become effective immediately upon 35 adoption by vote of the City Commission PASSED AND ENACTED this day of, ATTEST: APPROVED: CITY CLERK MAYOR

3 READ AND APPROVED AS TO FORM: LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY COMMISSION VOTE: Mayor Stoddard Vice Mayor Welsh Commissioner Edmond Commissioner Liebman Commissioner Harris

4 M... _ '".H._._... " _ "... n... _n... _... ;~>' Soulhil~"liamj Company Name: Attention: 1\".. -fa".' (ll' r'i~ :!~;W t 11'r 1::: 1, City of South Miami REQUEST FOR QUOTATION COMPETITIVE PRICING Electrical Contracting Services Tax Exempt#: C-1 Chuck Floyd Bussiness Number: Date Quote Needed By: Delivery DateITime: TBD Scope of Work: Repair 26 field lights at Murr.1Y Park SW 66th Street, Soutb Miami, FL ITEM QUANTITY UNIT SIZE DESCRIPTION - UNIT COST TOTAL COST NA 1500 Watt MH Straight Lamps $48.00 $1, NA 1500 Watt Ballast 480V Kits $ $3, n _... _... h._... n... "... _ NA KTKFuses (or other brand) ~. ' _" "".,.. ",-.. "...._" S12.00 $ Per Hour Crane with Operator $ $4, Per Hour ForemanlElectrician $83.00 $3, Per Hour SupervisorlMaster Electrician $40.00 $ QUOTATION VALID FOR ~ DAYS Subtotal $13, The successfol vendor will be required to provide a W-9 form and a certificate of insurance (COl) Applicable Discounts $0.00 naming the City of South Miami as additionally insured In addition, the successful vendor will need to be registered under the City of South Miami's vendor registration list. TOTAL $13, Murray Park, 5800 SW 66th Street, South Miami, FL Armando Munoz Parks Superintendent

5 ,-.,..... ~ C' ',"~,f. Jout 1" jvllaml Ii:,' ('I',' t.) rk,ll;xlll\'n:, City of South Miami REQUEST FOR QUOTATION COMPETITIVE PRICING Tax Exempt#: C-l Company Name: Electrical Contracting Services Attention: CbuckFloyd Bussiness Number: Date Quote Needed By: Delivery Date/Time: TBD Scope of Work: Repair 15 fie~d lights at Paimer Pari.., 6100 SW 67tb Ayenue, South Miami, FL. 331~3 ITEM QUANTITY UNIT SIZE DESCRIPTION UNIT COST TOTAL COST NA 1500 Watt MH Straight Lamps $48.00 $ NA 1500 Watt Ballast 480V Kits $ $1, _... _.. " _.._ _.--._-----_.._ ~--- KTKFuses NA $12.00 $ (or otber brand) ; Per Hour Crane with Operator Per Hour ForemanJElectrician 6. 3 Per Hour SupervisorlMaster Electrician QUOTATION VALID FOR 30 DAYS The successful vendor will be required to provide a W-9 form and a certificate of insurance (COl) naming the City of South Miami as additionally insured. In addition. the successful vendor will need to be registered under the City of South Miami's vendor registration list. $ $1, $83.00 $1, $40.00 $ Subtotal $5, Applicable Discounts $0.00 TOTAL $5, VENDOR SIGNATURE: Title: cl7i tl L c~'ij el\ t- Date: Delivery Location: Contact Number: REQUESTED BY: Palmer Park, 6100 SW 67th Ave., South Miami, FL Armando Munoz Parks Superintendent

6 ELECTRICAL CONTRACIORS CORP. October 25,2016 Attention: Quentin Pough, CPRP / Director of Park Recreation South Miami Recreation & Park 6130 Sunset Drive South Miami, FL Reference: Repair 26 Field Lights at Murray Park 5800 SW 66 Street South Miami, FL. Davco Electrical Contractors Corp. is pleased to provide this proposal to provide supervision, labor, equipment and materials to repair (26) field lights as per the scope provided below for the total sum of: FOURTEEN THOUSAND NINE HUNDRED SEVEN DOLLARS $14, Scope of Work and Materials and Labor,Equipment: Watt MH Lamps $59.00ea... $1, Watt MH Ballast $196.00ea... $ KTK Fuses $11.00ea..,... $ Crane with Operator $ per 43hrs... $6, Foreman/Electrician $70.00 $3, Supervision $70.00 per 4hrs... $ Notes & Conditions 1. PRICE IS BASED ON A NORMAL 40-HR WORK WEEK. 2. Permit fee and engineering unless specifically stated above in scope is excluded. 3. Any additional work or material beyond this scope will be additional. Davco reserves the right to withdraw this proposal if not accepted and received in this office within (30) days. This proposal is also conditioned upon the premises being in the physical state that they are in as of this proposal date. In the event there is a change to the physical condition of the premises requiring additional wor, in the s Ie discretion ofdavco Electrical Contractors Corp., additional costs maybe incurred. Mar ial Seni Jr. Estimator Davco Electrical Contractors Corp Commerclale EC673 e Illdus/rial Boynton Beach: (561) Boca Raton: (561) e Fax: (561) Park Ridge Boulevard. Boynton Beach, Florida

7 ELECTRICAL CONTRACTORS CORP. October 17, 2016 Attention: Quentin Pough, CPRP / Director of Park & Recreation South Miami Recreation & Parks 6130 Sunset Drive South Miami, FL Reference: Repair Field Lights at Palmer Park 6100 SW 67 th Ave South Miami, FL Weare pleased to submit our proposal to furnish all required equipment, tools, material, labor and supervision to repair field lights at the above referenced site as per the breakdown provided below, for the sum of: SIX THOUSAND ONE HUNDRED THIRTY-SIX DOLLARS $6, Scope of work and materials and labor and equipment Watt MH Straight Lamps $ $ Watt Ballast 480V Kits $ $ 3. KTK Fuses $11.00 to... $ 4. Crane with Operator $ per $ 5. Foreman/Electrician $70.00 per $ 6. Supervisor at $70.00 per 3... $ , , $ 6, Notes & Conditions 1. PROPOSAL IS BASED UPON WORK DURING NORMAL 40 HOUR WORK WEEK. 2. Any additional work or material beyond this scope will be additional. We reserve the right to withdraw this proposal if it is not accepted and received in this office within thirty (30) days. This proposal is conditioned upon the premises being in the physical state that they are in as of this date. In the event there is a change to the physical condition of the premises requiring additional work, in the sole discretion ofdavco Electrical Contractors Corp., additional costs may be incurred. ted, arcial Seni Jr. stimator Davco Electrical Contractors Corp. Commercial. EC673 Industrial Boynton Beach: (561) Boca Raton: (561) Fax: (561) Park Ridge Boulevard. Boynton Beach, Florida

8 .,~,"'\ i tit',. Soutn,t i\t\lam! f!::" (ii'.',;! Flr'1<;:Fi City of South Miami REQUEST FOR QUOTATION COMPETITIVE PRICING Tax Exempt#: C-l Company Name: Canseco Electrical Contractors, Inc. Attention: Ramon Canseco Jr. Bussiness Number: Date Quote Needed By: Delivery Daterrime: TBD Scope of Work: Repair 15 field lights at Palmer Park, 6100 SW 67th Avenue, South Miami, FL ITEM QUANTITY UNIT SIZE DESCRIPTION Unit Cost TOTAL COST NA 1500 Watt MH Straight Lamps NA 1500 Watt Ballast 480V Kits $ $3, $ $6, NA KTKFuses (or other brand) $ $3, week Lift with Operator Per Hour Electrician 6. 3 Per Hour SupervisorlMaster Electrician QUOTATION VALID FOR 30 DAYS The successful vendor will be required to provide a W-9 form and a certificate of insurance (COl) naming the City of South Miami as additionally insured In addition, the successfitl vendor will need to be registered under the City of South Miami's vendor registration list. $4, $4, ' $95.00 $1, $ $ Subtotal $19, Applicable Discounts $0.00 TOTAL $19, VENDOR SIGNATURE: Title: ~ n/7ji~ -~v I' Operation Manager EXCLUDES: Fixture Housing I Site Restore I Maintenance I Light Contactors I Wiring I Replace Support or Hardware I Permit Date: Delivery Location: Contact Number: REQUESTED BY: Palmer Park, 6100 SW 67th Ave., South Miami, FL Armando Munoz Parks Superintendent

9 . /" (If -"'.. tit.. South" lvltami I ill' (Av,-" Flp "":';! I i"rr City of South Miami REQUEST FOR QUOTATION COMPETITNE PRICING Tax Exempt#: C-l Company Name: Canseco Electrical Contractors, Inc. Attention: Ramon Canseco Jr. Bussiness Number: Date Quote Needed By: Delivery Daterrime: TBD Scope of Work: Repair 26 field lights at Murray Park, 5800 SW 66th Street, South Miami, FL ITEM QUANTITY UNIT SIZE DESCRIPTION umtcost TOTAL COST NA 1500 Watt MH Straight Lamps $ $7, NA 1500 Watt Ballast 480V Kits NA KTKFuses (or other brand) weeks (Lift) with Operator Per Hour Electrician $ $13, $ $4, $9, $9, $95.00 $4, I, I 6. 4 Per Hour SupervisorlMaster Electrician QUOTATION VALID FOR 30 DAYS $ $ Subtotal $38, The successful vendor will be required to provide a W-9 form and a certificate of insurance (COl) naming the City of South Miami as additionally insured. hi addition, the successful vendor will need to be registered under the City of South Miami's vendor registration list. Applicable Discounts $0.00 TOTAL $38,284.0~ Date: VENDOR SIGNATURE: ffi7 "/7 fl6 I Delivery Location: Murray Park, 5800 SW 66th Street, South Miami, FL Title: Operation Manager EXCLUDES: Fixture Housing / Site Restore / Maintenance / Light Contactors / Wiring / Replace Support or Hardware / Permit Contact Number: REQUESTED BY: Armando Munoz Parks Superintendent