QUOTATION REQUEST Board of County Commissioners, Broward County, Florida

Transcription

1 Page: 1 of 22 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the address indicated UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 07/11/2012 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida QUOTATION MUST BE SIGNED IN INK By signature I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination. Company Name: (Please Print) Address: Quotation No.: L Q1 Date: 7/3/2012 Purchasing Agent: Nancy Olesen Phone number: Requisition No. BP053112*24 Signature: Name / Title: (Please Print) Date: PH: FX: Fixed Contract: Quotations are hereby requested on a fixed basis to provide Video Equipment for the Broward County Permitting, Licensing and Consumer Protection Division in accordance with the specifications as set forth in this quotation request. Funding for this contract will be delivered in part from the United States government through the American Recovery and Reinvestment Act (ARRA) of 2009 through the Florida Energy and Climate Commission Grant (FECCG). Federal assurances must follow the grant application in addition to any and all supervening assurances set forth in the Rules and Regulations published by the Federal Registrar or Code of Federal Regulations. Clauses, terms or conditions required by the federal grantor agency are hereby attached as Attachments B and made part of this contract. Any contractual requirements in Attachments B shall prevail in any conflict between Attachments B and the General Conditions and Special Instructions to Bidders. Terms & Conditions: Attached Terms and Conditions dated December 15, 2011 numbered 1 thru 33, apply to this solicitation. For quotations over $50,000, an original signed copy of the Quote Request must be submitted to the Purchasing Division prior to award. Quotations must be received in the Purchasing Division by the time and date requested in the upper left corner of this document. Quotations may be faxed to (954) Prices shall be quoted F.O.B. Destination, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

2 Page: 2 of 22 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the above address UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 07/11/2012 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida Quotation No.: L Q1 Date: 7/3/2012 Purchasing Agent: Nancy Olesen Phone number: Requisition No. BP053112*24 Company Name: (Please Print) Signature: General: Vendor represents that its business is regularly engaged in and routinely sells the product(s) offered within this quotation request. YES NO Vendor affirms that it is an authorized dealer/seller of the product(s) offered herein on or before the opening date, and warranty offered is the manufacturer s warranty with Broward County recorded as the original purchaser. YES NO Broward County reserves the right to request proof thereof prior to award. Quotation responses shall be on this form and must be signed or they may be declared non-responsive. Quotations must be typed or printed in ink. Signatures should be in "blue" ink. If a specific basis for award is not established in this quotation request, the award shall be to the responsible Vendor with the lowest responsive bid meeting the written specifications. Addenda to Quotation Requests: Quotation Requests may require Addenda be issued to them. An Addendum in some way modifies information from the original quotation request, i.e., to announce changes in the quote opening date, specifications, terms, conditions, or modifications to the bid sheet. In addition, some addenda are mandatory (i.e. MUST be acknowledged and returned with your quotation prior to the opening). Anyone quoting or contemplating quoting should check the Purchasing Division s website for posted addenda if you did not receive the initial quotation request by . All vendors shall be responsible for monitoring this website for posted addenda. Award Options: As the best interest of the County may require, the right is reserved to make award(s) by individual commodities, group of commodities, all or none or any combination thereof. Local Business Tax Receipt Requirements: All vendors maintaining a business address within Broward County must have and provide a copy of a current Broward County Local Business Tax Receipt prior to contract award. The Contractor should provide a copy of their Local Business Tax Receipt within five (5) calendar days upon the request of the Purchasing Agent. Failure to do so may result in your quote being deemed non-responsive. For further information on obtaining or renewing your firm s Local Business Tax Receipt, contact the Records, Taxes and Treasury Division at (954)

3 Page: 3 of 22 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the above address UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 07/11/2012 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida Quotation No.: L Q1 Date: 7/3/2012 Purchasing Agent: Nancy Olesen Phone number: Requisition No. BP053112*24 Company Name: (Please Print) Signature: Contacts: For technical questions regarding the commodities listed in this quote, contact Joseph Wright, Project Manager of the Permitting, Licensing and Consumer Protection Division at Extension 9866 or by at jwright@broward.org. For information regarding bidding procedures, terms and conditions, contact Nancy Olesen, of the Purchasing Division, at or by at nolesen@broward.org Insurance Requirements: Insurance Requirements for Automobile Liability are not applicable where delivery will be made by a third party carrier. All vendors that will be making deliveries in their own vehicles are required to provide proof of insurance for Automobile Liability and other pertinent coverages per the attached sample, prior to award. If deliveries are being made by a third party carrier, other pertinent coverages listed on the certificate are still required. If available, vendor should submit Certificate of Insurance (COI) with their Quotation. The vendor recommended for award should submit satisfactory COI no later than 5 calendar days of request or their Quotation may be rejected. Prior to submission, vendor should ensure that all insurance requirements conform to attached sample. Manufacturer/Brand/Model Specific Request: Not applicable to this quotation request. Equivalency Type Language: Broward County shall be the sole determinant power in establishing brand name or equal status of commodity offered by vendor. Use of manufacturer'(s) name(s) and/or catalog or model number(s) is for reference only to provide the Vendor with the required quality and specifications for this quotation request. Such reference is not intended to, and shall not, limit competition among potential Vendors. If the Vendor offers an equivalent, the Vendor should enclose with this quotation request specifications, documentation, and literature that establishes the equivalency or superiority of the item offered. If a sample is to be required from the Vendor by the Purchasing Division, the sample is to be provided within five (5) calendar days. Maintenance/Service Language: Not applicable to this quotation request

4 Page: 4 of 22 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the above address UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 07/11/2012 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida Quotation No.: L Q1 Date: 7/3/2012 Purchasing Agent: Nancy Olesen Phone number: Requisition No. BP053112*24 Company Name: (Please Print) Signature: Contractor Responsibilities: The CONTRACTOR will be responsible for the provision, installation and performance of all equipment, materials, services, etc. offered in their Quote. The CONTRACTOR is in no way relieved of the responsibility for the performance of all equipment furnished, or of assuring the timely delivery of materials, equipment, etc. even though it is not of their own manufacture. The Contract Administrator will document the contractor s performance by completing a Vendor Performance Evaluation Form. A blank Performance Evaluation Form may be viewed at: and will be completed by the Contract Administrator based upon the following factors: i. For any fixed construction or services contract valued at $50,000 or more upon completion of the contract. ii. For any hardware or software implementation contracts valued at $20,000 or more as part of the final acceptance. iii. For any fixed commodities contract valued at $250,000 or more upon complete delivery of the commodities iv. For Master (open-end) Agreements and other continuing contracts by each using agency whose cumulative annual usage of the agreement exceeds $50,000, prior to any renewal, termination and upon the agreement expiration. v. For Work Authorizations valued at $30,000 or more, issued under a Library of Professional Consultant Services, a Library of Environmental Consultant Services, or other two-party agreement, upon project completion. vi. For contracts where the Office of Economic and Small Business Development (OESBD) has established goals, based on compliance with established goals and requirements. vii. The Contract Administrator may also initiate an interim evaluation at any time during the term for any contract. Federally Funded Projects: If the solicitation involves a federally funded project where the fund requirements prohibit the use of state and/or local preferences, such preferences contained in the County's Local Vendor Ordinance, Domestic Partnership Ordinance and Procurement Code will not be applied in the procurement process. Subcontracting: The CONTRACTOR shall submit a listing of all subcontractors and/or suppliers, if any, and the portion of the Project they will perform (VENDORS LIST) within five (5) calendar days of request by County and prior to award. This list shall be kept up-to-date for the duration of the project and shall include major material suppliers to the Prime that provide construction material for construction contracts or commodities for service contracts in excess of $50,000 to the CONTRACTOR. If subcontractors are stated, this does not relieve the CONTRACTOR from the prime responsibility of full and complete satisfactory and acceptable performance under any awarded contract.

5 Page: 5 of 22 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the above address UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 07/11/2012 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida Quotation No.: L Q1 Date: 7/3/2012 Purchasing Agent: Nancy Olesen Phone number: Requisition No. BP053112*24 Company Name: (Please Print) Signature: Special Notice/OSHA: Special notice: In accordance with OSHA Regulation 29 CFR (k) (2), bidders are notified of the presence of asbestos containing material and/or presumed asbestos containing material at some Broward County locations. E Verify Program Certification: Not applicable to this quotation request. Multiple Awards: Not applicable to this quotation request.

6 Page: 6 of 22 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the above address UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 07/11/2012 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida Quotation No.: L Q1 Date: 7/3/2012 Purchasing Agent: Nancy Olesen Phone number: Requisition No. BP053112*24 Company Name: (Please Print) Signature: Non-Collusion Statement: By signing this offer, the vendor certifies that this offer is made independently and free from collusion. Vendor shall disclose below, to their best knowledge, any Broward County officer or employee, or any relative of any such officer or employee as defined in Section (1) (c), Fla. Stat. (2011), who is an officer or director of, or has a material interest in, the vendor's business, who is in a position to influence this procurement. Any Broward County officer or employee who has any input into the writing of specifications or requirements, solicitation of offers, decision to award, evaluation of offers, or any other activity pertinent to this procurement is presumed, for purposes hereof, to be in a position to influence this procurement. For purposes hereof, a person has a material interest if he or she directly or indirectly owns more than 5 percent of the total assets or capital stock of any business entity, or if he or she otherwise stands to personally gain if the contract is awarded to this vendor. Failure of a vendor to disclose any relationship described herein shall be reason for debarment in accordance with the provisions of the Broward County Procurement Code. NAME RELATIONSHIPS In the event the vendor does not indicate any relationship by leaving the above section blank, the County will take this to mean the vendor means no such relationships exist. NAME OF COMPANY:

7 Page: 7 of 22 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the above address UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 07/11/2012 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida Quotation No.: L Q1 Date: 7/3/2012 Purchasing Agent: Nancy Olesen Phone number: Requisition No. BP053112*24 Company Name: (Please Print) Signature: BID SHEETS: All prices submitted are to be on the form below. Prices quoted should be in unit of measure shown. Commodity No. / Line Description 1. CC# Samsung LN52C530F1F 52 Class Flat-Panel Television, 530 Series, 1080p resolution, LCD, HDTV or equal. Manufacturer Offered: Qty. / Unit Unit Price Total Unit Price 1 Model Number: 2. CC #84020 Samsung UN46EH5000F 46 Class Flat-Panel Television, 5000 Series, 1080p resolution, LED, HDTV or equal. Manufacturer Offered: 1 Model Number: 3. Denon DBP 1611 UD Blue Ray/DVD/CD player with remote or equal. Manufacturer Offered: 2 Model Number: 4. Belkin No. BV Outlet Surge Protector w/4 ft. power cord or equal. Manufacturer Offered: 2 Part No.: Total Price

8 Page: 8 of 22 Quotations for furnishing items or services stated below subject to terms and conditions provided, will be received by the Director of Purchasing, attention of the purchasing agent stated at the above address UNTIL THE CLOSE OF BUSINESS AT 5:00 PM ON 07/11/2012 QUOTES MAY BE FAXED TO (954) QUOTATION REQUEST Board of County Commissioners, Broward County, Florida PURCHASING DIVISION 115 S. Andrews Avenue Room 212 Fort Lauderdale, Florida Quotation No.: L Q1 Date: 7/3/2012 Purchasing Agent: Nancy Olesen Phone number: Requisition No. BP053112*24 Company Name: (Please Print) Signature: BID SHEETS (Continued): Delivery: Delivery is required within FIVE (5) business days after receipt of Purchase Order. Failure to meet this delivery date may be deemed as non-responsive. Please indicate delivery time after receipt of Purchase Order: calendar days. Please indicate if delivery will be made by: Common Carrier Company Vehicle Other Items offered meet the Buy American Act* Yes No *When using funds appropriated under the American Recovery and Reinvestment Act of 2009 (Buy American Act) (Pub. L ), the definition of domestic manufactured construction material requires manufacture in the United States but does not include a requirement with regard to the origin of the components. Warranty: Warranty will be for year(s), not to be less than one (1) year. All warranty information shall be provided to the County, listing Broward County as the original purchaser. Purchasing Cards (P-Cards): The County is considering making faster payments to our vendor community, in doing so we would prefer to make payment using Visa credit card. Would your company accept Visa credit card as payment from Broward County? YES NO ADDENDA: LIST BELOW ALL ADDENDA (IDENTIFIED BY NUMBER) THAT YOUR COMPANY HAS RECEIVED AND HEREBY ACKNOWLEDGES SINCE ISSUANCE OF THIS QUOTE: Ship To: (All commodities unless otherwise indicated) Permitting, Licensing and Consumer Protection Division Attention: Joseph Wright 1 North University Drive, Room 1300A Plantation, FL Extension 9866

9 Page 9 of 22 VENDOR QUESTIONNAIRE INFORMATION CONTAINED IN THIS DOCUMENT WILL BE USED BY THE COUNTY IN DETERMINING THE RESPONSIBILITY OF A RESPONDENT. THERE MUST BE A RESPONSE TO ALL QUESTIONS IN THIS DOCUMENT. INFORMATION MUST EITHER BE PROVIDED OR AN INDICATION OF NONE (IF APPROPRIATE). DO NOT USE N/A AS A RESPONSE TO ANY QUESTION. THIS COMPLETED FORM, INCLUDING A RESPONSE TO ALL QUESTIONS, SHOULD BE SUBMITTED WITH THE SOLICITATION; HOWEVER, IT MUST BE SUBMITTED WITHIN FIVE (5) BUSINESS DAYS OF THE COUNTY S REQUEST. FAILURE TO PROVIDE THE COMPLETED FORM MAY RESULT IN THE SOLICITATION BEING DEEMED NON-RESPONSIVE. The undersigned authorized representative of the Respondent certifies the truth and accuracy of all statements and the answers contained herein. 1. How many years has your organization been in business? 1A. What type of service/commodity does your company offer? 2. What is the last project of this nature that you have completed? 3. Have you ever failed to complete any work or not timely shipped commodities awarded to you? If yes, when and why? 3A. Give owner names, addresses and telephone numbers, and surety and project names, for all projects for which you have performed work, where your surety has intervened to assist in completion of the project, whether or not a claim was made. NAME OF COMPANY:

10 Page 10 of 22 VENDOR QUESTIONNAIRE (Continued) 4. Give names, addresses and telephone numbers of three individuals, corporations, agencies, or institutions for which you have performed work of a similar nature or sold similar commodities to in the past three (3) years: 4.1 (Organization/Company) (Project Name) (Contact Name) (Address) (Phone No.) (Contract Number) (Project Value) (Date Services Provided) Scope of Project 4.2 (Organization/Company) (Project Name) (Contact Name) (Address) (Phone No.) (Contract Number) (Project Value) (Date Services Provided) Scope of Project 4.3 (Organization/Company) (Project Name) (Contact Name) (Address) (Phone No.) (Contract Number) (Project Value) (Date Services Provided) Scope of Project NAME OF COMPANY:

11 Page 11 of 22 VENDOR QUESTIONNAIRE (Continued) 5. List the following information concerning all contracts in progress as of the date of submission of this solicitation. (In case of co-venture, list the information for all co-venturers.) NAME OF PROJECT OWNER OF PHONE NO. TOTAL CONTRACT VALUE DATE OF COMPLETION PER CONTRACT % OF COMPLETION TO DATE (Continue list on insert sheet, if necessary.) 6. Has a representative of the Respondent completely inspected the proposed project site and does the Respondent have a complete plan for its performance? 7. State the name of your proposed project manager and superintendent and give details of his or her qualifications and experience in managing similar work. 8. State the true, exact, correct and complete name of the partnership, corporation or trade name under which you do business and the address of the place of business. (If a corporation, state the name of the president and secretary. If a partnership, state the names of all partners. If a trade name, state the names of the individuals who do business under the trade name). 8.1 The correct name of the Respondent: NAME OF COMPANY:

12 Page 12 of 22 VENDOR QUESTIONNAIRE (Continued) 8.2 The business is a (Sole Proprietorship) (Partnership) (Corporation): 8.3 The address of principal place of business: 8.4 The names of the corporate officers, or partners, or individuals doing business under a trade name, are as follows: 8.5 List all organizations which were predecessors to Respondent or in which the principals or officers of the Respondent were principals or officers. 9. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or against the Respondent, its parent or subsidiaries or predecessor organizations during the past three (3) years. Include in the description the disposition of each such petition. 10. List and describe all successful Performance or Payment Bond claims made to your surety(ies) during the last three (3) years. The list and descriptions should include claims against the bond of the Respondent and its predecessor organization(s). NAME OF COMPANY:

13 Page 13 of 22 VENDOR QUESTIONNAIRE (Continued) 10.1 Has the Respondent, its principals, officers or predecessor organization(s) been debarred or suspended from bidding by any government during the last three (3) years? If yes, provide details. 11. LITIGATION HISTORY REQUIREMENT The County will consider a vendor's litigation history information in its review and determination of responsibility. All vendors are required to disclose to the County all "material" cases filed or resolved in the three (3) year period ending with the solicitation response due date, whether such cases were brought by or against the vendor, any parent or subsidiary of the vendor, or any predecessor organization. If the vendor is a joint venture, the information provided should encompass the joint venture (if it is not newly-formed for purposes of responding to the solicitation) and each of the entities forming the joint venture. For purpose of this disclosure requirement, a case includes lawsuits, administrative hearings and arbitrations. A case is considered to be "material" if it relates, in whole or in part, to any of the following: 1. A similar type of work that the vendor is seeking to perform for the County under the current solicitation; 2. An allegation of negligence, error or omissions, or malpractice against the vendor or any of its principals or agents who would be performing work under the current solicitation; 3. A vendor's default, termination, suspension, failure to perform, or improper performance in connection with any contract; 4. The financial condition of the vendor, including any bankruptcy petition (voluntary and involuntary); or 5. A criminal proceeding or hearing concerning business-related offenses in which the vendor or its principals (including officers) were/are defendants. Notwithstanding the descriptions listed in paragraphs 1 5 above, a case is not considered to be "material" if the claims raised in the case involve only garnishment, auto negligence, personal injury, or a proof of claim filed by the vendor. For each material case, the vendor is required to provide all information identified in the form attached as Attachment A. A Vendor is also required to disclose to the County any and all case(s) that exist between the County and any of the vendor's subcontractors/subconsultants proposed to work on this project. Failure to disclose any material case, or to provide all requested information in connection with each such case, may result in the vendor being deemed non-responsive. Prior to making such determination, the vendor will have the ability to clarify the submittal and to explain why an undisclosed case is not material. NAME OF COMPANY:

14 Page 14 of 22 VENDOR QUESTIONNAIRE (Continued) 12. Only Applicable to Living Wage Contracts In the interest of determining what, if any, fiscal impact(s) are a result of complying with the living wage requirements for this solicitation, please provide the following data for informational purposes only. The response shall not be considered in determining the award of this Contract. The living wage requirements have: (Check one) Had no effect on the total price of this solicitation. Increased the total price of this solicitation by %. Decreased the total price of this solicitation by %. NAME OF COMPANY:

15 Page 15 of 22 ATTACHMENT A LITIGATION HISTORY FORM Party Vendor is Plaintiff Vendor is Defendant Case Name Case Number Date Filed Name of Court or other tribunal Type of Case Claim or Cause of Action and Brief description of each Count Brief description of the Subject Matter and Project Involved Civil Criminal Administrative/Regulatory Bankruptcy Disposition of Case Pending Settled Dismissed (Attach copy of any applicable Judgment, Settlement Agreement and Satisfaction of Judgment.) Opposing Counsel Judgment Vendor s Favor Judgment Against Vendor If Judgment Against, is Judgment Satisfied? Yes Name: Phone number: No NAME OF COMPANY:

16 Page 16 of 22 VENDORS LIST (SUBCONTRACTORS AND SUPPLIERS INFORMATION) Finance And Administrative Services Department Purchasing Division 115 S. Andrews Avenue, Room 212 Fort Lauderdale, Florida Fax THIS FORM SHOULD BE SUBMITTED WITH THE BID; OR IF NOT SUBMITTED WITH BID, IT MUST BE SUBMITTED WITHIN 5 CALENDAR DAYS OF REQUEST FROM THE COUNTY Provide this information for any sub vendor(s) who will provide a service to the County for this solicitation. This includes major suppliers as well. 1. Firm s Name: 2. Firm s Address: 3. Firm s Telephone Number: Firm Address: 4. Contact Name and Position: 5. Alternate Contact Name and Position: 6. Alternate Contact Telephone Number: Address: 7. Bid/Proposal Number: Contracted Amount: 8. Type of Work/Supplies Bid: Award Date: 1. Firm s Name: 2. Firm s Address: 3. Firm s Telephone Number: Firm Address: 4. Contact Name and Position: 5. Alternate Contact Name and Position: 6. Alternate Contact Telephone Number: Address: 7. Bid/Proposal Number: Contracted Amount: 8. Type of Work/Supplies Bid: Award Date: I certify that the information submitted in this report is in fact true and correct to the best of my knowledge Signature Title Date Note: the information provided herein is subject to verification by the Purchasing Division. Use additional sheets for more subcontractors or suppliers as necessary.

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19 Page 19 of 22 SUPPLEMENT TERMS AND CONDITIONS FOR CONTRACTS USING ARRA FUNDS ATTACHMENT B FEDERAL FUNDING GRANTEE, SUB-GRANTEE AND CONTRACTOR PROVISIONS STATE OF FLORIDA GRANT ASSISTANCE PURSUANT TO AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) UNITED STATES DEPARTMENT OF ENERGY AWARDS All subgrants and contracts awarded by the Grantee, including small purchases, shall contain the following provisions as applicable: 1. Equal Employment Opportunity - All contracts shall contain a provision requiring compliance with E.O , "Equal Employment Opportunity," as amended by E.O , "Amending Executive Order Relating to Equal Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 2. Copeland "Anti-Kickback" Act (18 U.S.C. 874 and 40 U.S.C. 276c) - All contracts and subgrants in excess of $2,000 for construction or repair awarded by recipients and subrecipients shall include a provision for compliance with the Copeland "Anti-Kickback" Act (18 U.S.C. 874), as supplemented by Department of Labor regulations (29 CFR part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient shall be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he is otherwise entitled. The recipient shall report all suspected or reported violations to the Federal awarding agency. 3. Davis-Bacon Act, as amended (40 U.S.C. 276a to a-7) - When required by Federal program legislation, all construction contracts awarded by the recipients and subrecipients of more than $2,000 shall include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 276a to a-7) and as supplemented by Department of Labor regulations (29 CFR part 5, "Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction"). Under this Act, contractors shall be required to pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor. In addition, contractors shall be required to pay wages not less than once a week. The recipient shall place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation and the award of a contract shall be conditioned upon the acceptance of the wage determination. The recipient shall report all suspected or reported violations to the Federal awarding agency. 4. Contract Work Hours and Safety Standards Act (40 U.S.C ) - Where applicable, all contracts awarded by recipients in excess of $2000 for construction contracts and in excess of $2,500 for other contracts that involve the employment of mechanics or laborers shall include a provision for compliance with Sections 102 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C ), as supplemented by Department of Labor regulations (29 CFR part 5). Under Section 102 of the Act, each contractor shall be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than 1 ½ times the basic rate of pay for all hours worked in excess of 40 hours in the work week. Section 107 of the Act is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 5. Rights to Inventions Made Under a Contract or Agreement - Contracts or agreements for the performance of experimental, developmental, or research work shall provide for the rights of the Federal Government and the recipient in any resulting invention in accordance with 10 CFR part , "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency.

20 Page 20 of 22 ATTACHMENT B (Continued) 6. Clean Air Act (42 U.S.C et seq.), and the Federal Water Pollution Control Act (33 U.S.C et seq.), as amended - Contracts and subgrants of amounts in excess of $100,000 shall contain a provision that requires the recipient to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C et seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C et seq.). Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 7. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) - Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C Each tier shall also disclose any lobbying with non-federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. 8. Debarment and Suspension (E.O.s and 12689) - No contract shall be made to parties listed on the General Services Administration's List of Parties Excluded from Federal Procurement or Nonprocurement Programs in accordance with E.O.s and 12689, "Debarment and Suspension." This list contains the names of parties debarred, suspended, or otherwise excluded by agencies, and contractors declared ineligible under statutory or regulatory authority other than E.O Contractors with awards that exceed the small purchase threshold shall provide the required certification regarding its exclusion status and that of its principal employees. 9. Section 508 of the Federal Water Pollution Control Act, as amended (33 U.S.C. 1368) and Section 1424(e) of the Safe Drinking Water Act, (42 U.S.C. 300h-3(e)) - Contracts and subgrants of amounts in excess of $100,000 shall contain a provision that requires the recipient to agree to comply with all applicable standards, orders or regulations issued pursuant to Section 508 of the Federal Water Pollution Control Act, as amended (33 U.S.C. 1368) and Section 1424(e) of the Safe Drinking Water Act, (42 U.S.C. 300h-3(e)). Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 10. Compliance with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L ) which prohibits discrimination on the basis of sex; (b) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 795), which prohibits discrimination on the basis of handicaps; (c) the Age Discrimination Act of 1975, as amended (42 U.S.C ), which prohibits discrimination on the basis of age; (d) the Drug Abuse Office and Treatment Act of 1972 (P.L ), as amended, relating to nondiscrimination on the basis of drug abuse; (e) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L ), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (f) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (h) any other nondiscrimination provisions in the specific statute(s) made; and, (i) the requirements of any other nondiscrimination statute(s) which may apply. 11. Compliance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L ) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases.

21 Page 21 of 22 ATTACHMENT B (Continued) 12. Compliance with the provision of the Hatch Act (5 U.S.C and ) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 13. Comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L ) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 14. Compliance with environmental standards which may be prescribed to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L ) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EP 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplain in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L ); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L ). 15. Compliance with the Wild and Scenic Rivers Act of 1968 (16 U.S.C et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 16. Compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.) 17. Compliance with P.L regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 18. Compliance with the Laboratory Animal Welfare Act of 1966 (P.L , as amended, 7 U.S.C et seq.) pertaining to the care, handling, and treatment of warm bloodied animals held for research, teaching, or other activities supported by this Agreement. 19. Compliance with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 20. Compliance with the mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in accordance with the Energy Policy and Conservation Act (Pub. L , 89 Stat. 871). 21. Assist the Commission in complying with the State Energy Conservation Program as described in the Code of Federal Regulations, Title 10, Parts 420 and 450 and guidance issued by the U.S. Department of Energy and subsequent guidance issued by the U.S. Department of Energy; the Financial Assistance Rules described in Title 10, Part 600, as well as those regulations concerning the use of oil overcharge recovery funds. 22. The Commission reserves the right to transfer equipment acquired under this grant as provided in Title 10, Part The Recipient can obtain a release of this right upon application containing certain commitments.

22 Page 22 of 22 ATTACHMENT B (Continued) 23. Compliance with the Buy American Act (41 U.S.C. 10a-10c) By accepting funds under this Agreement, the Grantee agrees to comply with sections 2 through 4 of the Act of March 3, 1933, popularly known as the Buy American Act. The Grantee should review the provisions of the Act to ensure that expenditures made under this Agreement are in accordance with it. It is the sense of the Congress that, to the greatest extent practicable, all equipment and products purchased with funds made available under this Agreement should be American-made. 24. Preservation of open and competition and government neutrality towards contractors labor relations on federally funded construction projects a. Unless in conflict with State or local laws, you must ensure that bid specifications, project agreement, or other controlling documents in construction contracts awarded pursuant to this agreement, or pursuant to a subaward to this agreement, do not: 1. Require or prohibit bidders, offerors, contractors, or subcontractors to enter into or adhere to agreements with one or more labor organizations, on the same or other related construction project(s); or 2. Otherwise discriminate against bidders, offerors, contractors, or subcontractors for becoming or refusing to become or remain signatories or otherwise to adhere to agreements with one or more labor organizations, on the same or other related construction project(s). b. The term construction contract as used in this provision means any contract for the construction, rehabilitation, alteration, conversion, extension, or repair of buildings, highways, or other improvements to real property. c. Nothing in this provision prohibits bidders, offerors, contractors, or subcontractors from voluntarily entering into agreements with labor organizations. 25. Compliance with the provision included in Title XV and Title XVI of Public Law 111-5, the American Recovery and Reinvestment Act of Segregation of Costs Recipients must segregate the obligations and expenditures related to funding under the Recovery Act. Financial and accounting systems should be revised as necessary to segregate, track, and maintain these funds apart and separate from other revenue streams. No part of the funds from the Recovery Act shall be commingled with any other funds or used for a purpose other than that of making payments for costs allowable for Recovery Act projects. 27. False Claims Act Recipient and sub-recipients shall promptly refer to the DOE or other appropriate Inspector General any credible evidence that a principle, employee, agent, contractor, sub-grantee, subcontractor, or other person has submitted a false claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity or similar misconduct involving those funds.

23 Quotation No.: L Q1 Page 1 of 3 STANDARD QUOTATION REQUEST TERMS AND CONDITIONS ALL QUOTATIONS ARE SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS DEFINITIONS - The Board of County Commissioners is hereinafter referred to as the Board. The Director of Purchasing is hereinafter referred to as the Director. This Quotation Request implies no obligation on the part of the Broward County Purchasing Division. The Director reserves the right to reject any or all quotations, or to accept any part of any quotation and reject the other part if in his or her opinion such action would be in the best interest of the Board. Upon acceptance of this quotation by the County, the terms of the quotation shall apply to all orders issued as a result of such acceptance. The Vendor agrees that the provisions included within this quotation form shall prevail over any conflicting provision within any standard form contract of the Vendor regardless of any language in Vendor s contract to the contrary. Any order resulting from this quotation will be subject to the following express conditions and agreements on the part of the successful Vendor. - DO NOT INCLUDE MORE THAN ONE QUOTE PER ENVELOPE 1. VENDOR: a. EXECUTION OF QUOTE: A. Quote must contain the signature of an individual authorized to bind the quoter. Quote must be typed or printed in ink. The ink should be blue ink. All corrections made by quoter to their quote must also be initialed. The Vendor s company name should also appear on each page of the quote sheet if required. B. No award will be made to a quoter who is delinquent in payment of any taxes, fees, fines, contractual debts, judgments, or any other debts due and owed to the County, or is in default on any contractual or regulatory obligation to the County. By signing and submitting this quote, quoter attests that it is not delinquent in payment of any taxes, fees, fines, contractual debts, judgments or any other debts due and owed to the County, nor is it in default on any contractual or regulatory obligation to the County. In the event the quoter's statement is discovered to be false, quoter will be subject to debarment and the County may terminate any contract it has with quoter. C. Quoter certifies by signing the quote that no principals or corporate officers of the firm were principals or corporate officers in any other firm which may be presently suspended or debarred from doing business with Broward County, unless so noted in the quote documents. D. By signing this quote, quoter attests that any and all statements, oral, written or otherwise, made in support of this quote, are accurate, true and correct. Quoter acknowledges that inaccurate, untruthful, or incorrect statements made in support of this quote may be used by the County as a basis for rejection of this quote, rescission of the award, or termination of the contract acknowledges that the termination of the contract because of a determination of an inaccurate, untruthful, or incorrect statement made in support of this quote may also serve as the basis for debarment of quoter pursuant to Section of the Broward County Administrative Code. b. PRICING Vendor shall insert unit price and extension against each item. In the event of a discrepancy between the unit price and the extension Group and/or Total, the unit price will govern. c. The vendor, in submitting this quotation certifies that the prices quoted herein are not higher than the prices at which the same item(s) or service(s) is sold in approximately similar quantities under similar terms and conditions to any purchaser whomsoever. d. DISCOUNTS - Vendor may offer a cash discount for prompt payment. However, such discounts will not be considered in determining the lowest net cost for quote evaluation purposes. Vendor should reflect any discounts to be considered in the quote evaluation in the unit price quoted. Payment discounts should be for a period of at least 30 calendar days. e. UNBALANCED QUOTATIONS - A group quote, showing evidence of obviously unbalanced quoting, may be declared unacceptable and rejected. f. F.O.B. DELIVERY POINT - All prices quoted must be F.O.B. delivery point, unloaded inside and assembled unless otherwise indicated. Vendor must indicate F.O.B. point and approximate shipping cost, and method of shipment if quoting other than delivery to destination. Title and risk of loss or damage to all items shall be the responsibility of the contractor until accepted by the County. g. TAXES - Broward County is exempt from Federal Excise and Florida Sales taxes on direct purchase of tangible property. Exemption numbers appear on the purchase order. The Contractor shall pay all applicable sales, consumer, land use, or other similar taxes required by law. The Contractor is responsible for reviewing the pertinent State Statutes involving the sales tax and complying with all requirements. h. OR EQUAL QUOTING - Unless otherwise stated, when a standard is used it indicates character and quality of the article and the Vendor may offer an equal subject to approval by the Director. If vendor fails to name a substitute, he or she will be required to furnish the standard specified. i. Quotations to be considered shall be received no later than the day stated. Quotations sent by /fax/mail are sent at the risk of the vendor. j. Quotation Requests will not be accepted from vendor in arrears to the Board upon debt or contract nor from a defaulter upon obligations to the Board. k. TIE QUOTES - The award on tie quotes will be decided by the Director in accordance with the provisions of the Procurement Code. l. MISTAKES - Quoters are cautioned to examine all specifications, drawings, delivery instructions, unit prices, extensions and all other special conditions pertaining to the quote. Failure of the quoter to examine all pertinent documents shall not entitle them to any relief from the conditions imposed in the contract. In case of mistakes in extension, the unit price shall govern. Multiplication or addition errors are deemed clerical errors and shall be corrected by the County. 2. INTERPRETATIONS: Any questions concerning conditions and specifications of this quote shall be directed in writing to the Purchasing Division a minimum of 24 hours prior to quote opening. No interpretation(s) shall be considered binding unless provided to all Quoters in writing by the Director of Purchasing. 3. SAMPLES: Samples, or drawings required shall be delivered free of charge as requested. If not mutilated or destroyed in the examination, Vendor will be notified to remove same at their expense. If samples are not removed within thirty (30) calendar days after written notice to the Vendor, they shall be considered as abandoned and the County shall have the right to dispose of them as its own property. 4. AWARDS: a. If a specific basis of award is not established in the Quotation Request, the award shall be to the responsible Vendor with the lowest responsive quote meeting the written specifications. b. As the best interest of the County may require, the right is reserved to make award(s) by individual commodities or services, group of commodities or services, all or none or any combination thereof. When a group is specified, all items within the group must be quoted. A vendor desiring to quote No Charge on an item in a group must so indicate; otherwise the quote for the group will be construed as incomplete and may be rejected. However, if all vendors do not quote all items within a group, the County reserves the right to award on an item by item basis. c. The Director reserves the right, in accordance with the Procurement Code, to waive any informalities, technicalities, and irregularities, or to reject any or all quotations, or any part of any quotations, and accept the quotations deemed most advantageous and in the best interest of the County. 5. TIME FOR PERFORMANCE: In all instances when the Quotation Request fails to state the time within which performance is to be completed and the vendor fails to state a time, the time for full and complete performance shall be twenty (20) calendar days from date of purchase order. Delivery time will be computed in calendar days from the date on the order. 6. DELIVERY: a. INSPECTION shall be made at the point of delivery unless otherwise specified. b. CONTAINERS AND REELS - All containers and reels shall become the property of the Board unless otherwise specified. c. DELIVERY HOURS - Delivery shall be made between 9 A.M. and 4 P.M. Monday through Friday except holidays and at other times by special arrangements. d. MARKING - Each container or multiple units, or items otherwise packaged shall bear a label, imprint, stencil or other legible markings stating name of manufacturer or supplier, Purchase Order Number and any other markings required by specifications, or other acceptable means of identifying Vendor and Purchase Order Number. The goods must be suitably packed for shipment by common carrier. e. NEW MERCHANDISE - Unless otherwise stated in the quotation, deliveries must consist only of new and unused merchandise and shall be the current standard production model available at the time of quote. f. DELIVERY TIME - Delivery time shall be computed in calendar days from the issuance date of purchase order. Although, actual requested date or number of calendar days for delivery may be specified, state number of calendar days required to make delivery and installation after issuance of purchase order or request for services in space provided. However goods required for daily consumption, or where the delivery is an emergency, a replacement, or is overdue, the convenience of the Division shall govern. If, in calculating the number of calendar days from the order date, the delivery date falls on a Saturday, Sunday or holiday, delivery shall be made no later than next succeeding business day. Delivery time may be considered in determining award. 7. DELAYS/NON-DELIVERY/REJECTIONS: a. VENDOR S FAULT - If the vendor fails to make delivery within the time specified or if the delivery is rejected, the Director may obtain such commodities or any part thereof from other sources in the open market or on contract. Additional costs incurred and/or liquidated damages may become charges against the Vendor. b. BEYOND VENDOR S CONTROL - When, due to causes beyond the Vendor s control, the vendor fails to make delivery, or delivery is rejected, the Director may allow additional time or may obtain the supplies elsewhere without liability on the part of the Vendor to the Board or the Board to the Vendor. c. REJECTED MERCHANDISE - The Director may withhold acceptance of, or reject any goods which are found, upon examination, not to meet the specification requirements. Upon written notification of rejection, goods shall be removed within five (5) calendar days by the Vendor. Rejected goods left longer than thirty (30) calendar days will be regarded as abandoned and the Board shall have the right to dispose of them as its own property. On foodstuffs and drugs, no written notice or rejection need be given. Upon verbal notice to do so, the Vendor shall immediately remove and replace such rejected merchandise at the Vendor s expense. Rejection for nonconformance, failure to provide services conforming to specifications, or failure to meet delivery schedules may result in contractor being found in default. 8. PAYMENT AND COLLECTION OF CHARGES: Payment for all goods and services shall be made in a timely manner and in accordance with Florida Statutes, Section , Florida Prompt Payment Act and the Broward County Prompt Payment Ordinance (No ), as amended. All Applications for Payment shall be submitted to Broward County Accounting Division. Payment will be made by the County after commodities/services have been received, accepted and properly invoiced as indicated in the contract and/or order. Invoices must bear the purchase order number. Quotation Request Terms & Conditions 1-33 Revised 12/15/2011