QUOTATION REQUEST Board of County Commissioners, Broward County, Florida

Transcription

1 Page: 1 of 19 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the address indicated UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 01/22/13 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida QUOTATION MUST BE SIGNED IN INK By signature I acknowledge and agree to pages 1 thru 19 and abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination. Company Name: (Please Print) Address: Quotation No.: R Q2 Date: 1/16/2013 Purchasing Agent: Nancy Miller Phone number: Requisition No. TE Signature: Name / Title: (Please Print) Date: PH: FX: Open End Contract: Quotations are hereby requested on an open end basis to provide Handheld GPS Portable Unit for the Broward County Traffic Engineering Division and various other Broward County agencies that may have need of these services and products in accordance with the specifications as set forth in this quotation request. The initial contract period shall start on date of award or upon expiration of the current contract, whichever is later, and shall terminate one year from that date. The Purchasing Director may renew this contract for an additional one (1) year period, subject to satisfactory performance, vendor acceptance and determination that the renewal is in the best interest of Broward County. All prices, terms, conditions and specifications shall remain fixed for the initial contract period. In addition, all prices, terms, conditions and specifications shall remain fixed for the renewal of the contract. There will be no allowable price escalations for fuel or any other type of escalation throughout any contract period(s), unless otherwise specified in this document. Quantities listed within this quotation are not a guarantee, but solely an estimate of anticipated annual usage. Terms & Conditions: Attached Terms and Conditions dated 10/12/12, numbered 1 thru 33, apply to this solicitation. For quotations over $50,000, an original signed copy of the Quote Request must be submitted to the Purchasing Division prior to award. Quotations must be received in the Purchasing Division by the time and date requested in the upper left corner of this document. Quotations may be faxed to (954) Prices shall be quoted F.O.B. Destination, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

2 Page: 2 of 19 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the above address UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 01/22/13 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida Quotation No.: R Q2 Date: 1/16/2013 Purchasing Agent: Nancy Miller Phone number: Requisition No. RQS TE Company Name: (Please Print) Signature: For All Commodity Contracts (Fixed or Open End): Vendor represents that its business is regularly engaged in and routinely sells the product(s) offered within this quotation request. YES NO Vendor affirms that it is an authorized dealer/seller of the product(s) offered herein on or before the opening date, and warranty offered is the manufacturer s warranty with Broward County recorded as the original purchaser. YES NO Broward County reserves the right to request proof thereof prior to award. For All Contracts: Quotation responses shall be on this form and must be signed or they may be declared non-responsive. Quotations must be typed or printed in ink. Signatures should be in "blue" ink. If a specific basis for award is not established in this quotation request, the award shall be to the responsible Vendor with the lowest responsive bid meeting the written specifications. Addenda to Quotation Requests: Quotation Requests may require Addenda be issued to them. An Addendum in some way modifies information from the original quotation request, i.e., to announce changes in the quote opening date, specifications, terms, conditions, or modifications to the bid sheet. In addition, some addenda are mandatory (i.e. MUST be acknowledged and returned with your quotation prior to the opening). Anyone quoting or contemplating quoting should check the Purchasing Division s website for posted addenda if you did not receive the initial quotation request by . All vendors shall be responsible for monitoring this website for posted addenda. Award Options: As the best interest of the County may require, the right is reserved to make award(s) by individual commodities, group of commodities, all or none or any combination thereof. Local Business Tax Receipt Requirements: All vendors maintaining a business address within Broward County must have and provide a copy of a current Broward County Local Business Tax Receipt prior to contract award. The Contractor should provide a copy of their Local Business Tax Receipt within five (5) business days upon the request of the Purchasing Agent. Failure to do so may result in your quote being deemed non-responsive. For further information on obtaining or renewing your firm s Local Business Tax Receipt, contact the Records, Taxes and Treasury Division at (954) Contacts: For technical questions regarding the commodities/services listed in this quote, contact Jeannine Conte of the Traffic Engineering Division at or by at jeconte@broward.org.

3 Page: 3 of 19 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the above address UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 01/22/13 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida Quotation No.: R Q2 Date: 1/16/2013 Purchasing Agent: Nancy Miller Phone number: Requisition No. RQS TE Company Name: (Please Print) Signature: For information regarding bidding procedures, terms and conditions, contact Nancy Miller, of the Purchasing Division,at or by at namiller@broward.org. Insurance Requirements: Insurance Requirements for Automobile Liability are not applicable where delivery will be made by a third party carrier. All vendors that will be making deliveries in their own vehicles are required to provide proof of insurance for Automobile Liability and other pertinent coverages per the attached sample, prior to award. If deliveries are being made by a third party carrier, other pertinent coverages listed on the certificate are still required. If available, vendor should submit Certificate of Insurance (COI) with their Quotation. The vendor recommended for award should submit satisfactory COI no later than 5 business days of request or their Quotation may be rejected. Prior to submission, vendor should ensure that all insurance requirements conform to attached sample. Equivalency Type Language: Broward County shall be the sole determinant power in establishing brand name or equal status of commodity offered by vendor. Use of manufacturer'(s) name(s) and/or catalog or model number(s) is for reference only to provide the Vendor with the required quality and specifications for this quotation request. Such reference is not intended to, and shall not, limit competition among potential Vendors. If the Vendor offers an equivalent, the Vendor should enclose with this quotation request specifications, documentation, and literature that establishes the equivalency or superiority of the item offered. If a sample is to be required from the Vendor by the Purchasing Division, the sample is to be provided within five (5) calendar days. Contractor Responsibilities: The CONTRACTOR will be responsible for the provision, installation and performance of all equipment, materials, services, etc. offered in their Quote. The CONTRACTOR is in no way relieved of the responsibility for the performance of all equipment furnished, or of assuring the timely delivery of materials, equipment, etc. even though it is not of their own manufacture. CONTRACTOR shall perform the Work with its own organization, amounting to not less than one hundred percent of the Contract Price. The Contract Administrator will document the contractor s performance by completing a Vendor Performance Evaluation Form. A blank Performance Evaluation Form may be viewed at: and will be completed by the Contract Administrator based upon the following factors: i. For any fixed construction or services contract valued at $50,000 or more upon completion of the contract.

4 Page: 4 of 19 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the above address UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 01/22/13 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida Quotation No.: R Q2 Date: 1/16/2013 Purchasing Agent: Nancy Miller Phone number: Requisition No. RQS TE Company Name: (Please Print) Signature: ii. For any hardware or software implementation contracts valued at $20,000 or more as part of the final acceptance. iii. For any fixed commodities contract valued at $250,000 or more upon complete delivery of the commodities iv. For Master (open-end) Agreements and other continuing contracts by each using agency whose cumulative annual usage of the agreement exceeds $50,000, prior to any renewal, termination and upon the agreement expiration. v. For Work Authorizations valued at $30,000 or more, issued under a Library of Professional Consultant Services, a Library of Environmental Consultant Services, or other two-party agreement, upon project completion. vi. For contracts where the Office of Economic and Small Business Development (OESBD) has established goals, based on compliance with established goals and requirements. vii. The Contract Administrator may also initiate an interim evaluation at any time during the term for any contract. For IT Purchases: Date Standards: CONTRACTOR warrants that each item of software that it delivers, develops, modifies, or recommends to COUNTY for use under this Contract shall be able to accurately store and process date/time data in four (4) digit year fields (including, but not limited to, calculating, comparing, interfacing and sequencing) from, into, and between the nineteenth through the twenty-second centuries, and leap year calculations. The duration of this warranty and the remedies available to COUNTY for breach of this warranty shall be as defined in, and subject to, the terms and limitations of CONTRACTOR s warranties contained in this Contract; provided that notwithstanding any provision to the contrary in any such warranty provision(s), or in the absence of any such warranty provision(s), the remedies available to COUNTY under this warranty shall include repair or replacement, at no cost to COUNTY of any of the products whose noncompliance is discovered and made known to CONTRACTOR in writing, within three (3) year(s) after acceptance of the deliverables by COUNTY. Nothing in this warranty shall be construed to limit any rights or remedies COUNTY may otherwise have under this Contract.

5 Page: 5 of 19 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the above address UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 01/22/13 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida Quotation No.: R Q2 Date: 1/16/2013 Purchasing Agent: Nancy Miller Phone number: Requisition No. RQS TE Company Name: (Please Print) Signature: Non-Collusion Statement: By signing this offer, the vendor certifies that this offer is made independently and free from collusion. Vendor shall disclose below, to their best knowledge, any Broward County officer or employee, or any relative of any such officer or employee as defined in Section (1) (c), Fla. Stat. (1989), who is an officer or director of, or has a material interest in, the vendor's business, who is in a position to influence this procurement. Any Broward County officer or employee who has any input into the writing of specifications or requirements, solicitation of offers, decision to award, evaluation of offers, or any other activity pertinent to this procurement is presumed, for purposes hereof, to be in a position to influence this procurement. For purposes hereof, a person has a material interest if he or she directly or indirectly owns more than 5 percent of the total assets or capital stock of any business entity, or if he or she otherwise stands to personally gain if the contract is awarded to this vendor. Failure of a vendor to disclose any relationship described herein shall be reason for debarment in accordance with the provisions of the Broward County Procurement Code. NAME RELATIONSHIPS In the event the vendor does not indicate any relationship by leaving the above section blank, the County will take this to mean the vendor means no such relationships exist. NAME OF COMPANY:

6 Page: 6 of 19 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the above address UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 01/22/13 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida Quotation No.: R Q2 Date: 1/16/2013 Purchasing Agent: Nancy Miller Phone number: Requisition No. RQS TE Company Name: (Please Print) Signature: Specifications: Additional specifications for the line items below, if required, follow on page(s). All prices submitted are to be on the form below. Prices quoted should be in unit of measure shown. Line 1. CC# Commodity No. / Description Qty. / Unit Unit Price Total Unit Price Handheld GPS unit, Trimble GeoXH Handheld (Standard Edition with Flood Light) or Approved Equal 1/ EA $ $ Manufacturer Offered: Model Offered: 2. CC# ArcPad 10.X download 1 / EA $ $ Manufacturer Offered: Model Offered: 3. CC# VG GPS correct extension for ESRI ArcPad software 1 / EA $ $ Manufacturer Offered: Model Offered: 4. CC# month software maintenance extension 1 / EA $ $ Manufacturer Offered: Model Offered:

7 Page: 7 of 19 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the above address UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 01/22/13 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida Quotation No.: R Q2 Date: 1/16/2013 Purchasing Agent: Nancy Miller Phone number: Requisition No. RQS TE Company Name: (Please Print) Signature: Line 5. CC# Commodity No. / Description Qty. / Unit Unit Price Total Unit Price Vehicle Power Adapter (15V 1A output) 1 / EA $ $ Manufacturer Offered: Model Offered: Total Price Delivery: Delivery is required within 30 calendar days after receipt of Purchase Order. Failure to meet this delivery date may be deemed as non-responsive. Please indicate delivery time after receipt of Purchase Order: calendar days. Please indicate if delivery will be made by: Common Carrier Company Vehicle Other Ship To: (All commodities unless otherwise indicated) Traffic Engineering Division 4900 W. Prospect Road Fort Lauderdale, FL NO DELIVERIES ON FRIDAYS CONTACT NAME: PARBATEE MAHARAJ,

8 Page 8 of 19 VENDOR QUESTIONNAIRE INFORMATION CONTAINED IN THIS DOCUMENT WILL BE USED BY THE COUNTY IN DETERMINING THE RESPONSIBILITY OF A RESPONDENT. THERE MUST BE A RESPONSE TO ALL QUESTIONS IN THIS DOCUMENT. INFORMATION MUST EITHER BE PROVIDED OR AN INDICATION OF NONE (IF APPROPRIATE). DO NOT USE N/A AS A RESPONSE TO ANY QUESTION. THIS COMPLETED FORM, INCLUDING A RESPONSE TO ALL QUESTIONS, SHOULD BE SUBMITTED WITH THE SOLICITATION; HOWEVER, IT MUST BE SUBMITTED WITHIN FIVE (5) WORKING DAYS OF THE COUNTY S REQUEST. FAILURE TO PROVIDE THE COMPLETED FORM MAY RESULT IN THE SOLICITATION BEING DEEMED NON-RESPONSIVE. The undersigned authorized representative of the Respondent certifies the truth and accuracy of all statements and the answers contained herein. 1. How many years has your organization been in business? 1A. What type of service/commodity does your company offer? 2. What is the last project of this nature that you have completed? 3. Have you ever failed to complete any work or not timely shipped commodities awarded to you? If yes, when and why? 3A. Give owner names, addresses and telephone numbers, and surety and project names, for all projects for which you have performed work, where your surety has intervened to assist in completion of the project, whether or not a claim was made. NAME OF COMPANY:

9 Page 9 of 19 VENDOR QUESTIONNAIRE (Continued) 4. Give names, addresses and telephone numbers of three individuals, corporations, agencies, or institutions for which you have performed work of a similar nature or sold similar commodities to in the past three (3) years: 4.1 (Organization/Company) (Project Name) (Contact Name) (Address) (Phone No.) (Contract Number) (Project Value) (Date Services Provided) Scope of Project 4.2 (Organization/Company) (Project Name) (Contact Name) (Address) (Phone No.) (Contract Number) (Project Value) (Date Services Provided) Scope of Project 4.3 (Organization/Company) (Project Name) (Contact Name) (Address) (Phone No.) (Contract Number) (Project Value) (Date Services Provided) Scope of Project NAME OF COMPANY:

10 Page 10 of 19 VENDOR QUESTIONNAIRE (Continued) 5. List the following information concerning all contracts in progress as of the date of submission of this solicitation. (In case of co-venture, list the information for all co-venturers.) NAME OF PROJECT OWNER OF PHONE NO. TOTAL CONTRACT VALUE DATE OF COMPLETION PER CONTRACT % OF COMPLETION TO DATE (Continue list on insert sheet, if necessary.) 6. Has a representative of the Respondent completely inspected the proposed project site and does the Respondent have a complete plan for its performance? 7. State the name of your proposed project manager and superintendent and give details of his or her qualifications and experience in managing similar work. 8. State the true, exact, correct and complete name of the partnership, corporation or trade name under which you do business and the address of the place of business. (If a corporation, state the name of the president and secretary. If a partnership, state the names of all partners. If a trade name, state the names of the individuals who do business under the trade name). 8.1 The correct name of the Respondent: NAME OF COMPANY:

11 Page 11 of 19 VENDOR QUESTIONNAIRE (Continued) 8.2 The business is a (Sole Proprietorship) (Partnership) (Corporation): 8.3 The address of principal place of business: 8.4 The names of the corporate officers, or partners, or individuals doing business under a trade name, are as follows: 8.5 List all organizations which were predecessors to Respondent or in which the principals or officers of the Respondent were principals or officers. 9. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or against the Respondent, its parent or subsidiaries or predecessor organizations during the past three (3) years. Include in the description the disposition of each such petition. 10. List and describe all successful Performance or Payment Bond claims made to your surety(ies) during the last three (3) years. The list and descriptions should include claims against the bond of the Respondent and its predecessor organization(s). NAME OF COMPANY:

12 Page 12 of 19 VENDOR QUESTIONNAIRE (Continued) 10.1 Has the Respondent, its principals, officers or predecessor organization(s) been debarred or suspended from bidding by any government during the last three (3) years? If yes, provide details. 11. LITIGATION HISTORY REQUIREMENT The County will consider a vendor's litigation history information in its review and determination of responsibility. All vendors are required to disclose to the County all "material" cases filed or resolved in the three (3) year period ending with the solicitation response due date, whether such cases were brought by or against the vendor, any parent or subsidiary of the vendor, or any predecessor organization. If the vendor is a joint venture, the information provided should encompass the joint venture (if it is not newly-formed for purposes of responding to the solicitation) and each of the entities forming the joint venture. For purpose of this disclosure requirement, a case includes lawsuits, administrative hearings and arbitrations. A case is considered to be "material" if it relates, in whole or in part, to any of the following: 1. A similar type of work that the vendor is seeking to perform for the County under the current solicitation; 2. An allegation of negligence, error or omissions, or malpractice against the vendor or any of its principals or agents who would be performing work under the current solicitation; 3. A vendor's default, termination, suspension, failure to perform, or improper performance in connection with any contract; 4. The financial condition of the vendor, including any bankruptcy petition (voluntary and involuntary); or 5. A criminal proceeding or hearing concerning business-related offenses in which the vendor or its principals (including officers) were/are defendants. Notwithstanding the descriptions listed in paragraphs 1 5 above, a case is not considered to be "material" if the claims raised in the case involve only garnishment, auto negligence, personal injury, or a proof of claim filed by the vendor. For each material case, the vendor is required to provide all information identified in the form attached as Attachment "A". A Vendor is also required to disclose to the County any and all case(s) that exist between the County and any of the vendor's subcontractors/subconsultants proposed to work on this project. Failure to disclose any material case, or to provide all requested information in connection with each such case, may result in the vendor being deemed non-responsive. Prior to making such determination, the vendor will have the ability to clarify the submittal and to explain why an undisclosed case is not material. NAME OF COMPANY:

13 Page 13 of 19 ATTACHMENT A LITIGATION HISTORY FORM Party Vendor is Plaintiff Vendor is Defendant Case Name Case Number Date Filed Name of Court or other tribunal Type of Case Claim or Cause of Action and Brief description of each Count Brief description of the Subject Matter and Project Involved Civil Criminal Administrative/Regulatory Bankruptcy Disposition of Case Pending Settled Dismissed (Attach copy of any applicable Judgment, Settlement Agreement and Satisfaction of Judgment.) Opposing Counsel Judgment Vendor s Favor Judgment Against Vendor If Judgment Against, is Judgment Satisfied? Yes Name: Phone number: No NAME OF COMPANY:

14 Page 14 of 19 VENDORS LIST (NON-CERTIFIED SUBCONTRACTORS AND SUPPLIERS INFORMATION) Finance And Administrative Services Department Purchasing Division 115 S. Andrews Avenue, Room 212 Fort Lauderdale, Florida Fax THIS FORM SHOULD BE SUBMITTED WITH THE BID; OR IF NOT SUBMITTED WITH BID, IT MUST BE SUBMITTED WITHIN 5 CALENDAR DAYS OF REQUEST FROM THE COUNTY Provide this information for any sub vendor(s) who will provide a service to the County for this solicitation. This includes major suppliers as well. 1. Firm s Name: 2. Firm s Address: 3. Firm s Telephone Number: Firm Address: 4. Contact Name and Position: 5. Alternate Contact Name and Position: 6. Alternate Contact Telephone Number: Address: 7. Bid/Proposal Number: Contracted Amount: 8. Type of Work/Supplies Bid: Award Date: 1. Firm s Name: 2. Firm s Address: 3. Firm s Telephone Number: Firm Address: 4. Contact Name and Position: 5. Alternate Contact Name and Position: 6. Alternate Contact Telephone Number: Address: 7. Bid/Proposal Number: Contracted Amount: 8. Type of Work/Supplies Bid: Award Date: I certify that the information submitted in this report is in fact true and correct to the best of my knowledge Signature Title Date Note: the information provided herein is subject to verification by the Purchasing Division. Use additional sheets for more subcontractors or suppliers as necessary.

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